72066323R00012 with solicitation and clause.pdf

Production of Promotional Items

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 BUDGET AND CEILING PRICE

B.4 PAYMENT SCHEDULE

SECTION C. STATEMENT OF WORK (SOW) FOR TRANSPORTATION SERVICE 3

C.1 BACKGROUND ..................................................... Error! Bookmark not defined.

C.2 OBJECTIVES OF THIS STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED

BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE .............................. Error! Bookmark not defined.

F.2 PLACE OF PERFORMANCE ................................ Error! Bookmark not defined.

F.3 DELIVERABLES AND MINIMUM REQUIREMENTS

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER'S AUTHORITY

G.3 ACCEPTANCE, APPROVAL AND PAYMENT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY

REFERENCE

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED

BY REFERENCE

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED

IMPLEMENTING STATUTES OR EXECUTIVE ORDERS-COMMERCIAL

ITEMS (Jul 2018) ......................................................... Error! Bookmark not defined.

J - List of Documents, Exhibits and Other Attachments

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 52.212-3 Offeror Representations and Certifications-Commercial Items.

(NOV 2017) ................................................................... Error! Bookmark not defined.

K.2 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items. (JAN 2018) - Alternate I (JUL 2014) Error! Bookmark not defined.

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS ... 16

L.1 TECHNICAL PROPOSAL PREPARATION AND SUBMISSION

INSTRUCTION

L.2 COST PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 SELECTION CRITERIA

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

The United States Agency for International Development (USAID) invites your firm to participate in the competitive Solicitation for pricing, delivery and terms to design and produce a run of attractive USAID-branded promotional items to be given to an array of beneficiaries and other target audiences in Ethiopia

B.2 CONTRACT TYPE

This is a fixed price service contract awarded based on deliverables of final product. A firm-fixed price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. The contractor shall provide the services and deliverables described in section Statement of Work” and section F3 Deliverables.

B.3 BUDGET AND CEILING PRICE

This is a fixed price service contract awarded based on the deliverables. A firm-fixed price contract provides for a price that is not subject to any adjustment on the basis of The Contractor’s Cost Experience in Performing the Contract.

B.4 PAYMENT SCHEDULE

Payment shall be made upon successful completion, submission, and acceptance of the required service on a lump sum basis. The Contractor shall submit a request letter along with the “Public Voucher SF- 1034” to Addis Payment Section, USAID/Ethiopia, for payment indicating the service contract number and description of services. Price offered by the bidder and all invoices should be submitted electronically to:

addispaymentsectionofm@usaid.gov

SECTION C. STATEMENT OF WORK (SOW) FOR TRANSPORTATION

SERVICE

C1 Background

USAID/Ethiopia is seeking a vendor to design and produce a run of attractive USAID-branded promotional items to be given to an array of beneficiaries and other target audiences in Ethiopia. The objective of this solicitation is to find experienced vendors who can deliver the full array of requested promotional items (see specifications attached) and ensure high quality products all the way through design, print and production of items.

USAID/Ethiopia hereby requests vendors to submit their bids, including budget, product samples, and estimated delivery date of all final products by March 30, 2023 (or one month after agreement is signed by both parties).

C2 Purpose The United States, through USAID, is the largest bilateral donor to Ethiopia, providing development and humanitarian assistance over the past years. As such, USAID/Ethiopia is interested in further promoting its brand among various target audiences in Ethiopia to both ensure assistance beneficiaries are more aware that this assistance is provided by the American people, and moreover, to further strengthen positive public opinion towards the United States.

A routine element of USAID/Ethiopia’s outreach endeavors includes distributing promotional materials during visits to project sites throughout the country. Under this scope of work, USAID/Ethiopia will procure attractive, good-quality items bearing the USAID standard logo, in compliance with USAID’s Graphic Standards Manual (https://www.usaid.gov/branding/gsm), as well as print/graphic representations of a campaign slogan/hashtag (#USInvestsInEthiopians) and other branding and design elements as provided by USAID/Ethiopia’s communications department to visually represent the United States appropriately (e.g., United States flag).

