Attachment 1 - RFP 7205231R00001 PDP Changes.pdf

Attachment 1 Amendment 1 RFP No. 72052321R00001

Por la Protección de Defensores y Periodistas (PDP)

Date Issued: December 28, 2020 Questions Due Date: January 12, 2021, 9:30 AM Mexico City Time Closing Date: February 16, 2021 Closing Time: 9:30 AM Mexico City Time

SUBJECT: Request for Proposals (RFP) No.: 72052321R00001 REFERENCE: Por la Protección de Defensores y Periodistas (PDP) (Defenders and Journalists Protection) Activity

The U.S. Agency for International Development (USAID) mission Mexico is seeking proposals from qualified organizations interested in providing services as described in the attached solicitation.

This competitive procurement will be conducted through full and open competition, for which the procedures for “contracting by negotiation, trade-off process” as set forth in the Federal Acquisition Regulation (“FAR”) Part 15 will govern. All types of organizations (large or small commercial for-profit firms, educational institutions, and non-profit organizations) meeting USAID source and nationality geographic code 937 are eligible to compete. The North American Industry Classification System (NAICS) Code for this action is 541990 — All Other Professional, Scientific, and Technical Services. USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity as a prime contractor or as a subcontractor, in accordance with Part 19 of the FAR.

USAID/Mexico intends to award a Cost-Plus-Fixed-Fee (CPFF) Completion type contract for a period of five years from the date of award with an estimated cost of $15,000,000. Revealing the estimated cost for the contract does not mean that Offerors should necessarily strive to meet the maximum amount estimated. Offerors must propose costs that they believe are realistic and reasonable for the work described in their proposal. The most effective approach for achieving the expected results is encouraged and the award will be made to the Offeror whose proposal offers the best value to the Government considering technical and cost factors (see Section M) of the solicitation.

Offerors are encouraged to read the entire solicitation, paying special attention to Section L – Instructions to Offerors and Section M – Evaluation Criteria. Any blanks in Sections B through J will be completed by the Contracting Officer before award. Offerors must comply with FAR Clause 52.204-7, System for Award Management and adhere to the requirements set forth in Section K – Representations, Certifications, and Other Statements of Offerors.

Amendments to this solicitation will be made available through the Federal Business Opportunities website at http://www.beta.sam.gov. It is the Offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of a proposal in response hereto. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest http://www.beta.sam.gov/ http://www.beta.sam.gov/ of the Government. Please note that USAID/Mexico will deem all offers nonresponsive if they fail to comply with the terms of this solicitation. It is the responsibility of the recipient of this solicitation document to ensure that it has been received from the internet in its entirety. USAID bears no responsibility for data errors resulting from transmission or conversion process.

Offerors must send separate technical and cost proposals to the Office of Acquisition and Assistance. USAID/Mexico will evaluate responsive proposals in accordance with the evaluation factors provided in Section M, “Evaluation Factors for Award.” USAID/Mexico will not evaluate nonresponsive offers. By email only, please also submit all questions and requests for clarifications about this RFP no later than the deadline above to the Office of Acquisition and Assistance at mexicoaa@usaid.gov; include the RFP number in the email subject line. Oral instructions, answers, or guidance from any USAID source prior to the award of the contract shall not be binding.

Issuance of this solicitation does not in any way obligate USAID/Mexico to award a contract or commit it to pay for costs incurred preparing and submitting a proposal. Indeed, USAID/Mexico absolutely will NOT reimburse offerors for ANY COST associated with the development of their proposal. Offerors incur such costs at their own risk. Furthermore, USAID/Mexico reserves the right to reject any and all offers when considered by the Contracting Officer to serve the best interests of the U.S. Government.

The Agency point of contact for this solicitation is the Office of Acquisition and Assistance, at mexicoaa@usaid.gov.

Thank you in advance for your interest in this procurement.

Sincerely, Elizabeth Colarik Contracting Officer mailto:mexicoaa@usaid.gov mailto:mexicoaa@usaid.gov

PART I – THE SCHEDULE

SECTION F – DELIVERIES OR PERFORMANCE

F.6 REPORTS AND DELIVERABLES

F.6.b Deliverables

No. Deliverable Description Due Date

1 Mobilization Plan The Mobilization Plan will address home office support as well as any and all logistical interventions in Mexico essential to mobilize and begin providing the technical services required by the Contract.

15 calendar days after Contract award date.

