72066322R00017 Sustainable Peace Activity.pdf

72066322R00017

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 2

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-663-22-000065

X

720663

USAID/Ethiopia caddis@usaid.gov

1400 C

Mariamawit Girma +25 81520 mgirma@usaid.gov

191-1304

PAGE(S)

Alula Abera

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____180_________ calendar days (60 calendar days unless a different period is inserted

TBD

6-8

12-27

28-31

32-52

53-69

71-89

90-118

119-122

Request for Proposal (RFP) No. SOL # 72066322R00017

Issuance Date:

Due Date for Written Questions:

Closing Date for Submission of Proposals:

Aug 3, 2022

Aug 17, 2022, 16:00 Addis Time

Sep 15, 2022, 16:00 Addis Time

SUBJECT: Request for Proposal (RFP) No. SOL # 72066322R00017- Sustainable Peace (SP)

Activity

The United States Government, represented by U.S. Agency for International Development (USAID) is seeking proposals to implement the Sustainable Peace (SP) activity as described in the attached Request for Proposals (RFP) and intends to award a Cost-Plus-Fixed-Fee (CPFF) Completion type contract with a period of performance of five (5) years. The North American Industry Classification System (NAICS) code for this acquisition is 541990.

You are invited to submit a proposal in accordance with the requirements of the enclosed RFP. Proposals must be received by the Government no later than the local time on the due date stated above and in the

RFP. Only electronic submissions will be accepted, at the following two addresses: caddis@usaid.gov with a copy to Ms. Mariamawit Girma at mgirma@usaid.gov . No other forms of submission will be accepted. Pursuant to Block 12 of Standard Form 33 of this RFP, USAID requires that offers remain valid for 210 calendar days from the RFP closing date.

The RFP and subsequent amendments thereto, can be downloaded from the Government homepage at http://www.fedbizopps.gov. It is the offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal in response hereto. Furthermore, USAID reserves the right to reject any and all offers, if such action is considered to be in the best interest of USAID.

Offerors should read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a proposal.

Questions regarding this solicitation must be submitted in writing via email to the Contracting Office mailbox at caddis@usaid.gov by the date and time specified above. Oral instructions, answers, or guidance from any USAID source prior to the award of the contract shall not be binding.

USAID may not award an offeror unless the offeror has complied with all applicable unique entity identifiers and System for Award Management (SAM) requirements detailed in Section L.2. The registration process may take many weeks to complete. Therefore, offerors are encouraged to begin registration early in the process.

Final award of a Contract cannot be made until funds have been fully appropriated, allocated, and committed through internal USAID procedures, including the temporary partial pause on certain foreign assistance funding for Ethiopia. While it is anticipated that these procedures will be successfully completed, the offeror is hereby notified of these requirements and conditions for award.

mailto:caddis@usaid.gov mailto:mgirma@usaid.gov http://www.fedbizopps.gov/ mailto:caddis@usaid.gov mailto:caddis@usaid.gov

U.S. Agency for International Development Entoto Street Tel.: 251-111-306002 USA Address:

P.O.Box 1014 Fax: 251-111-242438 2030 Addis Ababa Place Addis Ababa, Ethiopia Website: www.usaidethiopia.org Washington, DC 20521-

The proposal is being submitted at the risk of the offeror; should circumstances prevent the award of a contract, all preparation and submission costs are at the offeror’s expense.

Thank you for your interest in USAID/Ethiopia program activity.

Sincerely, /Signed: Original signature on file/

Alula Abera

Contracting Officer

Office of Acquisition & Assistance http://www.usaidethiopia.org/

Activity SOL #: 72066322R00017

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Table of Content

Contents

PART I - THE SCHEDULE:

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 CONTRACT BUDGET

B.5 INDIRECT COSTS

B.6 COST REIMBURSABLE

B.7 MULTI-YEAR CONTRACT

B.8 PAYMENT OF FEE

[END OF SECTION B]

SECTION C –PERFORMANCE WORK STATEMENT

C.1. ACTIVITY TITLE AND OBJECTIVES

SECTION D: PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 MONITORING, EVALUATION AND LEARNING

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F: DELIVERIES/PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE EVALUATION