Items for design and production include:

USAID-branded Soccer Balls USAID-branded Hand pumps to inflate soccer balls USAID-branded Insulated travel mugs USAID-branded Umbrellas USAID-branded Backpacks USAID-branded Laptop cases USAID-branded Pens USAID-branded vests for field visits

USAID-branded Polo shirts (dark blue) USAID-branded traditional Ethiopian cotton shirts (Unisex) USAID-branded Nylon Soccer Jerseys USAID-branded Nicer pens for VIPs N.B the sample for the requirement is attached on the solicitation.

C3. Period of performance

USAID/Ethiopia hereby requests vendors to submit their bids, including budget, product samples, and estimated delivery date of all final products This project is to start March 1, 2023, and expected to end upon successful delivery of all items within one (1) month of signing the contract/purchase order. Should extenuating circumstances arise, USAID/Ethiopia may grant additional reasonable time to ensure standards of quality are met for each product.

END OF SECTION –C

SECTION D - PACKAGING AND MARKING

This section is not applicable to this Purchase Order.

END OF SECTION –D

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY

REFERENCE

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: http://farsite.hill.af.mil/vffara.htm and http://transition.usaid.gov/policy/ads/300/aidar.pdf

(a) FAR 52.202-2 , Clauses Incorporated by Reference The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

52.246-4 Inspection of Services – Fixed-Price (AUG 1996)

E.2 INSPECTION AND ACCEPTANCE

USAID/Ethiopia inspection and acceptance of the service takes place at:

USAID/Ethiopia Entoto Road Addis Ababa, Ethiopia

END OF SECTION -E

http://farsite.hill.af.mil/vffara.htm http://transition.usaid.gov/policy/ads/300/aidar.pdf

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERABLES

Proposed budget and timeline to complete full delivery of items Design mock-ups provided in advance before print/screening of logos onto materials Product samples for each requested promotional item (clock, caps, pens, pump); before going to final production, USAID/Ethiopia will request in-person meeting with the selected vendor to ensure all required design and quality specifications are satisfactory.

Items and quantity, all to be delivered without manufacturing or production flaws

1. USAID-branded Soccer Balls (200 pieces)

2. USAID-branded Hand pumps to inflate soccer balls (200 pieces)

3. USAID-branded Insulated travel mugs (200 pieces)

4. USAID-branded Umbrellas (200 pieces)

5. USAID-branded Backpacks (100 pieces)

6. USAID-branded Laptop cases (100 pieces)

7. USAID-branded Pens (1000 pieces)

8. USAID-branded vests for field visits (100 pieces)

9. USAID-branded Polo shirts (dark blue) (200 pieces)

10. USAID-branded traditional Ethiopian cotton shirts (Unisex) (100 pieces)

11. USAID-branded Nylon Soccer Jerseys (400 pieces)

12. USAID-branded Nicer pens for VIPs (100 pieces)

F.2 Logistic Requirement

USAID will provide storage space for one-time delivery of all items that are produced (e.g., vendor does not need to store products in their own space and deliver in smaller quantities).

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Local Address International Address USAID/Ethiopia USAID/Ethiopia

Acquisition and Assistance Office Acquisition and Assistance Office

Entoto Road 2030 Addis Ababa Place Addis Ababa, Ethiopia Washington DC

20521-2030

G.2 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this purchase order and notwithstanding any provisions contained elsewhere in this purchase order, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the purchase order terms and conditions, including ceiling price.

G.3 ACCEPTANCE, APPROVAL AND PAYMENT

This is a fixed price service contract awarded based on successful completion of the required document mentioned on the SOW. A firm-fixed price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. Payments shall be made upon successful completion, submission and acceptance of the required services.

