72066025R00005 Amendment 01 FINAL Signed.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

720660

Jamie Lewis

The RFP is hereby amended to make the following changes:

(1) extend the due date for proposal submission to January 27, 2025 17:00 Kinshasa Locat Time;

(2) provide responses to the potential offerors' questions (Attachment A); and

(3) incorporate other necessary revisions to the solicitation (revised RFP in Attachment B).

The specific changes are as follows. All other terms and conditions remain unchanged.

USAID/DROC (Congo) 00000

72066025R00005

1 9

01/06/2025

12/12/2024

RFP # 72066025R00005

Feed the Future Democratic Republic of the Congo Resilient Food Systems

Amendment No. 01

COVER PAGE

1) Closing Date: DELETE “11/13/2025, 17:00 (EST)” and REPLACE with “01/27/2025, 17:00 Kinshasa Local Time (11:00 EST)”.

2) DELETE “541690 – Other Scientific and Technical Consulting Services” and INSERT “541990 – All Other Professional, Scientific and Technical Services”.

3) ADD “and Oleg Polozov, Sr. A&A Specialist at opolozov@usaid.gov” for the submission of questions.

4) DELETE “72066025R00001” and REPLACE with the correct RFP No.

“72066025R00005” in the header throughout the document.

SF 33

5) Block 9. - DELETE “17:00 (EST)” and “01/13/2025” and REPLACE with “17:00 Kinshasa Local Time (11:00 EST)” and “01/27/2025”.

6) Block 12. - DELETE “180” and INSERT “210” calendar days as the minimum period of validity of proposals.

SECTION C

7) Section C.4.8. - DELETE “The Contractor should propose a GUC budget for achieving these critical results and include their assumptions and justifications in the budget narrative.” and INSERT “The GUC budget for achieving these critical results will be no less than $4 million.”

8) Section C.4.9. – DELETE “Due to the fundamental importance of the inception phase, the Contractor must describe their intended approach for the inception phase in response to the solicitation and as described in Section L of the contract.” And INSERT “Due to the fundamental importance of the inception phase, the Contractor must implement their proposed approach for the inception phase in response to the solicitation and as described in Section C and Section F of the contract.”

mailto:opolozov@usaid.gov

Amendment No. 01

SECTION E

9) Section E.3 - DELETE “and – Inspection of Services – Fixed Price, (FAR 52.246-4)

SECTION F

10)Section F.7.5. Personnel Considerations – DELETE “unless their rates exceed the ceiling rates for the local compensation plan for CCN personnel.”

and INSERT “unless approval is necessary pursuant to Section H.7 Additional requirements for Personnel Compensation.”

11)Section F.8. Reports and Deliverables or Outputs, Table of Contract Deliverables – UPDATE the due date (“Timetable”) for 4. Annual Work Plan to read “Initial Annual Work Plan – 120 days of the effective date of the Contract;

subsequent Annual Work Plans – due August 15 of each subsequent year of the Contract”

12)Section F.8. Reports and Deliverables or Outputs, II. Activity Planning and Implementation Reports and Deliverables, 2. Inception Report – DELETE the following from the fifth bullet “and Action Plan and GESI Analysis and Strategy deliverables which will be submitted separately according to the table above.”

SECTION H

13)Section H.7. Additional Requirements for Personnel Compensation – ADD a paragraph as follows:

“(f) Local Compensation Plan The Contractor will submit its proposed Local Compensation Plan (LCP) for the Contracting Officer’s review and approval. Pursuant to AIDAR 722.170(b), local staff salaries at levels above those presented in the Contractor’s approved LCP will be viewed as exceeding the prevailing compensation for comparable work in the cooperating country. No further salary approval will be required for compensation within the established pay ranges according to the approved LCP. Any substantive changes to the approved LCP will require prior written concurrence by the CO.”

Amendment No. 01

14)Section H.19.g. - DELETE “and in-kind grants”.

15)Section H.27 302.3.5.10 ORGANIZATIONAL CONFLICT OF INTEREST:

PRECLUSION FROM IMPLEMENTATION CONTRACT (SEPT 2018) –

DELETE in its entirety.

SECTION I

16)Section I.1 - DELETE the FAR clause 52.242-2 Production Progress reports

(APR 1991).