2 Quality Assurance Surveillance Plan

The Quality Assurance Surveillance Plan (QASP) will outline a surveillance schedule and clearly describes the surveillance methods to be used. The QASP must include roles and responsibilities for surveillance throughout the duration of the contract. The QASP must align with the PWS and focus on the quality and timeliness of the output to be delivered and not just on the steps required or procedures used to provide the service. The QASP must provide for prevention and ready detection of any challenges, and for timely and positive corrective action.

45 calendar days after Contract award date.

3 Annual Work Plans

The scope and format of the annual work plan will be agreed to between the COR and the contractor. The Contractor will detail the work to be accomplished during the upcoming year and must be submitted by Expected Results and Activities. An outreach and communications strategy, an environmental monitoring plan, and security plan will be included in the work plan.

The first work plan and budget will cover the period from contract award date through September 30, 2022.

Subsequent annual work plans and their budgets will be submitted for COR approval by August 15 and must cover the period of October 1 – September 30. The budget for the work plan period must be attached and disaggregated by month and monthly activities, so that monitoring of expenditures can be directly related to the monitoring of planned activities.

August 15th of each year

*First Annual Work Plan is due 60 calendar days after Contract award date

4 Annual Performance Report

The Contractor will provide USAID a concise annual report that will include progress of major activities, problems encountered, and proposed remedial actions.

The Annual Performance Report must contain an executive summary and the following, at a minimum:

● Progress (activities completed, benchmarks achieved, performance standards completed -indicator table using format developed by the contractor and approved by COR will form part of the report) since the last report by program area;

● Problems encountered and whether they were solved or are still outstanding;

● Proposed solutions to new or ongoing problems;

● Success stories (if available);

● Documentation of best practices that can be taken to scale;

● ESR section based on the approved IEE and

EMMP (if required); and

● Quarterly Progress Reports for the quarter covering the annual summary report to be attached as an annex.

30 calendar days of the end of each fiscal year

5 Quarterly Performance Reports

The Contractor must submit quarterly performance reports summarizing progress of the major activities in relation to the expected results during the period indicating any problems encountered and proposing remedial actions as appropriate.

Quarterly reports must be submitted within 30 calendar days after the end of the reported quarter. The report covering the quarter ending on September 30 of each year must contain information for the whole fiscal year, in addition to the fourth quarter, and will serve as both a quarterly and annual report.

The specific scope and format of the quarterly reports will be determined in consultation with the COR.

However, quarterly reports will be structured to highlight achievements, obstacles faced, and any other significant information for the expected results and activities. They will also contain a summary of the progress made under each of the results, including a detailed description of key activities that took place during the period reported. Additionally, quarterly reports will include an overview of sub-grants, key

30 calendar days after the end of the Quarter accomplishments, and any other significant information during the reporting period.

For all training activities financed under this contract, the Contractor must comply with all vetting processes and procedures. Specifically for training activities conducted in the United States, the Contractor must also comply with Automated Directives System (ADS) Chapter 252 and other USAID/Mexico specific policies and procedures governing the compliance to the J1 visa for all trainings that take place in the United States via the Training & Exchanges Automated Management System (TEAMS).

Furthermore, the quarterly reports must also include a brief description of security challenges faced during the reporting period and actions taken to mitigate the risk for contract staff, consultants and beneficiaries, as well as steps taken to report incidents in a timely manner to the COR and CO.

6 Quarterly Financial Reports

The Contractor must submit to the COR quarterly financial reports, which will contain a summary page which shows spending by program component for the quarter, cumulative spending to date, available funding for the remainder of the activity and any variances from planned expenditures. If there are significant accrued expenditures for the quarter being reported upon which for some reason have not yet been billed to the contract, the Contractor must include a brief note to that effect, with the specific amount involved, in order to allow USAID to accurately track the activity’s expenditure rate.

30 calendar days after the end of the Quarter

7 Accrual Reports The Contractor must submit in English to the COR and other administrative staff as indicated by USAID, on a quarterly basis an estimated accrual report including the following information: (i) total amount obligated; (ii) total amount invoiced; (iii) total amount expended but not yet invoiced; (iv) remaining unexpended funds.

15 calendar days prior to the close of each fiscal year quarter

8 Monitoring, Evaluation, and Learning (MEL) Plan

The MEL Plan will specify indicators, targets, and methodologies that will be used to monitor the progress of contract activities towards achieving key milestones and results related to the contract’s objectives, expected outcomes, impacts, and measures of accountability.

The MEL Plan must also integrate the Collaboration, 90 calendar days after Contract award date

Learning and Adapting (CLA) approach, per ADS 201 guidance. Per the guidance, a CLA focus helps ensure that programming is coordinated, grounded in evidence, and adjusted as necessary to remain relevant and effective throughout implementation.

