20200710 IM 2 Virtual Pre-sol Conference Presentation.pdf

USAID Second Interim Measures for Dioxin Remediation at Bien Hoa Airbase Area (IM2)

VIRTUAL PRE-SOLICITATION

CONFERENCE

Invitation for Bids (IFB): DRAFT

No. 72044020B00001

July 10, 2020

VIRTUAL PRE-PROPOSAL CONFERENCE

AGENDA

Welcome Remarks Mr. Anthony Kolb, Environment Remediation

Unit Chief (ERU), Environment and Social Development Office (ESDO), USAID/Vietnam

Introductions USAID Team Trigon Associates (USAID A&E firm)

Session Overview Ms. Suzanne H. Johnson Contracting Officer, Office of Acquisition and Assistance (OAA), USAID/Vietnam

The Project and the Activity (IM2) Overview

Mr. Anthony Kolb

IFB and its process Overview

Ms. Suzanne H. Johnson

Questions and Feedback on the Draft IFB

All Participants

Next Steps/Closing Remarks

Ms. Suzanne H. Johnson

•Why are we here?

•We are recording for reference purposes only

• Information discussed today may be taken into consideration for the final IFB Posting.

•Check https://beta.sam.gov/

SESSION OVERVIEW

IM2 OBJECTIVE

Address, in the short-term, significant potential human health and ecological risks from dioxin contamination and advance, longer-term USAID Dioxin Remediation of the Bien Hoa Airbase Area Project activities.

PROJECT AND ACTIVITY OVERVIEW

WORK COMPONENTS:

1. Long-Term Storage Area (LTSA): Construction of a new storage area capable of storing up to 300,000 cubic meters of low concentration dioxin-contaminated soils and sediments.

2. High Concentration Temporary Storage (HCTS): Preparation of storage area to temporarily store high concentration soil.

3. Dig and Haul: Excavation of high and low concentration dioxin-contaminated soils and sediments from several Project Decision Units (DUs) in the southwest area of the Bien Hoa Airbase and two off-site areas. Transfer to LTSA or HCTS.

4. Site Restoration: Fully restore work areas to existing or improved conditions.

5. Access Road and Fencing: Rehabilitation and reconstruction of the access road leading into Gate 3 and fencing around two areas adjacent to the Airbase.

6. Demolition as required to perform the work as indicated in the Drawings and Specifications.

SCHEDULE REQUIREMENTS

IM2 targets Gate 2 Lake excavation by mid-December 2020 and establishment of a long-term storage area early in 2021.

Bidders must demonstrate readiness to implement at the time of bid opening via:

1) Holding a Grade-1 Construction Operation Capability Certificate (Chứng Chỉ Năng Lực Hoạt Động Xây Dựng Hạng I) in infrastructure from Vietnam’s Ministry of Construction.

2) Holding or identifying a subcontractor(s) who holds a valid Vietnamese Ministry of Natural Resources and Environment Government of Vietnam Hazardous Waste Disposal License (Giấy Phép Xử Lý Chất Thải Nguy Hại).

• FAR Part 36 Construction and Architect – Engineer procedures and FAR Part 14 Sealed Bidding.

•One firm-fixed-price (FFP) contract

• The estimated $12,000,000 to $18,000,000

• 20 months from commencement date (NTP + 5 calendar days)

• Pre-bid Conference and Site Walk - –No more than two (2) representatives per organization.

–Personal identification submitted three weeks in advance.

–Register for the meeting by emailing to IFB POCs

THE SOLICITATION OVERVIEW

Firm-Fixed-Price Contract

•Contract price is not subject to any adjustment.

•Deliverables and requirements set by paragraph

“F.5 REPORTS AND DELIVERABLES.”

• Payments are in accordance with/subject to:

– FAR 52.232-5(h), "Payments under Fixed-Price

Construction Contracts”

– The approved “Schedule of Value (SOV)” –Completion, Inspection, and Acceptance of Work

7/2/2020 8

CONTRACT TYPE

• Authorized geographic code 937 - the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source.

