Solicitation_72065618R00018_Oversight_Services_3IW.pdf

Solicitation Issue Date: July 6, 2018

Closing Date for

Submission of Questions: July 16, 2018 at 3:00 pm Maputo Time

Closing Date for

Submission of Proposals: August 10, 2018 at 3:00 pm Maputo Time

SUBJECT: Request for Proposal (RFP) No. 72065618R00018 - Design Review and

Construction Oversight Services for Three Intermediary Warehouses in Zambezia Province

Dear Offeror, The United States Government, represented by the U.S. Agency for International Development (USAID)

Mission in Mozambique, is seeking proposals to provide and perform professional architectural and engineering (A&E) technical services. This contract will support design review and construction oversight

“Fiscalização de Obras” for the design, construction and other related services for intermediary warehouses.

Additional details are further described in the attached Request for Proposals (Solicitation/RFP), for the following pharmaceutical warehouses:

Three Intermediary Warehouses in Zambezia Province o Erego-Ile o Mopeia o Mocuba

USAID/Mozambique anticipates awarding a single Firm-Fixed Price type contract as a result of this solicitation. The estimated cost for this procurement is approximately $600,000.00. Implementation of this activity, for an estimated period of 34 months with no option years, is subject to availability of funds. The

Offerors will provide the lowest possible price corresponding with the technical proposal. The North

American Industry Classification System (NAICS) code for this acquisition is 541310.

Offerors shall refer to Section L (Instructions for the Proposal Preparation and Submission) of the solicitation for additional information regarding proposal requirements. It is important that Offerors submit proposals on time. Proposals received after the submission due date will not be reviewed or evaluated subject to the Contracting Officer’s discretion. Section C (Scope of Work) of this solicitation provides details on the activities required to be implemented. Section M (Evaluation Criteria) states the criteria by which proposals will be evaluated.

Questions for this solicitation can be submitted to USAID/Mozambique no later than July 16, 2018 at 03:00 pm Maputo local time, by e-mail to Faizallet Sultan at fsultan@usaid.gov with a copy to eluma@usaid.gov.

The issuance of this solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay for any cost incurred in the preparation and submission of a proposal. Furthermore, the US mailto:fsultan@usaid.gov mailto:eluma@usaid.gov

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

Table of Contents

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C – SCOPE OF WORK

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

SECTION J - LIST OF ATTACHMENTS: THREE INTERMEDIARY WAREHOUSES IN

ZAMBEZIA PROVINCE

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

SECTION L – INSTRUCTIONS FOR THE PREPARATION OF THE PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 CONTRACT TYPE

The anticipated contract type is a Firm Fixed-Price award.

B.2 PERIOD OF PERFORMANCE

The period of performance is eighteen (34) months, including the warranty period.

For the consideration set forth below, the contractor must complete the services, and provide the deliverables or outputs described in Section C and F and comply with all contract requirements.

Offerors are required to provide technical and cost proposals for all sites listed in the schedule of price below. Please note USAID/Mozambique may determine not to exercise some or all of the sites.

B.3 SCHEDULE OF PRICE

I – DESIGN REVIEW AND CONSTRUCTION OVERSIGHT FOR THREE INTERMEDIARY

WAREHOUSES IN ZAMBEZIA PROVINCE

CLIN Site

Identification

Zambezia

District

Description – oversight services

Price (USD)

1.1 S1 Ile, Mocuba and

Mopeia

Design reviews of the Erego-Ile, Mocuba and Mopeia intermediary warehouses

1.2 S2 Ile Full time oversight services for

Erego-Ile Intermediary

Warehouse construction

1.3 S3 Mocuba Full time oversight services for

Mocuba Intermediary

Warehouse construction

1.4 S4 Mopeia Full time oversight services for

Mopeia Intermediary Warehouse construction

1.5 S5 Ile, Mocuba and

Mopeia

Warranty and liability period

Total

B.4 INSURANCE – FAR 52.228-5

The Contractor must obtain all insurance that is required for the performance of this Contract and in accordance with local law, including Defense Base Act (DBA) insurance if applicable.

FAR 52.228-5, Insurance -- Work on government Installation (Jan 1997) is incorporated by reference.

