72061718R00015_-_Ministry_of_Health_(MOH)_-_Accountability_and_Partnerships.pdf

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SOLICITATION NO.

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720617

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STANDARD FORM 1447 (REV. 2/2012) BACK

(A)

ITEM NO.

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

72061718R00015

0001 Ministry of Health Support - Accountability and

Partnerships: to carry out an assessment to improve Ministry of Health capacity to build strategic partnership and undertake systematic reforms to improve service delivery.

NSN 7540-01-218-4386 STANDARD FORM 1447 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

Issuance Date: October 19, 2018

Closing Date for submission of questions: November 2, 2018

Closing Date for submission of proposals: November 16, 2018

Closing Time for submission of proposals: 10:00 a.m. Uganda Time

Subject: Request for Proposal (RFP) Number: 72061718R00015 – Ministry of Health (MOH) Support - Accountability and Partnerships

Dear Sir/Madam:

USAID/Uganda is seeking proposals from qualified local entities interested in providing services to carry out an assessment to support the Ministry of Health (MOH) build capacity for enhancing critical strategic partnerships and implement reforms that lead to Uganda's vision 2040 of a healthy and productive population that contributes to socio-economic growth and national development. For purposes of this RFP, the definition of “local entity” means an individual, a corporation, a nonprofit organization, or another body of persons that is legally organized under the laws of; has as its principal place of business or operations in; is majority owned by individuals who are citizens or lawful permanent residents of; and is managed by a governing body the majority of who are citizens or lawful permanent residents of Uganda.

USAID plans to award a firm fixed price purchase order under Simplified Acquisition Threshold;

subject to the availability of funds. The procedures set forth in the Federal Acquisition Regulation (FAR) Part 13 apply.

Any questions concerning this RFP should be submitted in writing to KampalaUSAIDSolicita@usaid.gov. Questions sent to any other e-mail address will not be answered. The e-mail transmitting the questions must reference the RFP number and title on the subject line of the e-mail.

Only electronic proposals will be accepted, at the following address: KampalaUSAIDSolicita@USAID.gov. No other forms of submission will be accepted.

All offerors must have a DUN And Bradstreet Universal Numbering System (DUNS) Number and must be registered in the System for Award Management (SAM) before submitting their proposal (see Section J.1 for guidance).

For those who have a DUNS number and are registered in SAM, they must ensure their account in SAM is active.

Issuance of this solicitation does not in any way obligate the U.S. Government to award a contract nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission file://us.usaid.gov/DFS/UG_Kampala/Public/ACQUISITION%20AND%20ASSISTANCE%20FOLDER/HEALTH/WORK%20IN%20PROGRESS/MOH%20Strategic%20Partnerships%20and%20Reforms/Solicitation/KampalaUSAIDSolicita@usaid.gov file://us.usaid.gov/DFS/UG_Kampala/Public/ACQUISITION%20AND%20ASSISTANCE%20FOLDER/HEALTH/WORK%20IN%20PROGRESS/MOH%20Strategic%20Partnerships%20and%20Reforms/Solicitation/KampalaUSAIDSolicita@USAID.gov cssekandi Highlight

MOH Support - Accountability and Partnerships

SOL-72061718R00015

Table of Contents

PART I - THE SCHEDULE

SECTION B - SERVICES AND PRICE

B.1 TITLE

B.2 SERVICES

B.3 CONTRACT TYPE

B.4 PRICE AND PAYMENT SCHEDULE

SECTION C – STATEMENT OF WORK

C.1 BACKGROUND/CONTEXT:

C.2 PURPOSE:

C.3 OBJECTIVE:

C.4 METHODOLOGY:

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PRINCIPAL PLACE OF PERFORMANCE

F.4 REPORTS AND DELIVERY SCHEDULE

F.5 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICER'S AUTHORITY

G.3 TECHNICAL DIRECTION

G.4 ADMINISTRATIVE CONTRACTING OFFICE

G.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.6 PAYING OFFICE

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 INVOICING INSTRUCTIONS

G.9 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AUTHORIZED GEOGRAPHIC CODE