F.5 PERFORMANCE STANDARDS

F.6 DELIVERABLES AND SCHEDULE

F.7 REPORTING REQUIREMENTS

F.9 AUTHORIZED WORK WEEK

SECTION G: CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

G.4 PAYING OFFICE

G.5 INVOICING INSTRUCTIONS:

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G.6 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENT (APR 2014)

H.4 ADS 302.3.5.5 REPORTING OF FOREIGN TAXES (JULY 2007)

H.5 SUBCONTRACTING PLAN, INDIVIDUAL SUBCONTRACT REPORT (ISR) AND THE

SUMMARY SUBCONTRACT REPORT

H.6 CONSENT TO SUBCONTRACT

H.7 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.9 LOGISTIC SUPPORT

H.10 LANGUAGE REQUIREMENTS

H.11 ENVIRONMENTAL COMPLIANCE

H.12 DISCLOSURE OF INFORMATION

H.13 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (NOVEMBER 2017)

H.14 ADS 302.3.5.20 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

H.15 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION REAUTHORIZATION

ACT (2017)

H.16 ADS 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(OCT 2014)

H.17 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.18 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.19 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.20 PERSONNEL APPROVALS (AIDAR 752.7007 AND 752.7027)

(2) ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.21 GRANTS UNDER USAID CONTRACTS

H.22 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.23 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN

2002) 45

H.25 AIDAR 752.245.71 TITLE TO AND CARE OF PROPERTY

H.26 ORGANIZATIONAL CONFLICTS OF INTEREST

H.27 AIDAR 731.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUNE 2018)

H.28 INHERENTLY GOVERNMENTAL AND CLOSELY ASSOCIATED FUNCTIONS

H.29 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION

H.30 ELECTRONIC PAYMENTS SYSTEM

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

I.2 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021)

I.3 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997)

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I.4 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

I.5 AIDAR 752.7038 NONDISCRIMINATION AGAINST END-USERS OF SUPPLIES OR SERVICES

(OCT 2016)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2022)

K.4 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

K.5 52.204-20 – PREDECESSOR OF OFFEROR (AUG 2020)

K. 6 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

K.7 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS. (OCT 2015)

K.8 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. (OCT 2018)

K.9 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY

OR A FELONY CRIMINAL CONVICTION (FEB 2016)

K.10 52.209-12 – CERTIFICATION REGARDING TAX MATTERS (OCT 2020)

K.12 52.222-25 AFFIRMATIVE ACTION COMPLIANCE. (APR 1984)

K.13 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN (OCT

2020)

K.14 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020)

K.15 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.16 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.17 52.237-8 RESTRICTION ON SEVERANCE PAYMENTS TO FOREIGN NATIONALS (AUG 2003)

K.18 AUTHORIZED NEGOTIATORS

K.19 SIGNATURE

SECTION L - INSTRUCTIONS TO OFFERORS INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018)

L.3 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING. (AUG

2020)

L.4 52.215-1 - INSTRUCTIONS TO OFFERORS --COMPETITIVE ACQUISITION (NOV 2021)

L.5 52.216-1 TYPE OF CONTRACT (APR 1984)

L.6 52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE EVALUATION (FEB

1999)

L.7 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.8 QUESTIONS AND CLARIFICATIONS

L.9 GENERAL INSTRUCTIONS TO OFFERORS

L.10 DELIVERY INSTRUCTIONS

L.11 GENERAL INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.12 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.13 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING DOCUMENTS

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L.14 INSTRUCTIONS FOR THE PREPARATION OF SUBCONTRACTING PLAN

L.15 REPRESENTATIONS REGARDING COVERED TELECOMMUNICATIONS EQUIPMENT AND

SERVICES

L.16 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT

L.17 Oral Presentation

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION FOR OFFERORS

M.2 TECHNICAL EVALUATION CRITERIA

M.3 EVALUATION METHODOLOGY

M.4 PRICE/COST PROPOSAL EVALUATION

M.5 DETERMINATION OF AWARD

J.1 STATEMENT OF OBJECTIVE (SOO)

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PART I - THE SCHEDULE:

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide technical services that fall within the Statement Of Objective

(SOO) as specified in Section C and J for the implementation of the Sustainable Peace Activity.