[END OF SECTION B]

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

SECTION C – SCOPE OF WORK

DESIGN REVIEW AND CONSTRUCTION OVERSIGHT SERVICES “FISCALIZAÇÃO DE

OBRAS” FOR PHARMACEUTICAL WAREHOUSES (THREE INTERMEDIARY WAREHOUSES

IN ZAMBEZIA PROVINCE)

1. OBJECTIVE

USAID/Mozambique seeks professional local contractor (s) to provide Architectural and Engineering (A&E) technical services for design review and construction oversight “Fiscalização de Obras” for the following pharmaceutical warehouses:

(1) Three Intermediary Warehouses in Zambezia Province

a. Erego-Ile

b. Mocuba

c. Mopeia

The Contractor is required to provide full time construction oversight at each site. The construction oversight services are intended to support USAID/Mozambique’s health infrastructure team by providing specialist A&E services and technical expertise required to undertake oversight activities.

The actual design and construction activities will be carried out by a single construction firm under a design-build contract between USAID and the design-build contractor. The A&E Contractor will not be party to that contract, but will serve as external overseer and advisor, furnishing independent design and construction quality verification as well as confirmation of the amount and value of work completed.

The Contractor must provide the services and perform the tasks listed briefly below and described more fully in Section C.4 of this Scope of Work:

Advisory Services

Design Reviews

Construction Supervision and Quality Assurance

Independent Testing

Quantity Surveying

As-built Drawings

Fit-out Coordination

Construction Contractor’s Voucher Certification for Payment

Services requested under this award, will be executed at the following sites in Zambezia province:

Site ID Activity Location Geographic coordinates

S1 Design review and construction oversight for Erego-Ile

Intermediate warehouse

Erego town-Ile district- Zambézia province

16° 2'18.52"S, 37°10'2.26"E

S2 Design review and construction oversight for Mocuba Intermediate warehouse

Mocuba Municipality-

Zambézia province

-16.813732, 37.001120

S3 Design review and construction oversight for Mopeia Intermediate

Mopeia town-Mopeia district- Zambézia

17°57'47.01"S, 35°43'6.38"E

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia warehouse province

1. BACKGROUND

Mozambique is aggressively scaling up access to HIV care and treatment services and rapidly increasing the number of people receiving HIV treatment. Zambezia Province has the largest number of people and children living with HIV in all of Mozambique, and the lowest levels of treatment coverage. Newly available population HIV prevalence data identified substantially greater need for investment in Zambezia.

This will result in increased volumes of commodities to achieve program goals in Zambézia province.

Current warehousing capacity in the province is substandard and already overstretched. Therefore, additional warehousing is required to handle the increase in commodity volumes.

To address this challenge, PEPFAR Mozambique developed the Zambezia Action Plan to expand access to services and treatment coverage to accelerate epidemic control, including activities to address critical warehouse space limitations and increase access to health commodities. PEPFAR Mozambique’s Country

Operational Plan (COP) 2017 includes the design and construction of three intermediary warehouses in

Zambezia province to safely store the growing quantity of commodities needed for the province's health and epidemic control activities.

In 2008, the Ministry of Health (MISAU) conducted a warehousing and distribution needs assessment, which identified limited capacity and poor physical conditions of most existing provincial and district warehouses as barriers for establishing an adequate nationwide supply chain system.

As a result of this assessment, MISAU drafted the Pharmaceutical Logistics Strategic Plan (PELF), which covers the policy, infrastructure, supply chain, and financial needs to achieve sustainable commodity security improvements. This project is aligned with the PELF. USAID Mozambique is currently supporting the design and construction of the Nampula regional pharmaceutical warehouse.

The PELF recommends that the national health services supply network should adopt a regional/intermediary distribution model, in lieu of the present national/provincial/district structure. In this proposed structure, MISAU would rely on three regional warehouses in Nampula, Beira and Maputo

(Zimpeto). The study also concluded that:

• The Zimpeto national warehouse be expanded to serve the southern region;

• Two new warehouses are needed to serve the central (Beira) and northern regions (Nampula); and,

• Between 15 to 25 intermediate warehouses are required throughout the country, located inter-districts or provinces as suitable), in the most sustainable network to support nationwide health services, with locations to be determined based on population, access and the health network

The 25 intermediate pharmaceutical warehouses planned nationwide will have three categories of storage capacity:

• 300 pallet positions

• 600 pallet positions

• 1,200 pallet positions

The maximum desired storage capacity of each of the 25 intermediate warehouse planned nationwide is to accommodate 1,200 pallet positions of storage capacity however, due to budget constraints, some intermediate warehouses may be built to initially accommodate less pallets than the desired capacity, for example 300 or 600 pallet positions. Any warehouse built with less than the projected capacity of 1,200 pallet positions must be designed and built to accommodate future expansion to reach the desired storage capacity of 1,200 pallet positions.