H.2 LOGISTIC SUPPORT

H.3 ORGANIZATIONAL CONFLICT OF INTEREST

H.4 VALUE ADDED TAX AND CUSTOMS DUTIES

PART II - CONTRACT CLAUSES

SECTION I: CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 AID ACQUISITION REGULATIONS (48 CFR CHAPTER 7) CLAUSES

I.3 52.213-4 -- TERMS AND CONDITIONS -- SIMPLIFIED ACQUISITIONS (OTHER THAN COMMERCIAL ITEMS)

(AUG 2018)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS

L.2 TECHNICAL PROPOSAL

L.3 PRICE PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 EVALUATION CRITERIA

M.3 PRICE PROPOSAL EVALUATION

PART I - THE SCHEDULE

SECTION B - SERVICES AND PRICE

B.1 TITLE

The title for this activity is “Ministry of Health (MOH) Support - Accountability and Partnerships”.

B.2 SERVICES

The Contractor will provide and perform the services described in accordance with Section C of the contract.

B.3 CONTRACT TYPE

This is a firm-fixed-price purchase order (FAR 16.202). For the consideration set forth in the purchase order, the Contractor will provide the deliverables or outputs described in Section C and comply with all purchase order requirements.

B.4 PRICE AND PAYMENT SCHEDULE

The Firm Fixed Price Purchase Order is Uganda Shillings (UGX) [To be completed upon award];

payments will be made against accepted deliverables described below. This amount covers all costs associated with performance and submission of acceptable deliverables. Under no circumstances can the contractor incur, accrue or claim costs in reference to this purchase order in excess of the total purchase order amount without the prior written approval of the Contracting Officer.

The total obligated amount is (UGX) [To be completed upon award].

Deliverable No.

Contract Deliverable Due Date Percentage Payment

Amount

(UGX)

1 Entrance briefing 14 days after contract start date*

2 Carry out assessments, systematic reviews of structures and carry out interviews in consultation with the Contracting Officer Representative (COR) and submit an Inception Report

30 days -

3 Oral Presentation of findings (debrief)

60 days 40%

4 Approved draft report by COR 120 days after contract start date*

40%

5 Acceptable final report by COR 180 days after contract start date*

20%

TOTAL

*If the due date falls on a weekend or holiday, the deliverable is due the next business day.

[END OF SECTION B]

SECTION C – STATEMENT OF WORK

C.1 BACKGROUND/CONTEXT:

Following the new senior MOH leadership request to the United States Government (USG) and subsequent positive response by the U.S. Ambassador to Uganda, the USG has pledged to support MOH efforts in several areas. Specific to this assignment, the USG intends to support the MOH leadership in improving engagement of strategic partnerships and reforms.

USAID/Uganda has over the last decade provided support to improve Uganda's health outcomes at both central (national) and local government (district) levels focusing on policies, institutions and structures that are critical to well-functioning health systems. In the current USAID Uganda Country Development Cooperation Strategy (CDCS 2.0), support to health outcomes was premised on the hypothesis that structurally sound, functioning health systems and quality service delivery that is both available and accessible to Ugandans is essential to effective use of health services, which in turn leads to improved health outcomes of Ugandans. Support to strengthened strategic partnerships and reforms at the MOH serves as one the foundations for these efforts. Effectiveness of support to improve strategic partnerships and implement reforms is dependent on understanding the gaps and challenges.

C.2 PURPOSE:

The purpose of this statement of work (SOW) is to carry out an assessment to support the Ministry of Health (MOH) build capacity for enhancing critical strategic partnerships and implement reforms that lead to Uganda's vision 2040 of a healthy and productive population that contributes to socio-economic growth and national development. The assignment will illuminate critical challenges and gaps in the system that allow MOH to have strategic thinking and direction of interventions that are within the manageable interests of the sector to contribute towards improving health outcomes in Uganda.