B.2 CONTRACT TYPE

This is a Cost-Plus Fixed Fee (CPFF) Completion type contract. For the consideration set forth below, the contractor must achieve the performance objectives, deliverables, or outputs described in this contract.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fee is $ .

The fixed fee is $ . The estimated cost-plus fixed fee is $ .

(b) Within the estimated cost-plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is (TBD at time of award). The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through (date to be added upon award).

B.4 CONTRACT BUDGET

a) The contract budget found herein is based on the Contractor’s original proposal and/or final proposal revision, which was accepted by USAID on date TBD through award of this contract.

b) The following itemized budget sets forth the estimates for individual line items of cost. No amounts in excess of the amounts specified for each activity shall be billed against the Contract.

CONTRACT LINE-ITEM SCHEDULE

Item Year 1 Year 2 Year 3 Year 4 Year 5 Total

Direct Cost

* Grants Under

Contract

$6,600,000

Indirect Cost

Total Cost

Fixed Fee

Total Cost-plus

Fixed Fee

[*This amount is exclusively reserved for (GUCs) that Offeror must set aside to provide Grants Under

Contracts.]

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(a) The inclusion of any costs in the above budget does not eliminate the requirement for prior approval by the

Contracting Officer of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR 52.2167, “Allowable Cost and Payment”);

nor, does it constitute a determination of allowability by the Contracting Officer of any item of cost, unless specifically stated elsewhere in this contract.

(b) The Contractor agrees to furnish data that the Contracting Officer may request on costs expended or accrued under this contract.

(c) Without the prior written approval of the Contracting Officer, the Contractor must not exceed the total estimated cost set forth in the budget or the total obligated amount, whichever is less.

B.5 INDIRECT COSTS

The Contractor’s allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Prime:

Description

Rate

Base

Type

Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

1/ Base of Application: TBD Type of Rate: TBD Period: TBD

2/ Base of Application: TBD Type of Rate: TBD Period: TBD

Applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the

Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost

Rate Agreement (NICRA). Indirect costs shall not be allowed for organizations that do not have a

NICRA; this requirement does not apply to subcontractors.

B.6 COST REIMBURSABLE

The costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, and 52.232-20 and 52-232-22

Limitations of Cost and Limitations of Funds, if applicable, and AIDAR 752.7003, Documentation for

Payment.

B.7 MULTI-YEAR CONTRACT

The Contract is considered non‐severable, and is therefore a multi‐year contract as defined in FAR 17.103.

Therefore, this RFP is subject to the requirements of FAR 17.106. However, this is a CPFF type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR

52.216‐7, “Allowable Costs and Payment.” Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract should the contract be canceled in accordance with FAR

52.217‐2. The cancellation ceiling for each cancellation date is $0 and there is no requirement to include cancellation dates in the contract.

B.8 PAYMENT OF FEE

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Pursuant to “Fixed Fee” (FAR 52.216-8), payment of fixed fee shall be based on completion of the deliverables described below in Table 1, subject to inspection and acceptance by

USAID as specified in section E, and otherwise in compliance with the terms of the contract.

Upon acceptance by USAID and receipt of approval from the Contracting Officer, the

Contractor shall submit an invoice for the amount of the fee associated with the deliverable.

Table 1 – Fixed Fee Payment Schedule [amount of fee to be filled by contractor]

Deliverables/Outputs % of Total

Fee

Amount (S)

TBD

[END OF SECTION B]

Activity Sustainable Peace (SP) SOL #: 72066322R00017

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SECTION C –PERFORMANCE WORK STATEMENT

C.1. ACTIVITY TITLE AND OBJECTIVES

[The successful Offeror’s proposed Performance Work Statement (PWS) in response to the Statement of

Objectives (SOO) included in Attachment J for USAID Sustainable Peace (SP) Activity with the following objectives will become Section C in the resultant contract].

Objective 1: Strengthen accessible and legitimate structures and networks for peacebuilding.

Objective 2: Bolster inclusive and transparent opportunities for consensus building and social cohesion.

Objective 3: Build greater widespread commitment to peacebuilding

Objective 4: Develop early and rapid responses for conflict and violence prevention on key drivers

Cross-Cutting Objective 5: Conduct targeted and timely action-research and conflict analysis.