The Contractor shall submit a request letter along with the “Public Voucher SF- 1034” to Addis Payment Section, USAID/Ethiopia, for payment indicating the service contract number and description of services. All invoices should be submitted electronically to:

addispaymentsectionofm@usaid.gov

G.4 INVOICES

Submission of invoices shall be done electronically. Soft or Electronic copies of the invoice shall be sent to: addispaymentsectionofm@usaid.gov with a copy to the Contracting Officer Representative’s email address.

(i) Send via email, one invoice, all other required supporting documents, and SF-1034 Public Voucher for Purchases and Services Other Than Personal.

mailto:addispaymentsectionofm@usaid.gov mailto:addispaymentsectionofm@usaid.gov

(ii) The SF-1034 must be signed,

(iii) The invoice should provide the bank account details which should include the bank account number, the bank name and address, the SWIFT Code and the ABA number.

END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY

REFERENCE

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: http://farsite.hill.af.mil/vffara.htmand http://transition.usaid.gov/policy/ads/300/aidar.pdf.

AIDAR 752.2, Clauses Incorporated by Reference (Feb 1998). The Contractor shall comply with the following USAID Acquisition Regulation (AIDAR) clauses that are incorporated by reference:

752.228-7 Insurance - liability to third persons. (JUL 1997) 752.229-70 Federal, state and local taxes.

752.7027 Personnel. (DEC 1990)

752.7033 Physical fitness. (JUL 1997)

END OF SECTION - H

http://transition.usaid.gov/policy/ads/300/aidar.pdf.

SECTION I - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING PURCHASE ORDER CLAUSES

INCORPORATED BY REFERENCE

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: http://farsite.hill.af.mil/vffara.htm and

(a) FAR 52.202-2 , Clauses Incorporated by Reference The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.203-3 GRATUITIES Apr-1984

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

OCT 2020

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

PROHIBITION ON CONTRACTING FOR CERTAIN

52.204-25 TELECOMMUNICATIONS AUG 2020

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES REPRESENTATION OCT 2020

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES Feb-1997

52.222-42 STATEMENT OF EQUIVALENT RATES FOR May-2014

FEDERAL HIRES

52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658 Nov 2020

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN Aug-2011

TEXT MESSAGING

WHILE DRIVING (IBR) PRESCRIPTION AT

FAR SUBPART 23.1105

52.225-13 RESTRICTION ON CERTAIN FOREIGN PURCHASES Jun 2008

– CERTIFICATION (IBR)

PRESCRIPTION AT FAR SUBPART 25.1103

http://farsite.hill.af.mil/vffara.htm

52.232-23 ASSIGNMENT OF CLAIMS May-2014

52.233-1 DISPUTES May-2014

52.233-3 PROTEST AFTER AWARD (IBR) PRESCRIPTION Aug-1996

AT FAR SUBPART 33.106(B)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT Oct-2004

CLAIM (IBR)

PRESCRIPTION AT FAR SUBPART 33.215(B)

52.237-1 SITE VISIT Apr-1984

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, Apr-1984

EQUIPMENT, AND VEGETATION

52.243-1 CHANGES--FIXED PRICE Aug-1987

ALTERNATE I (APR 1984)

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (IBR) Nov-2020

PRESCRIPTION AT FAR 44.403 (NOTE: REQUIRED

FOR SOLICITATIONS AND CONTRACTS

FOR OTHER THAN COMMERCIAL ITEMS.)