C.3 OBJECTIVE:

The key objective of the Contract is to support an assessment of internal governance systems and procedures of MOH, to identify issues and shortcomings and provide guidance on how to address areas in need of reform to ultimately allow MOH to function with greater accountability, good governance and transparency. To accomplish this, the Contractor will conduct an assessment at MOH to ascertain the current status of internal governance systems and procedures. From this assessment, the contractor will put together an assessment report that will inform USAID's next steps subject to availability of funds.

Key results expected from the contractor should cover at a minimum the following areas:

1. Develop MOH capacity for strategic planning, including its ability to forge public and private sector partnerships. This will allow MOH to, among other things, identify opportunities with the private sector, foundations and NGOs, to link and synergize resources, expertise and creativity. Such partnerships can provide a growing share of finance, human capital and other resources upon which MOH can draw to provide quality services, support local governance, and improve overall accountability.

2. Provide technical assistance to improve governance and leadership support, through:

a. Supporting bi-annual health accountability forums between local governments including District Health Offices (DHOs) and facility In-charges, Chief Administrative Officers (CAOs) and local leaders, the central MOH, regional referrals and other key departments and agencies of health;

b. Supporting targeted leadership training for senior managers at MOH, Directors of referral hospitals, DHOs and selected In-charges that foster performance, quality improvement, and managing for results

3. Provide support to MOH to define and fulfill its role in the leveraging resources from the private sector. MOH should leverage current private health sector investments to shape the broader health system in order to respond to Ugandan citizens' health needs.

4. Provide support to MOH to improve the value of healthcare in Uganda with proven interventions, implemented with quality methods, aligned to National Health Sector Quality Improvement Framework and Strategic Plan 2015/16 -2019/20.

5. Supporting MOH to switch focus on prevention as a sustainable platform to lessen the disease burden. Increased prevention focus will accelerate Uganda's movement towards Universal Health Coverage (UHC) with essential health and related services needed for promotion of a healthy and productive life left for fewer users.

C.4 METHODOLOGY:

This assessment will largely be executed using qualitative data collection methods. The team will conduct a systematic review of different planning, implementation, performance, research and reporting documents; and analysis of relevant data sets that can provide vital information targeting partnerships and reforms available on the Ministry of health website - http://health.go.ug/publications

Key informant interviews; this will be conducted with key strategic stakeholders to fill in any gaps and to answer questions of why and how that may be identified through the literature review.

The assessment team may propose improvements to the methodology in which they specify the methods to be used to answer the assessment questions, at the level of specificity required.

[END OF SECTION C]

http://health.go.ug/publications

SECTION D - PACKAGING AND MARKING

Branding and marking of the deliverables must conform to ADS 320 and the Graphic Standards Manual (https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20 Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf).

[END OF SECTION D]

https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES—FIXED-PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

The statement of work and the draft report will be subject to approval and acceptance of the COR.

After approval, the draft report will be discussed with the Contracting Officer’s Representative (COR).

If the COR does not accept the report because of deficiencies in the work, the contractor will be required to correct the deficiencies before payment can be released and the deliverable accepted.

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Uganda Plot 1577, Ggaba Road P.O. Box 7856 Kampala Uganda

Or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. Inspection of all deliverables required hereunder will be made by the Contracting Officer’s Representative (COR), designated in Section F, who has been delegated authority to inspect and accept all services, reports and other required deliverables.

Acceptance of services, reports and other deliverables by the COR will form the basis for payments to the Contractor.

[END OF SECTION E]

http://acquisition.gov/far/index.html

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an Internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

F.2 PERIOD OF PERFORMANCE

The effective date of this contract is the date of the Contracting Officer’s signature on the Contract cover page, and its estimated completion date is nine (9) months from the effective date of the contract, of which six (6) months will relate to contract execution and three (3) months to other contract management related activities.

F.3 PRINCIPAL PLACE OF PERFORMANCE

The following location is the principal place of performance: Kampala, Uganda; with significant presence at MOH headquarters.

F.4 REPORTS AND DELIVERY SCHEDULE

The contractor must e-mail the reports to the COR in Portable Document Format (PDF). All reports should be in English and utilizing the USAID approved format with appropriate branding and marking.

The Contractor will promptly notify the Contracting Officer’s Representative, of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract.

