72049219R00009_CLA_RFP.pdf

Issuance Date of RFP : July 7, 2019

Deadline for Receipt of Questions : July 15, 2019, Monday, at 0600H, Philippine Standard Time

(PST)

Responses posted to FBO : o/a July 24, 2019

Deadline for Receipt of Proposals : August 12, 2019, Monday, at 0600H (PST)

SUBJECT : Request for Proposal (RFP) No. 72049218R00009 Evidence-Driven Collaborating, Learning and Adapting

(ED-CLA) at USAID/Philippines

To All Prospective Offerors:

The United States Agency for International Development, through its Mission in the Philippines (USAID/Philippines) seeks proposals from qualified Small Business concerns interested in providing services as described in Section C of the attached solicitation. The applicable geographic code for this procurement is 937. The North American Industry Classification System (NAICS) code is 541990.

As defined under the Small Business Act, FAR 2.101, and FAR 52.219-6, a small business concern means a concern, including its affiliates, which is independently owned and operated, not dominant in its field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

In accordance with FAR 19.301-1(a), “To be eligible for award as a small business, an offeror must represent in good faith that it is a small business at the time of its written representation. An offeror may represent that it is a small business concern in connection with a specific solicitation if it meets the definition of a small business applicable to the solicitation and has not been determined by the Small Business Administration (SBA) to be other than a small business.

USAID/Philippines anticipates awarding a hybrid cost-plus-fixed fee (CPFF) completion and IDIQ contract as a result of this solicitation, covering an estimated period of a base of three years for both the cost-plus-fixed-fee and the IDIQ portions, with two one-year options, subject to the availability of funds and satisfactory performance. The cost-plus-fixed-fee completion contract is intended for “Core” services while the IDIQ contract is intended for “On Demand” services. The total cost of the entire award (base plus two option years) is estimated at a maximum of $13 million, with the cost of “Core” services estimated at a third of the maximum amount. Offerors must propose realistic and reasonable costs for the work described in their proposal. USAID encourages the most efficient and effective approach for achieving the expected results.

This procurement is set aside for Small Business and will be conducted under Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiations. USAID reserves the right to award a contract based on best value and without discussion.

USAID/Philippines RFP No. 72049219R00009

Offerors must submit all questions and requests for clarification concerning this solicitation electronically by the due date and time indicated above to manila-roaa-rfp@usaid.gov. If USAID receives substantive questions that affect the solicitation or necessitates changes to the closing date, time, or other aspects of the RFP, USAID will amend this solicitation. The RFP amendments will be issued and posted on Federal Business Opportunities, the Government-wide point of entry (GPE), located at https://www.fbo.gov/ .

Offerors are strongly encouraged to check the FBO website periodically as acknowledgement of any such amendments is required to accompany the offeror’s proposal.

When submitting questions and requests for clarification regarding this RFP, please state the specific RFP page and section.

It remains the offeror’s responsibility to ensure that it has downloaded and received the RFP in its entirety, including subsequent solicitation amendments, if any. USAID/Philippines bears no responsibility for data errors resulting from download, transmission, or conversion processes. Furthermore, offerors are advised to read the solicitation carefully. Block 12 of Standard Form (SF)-33 of this RFP requires that offers remain valid for 180 calendar days from the closing date.

Offerors are also instructed to pay careful attention to RFP Section K – “Representations, Certifications and Other Statements of Offerors.” Offerors must comply with FAR 52.204-7, the System for Award Management (SAM), by registering and completing the annual representations and certifications electronically at https://www.sam.gov/portal/public/SAM/. No award may be made to an offeror who is not registered and active in SAM.

USAID is not obligated to award a contract by the issuance of this solicitation. Neither is USAID committed to pay for any costs incurred by offerors in the preparation and submission of a technical proposal or in participation in oral presentation. Award will be subject to funds availability following the proper completion of required USAID internal processes and other internal USAID approvals.

Sincerely, /S/ Sandra Jansen Contracting Officer Regional Office of Acquisition & Assistance mailto:manila-roaa-rfp@usaid.gov https://www.fbo.gov/ http://www.sam.gov/portal/public/SAM/

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 7900)

PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

72049219R00009

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

07/07/2019

6. REQUISITION/PURCHASE NUMBER

REQ-492-19-000087

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Ma. Belinda Dela Torre

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

mdela@usaid.gov

AREA CODE NUMBER EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM

I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT

J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA

L INSTRS., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS

M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV,. 9-97)

Prescribed by GSA - Far (48 CFR) 53.214 (c)

REGIONAL OFFICE OF ASSISTANCE AND ACQUISITION

USAID/PHILIPPINES

mailto:mdela@usaid.gov

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

The purpose of this contract is to provide the services described in Section C – Statement of Work.