[END OF SECTION C]

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SECTION D: PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the COR technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID

Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and

USAID "Standard Graphic Manual" available at http://www.usaid.gov/branding/gsm, or any successor branding policy.

The Branding Strategy for this Contract is set forth below consistent with ADS 320.3.2.1:

⮚ The name for the Activity covered by the Contract is Sustainable Peace (SP) Activity.

⮚ Materials and communications produced under the Contract will be positioned as sponsored by USAID (from the American People);

⮚ The desired level of visibility for materials and communications produced under the Contract is high; and

⮚ Other contributors to the activity should be acknowledged, when determined appropriate by the

COR.

[USAID will insert the contractor’s Branding Implementation Plan and Marking Plan as an attachment to the contract at award.]

[END OF SECTION D]

http://www.usaid.gov/policy/ads/300/320.pdf%3B http://www.usaid.gov/policy/ads/300/320.pdf%3B http://www.usaid.gov/branding/gsm

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SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clause pertinent to this section is hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED

BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 INSPECTION OF SUPPLIES--COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of all services, reports and other required deliverables or outputs under this proposed contract will take place at the principal place of performance or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR referenced in section G has been delegated the authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 MONITORING, EVALUATION AND LEARNING

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. Monitoring, Evaluation and Learning (MEL) programs must be utilized in order to assess the impact of the program and whether or not objectives are being achieved and if they should be adjusted. The LME Plan is intended to be a “living” document that must be reviewed and updated on an annual basis as specified in Section F.7.2 below. The LME Plan described in Section F.7.2 below sets forth the specific performance goals for the contract and can be modified at any time in writing by the Contracting Officer’s Representative to reflect changing priorities and circumstances.

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated. The QASP is incorporated as a component of the

Activity.

[END OF SECTION E]

http://acquisition.gov/far/index.html

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SECTION F: DELIVERIES/PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED

BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989 ALTERNATE I APR 1984

52.243-2 CHANGES—COST REIMBURSEMENT

AUG 1987

F.2 PERIOD OF PERFORMANCE

The period of performance is five (5) years from the effective date of the contract.

(a) It is the contractor’s responsibility to ensure that the Contracting Officer approved adjustments to the original estimated completion date do not result in costs incurred that exceed the ceiling price of this contract. Under no circumstances will such adjustments authorize the contractor to be paid any sum in excess of the Contract amount.

(b) Adjustments that will cause the elapsed time for completion of the work to exceed the original completion date by more than 15 calendar days must be approved in advance by the Contracting

Officer.

F.3 PLACE OF PERFORMANCE

The contractor shall perform the services described in the PWS in Ethiopia.

F.4 PERFORMANCE EVALUATION

Evaluation of the Contractor’s overall performance shall be conducted jointly by the COR and the

Contracting Office. Performance shall be documented in the Contractor Performance Assessment and be done in compliance with the requirements of FAR Subpart 42.15 and other relevant regulations and policies.

F.5 PERFORMANCE STANDARDS

The Contractor’s performance information determined to be relevant will be evaluated in accordance with the elements below:

● Technical quality of product or service, including consistency in meeting goals and targets.

● Cost control, including forecasting costs as well as accuracy in financial reporting, ensuring that unnecessarily expensive technical assistance is not used when lower cost, equally qualified advisors are available, and pacing the expenditure of level of effort such that contract deliverables and outputs can be produced within budget.

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● Timeliness of performance, including adherence to contract schedules and other time-sensitive project conditions, and effectiveness of home and field office management to make prompt decisions and ensure efficient completion of tasks.

● Management or business relations, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including coordination among subcontractors and developing country partners, cooperative attitude in remedying problems, and timely completion of all administrative requirements.

● Small business subcontracting- Where applicable, the Contractor will be required to provide performance rating of the small business subcontractors and where required confirm their compliance with the contract requirement.