Regular MEL Plan reports give USAID a tool for gauging performance and understanding any unforeseen changes in strategy needed to achieve intended results. The Contractor must develop processes to monitor progress and project performance in order to assess the on-going results of contract interventions and determine achievement of objectives and whether interventions should be adjusted. The MEL Plan will include indicators to objectively measure progress towards achieving each of the results included in the contract, anticipated life of the contract and annual targets for these indicators, and a strategy for monitoring these indicators during implementation.

The MEL Plan will allow for disaggregation of indicators by gender, allowing the Contractor to measure the impact on women. The Contractor will work in coordination with the COR to determine which gender-sensitive indicators will be included into the MEL Plan. The Contractor is required to use one or more of the nine standard indicators on gender; e.g., GNDR-1: Number of legal instruments drafted, proposed or adopted with USG assistance designed to promote gender equality or non-discrimination against women or girls at the national or sub-national level.

The Contractor must be familiar with the standard indicators that USAID is obligated to use to measure various agency frameworks, such as standard indicators, and the Foreign Assistance Standard Indicators. The MEL Plan covering the complete contract period must be submitted for approval to the COR. Any subsequent changes in the MEL Plan will require concurrence from the COR.

The Contractor must report on MEL Plan indicators in quarterly and annual reports. The Contractor must also describe its data collection process to ensure that quality data are collected and available to inform management decisions. Data collection efforts may be necessary at the beginning of the activity to verify or establish baseline information for many of the contract’s indicators. Each indicator (except for those for which answer is yes/no) must have a Data Quality

Assessment conducted during the first year of the contract. The key criteria for assessing the quality of indicators data are validity, reliability, timeliness, precision, and integrity. The finalized MEL Plan will include a brief narrative outlining, at a minimum, the following:

• The data collection method (e.g., how often data is collected, who collects the data, who analyzes the data collected, controls in place to safeguard data);

• Precise definition of the indicator, unit of measure, and disaggregation information to include women and men, indigenous, and members of vulnerable populations as applicable;

• Indicator validity (i.e., the relationship between the indicator and the desired output or result that is intended to measure);

• Life of Project targets for each indicator and annual targets for each fiscal year of this contract;

• Learning activities, including research and knowledge captured at project close out;

and

• The procedures for ensuring data quality of sub-contractor reported data (if applicable).

As an annex to the MEL Plan, the Contractor will provide a timeline and brief description of proposed evaluations to be managed by the Contractor. These evaluations are considered internal as they are managed internally by the Contractor. Such evaluations will not replace the occasional need for external evaluations conducted by third-party firms and managed by USAID/Mexico apart from this contract. The need for an external evaluation will be determined by USAID/Mexico and the COR will notify the Contractor in the event of such an evaluation. The Contractor’s cooperation with the external evaluation team will be required for these evaluations. This collaboration may include facilitating interviews with counterparts, participants, and beneficiaries and providing all necessary information. For more information on evaluations, please see ADS chapter 201.3.6.2 Principles of Evaluation and the 2016 USAID Evaluation Policy.

9 Bi-weekly highlights

Bi-weekly highlights submitted by email to the COR, are intended to highlight noteworthy interventions/studies, significant events/workshops/conferences, upcoming key dates, and/or milestones met. As needed, the contractor will provide social media content (ex. Facebook bullets) to the COR to highlight events and any important meetings/activities.

Bi-weekly

10 Mission Events Calendar, Talking Points, Speeches, and Scene-Setters

Prior to consultation with the COR, uploading high-profile events (as defined by the Mission) to Mission Front Office calendars to allow planning for Mission and Embassy representatives and lead time for internal clearances and authorizations.

The Contractor will provide USAID with the appropriate talking points, speeches, and scene-setters, in the event that USAID or other U.S. Government officials participate in meetings or public-event related to the implementation of the contract. Talking points, speeches, and scene-setters will be provided to USAID with enough advance time to ensure that USAID or other U.S. government officials have sufficient time to prepare for the meeting or public event.

Weekly (Mission Events Calendar)

Otherwise, as requested.