B.2. CONTRACT TYPE - HYBRID COST REIMBURSEMENT WITH IDIQ CLIN

This is a FAR 16.102(b) combination award consisting of Cost-Plus-Fixed-Fee (CPFF) completion type contract line item (CLIN 1) and a single-award Indefinite Delivery, Indefinite Quantity (IDIQ) line item (CLIN 2) for the purpose of providing core and on-demand services for Evidence-Driven Collaborating, Learning and Adapting at USAID/Philippines..

Under the Cost Reimbursement Completion portion of the contract, CLIN1, the Contractor must furnish all personnel, materials, equipment, supplies, facilities, services (except as expressly set forth in this contract as furnished by the Government) and perform all activities necessary for, or incidental to, the Statement of Work and other sections of the contract that relate to “Core” Services. The Mission estimates that CLIN 1 will account for one third of the total contract cost over 5 years.

Under CLIN 2, the IDIQ portion of the contract, the Contractor must furnish additional technical assistance arising out of or related to the completion portion of the contract, as required by Government-issued task orders. CLIN 2 accounts for “On-Demand” Services that are dependent on Mission priorities and are subject to change CLIN 2 is estimated to account for two-thirds of the total contract cost over 5 years. The services shall be ordered in accordance with Section H.36 entitled “Ordering Supplemental Technical Assistance (CLIN 2)” and the IDIQ clauses in Section I.

As CLIN 2 is part of this contract and not a stand-alone award, the Government is not required to state or order any minimum number of person-days as otherwise provided in FAR 16.504(a)(1). The other CLIN contained in this contract provide sufficient consideration to make this a legally binding contract, and the Government has no obligation to fund or order under this CLIN.

B.3. ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

a. The following budget sets forth the estimates for individual line items of cost:

ITEM COST FEE TOTAL COST +

FIXED FEE

BASE (Years 1-3) TBD TBD TBD CLIN 1 – Core Services TBD TBD TBD CLIN 2 – On-demand Services TBD TBD TBD OPTION 1 (Year 4) TBD TBD TBD CLIN 1 – Core Services TBD TBD TBD CLIN 2 – On-demand Services TBD TBD TBD OPTION 2 (Year 5) TBD TBD TBD CLIN 1 – Core Services TBD TBD TBD CLIN 2 – On-demand Services TBD TBD TBD

TOTAL BASE + OPTIONS TBD TBD TBD

b. The total estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBF. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any is

$TBD.

c. The total estimated ceiling cost of BASE - CLIN 1 is $TBD; inclusive of the fixed fee, is $TBD.

d. The total estimated ceiling cost of BASE - CLIN 2 (IDIQ) is $TBD; inclusive of the fixed fee, is

$TBD.

The estimated cost of this CLIN shall include estimates for material, equipment, subcontracts, travel, and training required for performance of the total amount of work that can be ordered by the USAID under this CLIN during the life of this contract. The amount of ordered Other Direct Costs will not exceed 3% of Total Direct Costs over life of project.

e. The total estimated ceiling cost of OPTION 1- CLIN 1 is $TBD; inclusive of the fixed fee, is

f. The total estimated ceiling cost of OPTION 1- CLIN 2 is $TBD; inclusive of the fixed fee, is

$TBD.

g. The total estimated ceiling cost of OPTION 2- CLIN 1 is $TBD; inclusive of the fixed fee, is

$TBD.

h. The total estimated ceiling cost of OPTION 2- CLIN 2 is $TBD; inclusive of the fixed fee, is

i. Within the estimated cost plus fixed fee amount specified in paragraph b. above, the amount currently obligated and available for reimbursement of allowable costs incurred by the contractor (and payment of fee, if any) for performance of work hereunder is as follows:

ITEM COST OBLIGATION DIFFERENCE

BASE TBD TBD TBD

CLIN 1 – Core Services TBD TBD TBD CLIN 2 – On-demand Services TBD TBD TBD

TOTAL OF BASE TBD TBD TBD

j. Funds obligated hereunder are anticipated to be sufficient through [to be inserted at the time of award].

k. The Contractor shall not exceed the obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled “Limitation of Funds” (FAR 52.232-22).

Any costs that exceed the obligated amount of the CLIN or total amount are unallowable.

B.4 FIXED FEE (CPFF)

Pursuant to FAR 16.306(d), the fixed fee payable under CLIN 1 and CLIN 2 is tied to the accomplishment of deliverables outlined in Section F of this contract and in accordance with the amounts in B.3 and B.4.

Upon successful achievement of the deliverable, the Contractor shall provide evidence of the achievement to the Contracting Officer’s Representative (COR). Upon acceptance and approval by the COR, the Contractor shall submit a proper invoice for the amount of the fee associated with the deliverable.