F.6 DELIVERABLES AND SCHEDULE

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to the fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

Deliverables: Reports

# Deliverable Frequency Due Date Format Submitted to

1 Weekly Report Weekly Monday COB Electronic COR

2 Quarterly Report Quarterly, except for end of 4th quarter

Jan 30, April

30, Jun 30

Electronic COR

3 Annual Performance

Report

Annually Within 30 calendar days of October 30

Electronic COR

4 Research and Context

Analysis

TBD TBD Electronic COR

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5 Submission of IPTT

Datasets to the

Development

Information Solution

(DIS)

Quarterly Jan 30, April

30, Jun 30, Oct

Electronic COR

6 Reporting of Foreign

Taxes (See H.4)

Annually April 16 Electronic COR and

USAID/Ethiopia

OFM

7 Annual Report of

Government Property in

Contractor’s Custody

Annually Last day of contract year

Electronic COR

8 Submission of Small

Business Subcontracting

Report (For Large

Business only) to eSRS

(web-based)

Quarterly Within thirty

(30) calendar days after the close of each calendar period

Electronic Co and COR

9 Final Report One time Thirty (30) days prior to the contract end date. Final

Report due no later than contract end date.

Electronic COR

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Deliverable: Plans

# Deliverable Frequency Due Date Format Submitted to

1 Rapid Mobilization

Plan

Once 15 days after award of contract

Electronic COR

2 Grants Manual Once Ninety (90) days after award date

Electronic CO and COR

3 Annual Work Plans and Summaries

Annual 1st year:

Ninety (90) days after the award date. Thereafter, thirty (30) days prior to the end of the fiscal year. 2nd

– 5th years: Aug.

Summaries due fifteen (15) days from receipt of

COR approval of

Work Plan.

Electronic COR

4 Activity Learning, Monitoring, and

Evaluation Plan

(ALMEP)

One time and updated as needed.

Ninety (90) days after the award date.

Electronic COR

5 Gender Analysis Once Draft within 60 days after the signature of the

Contract

Electronic CO and COR

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6 Branding

Implementation and

Marking Plan

Once Ninety (90) days after award date

Electronic CO and COR

7 Communications and

Outreach Plan

Ongoing, in collaboration with

COR and DOC.

Revisited at least annually.

Ninety (90) days after award date

Electronic COR in consultation with the DOC

8 Quality Assurance

Surveillance Plan

(QASP)

Once Submitted pre-award, approved by USAID within

Seventy Five (75) days of award.

Electronic COR

9 Close out and

Disposition Plan

Once Sixty (180) days prior to the end of contract date.

Electronic CO and COR

Deliverables: Technical

# Deliverable Frequency Due Date Format Submitted to

1 Major Research and/or Analytical

Products

TBD Non-specific, depending on depth of scope, and needs of USAID in consultation with the

Contractor.

Electronic COR

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2 Rapid/Small

Scale Research

TBD Non-specific, depending on depth of scope, and needs of USAID in consultation with the

Contractor.

Electronic COR

3 Grants Under

Contract (GUC)

TBD Non-specific, depending on depth of scope, and needs of USAID in consultation with the

Contractor.

Completion of

Activity

COR or CO, depending on amount

F.7 REPORTING REQUIREMENTS

In addition to the requirements for submission of reports, and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor will submit reports, deliverables or outputs as further described below to the COR. All reports and other deliverables must be in the English language, unless otherwise specified by the COR. The Offeror must ensure that all reports and deliverables (including communication products) are of satisfactory level of quality without the need for significant editing. Unless otherwise noted below, narrative reports must be submitted in Microsoft Word or PDF and budgets in Excel. The Contractor must promptly notify the CO and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the reporting requirements of the contract.

The Contractor must submit the reports and deliverables, or outputs as listed below. All reports are subject to approval by the COR. An external Contractor may be hired to conduct an external evaluation. The Contractor must cooperate with the independent assessment entity and provide information, as necessary.

F.7.1 Weekly Reports

The Contractor will provide USAID a concise weekly report before opening of business on Mondays of each week, in addition to a weekly meeting or call as determined by the COR. This report will summarize the country context; program highlights, achievements, and major activities undertaken and forecasted for the next week. In addition, the weekly update should provide links to media coverage of current and future programs and activities; content for social media, with text and captions for photos; forecast press events, and social media coverage and communication products (newsletter, video, etc.).