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

Intermediary pharmaceutical warehouses are responsible for:

1. Receiving bulk or pre-packaged products sent from regional and central level warehouses

2. Receiving essential medicines kits

3. Storing bulk products (traditional method)

4. Executing the distribution plan for pre-packaged products to health units

5. Analyzing orders and distributing bulk medicines (traditional method) requested by health units

6. Organizing (scheduling) transport to health unit warehouses

7. Collecting and analyzing consumption/distribution data and reporting to the MISAU Central

Medical Store (CMAM) head office and the regional warehouse.

Zambezia province currently has 17 medicine warehouses (one provincial and 16 district). As part of the

GRM Ministry of Health (MISAU) Pharmaceutical Logistics Strategic Plan (PELF), these 17 warehouses will be replaced by four intermediary warehouses to facilitate supply chain sustainability.

Three Intermediary Warehouses in Zambezia Province

Three intermediary warehouses will be constructed in Zambezia province to safely store the growing quantity of commodities needed for the province's health and epidemic control activities.

The three Intermediary Warehouses in Zambezia Province are o Erego-Ile o Mocuba o Mopeia

EREGO INTERMEDIARY WAREHOUSE SITE, ILE DISTRICT

The Erego-Íle district intermediary warehouse is intended to support northern Zambézia province, which includes the following districts: Gurúe, Namarói, Alto Molócue, Gilé, and Ile districts. The warehouse site is located in Erego, the Ile district center. Erego is located 253 Km (paved road) from Quelimane City and 39

Km from the N1 (Nhampevo). The proposed site is located in the Ile district hospital plot. The plot presents sufficient dimensions for the proposed warehouse, however, is constrained by other small facilities and systems that require demolition and minor resettlement, including demolition and re-construction of a biological pit and various old decaying facilities.

According to the Ile District Directorate of Health, operations currently undertaken in the old decaying facilities that may require demolition can easily be performed in existing buildings. The proposed site has a

DUAT (land use title) and electricity. To provide a reliable water supply for day to day warehouse operations, construction of a small water supply system, including a borehole to access groundwater sources, must be included.

The site geographic coordinates are: 16° 2'18.52"S, 37°10'2.26"E

MOCUBA INTERMEDIARY WAREHOUSE SITE, MOCUBADISTRICT

The Mocuba intermediary warehouse is intended to support the Zambézia province central region, which includes the following districts: Pebane, Maganja da Costa, Lugela, Milange and Mocuba districts. The warehouse site is located in the Samora Machel neighborhood, an expansion area in northern Mocuba

Municipality. Mocuba is located 156 Km (paved road) from Quelimane city. The selected plot is 100m x

100m. The proposed site has a DUAT. There is a powerline in the vicinity, however, a power transformer is required. The Mocuba Municipality historically has an unreliable water supply for basic needs, therefore, the construction of a small water supply system and borehole to access groundwater sources is required for day to day warehouse operations.

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

The site geographic coordinates are: -16.813732, 37.001120

MOPEIA INTERMEDIARY WAREHOUSE SITE, MOPEIADISTRICT

The Mopeia intermediary warehouse is intended to support the Zambézia province southern region, which includes the following districts: Luabo, Chinde, Murrumbala, Dere and Mopeia districts.

Mopeia is located 201Km (paved road) from Quelimane city and 50Km from Caia. The proposed site is adjacent to the main road leading to the district center, approximately 2Km away. Water and electricity are available at an approximate distance of 100m and 500m, respectively. The proposed site is a green field with no planned development. The plot dimensions are 100m x 100m, which will support any required future expansion.

The site geographic coordinates are: 17°57'47.01"S, 35°43'6.38"E

1. BASIC REQUIREMENTS FOR ESTABLISHMENT AND KEY PERSONNEL

1.1 Establishment – Basic requirements

Project requirements are briefly described below and fully detailed in Section C.5 of this Scope of Work

“Specific Oversight Requirements”. USAID requires the A&E contractor to already have a project office in

Mozambique. However, given that the actual work will also be executed in Ile, Mocuba and Mopeia districts of Zambézia province, USAID requires the following:

The A&E Contractor must mobilize one Site Engineer (“Fiscal”) to each of the awarded sites. The

Site Engineer will oversee the quality of work on a daily basis from inception until completion and will provide services to ensure an appropriate final handover at the end of the guarantee period.

USAID requires the oversight supervisor (Site Engineer) to be based at each of the construction sites or an alternative location in each district deemed suitable to perform supervisory activities.

The A&E Contractor is required to deploy specialized engineers and other technicians to review designs and provide oversight of key elements of specialized construction services, such as borehole drilling, installation and testing of pumping systems, foundations and floor slabs, structural components, mechanical, electrical, fire, water and security systems.