B.5 LEVEL OF EFFORT, FIXED FEE (IDIQ) AND OTHER DIRECT COST

LIMITATIONS (CLIN 2)

a. In performing Task Orders for on-demand services under CLIN 2, the contractor is obligated to provide up to a maximum of 8,000 person-days.

b. The fee set forth in B.3.a. is based upon furnishing the level of effort specified in B.5.a.

The total estimated cost and fixed fee will be established in the individual USAID issued Task Orders and will not exceed the amounts set forth in Section B.3.b.

c. The estimated cost of this CLIN includes estimates for materials, equipment, subcontracts, travel and training required for performance of the total amount of work that can be ordered by USAID under this CLIN during the life of the contract. The amount of ordered Other Direct Costs will not exceed 3% of the total estimated cost of

CLIN 2.

B.6 INDIRECT COSTS (CPFF)

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD % 1/ 1/ 1/

TBD % 2/ 2/ 2/

TBD % 3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

3/Base of Application:

Type of Rate:

Period

B.7 CANCELLATION CEILING

CLIN 1 is considered non-severable, and is therefore a multi-year contract as defined in FAR

17.103. Therefore, this Contract is subject to the requirements of FAR 17.106.

Cancellation Dates: Cancellation Ceiling:

Contract Year 2: March 29, 2020 TBD Contract Year 3: March 29, 2021 TBD Contract Year 4: March 29, 2022 TBD Contract Year 5: March 29, 2023 TBD This hybrid contract contains a CPFF completion type portion where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” Therefore, the contractor is expected not to incur any costs which would have been amortized over the life of the Contract should the contract be cancelled in accordance with FAR 52.217-2.

Therefore, the cancellation ceiling for each cancellation date is [TBD- to be inserted at time of award].

B.8 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

a. The Contractor will make no changes in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

b. Reimbursement for indirect costs must be at the lower of the negotiated final (or predetermined) rates or the following ceiling rates:

Description 2018 2019 2020 2021 2022 2023

TBD ____ ____ ____ ____ ____ ____

c. The government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

d. This advance understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.9 COST REIMBURSABLE

The U.S. Dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR §52.216-7, “Allowable Cost and Payment (AUG 2018)”, FAR §52.232-20, “Limitation of Cost (APR 1984)”, and FAR §52.232-22, “Limitation of Funds (APR 1984)”, if applicable, and AIDAR 752.7003, “Documentation for Payment.”

[END OF SECTION B]

SECTION C-DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 TITLE OF PROGRAM

The title of this program is “Evidence-Driven Collaboration, Learning and Adapting at USAID/Philippines.”

C.2 PURPOSE

The purpose of this activity is to bolster the capacity of USAID/Philippines to effectively lead and practice collaborating, learning and adapting (CLA), which has the broader goal of enhancing USAID’s development effectiveness. The implementing partner, hereafter referred to as “the Contractor,” will work closely with USAID/Philippines to integrate CLA principles into the mission’s work — helping staff to strategically collaborate with key internal and external stakeholders, adopt a culture of continuous learning, and practice effective, agile adaptive management to achieve greater development impact.

In order to drive a strong learning agenda, the Contractor will also be charged with strengthening the evidence base of the mission by implementing select monitoring, evaluation, research and other analytical tasks to inform key strategic decisions. Additionally, the Contractor — on an as-needed, demand-driven basis — will conduct monitoring services for activities operating in non-permissive environments (NPE) in the Philippines, where USAID staff are unable to travel due to security restrictions for U.S. government personnel, in order to provide strategic information to help guide the management and adaptation of USAID’s programs in conflict-affected sites.

Ultimately, this enhanced, evidence-driven CLA approach will assist USAID/Philippines to deliver better development results as part of the mission’s new 2019-2024 Country Development Cooperation Strategy, support the Philippines on their pathway to self-reliance, and position the mission for the next phase of the U.S.-Philippines’ partnership as development partners after 2024.

C.3. BACKGROUND

The United States Agency for International Development (USAID) is the lead U.S. government agency for international development and disaster assistance. USAID’s mission in the Philippines (USAID/Philippines) has an overall goal of supporting a more prosperous, stable, and well-governed nation.

USAID/Philippines’ 133 staff manage U.S. foreign assistance resources totaling approximately $100 million annually. The mission’s development portfolio currently focuses on accelerating and sustaining inclusive socio-economic growth through programs in the areas of governance, the economy, health and education. Additionally, the mission implements projects that enhance the country’s environmental and community resilience. For more information about USAID’s current activities in the Philippines, please visit: http://usaid.gov/philippines http://usaid.gov/philippines

USAID/Philippines is scheduled to launch a new Country Development Cooperation Strategy by late 2019. Contextual changes, evolving development priorities, and experience from implementing the 2013- 2019 strategy merit close attention to evidence-based learning and smart adaptation to a changing operating environment. While USAID and partners have long been collaborating, learning and adapting in various forms, given increasing complexity and unpredictability in the development landscape, there is an increasing need for strategic collaboration, intentional learning and nimble adaptation so that programming remains relevant and effective.