11 Final Report The Contractor must submit the final performance report outlining major accomplishments vis-à-vis the results and activities outlined in Section C, including the following information:

• A summary of all activities undertaken per expected result

• Accomplishments and lessons learned per expected result

• A comparison of the actual results (at all levels) with the expected result established at the beginning of the project per expected result

• Reasons why expected results were not met, if appropriate

• A summary of performance indicators used and an assessment of their relative usefulness

• Recommendations for future interventions to build on Project success

60 calendar days after Contract completion date

• Other pertinent information, including the final financial status of the Project

12 Grants Under Contract Manual

The Contractor must submit a draft Grants Under Contract manual. The manual must include the steps that the Contractor will take in order to design, solicit, and award subgrants under the Contract. Also, it must state how the Contractor will mitigate any conflict of interest. The manual must also include a template of subgrants and the Mandatory Standard Provisions and the Required as Applicable Standard provisions for the type of subgrants. The Contractor will use ADS 303, 2 CFR 200 and 2 CFR 700 to develop the manual. The Grants Under Contract Manual will be approved by the Contracting Officer.

45 calendar days after Contract Award date

13 Success Stories The Contractor will provide occasional “success stories” for publication by USAID in English and Spanish. All success stories submitted during a quarter, must also be in the annex to the concerning quarterly report, with a minimum of six per year.

Quarterly

14 Other Reports USAID may ask for special and/or extraordinary reporting as needed, within the scope of the contract.

The substance of this reporting may include specific contract activities, coordination with other USAID Mexico programs, USG agencies, or coordination with other donors. USAID may also request the attendance of the Contractor’s staff for coordination or monitoring meetings. These requests will be in writing and will specify the due date.

As requested

15 Close Out / Demobilization Plan

The Contractor must submit a plan for contract close-out, including all programmatic, administrative, and operational functions, in close coordination with the COR. A draft Close-out Plan must be submitted to the COR and CO for review.

90 calendar days prior to completion of the Contract

[END OF SECTION F]

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See https://acquisition.gov/browse/index/far for electronic access to the full text of FAR clauses and https://www.acquisition.gov/aidar for the full text of AIDAR clauses.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.202-1 DEFINITIONS JUN 2020

52.203-3 GRATUITIES APR 1984

52.203-5 COVENANT AGAINST CONTINGENT FEES MAY 2014

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO JUN 2020

THE GOVERNMENT

52.203-7 ANTI-KICKBACK PROCEDURES JUN 2020

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY MAY 2014

OF FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR MAY 2014

IMPROPER ACTIVITY

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE JUN 2020

CERTAIN FEDERAL TRANSACTIONS

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND

CONDUCT JUN 2020

52.203-14 DISPLAY OF HOTLINE POSTER(S) JUN 2020

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS JUN 2020

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS JAN 2017

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER MAY 2011

52.204-10 REPORTING EXECUTIVE COMPENSATION FOR

FIRST TIER SUBCONTRACT AWARDS JUN 2020

52.204-12 UNIQUE ENTITY IDENTIFIER MAINTENANCE OCT 2016

https://acquisition.gov/browse/index/far https://acquisition.gov/browse/index/far https://www.acquisition.gov/aidar https://www.acquisition.gov/aidar

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE OCT 2018

52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS OCT 2016

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE AUG 2020

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS. DEC 2014

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE,

SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED

BY KASPERSKY LAB AND OTHER COVERED ENTITIES JUL 2018

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT AUG 2020

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, OR PROPOSED FOR DEBARMENT JUN 2020