SECTION J

17)Incorporate the revised Attachment J.15 Budget Summary.

SECTION K

18)Section K.3 – DELETE “541611 (Administrative Management and General Management Consulting)” and INSERT “541990 (All Other Professional, Scientific and Technical Services)”.

SECTION L

19)Section L.6.(b) – at the end of the 6th paragraph, ADD “Offerors must submit the Technical Proposal in both Word and PDF.”

20)Section L.6.(b)(3) – INSERT the following after the first sentence “Parts 1 and Parts 3 through 8 of the Cost Volume must be submitted in a single PDF file.

Part 2 is to be submitted in three separate files: (1) Budget Spreadsheet, (2) Budget Narrative, and (3) Supporting Documents.”

21)Section L.7.(2)(a)IV – DELETE “The Executive Summary must not exceed one page and it is included in the 15 pages limit of the technical proposal.”

22)Section L.7.(2)(a)VIII. Annexes – DELETE “ Annexes (1 through 3) and INSERT “Annexes (1 through 4)”

Amendment No. 01

23)Section L.7.(2)(a)VIII.2. Annex 2 - Staffing Plan – INSERT “This table should include both prime and subcontractor positions.” after the 4th sentence.

24)Section L.7.(2)(a)VIII.4. Annex 4 - Past Performance Information (PPI) Sheets

– DELETE “In addition, the Offeror must provide information on the form provided in Section J for the five contracts or orders involving international development work with a value of similar size and scope that have been completed most recently, assuming that such contract or order was not already listed.” and INSERT “These five contracts or orders should involve international development work with a value of similar size and scope that have been completed most recently.“

25)Section L.7.(2)(b) – DELETE “3) Executive Summary (not to exceed one page)” and INSERT “3) Executive Summary (not to exceed two pages)”.

26) Section L.8.2. Budget Spreadsheet - DELETE paragraph (a) and INSERT the following:

(a) The Offeror must prepare its budget spreadsheet submission in Microsoft Excel compatible format. The Offeror must submit only one file that should include the following:

• “Summary budget” tab to summarize the “Detailed Prime” budget tab.

Please use the format provided in Attachment J.15.

• “Detailed Budget” tab for the full detailed budget including the prime offeror, and any cost-reimbursable subcontractors by cost element.

Offerors may use their own templates providing the format provided in L.3.c.1 and 2 are followed.

• “Detailed Subcontractor” budget tab for each Subcontractor budget.

• “Detailed Travel” budget tab to provide data on all proposed international, regional and local travel.

• Proposed Fee table in accordance with the format provided in Section B.7 of this solicitation.

27)Section L.8.3.b.2 - DELETE in its entirety and INSERT the following:

“Section B: This Section of the Cost Proposal should also contain a completed Section B with costs, fee, and rate information provided.

Specifically, offerors should complete Sections B.3, B.4 and B.7. Section B.7 is the payment schedule for the fixed fee that will be applicable to CLINs 001

Amendment No. 01 and 002. Payment of fixed fee will be made only upon successful accomplishment of performance objectives, deliverables or outputs. The Offeror must include a fixed fee payment table found in Section B.7 of the solicitation. The offeror must propose a fixed fee schedule for the activity that links a portion of the fixed fee to performance objectives/results/outcomes as proposed by the offeror in alignment with the solicitation and the offeror’s technical proposal, including successful implementation of the GUC CLIN.

Offerors must propose measurable targets, outputs and outcomes to tie to the fixed fee payments. The final fixed fee schedule, as may be negotiated prior to award, will be incorporated in Section B.7 of the contract.”

28)Section L.8.3.c – DELETE “Biographical Data Sheets”

29)Section L.8.3.c.1 – DELETE in its entirety and INSERT the following:

1. Detailed Budget Preparation Guidance

All budgets should be organized based on types of costs as set forth in the section immediately below. Detailed breakdowns should be provided for each year of performance. In summary, the following budget worksheet should be provided in an unlocked file. The budget categories listed below may be combined at the discretion of the Offeror so long as the information is presented in readable format.

30)Section L.8.3.c.2 – DELETE in its entirety and INSERT the following:

2. Budget Line-Item Headings In order to undertake a meaningful comparison of cost, offerors must use the following standard cost elements organized as specified below.