USAID emphasizes partnerships with host country governments and civil society in their journey to self-reliance. Recent years have seen remarkable economic growth for the country as a whole; however, the benefits of this growth have yet to be enjoyed by all Filipinos. Close partnership with the Philippine government to further advance and sustain growth that is inclusive and resilient is crucial to achieving the Philippines’ development goals. Additionally, threats to the country’s peace and stability continue to challenge USAID’s programming in regions affected by conflict.

By October 2019, USAID/Philippines is expected to have eight active projects,1 each including multiple activities.2 These projects are: Basic Education, Higher Education, Improving Natural Resources Management, Environment, Cities Development Initiative, Economic Growth and Democratic Governance, Local Works and Health. It is to be noted that the USAID/Philippines Office of Health has an existing Collaborating, Learning and Adapting activity (2018-2022) that implements the majority of evaluation, monitoring and learning tasks for this sector. There are currently 33 active awards managed by the mission that are implemented in the Philippines.

By October 2019, it is expected that USAID will have 16 ongoing activities valued at nearly $265 million, with some implementation in non-permissive environments in Mindanao. These activities are critical to the achievement of the U.S. and the Philippines' development objectives in the country, but for reasons of security, USAID staff are largely unable to regularly monitor their implementation in-person.

As of March 2019, the USAID/Philippines has three foreign service national staff — two within the Program Office and one within the Office of Health — with roles and responsibilities primarily focused on monitoring and evaluation. Formal management of monitoring and evaluation remains with the Program Resource Management Office (PRM), per Automated Directives System 201 policy.3 Each of the four technical offices has an Operations Specialist with limited responsibilities related to data reporting. Additionally, in October 2018, USAID/Philippines launched a working group of monitoring, evaluation and learning (MEL) champions from every technical and support office. The MEL champions are a group of professionals who have volunteered to support the mission to deliver effective programs by strengthening monitoring, evaluation and CLA practices throughout the Program Cycle. The MEL champions’ mission is to “Enhance USAID’s development impact in complex environments through

1 Project definition: A set of complementary activities, over an established timeline and budget, intended to achieve a discrete development result, often aligned with an Intermediate Result in the CDCS Results Framework. Taken together, a mission’s suite of project designs provides the operational plans for achieving the objectives in its CDCS or other applicable strategic plan. (ADS 201.6) 2 Activity definition: An activity carries out an intervention, or set of interventions, typically through a contract, grant, or agreement with another U.S. Government agency or with the partner country government. An activity also may be an intervention undertaken directly by Mission staff that contributes to a project, such as a policy dialogue. In most cases, multiple activities are needed to ensure the synergistic contributions necessary to achieve the project’s desired results. (ADS 201.6) 3 See ADS Reference 201SAL on Staff Roles and Responsibilities in for MEL <https://www.usaid.gov/ads/policy/200/201sal> collaborating, evidence-based learning, and adapting.” While still in the nascent stages of work planning, the MEL champions intend to provide short- and medium-term services to the mission in conjunction with the Program Office, such as: deciding on and setting parameters for strategic evaluations; reviewing evaluation/research SOWs; facilitating evaluation reflection discussions and feeding the results into adaptive management; organizing learning events; and supplying information and analysis to support project and activity design. The Contractor should expect to work closely with the Program Office and MEL champions to advance mission monitoring, evaluation and CLA goals.

The Evidence-Driven Collaborating, Learning and Adapting activity will play a key role in measuring and monitoring progress in the U.S.-Philippines development partnership. It will facilitate learning from implementation of the CDCS, disseminate key development results and best practices to the Philippine government as well as other development partners, and recommend opportunities for programmatic adaptation so that USAID can strategically support the Philippines in its journey to self-reliance, which is closely linked to the Indo-Pacific Strategy. At the end of the Contract period, USAID staff, systems and processes should also have significantly increased capacity to lead and implement effective CLA practices that boost development results.

C.3 VISION and OBJECTIVES

VISION: USAID/Philippines is a mission of collaborative leaders that advances effective development programming, journeying with the Philippines in its path to self-reliance.

GOAL: Throughout the implementation of the 2019-2024 CDCS, strategic decision-making and adaptive management at the mission are guided by a strong evidence base of the evolving U.S.-Philippines development partnership.