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY OCT 2018

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS NOV 2015

52.210-1 MARKET RESEARCH JUN 2020

52.215-2 AUDIT AND RECORDS—NEGOTIATION JUN 2020

52.215-8 ORDER OF PRECEDENCE—UNIFORM CONTRACT

FORMAT OCT 1997

52.215-10 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR

PRICING DATA AUG 2011

52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST

OR PRICING DATA—MODIFICATIONS AUG 2011

52.215-12 SUBCONTRACTOR CERTIFIED COST OR PRICING DATA JUN 2020

52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING

DATA MODIFICATIONS JUN 2020

52.215-14 INTEGRITY OF UNIT PRICES JUN 2020

52.215-15 PENSION ADJUSTMENTS AND ASSET REVERSIONS OCT 2010

52.215-17 WAIVER OF FACILITIES CAPITAL COST OF MONEY OCT 1997

52.215-18 REVERSION OR ADJUSTMENT OF PLANS FOR

POSTRETIREMENT BENEFITS OTHER THAN PENSIONS JUL 2005

52.215-19 NOTIFICATION OF OWNERSHIP CHANGES OCT 1997

52.215-21 REQUIREMENTS FOR CERTIFIED COST OR PRICING

DATA OTHER THAN CERTIFIED COST OR PRICING

DATA – MODIFICATIONS JUN 2020

52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES –

(ALTERNATE I) JUN 2020

52.216-7 ALLOWABLE COST AND PAYMENT AUG 2018

52.216-8 FIXED-FEE JUN 2011

52.216-26 PAYMENTS OF ALLOWABLE COSTS BEFORE

DEFINITIZATION DEC 2002

52.217-2 CANCELLATION UNDER MULTIYEAR CONTRACTS OCT 1997

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR

HUBZONE SMALL BUSINESS CONCERNS MAR 2020

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS OCT 2018

52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN JUN 2020

52.219-10 INCENTIVE SUBCONTRACTING PROGRAM OCT 2014

52.219-14 LIMITATIONS ON SUBCONTRACTING MAR 2020

52.219-16 LIQUIDATED DAMAGES–SUBCONTRACTING

PLAN JAN 1999

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES FEB 1997

52.222-17 [RESERVED]

52.222-20 CONTRACTS FOR MATERIALS, SUPPLIES, ARTICLES

AND EQUIPMENT JUN 2020

52.222-21 PROHIBITION OF SEGREGATED FACILITIES APR 2015

52.222-26 EQUAL OPPORTUNITY SEP 2016

52.222-29 NOTIFICATION OF VISA DENIAL APR 2015

52.222-37 EMPLOYMENT REPORTS ON VETERANS JUN 2020

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT DEC 2010

52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018

52.222-49 SERVICE CONTRACT LABOR STANDARDS – PLACE OF

PERFORMANCE UNKNOWN MAY 2014

52.222-50 COMBATING TRAFFICKING IN PERSONS OCT 2020

52.223-6 DRUG-FREE WORKPLACE MAY 2001

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

WHILE DRIVING JUN 2020

52.225-1 BUY AMERICAN – SUPPLIES MAY 2014

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN

PURCHASES JUN 2008

52.227-14 RIGHTS IN DATA-GENERAL MAY 2014

52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) JUN 1987

52.228-3 WORKERS' COMPENSATION INSURANCE

(DEFENSE BASE ACT) JUL 2014

52.228-7 INSURANCE-LIABILITY TO THIRD PERSONS MAR 1996

52.229-8 TAXES-FOREIGN COST REIMBURSEMENT

CONTRACTS MAR 1990

52.230-2 COST ACCOUNTING STANDARDS JUN 2020

52.230-4 DISCLOSURE AND CONSISTENCY OF COST ACCOUNTING

PRACTICES PRACTICES-FOREIGN CONCERNS JUN 2020

52.230-6 ADMINISTRATION OF COST ACCOUNTING STANDARDS JUN 2010

52.232-17 INTEREST MAY 2014

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-22 LIMITATION OF FUNDS APR 1984

52.232-23 ASSIGNMENT OF CLAIMS MAY 2014

52.232-25 PROMPT PAYMENT (JAN 2017) (ALTERNATE I) JAN 2017

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –

SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED

OBLIGATIONS JUN 2013

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS DEC 2013

52.233-1 DISPUTES (ALTERNATE I) MAY 2014

52.233-3 PROTEST AFTER AWARD (AUG 1996) (ALTERNATE I) AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT

CLAIM OCT 2004

52.237-9 WAIVER OF LIMITATION ON SEVERANCE PAYMENTS

TO FOREIGN NATIONALS MAY 2014

52.242-1 NOTICE OF INTENT TO DISALLOW COSTS APR 1984

52.242-3 PENALTIES FOR UNALLOWABLE COSTS MAY 2014

52.242-4 CERTIFICATION OF FINAL INDIRECT COSTS JAN 1997

52.242-5 PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS JAN 2017

52.242-13 BANKRUPTCY JUL 1995

52.243-2 CHANGES–COST-REIMBURSEMENT (AUG 1987)

(ALTERNATE I) AUG 1987

52.243-7 NOTIFICATION OF CHANGES JAN 2017

52.244-2 SUBCONTRACTS (ALTERNATE I ) JUN 2020

52.244-5 COMPETITION IN SUBCONTRACTING DEC 1996

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.245-1 GOVERNMENT PROPERTY JAN 2017