II. A.I.D. ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES

NUMBER TITLE DATE

752.211-70 LANGUAGE AND MEASUREMENT JUN 1992

752.228-70 MEDICAL EVACUATION (MEDVAC) SERVICES JUL 2007

752.7006 NOTICES APR 1984

752.7008 USE OF GOVERNMENT FACILITIES OR APR 1984

PERSONNEL

752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL APR 1984

CURRENCY

752.7013 CONTRACTOR-MISSION RELATIONSHIPS OCT 1989

752.7025 APPROVALS APR 1984

752.7027 PERSONNEL DEC 1990

752.7029 POST PRIVILEGES JUL 1993

752.7033 PHYSICAL FITNESS JUL 1997

752.7035 PUBLIC NOTICES

A.2 TERMS AND CONDITIONS – SIMPLIFIED ACQUISITIONS – FAR 52.213-4

(OTHER THAN COMMERCIAL ITEMS) (OCT 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provision of law or Executive Order:

52.222-3 Convict Labor (E.O. 11755) JUN 2003

SUBPART 52.2 – Text of Provisions and Clauses 52.213-4 52.242-1 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity (E.O.11246 APR 2015 52.225-13 Restrictions on Certain Foreign Purchases (E.O.s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury

JUN 2008

52.233-3 Protest After Award (31 U.S.C. 3553) AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim (Pub. L. 108-77, 108-78

(19 U.S.C. 3805))

OCT 2007

(2) Listed below are additional clauses that apply:

52.232-1 Payments APR 1984 52.232-8 Discounts for Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.223-25 Prompt Payment JUL 2013 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-1 Disputes MAY 2014 52.244-6 Subcontracts for Commercial Items OCT 2016 52.253-1 Computer Generated Forms JAN 1991

(b) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The government may require repair or replacement of conforming supplies or performance of nonconforming services at no increase in contract price. The Government must exercise its post acceptance rights—

(1) Within a reasonable period of time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.

The Contractor shall notify the Contracting Officer in writing as soon as it is reasonable possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(d) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred that reasonable could have been avoided.

(e) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(f) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

A.3 EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the responsibility of the contractor/recipient to ensure compliance with these Executive Orders and laws.

This provision must be included in all subcontracts/sub-awards issued under this contract/agreement.

END OF SECTION I

J - List of Documents, Exhibits and Other Attachments

Attachment Number Title Date

NONE

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

Not Applicable

END OF SECTION K

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 TECHNICAL PROPOSAL PREPARATION AND SUBMISSION

INSTRUCTION

In order to be considered, offerors must provide the following information in their proposal.

Information addressing your firm’s experience in providing the service identified in the above deliverables, all the required document and license with the concept note and full address of the bidder, or company profile and your approach for providing the service under this contract.

A statement confirming your firm’s agreement with the requirement, condition and providing include in this solicitation and agreement to provide the service identified above.

The name, address and telephone number of the bidder.

Names, titles, telephone numbers and electronic addresses of person(s) authorized to negotiate and act on the bidder’s behalf with USAID in connection with this RFP and the resulting contract award.

Proof of ownership.

L.2 Required Experience

a. Demonstrated experience in providing corporate/organizational promotional items

b. Demonstrated ability to source and secure good-quality products from trusted manufacturers

c. Demonstrated ability to provide general design and layout services to finalize product design.

d. Has the financial ability to cover design and production costs up front under the recommended budget

e. The prospect vendor can be individual or company

L.3 COST and Technical PROPOSAL

Budget figures within proposals must be presented in $USD or Ethiopian Birr in terms of cost per piece for the deliverables. The technical and cost proposal shall be submitted separately to addisprocurement@usaid.gov NO LATER THAN February 22, 2023.

mailto:addisprocurement@usaid.gov

All interested bidders can submit their bid via email to Yonas Dubale, Procurement Agent at addisprocurement@usaid.gov before the closing date and time.

END OF SECTION –L

mailto:addisprocurement@usaid.gov

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 SELECTION CRITERIA

The successful applicant will be selected through a review of technical and financial components of each proposal received, as per the aforementioned “Technical/Cost Proposal” section.

The evaluation process will follow a Lowest Price Technically Accepted (LPTA) source selection process. To be technically accepted, the offeror must meet the requirements stipulated under section C, F and L of this RFQ.

END OF SECTION –M