All due dates are in calendar days. If the due date falls on a weekend or a holiday, the report is due the next business day.

Deliverable No.

Contract Deliverable Due Date

1 Entrance briefing 14 days after contract start date* 2 Carry out assessments, systematic reviews of structures and carry out interviews in consultation with the Contracting Officer Representative (COR) and submit an Inception Report

30 days after contract start date*

3 Oral Presentation of findings (debrief) 60 days after contract start date* 4 Approved draft report by COR 120 days after contract start date* 5 Acceptable final report by COR 180 days after contract start date*

*If the due date falls on a weekend or holiday, the deliverable is due the next business day.

1. The Inception report should include the assessment team's interpretations of the different assessment questions, present the assessment design and methodologies to address the assessment questions, data collection tools, instruments, detailed data analysis strategy and plan, outline and structure for the final Assessment Report, proposals for other communication products and ways for presenting and sharing findings with USAID and MOH, detailed assessment work plan, plan for the management of the assessment, as well as identify risks and challenges the assessment may potentially face and how they will be addressed. The Assessment team will present as an annex, a completed "getting to the answers matrix (Annex I).

2. Oral presentation of findings (debrief): the team will deliver a Power Point presentation

(including handouts): The team will present major findings of the assessment to the joint assessment management team from USAID and MOH before embarking on writing the draft report. The debriefing will include a discussion of findings, emerging conclusions for the assessment, lessons learned as well as any recommendations. The presentation will be for 60 minutes covering the major findings, conclusions, and lessons learned, and allowing for about 30 minutes of discussion and feedback.

3. First Draft Assessment Report: The team will submit a draft of the report to the COR 120 days after the award date. The content should cover all the main elements of the report including methodology, major findings, conclusions, identified data gaps, recommendations for draft SOW to build MOH capacity for enhancing critical strategic partnerships and implement reforms; and relevant annexes. The input from the oral presentation sessions should also be incorporated in this report. The COR and MOH will provide comments on the First Draft Assessment Report within three weeks of submission. The first draft report should be 20 - 30 pages excluding the executive summary and the annexes. The report should meet USAID evaluation standards.

4. Final Draft Assessment Report: A complete report must be presented in the agreed-upon format and incorporating comments from USAID and MOH, 180 days after the award date.

The written report should clearly describe methodology, findings, conclusions, identified data gaps, recommendations, draft SOW and relevant annexes. The COR will provide comments on the final report within three weeks of submission.

F.5 KEY PERSONNEL

The assessment will be conducted by an external assessment team, consisting of at least one international and one Ugandan expert. The assessment team must include a Team Leader and one National (local) Expert and may include research assistants/middle level evaluators as need be.

The following are the key assessment team members:

1.Team Leader - (international) a senior health systems/capacity building expert

2.National Expert – (local) a senior health systems/capacity building expert with national experience

Team Leader shall have:

• A minimum of a Master's degree in health systems management, capacity building, public health, development studies, applied research or related field.

• A minimum of five years' experience in conducting health systems assessments and/or capacity building of host country government entities in Africa.

• Skills in quantitative and qualitative design and methods.

National Expert shall have:

• A minimum of a Master's degree in health management/systems, public health, applied research or related fields.

• Significant expertise in conducting health assessments with a minimum of three years' experience in health assessment/management and/or capacity building of host country government entities in Africa.

• Skills in quantitative and qualitative design and methods.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(1) Claims for reimbursement or payment under this contract must be submitted to the Paying

Office indicated in the schedule of this contract. The Contracting Officer’s Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034-Public Voucher for Purchases and Services Other Than Personal. Each voucher must be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(2) The SF-1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES

(Document Number : XXX-X-XX-XXXX-XX) Line Item No.

Description Amt. Vouchered To Date

Amt. Vouchered this Period

0001 Product/Service Desc. For Line Item

$XXXX.XX $XXXX.XX

0002 Product/Service Desc. For Line Item

$XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX

(a) The fiscal report must include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, must be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID must be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency must be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions must also include accounting, vouchering, and reporting procedures. A copy of the instructions must be provided to the Contractor's Chief of Party and to the Contracting Officer.

