RFP_No._72039119R00010.pdf

Date Issued: May 30, 2019 Questions Due Date: June 18, 2019, 9:30 AM Pakistan Standard Time Closing Date: July 17, 2019 Closing Time: 9:30 AM Pakistan Standard Time

SUBJECT: Request for Proposals (RFP) No.: 72039119R00010 REFERENCE: Ghizaiat Nutrition Activity

The U.S. Agency for International Development (USAID) mission to the Islamic Republic of Pakistan is seeking proposals from qualified organizations interested in providing services as described in the attached solicitation.

This competitive procurement will be conducted through full and open competition, for which the procedures for “contracting by negotiation, trade-off process” as set forth in the Federal Acquisition Regulation (“FAR”) Part 15 will govern. All types of organizations (large or small commercial for profit firms, educational institutions, and non-profit organizations) meeting USAID source and nationality geographic code 937 are eligible to compete. The North American Industry Classification System (NAICS) Code for this action is 541990 — All Other Professional, Scientific, and Technical Services. USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity as a prime contractor or as a subcontractor, in accordance with Part 19 of the FAR.

USAID/Pakistan intends to award a Cost-Plus-Fixed-Fee (CPFF) Completion type contract for a period of five years from the date of award with an estimated cost of $15,000,000. Revealing the estimated cost range for the contract does not mean that Offerors should necessarily strive to meet the maximum amount estimated. Offerors must propose costs that they believe are realistic and reasonable for the work described in their proposal. The most effective approach for achieving the expected results is encouraged and the award will be made to the Offeror whose proposal offers the best value to the Government considering technical and cost factors (see Section M) of the solicitation.

Offerors are encouraged to read the entire solicitation, paying special attention to Section L – Instructions to Offerors and Section M – Evaluation Criteria. Any blanks in Sections B through J will be completed by the Contracting Officer before award. Offerors must comply with FAR Clause 52.204-7, System for Award Management and adhere to the requirements set forth in Section K – Representations, Certifications, and Other Statements of Offerors.

Amendments to this solicitation will be made available through the Federal Business Opportunities website at http://www.fbo.gov. It is the Offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of a proposal in response hereto. Furthermore, the Government http://www.fbo.gov/

Request for Proposal 72039119R00010 Ghizaiat Activity reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government. Please note that USAID/Pakistan will deem all offers nonresponsive if they fail to comply with the terms of this solicitation. It is the responsibility of the recipient of this solicitation document to ensure that it has been received from the internet in its entirety. USAID bears no responsibility for data errors resulting from transmission or conversion process.

Offerors must send separate technical and cost proposals to Acquisition and Assistant Specialist Ms. Mariya Kanwal. USAID/Pakistan will evaluate responsive proposals in accordance with the evaluation factors provided in Section M, “Evaluation Factors for Award.” USAID/Pakistan will not evaluate nonresponsive offers. By email only, please also submit all questions and requests for clarifications about this RFP no later than the deadline above to Mr. Usman Nazir at unazir@usaid.gov with a courtesy copy to ecolarik@usaid.gov; include the RFP number in the email subject line. Oral instructions, answers, or guidance from any USAID source prior to the award of the contract shall not be binding.

Issuance of this solicitation does not in any way obligate USAID/Pakistan to award a contract or commit it to pay for costs incurred preparing and submitting a proposal. Indeed, USAID/Pakistan absolutely will NOT reimburse offerors for ANY COST associated with the development of their proposal. Offerors incur such costs at their own risk. Furthermore, USAID/Pakistan reserves the right to reject any and all offers when considered by the Contracting Officer to serve the best interests of the U.S. Government.

The Agency point of contact for this solicitation is Mariya Kanwal, Acquisition & Assistance Specialist, at MKanwal@usaid.gov.

Thank you in advance for your interest in this procurement.