The Contractor will provide services that will achieve the following objectives:

● Enhance and expand the leadership capacity of USAID/Philippines staff to facilitate strategic internal collaboration — between offices and across projects and activities, development partners and external stakeholders.

● Strengthen USAID/Philippines’ evidence base to strategically guide USAID’s programmatic decision-making and adapting, namely in the implementation of the 2019-2024 Country Development Cooperation Strategy (CDCS) and related projects and activities.

● Integrate intentional learning into USAID/Philippines’ culture, systems and processes, including rigorous meta-analysis and dissemination of lessons learned and good practices inside and outside of USAID — particularly those that shed light on the U.S.-Philippines’ partnership in the journey to self-reliance.

C.4 SCOPE OF WORK

The Contractor is expected to implement tasks and/or provide services under each of the three objectives.

The majority of the tasks will be mission-wide and cross-cutting in nature, serving the mission’s high-level monitoring, evaluation, collaborating, learning and adapting needs. All tasks delivered under this contract will be conducted in close coordination with USAID staff. The Contractor shall be relied upon by USAID staff in programming and managing development assistance, particularly in geographic areas considered non permissive to normal U.S. government operations. The Contractor shall provide on-the-job coaching to USAID staff to enable them to take on increasing leadership responsibilities throughout the life of the Contract.

It is envisioned that the Contractor will be providing Core Services and On-Demand Services under this contract. On-Demand Services will be by way of Task Orders issued under this contract. USAID reserves the right to order other tasks/services not explicitly stated but within the contract’s scope of work.

a. Objective 1: Enhance and expand leadership of USAID/Philippines staff to facilitate strategic collaboration among staff — between offices and across projects and activities —, development partners and external stakeholders. (15% of LOE)

Tasks under Core Services for Objective 1:

a.1. Organize, facilitate, and/or coordinate logistics for collaboration and leadership enhancing opportunities among USAID staff and partners, such as retreats, team-building exercises, leadership development sessions, pause-and-reflect sessions and after-action reviews.

a.2. Provide on-the-job coaching for USAID staff to lead and/or co-facilitate collaborative learning and adaptive management-related opportunities and events.

a.3. Support USAID staff in managing communities of practice, including but not limited to facilitation, logistics, documentation, research support, etc.

Manage a community of practice among USAID implementing partners operating in NPEs to promote coordination in data collection and knowledge sharing on complexity aware self-monitoring approaches. Other possible communities of practice may include private sector engagement, gender, urban development, etc.

a.4. Deliver periodic training and coaching sessions for USAID staff on collaborative leadership approaches.

Tasks under On-Demand Services for Objective 1:

a.5 Provide large leadership enhancing opportunities such as staff retreats and team building exercises that require venue rental, additional facilitators, logistical coordinators, materials, etc. (Note: Should these larger leadership enhancing opportunities require venue rental, additional facilitators, logistical coordinators, materials, etc. beyond the Contractor’s core staff and existing USAID resources, these events will be ordered on an on-demand basis as a separate task order.)

a.6 Procure and administer, if appropriate, leadership development curriculum and coaching materials.

b. Objective 2: Strengthen USAID/Philippines’ evidence base to strategically guide USAID’s programmatic decision-making and adapting. (40% of LOE)

Tasks under Core Services for Objective 2:

b.1. Support USAID staff in Mission Performance Management Plan (PMP), revision, annual review and updating, as appropriate (based on mission need and timing of CDCS approvals) by:

● Providing technical advice on possible indicators to measure objectives laid out in the CDCS, including the mission’s approach to the journey to self-reliance.

● Assisting in reviewing, compiling and updating Performance Indicator Reference (PIR) Sheets for high-level indicators.

b.2. Assist with the refinement of the Mission Learning Agenda. (Illustrative agenda will be supplied upon award based on the approved Mission CDCS), including:

• Working closely with the MEL champions to craft learning questions for Development Objectives of the CDCS,

• Defining approaches to addressing knowledge gaps in the Learning Agenda.

b.3. Assist in data collection, baseline development, target-setting, monitoring and review of high-level, cross-cutting indicators and contextual indicators that are part of the Mission PMP including, when appropriate, geo-tagged data.

b.4. Identify and utilize a secure, web-based Portfolio Management solution that shall include elements of data management, standardization and collection for the Mission’s PMP indicators to be used in the interim until the USAID Development Information Solution (DIS) is fully functional.

The systems shall have core functions below, but not limited to:

● Monitoring and evaluation functionalities through analytics, statistics, graphics, and maps dashboards;

● Geospatial enabled activity location, when applicable;;

● Metadata Catalogue builder.

Train appropriate USAID staff on use of such system for reporting and eventual transfer of acquired data to DIS.