The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government must promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) Reserved

G.2 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this Purchase Order and notwithstanding any provisions contained elsewhere in this Purchase Order, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.3 TECHNICAL DIRECTION

The Contracting Officer’s Representative (COR) is authorized to act as an official representative of the Contracting Officer. The COR is designated by the Contracting Officer and is authorized to act within the limits specified herein and written restrictions specifically imposed under the terms of the order and by the Contracting Officer. The authority will extend to the following: inspection, acceptance, or rejection of work. The designation does not include authority to direct changes in scope, price, and terms and conditions of the purchase order. The authority herein also does not include authority to execute modifications to the purchase order, which require the signature of the Contracting Officer.

G.4 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Local Address Contracting Officer USAID/Uganda Office of Acquisition and Assistance US Mission Compound, South Wing

Plot 1577 Ggaba Road Kampala, Uganda Telephone: 256-414-306001

G.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative is [TBD NAME]. A separate Administrative letter issued by the Contracting Officer at the time of contract award will designate the COR. The Contracting Officer will provide a copy of the COR designation letter to the Contractor.

G.6 PAYING OFFICE

The paying office for this contract is:

USAID/Uganda Financial Management Office US Mission Compound, South Wing Plot 1577 Ggaba Road Kampala, Uganda E-mail: kampalaUSAIDVouchers@usaid.gov

Note: Electronic invoices are required and must be submitted to the email address above.

G.7 ACCOUNTING AND APPROPRIATION DATA

BBFY * 2016

EBFY * 2017

Fund * GH-C-POP Treasury Symbol * 19-1031-000 Operating Unit * UGANDA Program Area A11 Distribution Code 617-M Program Element A053 Program Sub-Element Team/Division Benefiting Geo Area 617 Uganda Post Code * Managing Organization UGANDA Bureau Code Accounting Template * Purpose SOC Amount MOH Support – Accountability and Partnerships

4100200 TBD

mailto:kampalaUSAIDVouchers@usaid.gov

G.8 INVOICING INSTRUCTIONS

Submit electronic invoices. Electronic invoice shall be submitted in the following manner:

• Sent via email, one invoice, all other required supporting documents, and SF-1034 Public Voucher for Purchases and Services Other Than Personal shall be submitted to the Controller Office (for email address see G.4)

• The SF-1034 must be signed, and it must be submitted along with the invoice and any other documentation in Adobe.

• The invoice should provide the bank account details which should include the bank account number, the bank name and address, the SWIFT Code and the ABA number.

G.9 CONTRACTOR’S PRIMARY POINT OF CONTACT

The Contractor’s primary point of contact is [TBD NAME, TITLE, ADDRESS, PHONE and E-

MAIL].

[END OF SECTION G]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is 935.

H.2 LOGISTIC SUPPORT

The contractor will be responsible for all logistics necessary for implementation.

H.3 ORGANIZATIONAL CONFLICT OF INTEREST

Any concerns/issues related to Organizational Conflict of Interest MUST be brought to the attention of the Cognizant Contracting Officer as soon as it appears. See Attachment J.2 in Section J.

H.4 VALUE ADDED TAX AND CUSTOMS DUTIES

Pursuant to bilateral agreements with the Government of Uganda (GOU), all imports and expenditures under this contract / agreement by the Contractor and by non-local subcontractors (as defined below) are exempt from Value-Added Tax (VAT) and Customs Duties imposed by the GOU. The GOU does not allow tax exemption at the point of sale. The Contractor must follow the guidance noted below to ensure VAT funds are appropriately refunded to USAID Uganda:

The Contractor must include VAT expenses in the bill to USAID for payment of VAT.

USAID will lead the process for obtaining a refund from the GOU. The refund takes process currently takes several years and as such will not be credited back to the Contractor award.