For the intermediary warehouse sites with borehole requirements, an experienced hydraulic engineer, hydrogeologist or professional with equivalent expertise should be present at each site during all drilling activities. If, after several drilling attempts, the requirements of a positive borehole are not met, USAID, in coordination with the Ministry of Health (MISAU), may change the borehole drilling site to a suitable location where ground water is available. The construction oversight contractor is responsible for ensuring and advising that the drilling contractor or subcontractor has used best practices and techniques to drill a positive borehole at each of the required sites.

1.2 Key Personnel – Basic requirements

The A&E Contractor must ensure that the numbers and categories of professionals deployed for design review and oversight services are adequate and appropriate at all times. The following is an illustrative list of personnel USAID considers necessary. The A&E Contractor must submit and justify the candidates for key positions, which will be subject to USAID approval. Level of effort for each position must also be provided for the:

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

Contract Manager (Senior Architect or Senior Civil Engineer)

Site Engineers (Civil Engineer): one per warehouse

Senior Mechanical Engineer

Senior Electrical Engineer

Quantity Surveyor

Hydrogeologist/Hydraulic Engineer (for Zambezia province intermediary warehouse sites with borehole drilling component)

The A&E Contractor may opt to combine or divide these positions, so as to better utilize the experience and skill-sets of particular candidates. They may also offer alternative positions for USAID’s consideration.

Candidates for each site must have extensive experience and knowledge of infrastructure development in

Mozambique. They must be registered with the appropriate professional bodies. Ability to communicate in

Portuguese is required.

The A&E Contractor must nominate one of the Key Personnel as Project Director with delegated authority to represent the A&E Contractor. S/he must have broad experience managing construction projects in

Mozambique, must speak Portuguese with sufficient fluency to participate in meetings at ministerial and local levels, and have the ability to express engineering, managerial, and scientific concepts clearly and concisely, both orally and in writing.

Some of the positions are only required for certain stages of the work. For example, when the cold chain system is to be installed, the respective Heating, Ventilation, Air Conditioning and Refrigeration

(HVAC&R) engineer is required to undertake oversight services. Therefore the A&E Contractor is required to determine each position’s level of effort. The following are the professional and experience requirements for each position:

Contract Manager (Senior Architect or Civil Engineer): At least 10 years of construction contract management experience in Mozambique with relevant experience in large scale buildings (4-

10,000m

Site Engineers (Civil Engineer), Three (3) total, one per warehouse: At least 7 years of construction oversight experience in Mozambique with relevant experience in large scale buildings.

Mechanical Engineer (Senior Engineer): at least 10 years of experience in mechanical system including Heating, Ventilation, Air Conditioning, and Refrigeration (HVAC&R) systems.

Electrical Engineer (Senior Engineer): At least 7 years of professional experience in electrical systems.

Quantity Surveyor: At least 7 years relevant experience in construction planning, quantity surveying, and working in Mozambique.

Hydrogeologist - Hydraulic Engineer (Mid-level Engineer or equivalent expertise): At least 5 years of experience for borehole drilling activities.

2. CONTRACT ASSIGNMENTS

The oversight services comprise the following assignments:

2.1 Advisory Services

The objective of this solicitation is to purchase architectural and engineering (A&E) oversight and quality assurance services. The A&E Contractor must proactively contribute to design review and construction oversight activities, advising USAID of potential risks, opportunities, explaining and recommending

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia strategies and technologies most likely to efficiently meet project requirements at acceptable and agreed costs.

Advisory services include the following:

Ability to identify potential risks in advance and provide meaningful recommendations to USAID.

Oversee construction progress through the critical path and provide written and concise recommendations.

Ability to identify design gaps before implementation and provide recommendations.

Ability to objectively evaluate construction contractors’ performance on critical project elements and recommend resulting mitigation measures.

Ability to ensure environmental compliance.

Note: The A&E Contractor does not have the authority to instruct the construction contractor to make changes to the design and construction of the approved design for any structure, nor to represent or act on behalf of USAID.

2.2 Environmental, Health and Safety, and Gender Compliance

USAID concluded in an Initial Environmental Evaluation that any construction and/or major renovation of

Health Facilities are likely to have significant cumulative effect on the environment, health and social life of the communities. As a result, a Programmatic Environmental Impact Statement (PEA) and an

Environmental Mitigation and Monitoring Plan (EMMP) will be prepared by the construction contractor and approved by USAID prior to field implementation of these construction activities, in accordance with 22

CFR 216 and ADS 204.

During the solicitation stage, construction contractors were required to provide an environmental compliance plan to ensure that their proposed construction works will comply with the recommendations set forth in the

EMMP. Therefore, the construction contractors’ environmental compliance plan, along with the approved

EMMPs are mandatory references for overseeing construction works environmental impacts.