Work closely with the USAID Data Steward on submitting reporting requirements to DDL/DIS as required by USAID policy and guidance.

b.5. Contribute to SOW development for select, strategic evaluation and research activities.

This may include, but is not limited to providing technical assistance on evaluation statements of work on an as-needed basis for non-traditional designs, such as complexity-aware and participatory monitoring and evaluation methods.

b.6. Provide technical input to select internal evaluations led by USAID staff. This may include, but is not limited to: advising on evaluation designs; arranging logistics; liaising with local evaluators’ coaching USAID staff on interviewing methods; analyzing data that emerge from internal evaluations.

Tasks under On-Demand Services for Objective 2:

b.7. Conduct select external assessments, evaluations and other research including developing evaluation designs, evaluation methodology, field work, data analysis and drafting evaluation reports. The specific number and scope of these select external assessments, evaluations and research shall be determined by Mission management, the Program Office and the MEL champions in alignment with the mission learning agenda and will be specified in future task orders. Note: Given that the Senior M&E Specialist is expected to serve as the principal investigator for at least the majority of the major evaluations, his/her level of effort is included in the core services.

b.8. For activities operating in Non-Presence Environments(NPEs) only:

b.8.1. Collaborate with USAID staff managing activities in NPEs to develop annual and quarterly monitoring plans, including but not limited to: data points required for activity management; site selection for monitoring, monitoring approaches, methodology, tools.

b.8.2. Conduct visits to activity sites (estimated at 100 visits through LOP) determined by the monitoring plan, including, but not limited to: gathering both quantitative and qualitative data on activity outputs and inputs; collecting beneficiary feedback; rapid assessments of USAID interventions; targeted activity-level performance audits. When appropriate, data must be geo-tagged.

b.8.3. Verify inputs and outputs of performance data as specified in implementing partner reports and verify for compliance on agreed programming approach, including triangulation of data on project/activity outcomes as appropriate.

b.8.4. Conduct or support data quality assessments for, at minimum, required indicators in the Performance Plan and Report that require routine data quality assessments per Agency policy.

b.8.5. Conduct preliminary analysis of data and deliver summaries of data gathered in usable formats to USAID staff, compatible with USAID knowledge management platforms.

b.8.6. If deemed necessary and appropriate, explore opportunities to use information and communications technology to enable USAID staff to quickly access activity data and information.

c. Objective 3: Integrate intentional learning into USAID Philippines mission culture, systems and processes, including rigorous meta-analysis and dissemination of lessons learned and good practices inside and outside of USAID, particularly those that shed light on the U.S.- Philippines’ partnership in the journey to self-reliance. (45% LOE)

Tasks under Core Services under Objective 3:

c.1. Facilitate a review, or updated review(s), of mission CLA systems and capacity by using the USAID CLA maturity matrix tool or other appropriate tools. Design and/or refine a targeted mission CLA capacity building approach based on the findings of the review.

c.2. Coach and support mission leadership and mission MEL team to infuse CLA practices into existing mission processes, including but is not limited to: reviewing existing mission procedures and recommending opportunities for enhanced CLA; offering technical advice on state-of-the-art CLA and organizational change management approaches as CDCS implementation evolves.

c.3. Undertake analysis of cross-sectoral, time-series and contextual trends of select high-level indicators identified in the PMP, particularly those that capture the journey to self-reliance.

c.4. Conduct meta-analyses and/or synthesize data compilations of evaluations and research inside and outside of USAID and other data useful for learning (e.g. site visit reports, notes from learning moments).

c.5. Communicate findings and recommendations from analyses aforementioned in the preceding illustrative tasks for mission processes such as portfolio reviews, strategic planning meetings, project and activity design workshops, etc. through easily digestible and usable formats.

c.6. Collaborate with mission MEL champions to recommend to USAID staff possible opportunities for adaptive management, based on evidence and iterative learning; this may be done through various fora, such as following portfolio reviews or evaluation finding presentations.

c.7. Facilitate annual reviews of project theories of change, together with project management teams, and recommend adjustments as appropriate; coach USAID staff to conduct reviews of activity theories of change and related project and activity MEL plans.

c.8. Facilitate discussions with USAID staff and partners regarding possible use of evaluation, research, high-level indicator monitoring and select third-party monitoring in NPEs findings to inform adaptive management; document and track recommendations and actual utilization; facilitate related feedback loops.

c.9. Support the documentation and dissemination of lessons learned and good practices c.10. Coordinate and share best practices with ongoing USAID/Philippines Office of Health

CLA and mission LocalWorks activities.

c.11. Develop, in close coordination with the USAID/Philippines Data Steward, GIS maps that support learning and adaptive management.