The USAID point of contact for submission of VAT information included in the bill is: kampalavatusaid@usaid.gov

[END OF SECTION H]

mailto:kampalavatusaid@usaid.gov

PART II - CONTRACT CLAUSES

SECTION I: CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

Number Title Date 52.204-6 Unique Entity Identifier OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.227-17 Rights in Data—Special Works DEC 2007 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.249-1 Termination for Convenience of Government (Fixed Price) (Short Form) APR 1984

I.2 AID ACQUISITION REGULATIONS (48 CFR CHAPTER 7) CLAUSES

Number Title Date 752.209-71 Organizational Conflicts of Interest Discovered After Award JUN 1993 752.211-70 Language and Measurement JUN 1992

752.7006 Notices APR 1984

752.7008 Use of Government Facilities or Personnel APR 1984

752.7025 Approvals APR 1984

I.3 52.213-4 -- TERMS AND CONDITIONS -- SIMPLIFIED ACQUISITIONS (OTHER

THAN COMMERCIAL ITEMS) (AUG 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

ii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iii) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(vii) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(viii) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L.

108-77, 108-78 (19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Jan 2017).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

(vi) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

(vii) 52.233-1, Disputes (May 2014).

(viii) 52.244-6, Subcontracts for Commercial Items (Aug 2018).

(ix) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at $30,000 or more).

(ii) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126). (Applies to contracts for supplies exceeding the micro-purchase threshold).

(iii) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 (May 2014) (41 U.S.C. chapter 65) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iv) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(v) 52.222-36, Equal Employment for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, “United States” includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(vii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter

67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf.)

(viii)

(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627) (Applies to all solicitations and contracts).

(B) Alternate I (Mar 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices:

Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

(ix) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia).

(x) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O.

13706) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United states (the 50 States and the District of Columbia.))

(xi) 52.213-4, Terms and Conditions – Simplified Acquisitions (Other than Commercial Items).

(xii) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

(xiii) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693) (Applies to contracts for products as prescribed at FAR 23.804(a)(1)).

(xiv) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693) (Applies to maintenance, service, repair, or disposal of refrigeration equipment and air conditioners).

(xv) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP) will be—

(A) Delivered;

(B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

(C) Furnished by the Contractor for use by the Government; or

(D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance).

(xvi) 52.223-20, Aerosols (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons as a propellant or as a solvent; or contracts for maintenance or repair of electronic or mechanical devices).

(xvii) 52.223-21, Foams (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons as a foam blowing agent; or contracts for construction of buildings or facilities).

(xviii) 52.225-1, Buy American —Supplies (May 2014) (41 U.S.C. chapter 83) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition--

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000).

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792) (Applies to contracts greater than $25,000 that provide for the provision, the service, or the sale of food in the United States).

(xx) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the System for Award Management (SAM) database as its source of EFT information.)

(xxi) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (Applies when the payment will be made by EFT and the payment office does not use the SAM database as its source of EFT information.)

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App.1241) (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) (Applies to contracts when the contractor of a subcontractor at any tier may have Federal contract information residing in or transiting through its information system.)

(ii) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (Applies to contracts over $35,000).

(iii) 52.211-17, Delivery of Excess Quantities (Sep 1989) (Applies to fixed-price supplies).

(iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b.

origin).

(v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b.

destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

[Insert one or more Internet addresses]

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights --

(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(f) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(End of Clause)

[END OF SECTION I]

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Title Attachments or Links J.1 - Guidance to SAM Registration www.sam.gov J.2 - Organizational and Consultant Conflicts of Interest

Attached to this RFP

J.3 – FAR & AIDAR Reference http://farsite.hill.af.mil/zoomcgi/search.cgi

[END OF SECTION J]

http://www.sam.gov/

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section K of this solicitation. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

[END OF SECTION K]

http://acquisition.gov/far/index.html

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS

a) E-mail is the only acceptable method for submission of proposals. Hand delivered proposals (including commercial courier) and facsimile transmission WILL NOT BE ACCEPTED.