52.245-9 USE AND CHARGES APR 2012

52.246-25 LIMITATION OF LIABILITY – SERVICES FEB 1997

52.247-63 PREFERENCE FOR U.S.-FLAG AIR CARRIERS JUN 2003

52.249-6 TERMINATION (COST-REIMBURSEMENT) MAY 2004

52.249-14 EXCUSABLE DELAYS APR 1984

52.253-1 COMPUTER GENERATED FORMS JAN 1991

NUMBER TITLE DATE

USAID ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES

752.202-1 DEFINITIONS JAN 1990

725.202-70 DEFINITIONS JAN 1990

752.204-2 SECURITY REQUIREMENTS FEB 1999

752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD JUN 1993

752.211-70 LANGUAGE AND MEASUREMENT JUN 1992

752.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS MAR 2015

752.222-70 USAID DISABILITY POLICY DEC 2004

752.222-71 NONDISCRIMINATION JUL 2012

752.225-70 SOURCE AND NATIONALITY REQUIREMENTS FEB 2012

752.227-14 RIGHTS IN DATA – GENERAL OCT 2007

752.228-3 WORKER'S COMPENSATION INSURANCE

(DEFENSE BASE ACT) DEC 1991

752.228-7 INSURANCE-LIABILITY TO THIRD PERSONS JUL 1997

752.228-9 CARGO INSURANCE DEC 1998

752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES JUL 2007

752.242-70 PERIODIC PROGRESS REPORTS OCT 2007

752.245-71 TITLE TO AND CARE OF PROPERTY APR 1984

752.7001 BIOGRAPHICAL DATA JUL 1997

752.7002 TRAVEL AND TRANSPORTATION JAN 1990

752.7004 EMERGENCY LOCATOR INFORMATION JUL 1997

752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS SEPT 2013

752.7006 NOTICES APR 1984

752.7007 PERSONNEL COMPENSATION JUL 2007

752.7008 USE OF GOVERNMENT FACILITIES OR

PERSONNEL APR 1984

752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL

CURRENCY APR 1984

752.7011 ORIENTATION AND LANGUAGE TRAINING APR 1984

752.7013 CONTRACTOR - MISSION RELATIONSHIPS OCT 1989

752.7014 NOTICE OF CHANGES IN TRAVEL REGULATIONS JAN 1990

752.7015 USE OF POUCH FACILITIES JUL 1997

752.7018 HEALTH AND ACCIDENT COVERAGE FOR USAID

PARTICIPANT TRAINEES JAN 1999

752.7019 PARTICIPANT TRAINING JAN 1999

752.7023 REQUIRED VISA FORM FOR USAID PARTICIPANTS APR 1984

752.7025 APPROVALS APR 1984

752.7027 PERSONNEL DEC 1990

752.7028 DIFFERENTIALS AND ALLOWANCES JUL 1996

752.7029 POST PRIVILEGES JUL 1993

752.7031 LEAVE AND HOLIDAYS OCT 1989

752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS APR 2014

752.7033 PHYSICAL FITNESS JUL 1997

752.7034 ACKNOWLEDGEMENT AND DISCLAIMER DEC 1991

752.7035 PUBLIC NOTICES DEC 1991

752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL

FOR ACQUISITION JUL 2014

752.7037 CHILD SAFEGUARDING STANDARDS AUG 2016

752.7038 NONDISCRIMINATION AGAINST END-USERS OF

SUPPLIES OR SERVICES OCT 2016

[END OF SECTION I]

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

Documents may be accessed electronically at the sites listed below.

Attachment Number

Title

J.1 Statement of Objectives (SOO) (It is included in the attachments at the end of this solicitation)

J.2 Budget Template and Budget Narrative Template (The electronic version is uploaded in the solicitation package as a separate Microsoft Excel file and Microsoft Word file)

J.3 Initial Environmental Examination (IEE) (It is included in the attachments at the end of this solicitation)

J.4 Branding Strategy, Branding Implementation Plan (Template), and Marking Plan (Template) (It is included in the attachments at the end of this solicitation)

J.5 SF LLL - Disclosure of Lobbying Activities and Continuation Sheet (The electronic version is uploaded in the solicitation package as a separate Adobe PDF file. Also see fill in version at:

https://www.gsa.gov/forms-library/disclosure-lobbying-activities)

J.6 Small Business Subcontracting Plan Template (It is included in the attachments section at the end of this solicitation.

Also see fill-in version at https://www.usaid.gov/partnership-opportunities/small-business/subcontracting-template)

J.7 Contractor Employee Biographical Data Sheet * (It is included in the attachments section at the end of this solicitation.