The A&E Contractor is required to monitor and ensure that construction contractors use best management practices and undertakes mitigations measures outlined in the two documents to minimize impact on human health and the environment from construction and operation of these facilities.

The A&E Contractor is also required to address health and safety measures outlined in the EMMP, including requirements for addressing gender issues and HIV/AIDS prevention for the field technician and other oversight field staff.

2.3 Design Reviews

The designs (construction requirements, drawings, technical specifications, and construction cost estimate) should be reviewed by a locally licensed professional to verify quality, accuracy, and completeness prior to construction. Any design revisions agreed to and approved by USAID in the course of construction must be incorporated in the final project record “as-built” drawings documentation. Any design revisions that impact construction contract cost must be approved in writing by the USAID Contracting Officer (CO) or his/her representative (COR) prior to acceptance of the revision.

USAID expects to implement construction through the following two steps:

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

I. Design and Construction Documents Development: the A&E Contractor is required to conduct reviews of the designs submitted by the design-build (construction) contractors. Reviews are required on the submitted Schematic design (30%), design development (65%), final design

(100%) and as-built drawings for each work element, equipment, and systems.

II. Construction: after approval of the design and construction documents, construction contractors are required to execute the works as outlined and approved in the design development and construction documents.

The three intermediary warehouses average construction magnitude is $2.1 million per warehouse.

The warehouses’ construction will be implemented through a design-build contract. The A&E Contractor will be requested to provide technical comments and recommendations to USAID on the designs provided by the design-build construction contractor. Review may include drawings, calculations, and associated documentation. The A&E Contractor will then provide a statement to USAID that necessary architectural and engineering documents and other plans are complete. Should the A&E Contractor find that the design is unfinished or otherwise deficient, A&E must report finding(s), its basis, and implications in writing to the

USAID CO or COR.

USAID expects to request these services during step one, the design and construction documents development stage. Construction documents will encompass design development drawings, specifications, structural testing, and equipment and systems specifications.

The A&E Contractor must also report on the designs’ regulatory compliance, cost-effectiveness, choice of materials, construction methodology, energy efficiency, hygiene and sanitation, functionality, maintainability, user-friendliness and aesthetics, and must discuss any suggestions for improvement with the designers if requested by USAID.

2.4 Supervision and Quality Assurance

The A&E Contractor must oversee all construction projects from inception through to the provisional hand over of the completed work and must oversee the construction firm’s progress and compliance with contractual obligations.

A&E Contractor is required to submit Quality Assurance Plans with proposed test plans following review of design-build contractor’s Quality Control Plan.

The A&E Contractor must serve as technical advisor to USAID only and will have no other relationship with the construction firms. The A&E Contractor will have no authority to instruct construction firms to make changes to the contract, nor to represent or act for USAID. The A&E Contractor will point out any errors or deficiencies in materials or workmanship, or failures to comply with contractual requirements, with the expectation that the construction firms will acknowledge and correct them. However, should this not occur, the A&E Contractor must immediately notify the COR, who will take appropriate action. No instructions must cause a change to the Scope of Work, or cause the construction firm to incur additional costs above the stated contract amount. The USAID CO is the only USAID official that may authorize a change to the construction firm’s Statement of Work or instruct a construction firm to suspend work based on statements from the A&E Contractor and the COR.

At minimum, supervision and quality assurance services require the A&E Contractor to conduct the following:

2.4.1 Site Supervision and Quality Assurance

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

Provide full time, day to day, onsite contract and project compliance monitoring.

Act as a liaison with construction contractors assigned point personnel; coordinate all general condition items, including temporary facilities.

Inspect project materials, equipment and systems delivered to the site including verification of storage conditions, protection, and security.

Assure and verify that construction is built to the designs and budgets.

Monitor design-build contractors’ performance and enforce all requirements of applicable codes, specifications and contract drawings.

Perform on-site observations during the active construction phases to determine if progress and quality of the work performed will be in conformance with the contract documents when completed.

Verify onsite contract document compliance monitoring for all construction elements, including site mobilization and preparation, borehole drilling, pumps and sanitation works, electrical systems, and other contract works.

Perform field inspections and other quality control activities including necessary materials testing.

Track subcontractors’ work and quality.

Monitor that the equipment lists specified in the contracts are being utilized and needed.

Enforce general labor compliance by verifying that the construction contractor complies with labor regulations.

Ensure contractors properly provide for the safety of the workers.

Supervise contractors’ detours, lane closures, and staging plans.

Arrange for inspections by the appropriate governing authorities.