31)Section L.8.3.c.2, A. CLIN 001 – DELETE in its entirety and INSERT the following:

“CLIN 001

a. Personnel

i. International Staff

ii. Long-term Expatriate Field Staff

iii. HQ and other Short-term Staff

Amendment No. 01

iv. Local In-Country Staff

v. Program Staff

vi. Operational/Administrative Staff

b. Fringe Benefits ( in accordance with organizational policy, including but not limited to fringe local staff, pooled benefits – Expatriate & HQ Staff, expat staff allowances, i.e., shipment of HHE, relocation allowances, storage of HHE, education allowance, housing allowance, post differential, vehicle shipment, consumables, etc.)

i. Expatriate Fringe

ii. Local Fringe

iii. Other as applicable

c. Allowances (as applicable per organizational policy)

d. Travel (Please include separate travel table with # of trips per year, the purpose of the trip, number of people on each trip, and estimated per diem and airfare/transportation costs)

i. International travel

ii. Local and domestic travel

e. Equipment & Supplies (This includes equipment (unit cost, or bulk purchase total, equal to or greater than $5,000) and supplies (equipment with a unit cost less than $5,000[1] , including but not limited to work stations & chairs, file cabinets, computers, cellular phones, printers, etc.).

This cost category does not include office supplies, which must be included under Other Direct Costs.)

i. Equipment

ii. Supplies

f. Other Direct Costs (including, but not limited to, vehicle rental/lease, vehicle and equipment maintenance/fuel/repair/insurance, motorcycle fuel/maintenance/insurance, generator fuel/maintenance, professional fees – audit/legal, branding & marking, software licenses, office supplies, office rent/utilities/repairs/maintenance, security services, general communications expense, mobile/cellular communication, internet, printing/photocopying, DBA insurance, banking fees, visa/work permit, etc.).

g. Contractual

i. General Program Implementation Costs

ii. Trainings

iii. MEL Contractual Costs

iv. Consultants

v. Subcontractors (indicate if fixed price or cost-type, link to detailed tab if cost-type)

h. Indirect Costs (as applicable based on the Offeror’s NICRA or other documentation)

Amendment No. 01

i. Material and Handling

ii. Overhead

iii. G&A”

32)Section L.8.3.c.2, B. CLIN 002 – ADD the following:

“b. Applicable indirect costs associated with GUCs.”

33)Section L.8.3.c.2, D. CLIN 003 – DELETE “ii. Subcontractor (Cost-reimbursable only) 1. Fixed Fee”.

34)Section L.8.3.c.3. Personnel – DELETE the last sentence and REPLACE with “Biographical Data Sheets are not required in the cost or technical proposal.”

35)Section L.8.3.c.3., Personnel: – ADD the following “Local Compensation Plan.

Pursuant to AIDAR 752.7007 each contractor should compensate their employees based on the market conditions and their established policies. To support this, USAID conducted a market survey which took into account historical amounts paid, the NGO market, and an economic assessment to determine what reasonable compensation is in the development industry. This analysis has been shared as an attachment J.9 to the RFP. Upon award, the contractor will submit its local compensation plan for the Contracting Officer’s review and approval; salaries within the established pay ranges will not require additional approval.”

36)Section L.8.3.c.3., GUC: – DELETE and INSERT “Offerors should propose a reasonable amount of GUCs in accordance with Section C of the solicitation, but in no event less than $4 million for the five-year period of performance, for Grants under Contract. The proposed GUC line item should be budgeted as a lump sum and must be exclusive of any costs associated with salaries, operations, administration and handling of the offeror. Offerors should determine the appropriate amount based on their technical approach, in particular with the consideration of their approach to working with Congolese organizations, and provide a justification for the dollar amount in the budget narrative. The types of grants and grantees are described in the “Grants Under Contract (GUC) approach” located in Section C. Applicable indirect

Amendment No. 01 costs associated with GUCs should be budgeted in a separate line under

CLIN 002.”

37)Section L.8.3.c.7. Personnel – DELETE the sentence “In addition, AID Form 1420-17 - Contractor Employee Biographical Data Sheets, must be submitted for each named position other than those identified as “To Be Determined

(TBD)”.”