Also see fill-in version at https://www.usaid.gov/forms/aid-1420-17)

J.8 Quality Assurance Surveillance Plan (QASP) (It is included in the attachments at the end of this solicitation)

J.9 Past Performance Matrix (The electronic version is uploaded in the solicitation package as a separate Microsoft Excel file. Also see fill in version at https://www.usaid.gov/documents/1868/past-performance-matrix )

J.10 Past Performance Information (PPI) Form (It is included in the attachments at the end of this solicitation)

J.11 Illustrative Indicators List (It is included in the attachments at the end of this solicitation) https://www.gsa.gov/forms-library/disclosure-lobbying-activities https://www.gsa.gov/forms-library/disclosure-lobbying-activities https://www.usaid.gov/partnership-opportunities/small-business/subcontracting-template https://www.usaid.gov/partnership-opportunities/small-business/subcontracting-template https://www.usaid.gov/partnership-opportunities/small-business/subcontracting-template https://www.usaid.gov/forms/aid-1420-17 https://www.usaid.gov/documents/1868/past-performance-matrix https://www.usaid.gov/documents/1868/past-performance-matrix

J.12 Mexico – Country Development Cooperation Strategy (CDCS) (It is included in the attachments section at the end of this solicitation and also at https://www.usaid.gov/mexico/cdcs)

*You may locate USAID forms at http://www.usaid.gov/forms/

[END OF SECTION J]

https://www.usaid.gov/mexico/cdcs http://www.usaid.gov/forms/ http://www.usaid.gov/forms/

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L –INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.6.c Content

The Technical Proposal must be organized according to the evaluation factors in Section M.2 and must address all evaluation factors in Section M.2. Specifically, the technical proposal must be organized as follows:

I. Executive Summary II. Technical Approach

III. Activity Personnel and Management Plan IV. Annexes (not included in page limit)

A. Quality Assurance and Surveillance Plan (QASP) B. Resumes (for Chief of Party only, not to exceed 3 pages) C. Project Organizational Chart D. Past Performance Information E. Mobilization Plan F. Environmental Management Plan G. Branding Implementation Plan and Marking Plan

Not included in this page limitation are the following:

• Title Page

• Cover Letter

• Table of Contents

• Acronym List

• Dividers

• Personnel summary matrix (per Section L) on the expertise of staff, consultants, and other personnel specialists

• Management Structure Organizational Chart(s)

• Past Performance Matrix (See ATTACHMENT J.9) and Past Performance Information

(PPI) Form (See ATTACHMENT J.10)

• Small Disadvantaged Business participation program targets information (per Section L)

• Quality Assurance Surveillance Plan (QASP) (See ATTACHMENT J.8)

Annexes:

Annex A - Quality Assurance Surveillance Plan: The Offeror must develop and include a Quality Assurance Surveillance Plan (QASP) which outlines a surveillance schedule and clearly describes the surveillance methods to be used. The purpose of the QASP is for USAID to better understand the offeror’s internal monitoring system to ensure timely and quality products and services. The QASP is a demonstration of how the offeror will manage their performance and risk through the life of the contract. The plan must include roles and responsibilities for surveillance throughout the duration of the contract. The QASP must align with the PWS and focus on the quality and timeliness of the output to be delivered and not just on the steps required or procedures used to provide the service. The plan must provide for prevention and ready detection of any challenges, and for timely and positive corrective action. Offerors are encouraged to review FAR Subpart 46.4. [See ATTACHMENT J.8 - QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) (TEMPLATE) that informs further the development of the

QASP].

Annex B - Resumes: Offerors are required to include a Curricula Vitae (“CV”) for the Chief of Party, along with a letter of commitment and contact information for references. Offerors may – though are not required to – provide CVs, letters of commitment, and contact information for the other key personnel positions. Note, neither the candidates nor their CVs will be evaluated.

However, they may be considered for pre-award approval for an Offeror with a successful proposal. Please note, Offerors must be prepared to present USAID with a prime candidate and one alternate should the primary candidate not be approved for each position within five days of award. Note, that USAID neither requests nor desires exclusivity agreements between Offerors and proposed individuals and/or sub partners. USAID reserves the right to interview any proposed Key Personnel prior to field placement.

Annex C - Project Organizational Chart: The Offeror must submit an organizational chart / organogram that clearly describes the proposed structure of the project team, including key personnel. The chart must visually describe the relationship and lines of supervision between proposed positions.

Annex D - Past Performance Information: The Offeror must submit past performance information as follows:

(a) The Offeror (including all partners of a joint venture) must provide performance information for itself and each major subcontractor (one whose proposed cost exceeds 20% of the Offeror’s total proposed cost) using the Contractor Past Performance Matrix included as Attachment J.9 of this RFP and in accordance with the following:

1. List up to five (total for both the prime and each major subcontractor, with the majority of reports for the prime) of the most recent and relevant contracts for similar projects, excluding any assistance activities (e.g., under grants or cooperative agreements). USAID defines recent as the last three years from the due date of the proposal. The most relevant indicators of performance are contracts of similar contract type, type of work, scope of work, complexity/diversity of tasks, and mix of skills/expertise required, including how recently they were performed. Relevant past performance information should demonstrate the Offeror’s capability to:

• Implement human rights related projects in Latin America, especially Mexico;

• Provide technical assistance to relevant institutions and the host government

(federal/provincial/local) to protect human rights and prevent abuses;

• Engage the private sector and civil society in achieving programmatic objectives;

• Build and strengthen human and institutional capacity and sustainability;

• Manage key personnel, including the appropriateness of personnel and prompt and satisfactory changes in personnel when problems arise; and

• Schedule, including timeliness in completion of the contract, milestones, and delivery schedules; and meeting administrative requirements of cost control and accuracy in financial reporting.