Review and document working days, contract time, and extensions.

Coordinate construction contractor warranty work as required during the warranty period.

2.4.2 Advisory Services

Review and provide recommendations on change orders to the COR.

Review and provide recommendations of testing reports including overseeing third party/independent testing.

Determining materials sampling, testing requirements and provide acceptance testing services in compliance with the contract, the specifications and local best practices.

Provide advice on dispute resolution.

Monitor the construction contractor’s progress as it relates to the construction schedule and alert the

COR to conditions that may lead to delays in completion of the work.

2.4.3 Communications and Reporting

Maintain a diary or logbooks of the construction activities observed, including: weather conditions and weather-related site conditions; nature and location of work being performed; meetings attended and matters discussed; communications between USAID and the construction contractors, including instructions, interpretations, and clarifications provided to the construction contractors; any occurrence or work that might result in a claim for change of contract compensation or time; record all oral agreements, instructions, disputes and questions pertinent to the work.

Discuss and agree with the construction contractors on a template for daily inspector reporting system which will record the hours worked by men and equipment.

Provide and maintain well-organized photographic and video documentation and records of the progress of works. Site engineers must photograph project progress and document any issues.

Attend all construction coordination and other meetings.

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

Prepare and distribute weekly, monthly and quarterly meeting minutes and reports. Monthly reports should summarize construction activities undertaken during the period and be brief, yet precise with activity descriptions and emphasis on issues, impacts, constraints and recommendations for action.

Quarterly reports should include accrued monthly expenditures. Further details on scope and format will be determined after award in consultation with the COR.

Notify the CO and COR immediately if work does not conform to the contract documents or requires special inspection or testing.

Prepare final construction project reports, including review and verification of as built drawings that will be prepared by the warehouse construction contractors.

Manage construction contractor’s Request for Information (RFI).

2.4.4 As-Built Drawings and Handover Documentation

Review and verify as built drawings that will be prepared by the warehouse construction contractors.

Collect, on the CO or COR’s behalf, project close-out documentation, Operations & Maintenance manuals, and prepare as built drawings.

Obtain for the owner all building equipment, operating manuals and warranty information, and coordinating startup of the building systems with operational personnel and ensure that health facility staff are trained in the basic operation and maintenance of the facilities including fire, security, water supply and electrical systems.

2.4.5 Quantity of Work Certification Completed for Construction Contractor Voucher Payments

(see 4.5 Quantity Surveying)

Track percentage of work-in-place and funds available to complete the projects.

Review construction contractors’ payment requisitions and provide recommendations to the COR.

Finalize accounting on construction contracts, recommending release or retention of payments or bonds.

The A&E Contractor is required to perform other ad-hoc related supervision and quality assurance duties as identified by the COR.

2.5 Quantity Surveying

The A&E Contractor must provide the following quantity surveying services:

At intervals stated in the construction contracts, review with the construction firms the interim estimated quantities and value of work completed, retentions applicable, and certify as correct the vouchers submitted for payment to USAID. The A&E Contractor must assure that vouchers submitted are complete and provide the necessary documentation for payment.

At the end of the maintenance and guarantee periods, if and when the construction contractor has met all obligations, advise USAID on the following:

i. Whether to pay remaining retentions;

ii. Release any remaining bonds; and

iii. Certify that the parties have completed all the requirements under the contract.

The following quantity surveying activities summarizes this specific activity:

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

Review and recommend progress payments including the quantity of work performed to the payment period.

Document all materials in site.

Maintain cost accounting and cost control records.

Review with USAID the monthly status reports, including these areas:

i. Cost vs. Budget

ii. Construction Progress vs. Schedule

iii. Change Order Summary, if any

iv. Quality of Workmanship Review

2.6 Fit-out Coordination

The construction contract will generally include provision of fixed equipment and systems incorporated in the structures, but will exclude movable and specialist equipment, (e.g. medical and analytical), furnishings and fitting out. The A&E Contractor is required to liaise with the MOH and/or other responsible bodies supplying furniture and equipment to fit out buildings to ensure that they are compatible, complete and fit for the purpose. If necessary and upon request, the A&E Contractor must draft equipment procurement specifications.

III. SPECIFIC OVERSIGHT REQUIREMENTS

The oversight requirements described below are intended to provide guidance to the offeror to propose the best approach and proposal to meet the project requirements. The A&E Contractor may present an alternative approach that demonstrates technical and financial advantages to the government.

As stated in the solicitation objectives, USAID intends to implement the construction of the Three

Intermediary Warehouses in Zambezia Province through a design-build contract.