F.7.2 Quarterly Reports

The Contractor will provide USAID a concise quarterly report on or before Jan 30, April 30, and Jul 30, of each year following the issuance of this contract. Quarterly periods are from October 1- December 31, January

1- March 31, and April 1 – June 30. The Annual Performance Report will be submitted in lieu of the quarterly report for the period from July 1 – September 30. The final scope and format of the quarterly reports will be determined in consultation with the COR.

The Quarterly Report will, at a minimum, must

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• Provide an executive summary that covers key results and achievements during the reporting period as well as major problems encountered and lessons learned.

• Provide a ‘snapshot’ of the political and contextual challenges within Ethiopia that are pertinent to the contract.

• Provide up-to-date GIS information.

• Demonstrate progress towards meeting deliverables, performance standards, performance and the overall activity result.

• Provide an update and detailed narrative on activity implementation that is summarized in an Indicator

Performance Tracking Table (IPTT).

• Discuss how the Contractor has addressed COR comments from the last quarterly report.

• Discuss partnerships, collaboration, knowledge sharing and learning with other USAID activities (if applicable).

• Discuss partnership, collaboration, knowledge sharing and learning with stakeholders including civil society, the private sector, GOE and other development partners

• Discuss the results of analytical work, assessments, operational research and lessons learned, with a focus on how recommendations are being used to improve project performance.

• Discuss management and administrative issues, such as constraints and critical issues, personnel changes, proposed adaptations of the activity, and award modifications and amendments, both completed and expected.

• Discuss current and future risks, and methods to mitigate them.

• Discuss problems encountered and proposed remedial actions with steps and/or timeline for resolution.

• Provide a summary of grant implementation and appraisal and subcontractor progress as appropriate.

• Set forth any changes to the agreed work plan and/or achievement of targets in the AMELP; and

• Contains a forecast of activities for the quarterly period following the period being reported.

The Contractor must append to the Quarterly Report:

• A quarterly financial report with pipeline and accrual information. The quarterly financial report must contain a breakdown of project expenditures by cost reporting categories and activity results.

F.7.2.1 Quarterly Financial Reports and Accruals

F.7.2.1.1 Accruals

The COR will provide the Accruals Reporting format. Accruals Reports must contain at a minimum the following:

● Total funds committed to date into the Contract.

● Total funds expended by the Contractor to date, including a breakdown to the budget categories provided in the Contractor’s cost proposal and between Technical Services, with additional detail to be provided upon request by the COR.

● Pipeline (committed funds minus expended funds)

● Variations from previous estimates (should be highlighted on any spreadsheets and should be addressed in a narrative if significant)

● The budget estimate for the upcoming quarter

● Estimated cost to complete

● Funds and time remaining in the Award

F.7.2.1.2 Financial Reports

Financial reports are required on the schedule specified below. These reports will only be considered delivered when accepted by the COR as containing the information required.

1) SF-1034

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2) Additional information and detail upon request by the COR.

The financial report format will be determined by the COR after consultations with the Contractor.

The quarterly financial reports specified above must be submitted no later than the thirtieth (30th) day after the completion of each quarter. This means that these reports are due within 30 days after each December 31, March

31, June 30, and September 30. The quarterly financial reports must contain the information specified above.

The accruals specified above must be submitted no later than the fifteenth (15th) day before the completion of each quarter.

F.7.3 Annual Performance Report

The Contractor will present an Annual Performance Report to the COR for review within 30 calendar days of

October 30 following each fiscal year which consolidates information from quarterly reports. The Annual

Performance Report is more extensive and contains more information than the Quarterly Report. The Annual

Report will replace the fourth Quarterly Report but must cover the topics of the Quarterly Report(s) for that fiscal year, in addition to those of the Annual Performance Report. Depending on the award date, the first

Annual Report may not cover twelve months of intervention. The COR may allow time extensions upon request from the contractor.

In addition to the requirements of the Quarterly report (and annexes) stated above, the Annual Report must also, at a minimum:

• Include an executive summary that is concise and easily digestible for USAID and other US

Government entities.

• Narrative and IPTT should describe actuals achieved against targets for that year, and corresponding targets for the subsequent years. It must also include explanations or deviation narratives for any indicator that falls above or below target.