2. For all contracts listed above that are not in CPARS, the offeror must submit Past

Performance Information (PPI) forms as per Attachment J.10.

(USAID recommends that Offerors alert the contacts that their names have been submitted and that they are authorized to provide performance information concerning the listed contracts if and when USAID requests it.)

(b) If extraordinary problems affected any of the referenced contracts, provide a short explanation and the corrective action taken (FAR 15.305(a)(2)).

(c) Describe any quality awards or certifications that indicate exceptional ability to provide the service or product described in the statement of work.

(d) Performance in Using Small Business (SB) Concerns (as defined in FAR 19.001).

1. This section (d) is not applicable to offers from small business concerns.

2. As part of the evaluation of performance in M.2 of this solicitation, USAID will evaluate the extent to which the offeror used and promoted the use of small business concerns under current and prior contracts. The evaluation will assess the extent small business concerns participated in these contracts relative to the size/value of the contracts, the complexity and variety of the work small business concerns performed, and compliance with the offeror’s SB subcontracting plan or other similar small business incentive programs set out in an Offeror’s contract(s).

3. In order for USAID to fully and fairly evaluate performance in this area, all offerors who are not small business concerns must do the following:

A. Provide a narrative summary of Offeror’s use of small business concerns over the past three years. Describe how small businesses were employed--as subcontractors, as joint venture partners, through other teaming arrangements, etc.

Explain the nature of the work small businesses performed--substantive technical professional services, administrative support, logistics support, etc. Describe the extent of offeror’s compliance with SB subcontracting plan(s) or other similar SB incentive programs in Offeror’s contract(s) and explain any mitigating circumstances if goals were not achieved.

B. To supplement the narrative summary in (A), provide a list of three recent contracts for which offeror submitted subcontract reports to eSRS (FAR 52.219-

9(d)(10) and a copy of any similarly recent subcontracting reports if they were not submitted to eSRS.

C. Provide the names and addresses of three SB concerns for USAID to contact for their assessment of the offeror's performance in using SB concerns. Provide a brief summary of the type of work each SB concern provided to the offeror and the name of a contact person, his/her title, phone number, and email address.

Annex E - Mobilization Plan: Offerors shall include as an annex, a mobilization plat that describes home office support as well as any and all logistical interventions in Mexico essential to mobilize and begin providing the technical services required by the Contract.

Annex F - Environmental Management Plan: Offerors shall include as part of their proposal their approach to achieving environmental compliance and management to include:

The Offeror’s approach to developing and implementing an EMMP.

The Offeror’s approach to providing necessary environmental management expertise, including examples of past experience of environmental management of similar activities.

The Offeror’s illustrative budget for implementing the environmental compliance activities. For the purposes of this solicitation applicants must reflect illustrative costs for developing the EMMP and environmental compliance implementation and monitoring in their cost proposal.

Annex G - Branding Implementation Plan and Marking Plan: Offerors must submit a Branding Implementation Plan and Marking Plan as an annex to the proposal, consistent with the Branding Strategy in Section D and with content as required by the Agency’s Automated Directive System (ADS) Chapter 320. A Branding Implementation Plan describes how the program will be communicated to beneficiaries and promoted to host-country citizens; it outlines the events and materials the contractor will use to deliver the message that the assistance is from the American people. The contents of the Branding Implementation Plan are described in ADS

320.3.2.2. A Marking Plan is a plan that USAID Implementing partners provide detailing the public communications, commodities, program materials and other items that will visibly bear or be marked with the USAID Identity. It also requests any exceptions to marking. Marking Plan contents are described in ADS 320.3.2.4. Offerors must identify proposed exceptions in accordance with ADS 320.3.2.5. The BIP and Marking Plan will not be scored. However, the BIP and Marking Plan from the apparently successful Offeror will be reviewed and subject to approval after contract award.

[END OF SECTION L]

[END OF RFP]

[END OF ATTACHMENT 1]