• 22 CFR 228.12 Nationality of suppliers of commodities and services.

(1) Be incorporated or legally organized under the laws of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument);

(2) Must be operating as a going concern in a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), and either

(3) Be managed by a governing body, the majority of whom are citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of countries in Code 937 (or other principal geographic procurement code designated in an implementing instrument), or

(4) Employ citizens or lawful permanent residents (or equivalent immigration status to live and work on a continuing basis) of a country in Code 937 (or other principal geographic procurement code designated in an implementing instrument), in more than half its permanent full-time positions and more than half of its principal management positions.

• NO parastatal - 22 CFR 228.13 Foreign government-controlled organizations

If an organization has a question concerning their own eligibility, please contact us ASAP.

ELIGIBILITY - Who May Participate in a Bid

•Read the IFB carefully and submit all required information

– FAR 52.228-1 BID GUARANTEE (SEPT 1996) – valid 120 calendar days from bid package submission date

– DUNS number: http://fedgov.dnb.com/webform (Required for both Prime and sub-bidders)

– SAM registration: http://www.sam.gov (Required for

Prime Bidders)

– Section K "Representations, Certifications, and Other

Statements” (Required for both Prime and sub-bidders)

– Evidence of Responsibility

– Joint Venture Information (if applicable)

BID PACKAGE PREPARATION (L.2)

– In one PDF document:

• Cover Letter

• Completed BLOCK 14 through 20c of the Standard Form 1442

(Attachment J.1) with the firm’s authorized signature

• Notarized copies of all required original registrations/licenses as per

Section C

• Representations and Certifications, all complete as per Section K or registered in SAM

• Evidence of Responsibility as described in L.2.14

• Joint Venture Information as described in L.2.15, if applicable.

• All amendments to the solicitation

• Valid Power of Attorney, if needed

• Bid Guarantee

– In one (1) MS Excel document with unlocked formulae:

• Bid form (Attachment J.2)

• Price Summary

BID PACKAGE PREPARATION (L.4)

BID PACKAGE SUBMISSION

• Bid Package must be sent to:

– Suzanne H. Johnson at sjohnson@usaid.gov; and,

– Karittha Jenchiewchan at kjenchiewchan@usaid.gov

• Bid Package must be submitted electronically.

– Bidders must not submit zipped files

– Bid Package must be submitted in Adobe PDF or Microsoft

Office (Excel)

• Proposals must be received no later than specified date and time (see final IFB)

• Bidders are responsible for confirming that their complete Bid Package were received electronically by USAID

• Contract will be evaluated and awarded without discussion to the responsive and responsible bidder whose bid, conforming to the terms of this IFB, will be advantageous to USAID, considering price only.

• USAID will perform a basic compliance check on the apparent lowest priced bid.

• Failure to submit sufficient evidence to make an affirmative determination of responsibility (L.2.14), could be considered non-responsive and the apparent lowest bidder could be precluded from contract award.

• The same process will then move to the next apparent lowest bid.

BID EVALUATION/SELECTION

NEXT STEPS

Final IFB Issued Tentatively end of July, 2020

Closing Date for Questions Tentatively August 14, 2020 Pre-bid Registration Deadline Tentatively August 28, 2020

Pre-bid Conference/Site Walk Tentatively September, 2020

Bid Package Submission Tentatively September, 2020

Virtual Bid Opening: Tentatively September-October, 2020

Questions and Feedback

USAID MISSION AND WEBSITES: https://www.usaid.gov/vietnam

USAID BUSINESS FORECAST:

https://www.usaid.gov/business-forecast/search

SAM.GOV: https://www.sam.gov/SAM/

BETA.SAM.GOV: https://beta.sam.gov/

TRAINING ON HOW TO WORK WITH USAID:

https://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

USEFUL LINKS

THANK YOU!