The three intermediary warehouses provisional handover of the final and third warehouse is expected to occur 34 months after issuance of Notice to Proceed anticipated in September 2018; however the oversight services are expected to be completed one year following the provisional handover of the last warehouse.

USAID expects design reviews and comments from the A&E Contractor during the design development and construction documentation stages. The design reviews, including construction requirements definition, drawings, technical specifications and calculations, other associated documents and construction cost estimate, as explained above, will require a statement by the A&E contractor to USAID that the necessary engineering and other plans are complete, were reviewed, prepared and certified by locally licensed A&E firm(s) (international or local firm legally registered to practice the relevant A&E disciplines) to ensure quality, accuracy and completeness prior to commencement of construction. Should the A&E Contractor find that the design is unfinished or otherwise deficient he must report that finding, its basis, and implications in writing to the USAID CO or COR.

The A&E Contractor is required to provide full time, day to day construction oversight for each of the three intermediary warehouses. A Site Engineer with a minimum of 10 years of oversight experience must be placed at each site. The Site Engineers must be equipped with a laptop, a digital camera/video, and internet to share information any time and as needed.

USAID envisions that the Site Engineers will be required to provide weekly information and reporting to their supervisor, which will include daily measurements of the quantity of works, work completed, and

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia relevant pictures/videos indicating progress, including materials delivered to site, testing, constraints, challenges and other relevant information. The A&E Contractor is required to provide USAID information any time as requested. A monthly progress report and ad-hoc information requests must be submitted to

USAID.

All A&E Contractor Site Engineers must be trained on specific issues anticipated for this construction project. This training must take place before project commencement.

USAID requires weekly progress meeting between the A&E contractor and construction contractors to discuss progress and other major issues. USAID expects agendas distributed at least one day prior to the meeting and meeting minutes that will be made available within two days following for review. USAID may participate in those meetings.

As works progress, the A&E Contractor is required to deploy specialized engineers to provide oversight of the execution of key elements of specialized services, such as borehole drilling, structural components, electrical systems, mechanical systems, water, and others as required. USAID expects at least one weekly visit from a specialized engineer of that specific component being executed. Specialized engineers will also be required during the testing and commissioning of equipment and systems.

Nine months after the provisional handover (about three months before the final handover), the A&E

Contractor is required to provide inspection of the completed works and any equipment and systems installed under the contract for final handover. If defects are identified, the construction contractor will be required to complete the parts of works under consideration and A&E Contractor will be required to provide oversight of those components.

The A&E Contractor is also required to provide oversight of construction contractor compliance with the approved environmental compliance plan. This must be part of the A&E Contractor’s overall construction oversight services. USAID expects the A&E Contractor to produce a check list of environmental compliance requirements to be used by the Site Engineer. This must be included as part of the monthly site reporting. If issues arise, USAID must be notified immediately.

Warranty and Maintenance Periods

The construction contract will have provision for a warranty period of 365 days, which will run concurrently with the Defects Liability period, following completion and acceptance of the facilities and systems at each site. The warranty will exclude malicious damage or end user damage to works by third parties.

The A&E Contractor is also required to coordinate and ensure appropriate final handover of facilities and respective systems at the end of the warranty and maintenance period. During the warranty and maintenance period, it is expected that the oversight contractor will undertake three site visits to each site that has been provisionally handed over. During the visits, the oversight contractor is expected to inspect the buildings and systems, prepare the respective snag lists/recommendations and oversee the correction of defects, if any, to ensure a smooth final handover. During the final joint site visit stakeholders (USAID, construction contractors, MISAU, DPSs and other local authorities) will inspect the facilities and associated systems and list any construction defects. This final handover visit is expected to take place four months before the end of the warranty period. The snag list compiled during this visit will be used to require the contractor to undertake any necessary corrections prior to the end of the warranty period. The oversight team will then undertake the last site visit once the construction contractor communicates that the list of repairs has been completed and all issues are resolved.

[END OF SECTION C]

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the

Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with

Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the

Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

Markings made under this contract shall comply with the USAID “Graphic Standards Manual” which is available at www.usaid.gov/branding, or any successor Branding Policy.

Offerors must submit branding implementation and marking plans to implement the following branding strategy. Instructions for drafting these plans can be found in USAID’s Automated Directives System

Chapter 320 on Branding and Marking under 320.3.2.2, 320.3.2.3 and 320.3.2.4. This information can be accessed via the following link: http://www.usaid.gov/policy/ads/300/320.pdf. The offeror must also include the costs of its branding implementation and marking plans in its budget submission.

The branding implementation plan must address the following (see ADS 320.3.2.2 for more details):

How to incorporate the message below, which includes the acknowledgement that the program is made possible with the support of the American people.