Proposals and modifications thereto, must be submitted by e-mail to: KampalaUSAIDSolicita@usaid.gov.

b) Proposal Due Date and Time are as stated on the cover page of the solicitation.

c) Questions – Questions and request for clarifications regarding this RFP must be submitted via email to KampalaUSAIDSolicita@usaid.gov. The deadline for receiving questions is as stated on the cover page. No questions will be accepted after this date. All questions received by USAID/Uganda and responses will be sent to all offerors.

d) Preparation of e-mails containing Offeror Proposals:

1. Each e-mail must be 4MB or less in size.

2. Offerors must provide proposals in compatible MS Word (or PDF with Optical

Character Recognition).

3. Offerors must use 8.5 by 11 inch (210 mm by 297 mm) paper, single spaced, Times

New Roman 11 point font, and have margins no less than one inch on the top, bottom, and both sides. Number each page consecutively, including the pages in annexes or attachments. Annexes, attachments, section headers, maps, charts, graphs, or exhibits may use a font size other than Times New Roman size 11 point, as long as they are legible without magnification.

4. Zipped files will not be accepted.

5. The subject line of the e-mail must state whether the email relates to the technical or price proposal, and include the solicitation number, Offeror name and the desired sequence of multiple attachments (e.g. "no. 1 of 4", etc.). As follows is an example of the subject line of an e-mail for submission of the technical proposal, “72061718R00015, Offeror Name, Tech, Email 1 of 1.”

e) Any proposal not received by the closing date and time will be handled in accordance with

FAR 52.215-1.

f) The Technical Proposal and Price Proposal must be separate from each other. Technical Proposals must not make reference to pricing data.

g) Government Obligation - The issuance of this solicitation does not in any way obligate the US Government to award a contract nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a proposal. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

mailto:KampalaUSAIDSolicita@usaid.gov mailto:KampalaUSAIDSolicita@usaid.gov

h) There is a strict page limitation of 10 pages in total for the Technical Proposal (excluding the Cover page which should not exceed 1 page, executive summary, table of contents, Acronyms list, and personnel resumes, past performance data or any submitted annexes or attachments). Submission of any pages beyond this limit will not be provided to the Technical Evaluation Committee.

L.2 TECHNICAL PROPOSAL

The Technical Proposal must include the following information:

1. Cover Letter: Including (1) the RFP name and number, (2) the name of the Offeror, (3) name, title and signature of the authorized representative (4) date of submission and (5) the Offeror’s DUNS number.

2. Technical Approach:

USAID will evaluate the quality of the Offeror's technical approach based upon the extent to which the Offeror convincingly demonstrates its approach, methodologies, and activities meet the assessment requirements and present an overall understanding of the objectives and results as described in the SOW. The proposed assessment approach should be clear, logical, well-conceived, technically sound and accurately interpret the information requirements provided in this solicitation.

3. Management Approach and Staffing Plan:

USAID will evaluate the quality of the Offeror's assessment approach and staffing plan based upon the extent to which the Offeror proposes key personnel convincingly demonstrate the team's capacity and qualifications of the key and non-key personnel to accomplish the SOW.

Note: Key Personnel that do not meet the minimum requirements as demanded by the SOW will be rated deficient.

4. Past Performance:

USAID will evaluate the quality of the Offeror's Past Performance based upon the extent to which the Offeror's experience in undertaking an assessment of similar size and scope. Past performance should include individual team members' experience.

L.3 PRICE PROPOSAL

The price should be proposed as a single total price for proposed work and can be submitted on one page. The offeror should state, on this page, that the price is inclusive of all labor, travel, per diem, VAT, fee and other costs necessary to complete the work described in Section C. Please note that contract performance is at Kampala and the contractor will not be required to travel beyond that for this work. The price must be in Uganda Shillings. A detailed budget is not required and should not be submitted.

[END OF SECTION L]

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

(a) The Government may award a contract without discussions with Offerors in accordance with

FAR 52.215-1. Offerors are advised to submit their best technical and price proposals in the initial offer.

(b) The Government intends to evaluate Offerors in accordance with Section M of this RFP and make contract award to the responsible offeror whose proposal represents the best value to the U.S. Government. “Best value” is defined as the offer that results in the most advantageous solution for the Government, in consideration of technical and price factors.

(c) The submitted technical information will be evaluated by a technical evaluation committee using the technical criteria shown below.