Tasks under On-Demand Services under Objective 3 may include but are not limited to:

c.12. Support the documentation of lessons learned and good practices, develop innovative knowledge products designed for utilization (e.g.,short videos, infographics, dashboards, etc.)

c.13. Support mid-course and end-line 2019-2024 CDCS stock-taking, including but not limited to: literature reviews of contextual trends; analysis of PMP data trends;

facilitating and arranging logistics for internal and external reflection sessions (with CLA Director as main facilitator in all CDCS stock-takings) c.14. Coordinate, facilitate and arrange logistics for partner meetings, external portfolio reviews and other on thematic issues related to learning and adaptive management in both Manila as well as other locations in the Philippines(with CLA Director as main facilitator in majority of these and similar learning opportunities).

c.15. Coordinate, manage and facilitate periodic evidence-sharing summits, including external stakeholders that highlight progress in the Philippines’ journey to self-reliance (with CLA Director as main facilitator in the majority of evidence-sharing summits) c.16. Organize, facilitate, and/or coordinate logistics for project and activity co-design workshops (CLA Director may serve as main facilitator in these workshops)

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d. On-Demand Tasks per Objective

C.5 USAID GUIDING CROSS CUTTING PRINCIPLES

The ADS 201 enumerates the following three core principles that underpin the success of USAID development programming, which shall guide the whole range of planning, design, implementation and assessment of the Evidence-Driven CLA platform:

1. Apply Analytic Rigor to Support Evidence-based Decision-Making – USAID’s decisions about where and how to invest foreign assistance resources should be based on analysis and conclusions supported by evidence. Analysis may refer to formal assessments, evaluations, and studies conducted by USAID or other development actors, but may also include less structured, yet valuable learning opportunities, such as site visit data, knowledge dissemination fora, after action reviews, etc.

Objective Description Quantity

Objective 1 Large leadership enhancing opportunities (eg. Staff retreats, team building exercises with venue rental, additional facilitators, etc., beyond Core Services and existing USAID resources) 17

Objective 1 Procure & administer leadership development training and coaching materials for USAID staff 11

Objective 2

Select external assessments, evaluations and other research (includes evaluation design, methodology, field work, data analysis and drafting evaluation report), as follows: Basic Education impact evaluation (1), Basic Education performance evaluation (1), Higher Education performance evaluation (1), Environment performance evaluation (2), Economic Growth activity performance evaluation (1), Governance activity performance evaluation (1), Urban Development project whole-of-project evaluation (1), National Survey of citizens' perceptions of USAID (1), Gender Analysis for 2025-2030 (1), Political Economy Analysis for 2025-2030 CDCS development (1)

Objective 2 For activities in NPEs: 100 > Collaborate with USAID to develop annual & quarterly monitoring plans (including data points for activity management; site selection for monitoring, monitoring approaches, methodology, tools.

> Conduct monitoring site visits to include: gathering quantitative & qualitative data on activity inputs and outputs, collecting beneficiary feedback; rapid assessment of USAID interventions, targeted activity-level performance audits.

> Verify inputs & outputs performance data as specified in implementing partners' reports & verify compliance on agreed-upon programming approach including triangulation of data on project/activity outcomes, as appropriate.

> Conduct/support Data Quality Assessments for, at minimum, required indicators in the Performance Plan and Report that require routinedata quality assessment per Agency policy.

> Conduct preliminary danalysis of data and deliver summaries of data gathered in usable formats to USAID, compatible with USAID knowledge management platforms.

> If deemed necessary and appropriate, explore opportunities to use information & communication technology to enable USAID staff to quickly access activity data and information.

Objective 3 Support documentation of lessons learned and good practices, innovative knowledge products designed for utilization (videos, handbooks, infographics, dashboards, phto books, etc.) 21

Objective 3 Medium to large learning events (eg. Evidence-sharing summits and external reviews, etc.)

requiring additional resources beyond Contractor and USAID resources. 19

Objective 3 Medium to large partner meetings requiring additional resources beyond Contractor and USAID resources. 15

Objective 3 GIS maps that support learning and adaptive management 14 Objective 3 Mid-course and Endlind CDCS stock-taking(includes venue rental, additional resources) 2

2. Manage Adaptively through Continuous Learning – Facilitating international development inherently requires that USAID work in countries with evolving political and economic contexts.

USAID is increasingly working in countries that are unstable or in transition and even in the most stable environments, it is difficult to reliably predict how events or circumstances will evolve and impact programs. Therefore, USAID must be able to readily adapt programs in response to changes in context and new information. Learning can take place through a range of processes and use a variety of sources such as monitoring data, evaluation findings, research findings, analyses, lessons from implementation, and observation.

3. Promote Sustainability through Local Ownership – The sustainability and long-term success of development assistance requires local ownership and strong capacity of local systems to produce development outcomes. USAID is guided by principles that indicate the importance of pursuing development activities in the context of broader, interlinked systems.