How to publicize the program, project, or activity in the host country and a description of the communications tools to be used. Sample tools are listed in the ADS reference.

Key milestones or opportunities anticipated to generate awareness that the program, project, or activity is a partnership with support from the American people.

All materials created for the program must conform to the specifications of USAID’s Graphic Standards

Manual. All public materials displaying the USAID brand must be submitted to the USAID cognizant technical officer and the regional communications officer for written approval before being disseminated.

http://www.usaid.gov/branding http://www.usaid.gov/policy/ads/300/320.pdf

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

D.3 BRANDING STRATEGY

Program name: Offerors are required to specify the site’s specific name and the site’s specific activity

(construction, rehab, repair).

Example: Construction oversight services for 3IW - Zambezia province.

Program positioning: The program will be positioned as being sponsored by USAID.

Materials should include the acknowledgement that the program is made possible by the support of the

American people/Do Povo Americano. See below:

Desired level of visibility: Outreach to the media during the initial data gathering phase is expected to be minimal. However, significant outreach must be made to relevant government leaders, decision-makers, and institutions.

[END OF SECTION D]

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address (es):

http://www.arnet.gov/far

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.237-1 SITE VISIT APR 1984

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Mozambique

JAT Complex

Rua 1231, No. 41

Bairro Central “C”

Maputo, Mozambique

And at the locations where the services are performed and reports and deliverables or outputs are produced or submitted. The COR has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

All the reports and other activities in the scope of work will also be approved and accepted by the COR who will also certify that work for which payment is requested by the contractor has been satisfactorily completed.

E.3 MONITORING AND EVALUATION PLAN, INCLUDING PERFORMANCE STANDARDS

The Contractor must maintain up-to-date the monitoring and evaluation plans (to include benchmarks, milestones, deliverable, results, etc.) for contract. The accepted plan will be incorporated into the contract upon award.

The respective COR and CO will evaluate the contractor's performance based on such standards.

[END OF SECTION E]

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-14 SUSPENSION OF WORK APR 1984

52.232-23 ASSIGNMENT OF CLAIMS JAN 1986

F.2 PERIOD OF PERFORMANCE

The period of performance is thirty four (34) months. The contractor must begin performance on the effective date of the award and complete all activities within 34 months from the effective date of the contract. There will be an additional one year warranty period for each site as described above. May the construction contract requires adjustments e.g. excusable delays justifying extension of the construction period of performance, USAID and the oversight contractor will factor any financial and technical implications and adjustments will be discussed and agreed.

F.3 FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

ALTERNATE I (APR 1984)

The Contractor shall be required to (a) mobilize under this contract within 20 days after the date the

Contractor receives the award (b) prosecute the work diligently, and (c) complete the services in accordance with the approved construction contractor schedule. The time stated for completion shall include final cleanup of the premises including final inspection and final hand over of the facilities and systems.

F.4 DELIVERABLES

For proper execution, the Contractor must comply with all the deliverables and submittals. Examples of submittals include, but are not limited to:

1. Weekly and Monthly Project Progress Reports

2. Ad-hoc Project Progress Information Requests

3. Advisory Services

4. Design Reviews

5. Construction Supervision and Quality Assurance

6. Independent Testing (Reports from certified and approved labs)

7. Quantity Surveying

8. As-built drawings

9. Fit-out Coordination.

10. Quantity of Work Certification Completed for Construction Contractor Voucher Payments

F.5 REPORTS

Solicitation No. 72065618R00018 – Design Review & Construction Oversight Services for 3IW in Zambezia

In addition to the requirements set forth for reports submission in Sections C, its attachments and Section J, the A&E Contractor must keep records of all relevant day to day activities information from the project commencement until final hand over, and if requested, submit one (1) hardcopy of the following reports to

USAID, as well as one (1) electronic copy. Reports must be in English and Portuguese and provided to the

COR.

a. Weekly and Monthly Progress Reports

The A&E Contractor shall jointly, with the construction contractor prepare daily and weekly measurements of all the works undertaken during the reporting period. These weekly records will feed the monthly measurement of works completed and will form the basis for invoicing and payment. The A&E Contractor must maintain at a minimum, the following measurements of works and corresponding reports:

(1) Current Activities Summary Record: The summary current activities record must include the status of: construction progress, materials procurement, quality control program, environmental mitigation measures in accordance with the EMMP and the construction contractor’s approved environmental compliance plan, variation orders, important decisions, approvals issued, major meetings, and other significant activities pertinent to the project.

(2) Presentation of problem areas (current or foreseen) together with recommendations for problem…