• Include a list of deliverables, reports and publications submitted during the year (by date/status).

• Identify prospects for achieving longer term impact, where applicable.

• Describe the measures instituted to ensure that data reported to USAID and other institutions is of high quality and conforms with USAID data quality standards of validity, integrity, precision, reliability and timeliness, in response to recommendations received from this independent entity during its annual Data Quality Assessment (DQA). These include such measures as: 1) written procedures are in place for data collection; 2) data are collected from year to year (or time to time) using a consistent collection process; 3) data are collected by qualified personnel and personnel are properly supervised; 4) duplicate and missing data is detected; 5) safeguards are in place to prevent unauthorized changes to the data; 6) data are collected using methods to address and minimize sampling and non-sampling errors; and 7) source documents are maintained and readily available.

The Contractor will append to the Annual Performance Report:

• Annual financial report with pipeline and accrual information, including a breakdown of project expenditures by cost reporting category and activity results.

• The Annual Performance Report must report against all indicators established in the LME Plan.

F.7.4 Subcontract Reporting

The work of the small businesses identified in the Subcontracting Plan must be tracked against the Prime’s proposed goals. When failing to meet the goals of the small business subcontracting plan as stated in Section

H.5 of the Contract, the Contractor must state in the report (either remarks field or separate letter) what good faith effort has been made to meet the goals; and/or future plan on how to improve small business

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The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9. Large business prime contractors must submit periodic reports which show compliance with their subcontracting plan. The

Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website. The annual Subcontracting Report and the final Summary Subcontracting

Report (SSR) are available online at http://www.esrs.gov.

F.7.5 Final Report

The Contractor will provide USAID a final report no less than thirty (30) calendar days prior to completion of this contract. The final report will meet the requirements set forth in 22 CFR 226. It will cover the entire period of the award and include the cumulative results achieved, an assessment of the impact of the program, lessons learned and recommendations, notable impacts, and detailed financial information. This report will summarize the country's situation; program highlights, achievements, and major activities; funds obligated and disbursed; summary of grant implementation and appraisal; problems encountered and how they were rectified.

It should be grounded in evidence and data. A copy of the final results will be filed with the Development

Experience Clearinghouse at: http://dec.usaid.gov or http://www.DocSubmit@usaid.gov. The Contractor will electronically submit all data collected under the project, including baselines and results.

F.7.6 Rapid Mobilization Plan

The Contractor must prepare and deliver an acceptable mobilization plan to the COR. The mobilization plan shall be submitted to USAID/Ethiopia within (15) days of the signature of the contract for review.

The RMP shall include a plan for a rapid start-up of activities covering the first 90 calendar days of the contract. The RMP must describe the Contractor’s plan to ensure timely establishment of its office(s). It shall also address benchmark technical, management, and logistical (vehicle, office space, etc.) requirements that include planning and schedule for the prompt mobilization of key personnel. It should also outline a strategy for close collaboration with USAID/Ethiopia on development of early strategy and work planning.

F.7.7 Grants Under Contract Manual

The Contractor will submit a grants manual for review 60 days after the signature of the contract. The Manual will describe and explain its approach to grant management, the purpose, target beneficiaries, funding rules, procedures for decision making, relevant application and review forms, and monitoring plan. The final and approved version must be delivered 90 days following the signature of the contract.

F.7.8 Annual Work Plan and budget

AWP Timing

Within 90 calendar days from the effective date of the contract, the Contractor must provide to

USAID/Ethiopia the initial work plan. The first work plan will cover the period from the contract effective date through the end of the next U.S. fiscal year. Attached to the initial work plan, the Contractor will submit the:

a. Activity Learning, Monitoring, and Evaluation Plan (ALMEP)

b. Prioritized list of research topics to guide programming.;

http://dec.usaid.gov/ http://www.DocSubmit@usaid.gov/ http://www.DocSubmit@usaid.gov/

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c. Communications and Outreach Plan; and

d. Environmental Mitigation and Monitoring Plan (EMMP).

If acceptable, the COR will provide a written approval of the final work plan to the Contractor. Failure to have an approved work plan in place may be viewed as a failure to comply with the essential terms and conditions of the award. Significant deviations to the approved work plan will require the additional written approval of the COR (and may require a revision to the approved AMELP).