C. 6 PERSONNEL

The services under this contract require the personnel specified below. If the required expertise for individual task orders (TOs) has not been captured in the relevant labor categories, USAID reserves the right to add new labor categories at a later date.

Below are specific key personnel who should comprise the core staff of the contract:

● CLA Director: The CLA Director must be an expert in both management and learning — will concurrently serve as the COP and the overall director of collaborating, learning and adapting activities. S/he will be the main person responsible for ensuring the effective and efficient performance of all aspects of this Contract, including provision of Contract oversight, maintaining acceptable standards of quality for all assigned tasks and expected deliverables, including overall responsibility for leading and coordinating all activities; all required reports;

and for staff management. S/he will serve as the main point of contact between USAID and the Contractor, frequently serving as a facilitator or co-facilitator of high-level discussions and fora among USAID staff and partners regarding learning and adaptive management. It is envisioned the CLA Director is an expert in organizational change management, and will be charged with working closely with and coaching USAID staff so that CLA leadership is fully assumed by mission staff by the end of the Contract.

● Senior M&E Specialist: The Senior M&E Specialist oversees and participates in all monitoring, evaluations, assessments and research throughout the life of the contract. S/he is the manager of the embedded indefinite quantity contract that will be used to carry out specific monitoring, evaluation and learning activities as requested by the mission, including but not limited to third-party monitoring requirements in NPE environments. S/he also serves as the principal investigator for at least the majority of strategic evaluations and research implemented through this Contract. S/he designs and develops field data validation plans and appropriate methodologies and instruments, and conducts and/or oversees corresponding data analysis. S/he also conducts tests to examine data’s reliability and validity. S/he maintains strong networks with the local M&E community and ensures that all M&E designs and approaches employ rigorous methods and high-quality, state-of-the-art practices. S/he provides guidance and management for subcontractors, lower-level M&E specialists, data collectors, and any other technical specialists tasked with implementing monitoring, evaluation, assessments and research activities as part of this contract.

In addition to the aforementioned key personnel, the Contractor shall propose a management approach that appropriately fulfills the objectives of this Contract. Some of the staffs’ services will be on-demand based on specific tasks requested by USAID staff.

The Contractor shall also propose a management approach to fulfill monitoring needs in non-permissive environments, including designing and recommending appropriate approaches and methods. It should be noted that the breadth of USAID’s work in non-permissive environments is unpredictable, as are the travel restrictions for U.S. government personnel. As such, staff who provide these services will be on-demand based on contextual and programmatic needs that will likely evolve throughout the life of the Contract.

Key personnel must have strong networks with Philippine technical experts in learning, monitoring, evaluation, research, economic growth, governance, health, education and environment. Technical specialists and consultants may be brought in intermittently for specific evaluations or communities of practice, for example, technical experts in higher education, basic education, governance, economic growth, biodiversity, energy, water, gender, graphic design, etc.

C.7 RESULTS/OUTCOMES

As a result of the activity, USAID will deliver greater development impact in the Philippines’ journey to self-reliance through the utilization of CLA tools throughout the Program Cycle. The following results, aligned with the aforementioned contract objectives, illustrate the intended outcomes the Contractor should achieve together with USAID staff no later than the end of the activity’s performance period. As part of the Contractor’s MEL plan, measurable indicators for each of the intended outcomes shall be developed.

Intended Outcomes:

a. USAID/Philippines staff, with enhanced capacity, lead the mission and others in CLA practices.

b. Strategic evaluation and research employing rigorous methods deliver findings and recommendations that are widely disseminated and used for project/activity design and adaptive management.

c. Good practices in CLA are clearly integrated into USAID/Philippines procedures and routinely utilized.

[END OF SECTION C]

SECTION D—PACKAGING AND MARKING

D.1 BRANDING STRATEGY

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” which can be found at https://www.usaid.gov/ads/policy/300/320.pdf and USAID “Graphics Standards Manual”, available at http://www.usaid.gov/branding, or any successor branding policy. The Contractor must follow the approved Branding Strategy and Marking Plan submitted on (date TBD) and incorporated into this contract as Attachment (TBD).

Activity name: The name of the activity is “Evidence-Driven Collaborating, Learning and Adapting at USAID/Philippines”.

Branding: The branding strategy will incorporate the message that the assistance is “From the American People”, and is sponsored by USAID. USAID policy is to require exclusive branding and marking in all its direct contracts.

Positioning: Publicity materials and communications shall clearly reflect the notion that this activity is provided by the American People through USAID. Specific events that are supported by USAID together with other partners may require co-branding following the branding policy.

Visibility: USAID seeks a very high level of visibility through USAID‐branded public events, high‐level visits,…