Subsequent Annual Work Plans

Subsequent annual work plans are due no later than thirty (30) calendar days before the end of the fiscal year.

These plans will follow the same format as the initial work plan and should also include an update to the supplemental plans listed above, if appropriate. In addition, the subsequent annual work plan must include program adjustments or adaptations reflecting lessons learned from prior year implementation.

Purpose

The work plan details how the Contractor will use the work plan year effectively to achieve the contract’s objectives. The work plan serves as a guide to program implementation and, once approved, represents an agreement as to the nature and timing of tasks and interventions. Discrete tasks include training events, workshops and seminars, learning events, outreach events, and information dissemination activities such as publications and reports. It is essential that the work plan be concise so as to ensure that it will be a simple reference tool for the implementer to track progress against the approved implementation schedule, and for

USAID to monitor and evaluate performance through the work plan year and to ensure that award objectives are accomplished on time, on budget, and in accordance with expectations. Each annual work plan will form the basis for an annual management review conducted by USAID and program staff to assess program directions, priorities, achievements, and prior year implementation results, as well as management and implementation impediments, and to make recommendations for revisions.

Workplan Standards

Work Plans will identify a logical sequence of steps to be undertaken to implement each program component and must include an associated timetable. The Contractor may not include interventions in the work plan that fall outside the parameters of the statement of work. The Contractor’s annual work plan will describe how the

Contractor intends to organize the year’s work including setting project priorities and how the Contractor will organize responsibilities amongst Contractor staff to ensure accomplishment of the tasks. The work plan will address how the Contractor will make effective use of any time during which counterparts are not readily accessible or actively engaged, such as holidays. All interventions described in the work plan must be within the scope of the contract.

The work plan, at a minimum, is to include:

• Review of the previous year’s accomplishments, problems and challenges encountered in achieving specific results, proposed annual outputs, and progress towards achieving results.

• Corresponding schedule depicted on a Gantt chart and level of effort required to complete the interventions;

• Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed;

• The anticipated outcomes the program is expected to achieve in each area of implementation;

• Plan on how the program strategy will contribute to implementation principles as defined in the scope of work (equity, resilience, CLA, etc.)

• Plan and timeline for internal monitoring and evaluation that takes into account the AMELP and the external monitoring and evaluation plan;

• Description of periodic assessments to be undertaken;

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• The identification of any assumptions used in preparing the work plan, as well as suggested alternatives if necessary and the methods to assess whether the assumptions hold true;

• The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated;

• Any specific award terms or conditions that interfere with maximizing the developmental impact of the award; and

• The strategies and approaches the activity will adopt in meeting program goals and objectives;

F.7.9 Activity Learning, Monitoring, and Evaluation Plan (ALMEP)

The Contractor must develop an Activity Learning, Monitoring, and Evaluation Plan (ALMEP) that permits the efficient and timely measurement of progress towards performance requirements, standards and output indicators, and updates as needed in collaboration with the COR. The indicators must align with the USAID

Standard Foreign Assistance (F) indicators and the Contractor’s theory of change and logical framework for the program. The Contractor will also provide other information as needed for reporting under the relevant foreign assistance objectives, areas and elements. In addition to F indicators, custom indicators will be utilized. The Contractor shall be responsible for developing Performance Indicator Reference Sheets (PIRS) in collaboration with the COR and a Mission M&E Third Party Contractor if applicable. The ALMEP must also integrate complexity monitoring principles, so that the Contractor will not only track progress, but also the environmental factors that may either facilitate or impede implementation.

The Contractor must, as a routine part of program monitoring, track and report the costs of the various interventions per guidance provided by the COR; GIS information for all activity sites, and information about the context in which the work is taking place that may influence the Contractor’s ability to successfully implement the activity and achieve targeted outcomes. The ALMEP detailing all indicators tracked under this contract must be approved by the COR and reviewed annually as part of reporting and work plan approval processes. The Contractor will comply with the cost data collection and reporting parameters per guidance provided by the COR.

Topical areas of action research intended, the results of action research conducted, and how these results feed into project implementation; evaluation data; and learnings from ‘pause and reflect’ moments and annual steering…