Sincerely, Elizabeth Colarik Contracting Officer mailto:unazir@usaid.gov mailto:@usaid.gov mailto:MKanwal@usaid.gov mailto:MKanwal@usaid.gov

72039119R00010

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 115

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-391-19-00010005/30/2019

X

720391

Office of Acquisition & Assistance USAID, US Embassy Diplomatic Enclave, Ramna 5 Islamabad 00000

USAID/Pakistan Office of Acquisition & Assistance, US Embassy,Diplomatic Enclave, Ramna 5, Islamabad

0930 E 07/17/2019

Mariya Kanwal mkanwal@usaid.gov

80299

PAGE(S)

Elizabeth Colarik

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 115

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

72039119R00010

(A) (B) (C) (D) (E) (F)

This Multi-Sector Nutrition activity — Ghizaiat — will work to improve the nutritional status of the Pakistani people especially women and children living in the newly merged districts

(NMD) of Khyber Pakhtunkhwa (KP), to provide the required services as described in Section

C/Statement of Objective(SOO).

0001 Nutrition Activity ~ Ghizaiat

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

Ghizaiat Nutrition Activity

Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 ESTIMATED COST AND FIXED FEE AND OBLIGATED AMOUNT

B.4 PAYMENT OF FIXED FEE

B.5 CONTRACT BUDGET

B.6 INDIRECT COSTS

B.7 REIMBURSABLE COSTS

SECTION C – STATEMENT OF OBJECTIVES

SECTION D – PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

D.4 MARKING

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE14

E.2 INSPECTION AND ACCEPTANCE

E.3 MONITORING, EVALUATION, AND LEARNING PLAN

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE16

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE EVALUATION & PERFORMANCE STANDARDS

F.5 KEY PERSONNEL

F.6 REPORTS AND DELIVERABLES

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID

OFFICIALS

G.2 CONTRACTING OFFICER'S AUTHORITY

G.3 ADMINISTRATIVE CONTRACTING OFFICE

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 PAYMENT AND INVOICES

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 LANGUAGE REQUIREMENTS

H.2 CONTRACTOR’S STAFF SUPPORT AND ADMINISTRATIVE AND LOGISTICS

ARRANGEMENTS

H.3 AUTHORIZED GEOGRAPHIC CODE

H.4 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

ADS 302.3.5.21 (OCTOBER 2014)

H.5 ELECTRONIC PAYMENTS SYSTEM (JULY 2014)

H.6 ANTI-FRAUD HOTLINE

H.7 SECURITY CONDITIONS AND REPORTING

H.8 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS (22 CFR Part 140) 38

H.9 AMERICAN CITIZENS SERVICES REGISTRATION

H.10 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS FAR 52.203-18 (JULY 2016) 38

H.11 NONEXPENDABLE PROPERTY PURCHASES

H.12 AUTHORIZED WORK WEEK

H.13 EXECUTIVE ORDER ON TERRORISM FINANCING

H.14 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

H.15 CONSENT TO SUBCONTRACT

H.16 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND

SUMMARY CONTRACTING REPORT

H.17 DEFENSE BASE ACT INSURANCE AND SERVICES

H.18 ENVIRONMENTAL COMPLIANCE (22 CFR 216)

H.19 PERSONNEL COMPENSATION

H.20 DISCLOSURE OF INFORMATION

H.21 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY

(DEVIATION NOs. M/OAA-DEV-FAR-18-2c and M/OAA-DEV-AIDAR-18-2c)

(APRIL 2018)

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE48

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(OCT 2015)

I.3 FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUN 2016)

I.4 FAR 52.222-2 -- PAYMENT FOR OVERTIME PREMIUMS (JUL 1990)

I.5 FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

I.6 FAR 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

(JUL 2014)

I.7 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015) Alternate I

(Mar 2015)

I.8 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT

(FEB 2006)

I.9 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.10 AIDAR 752.204 -70 PARTNER VETTING PRE-AWARD REQUIREMENTS (FEB

2012)

I.11 AIDAR 752.204-71 PARTNER VETTING (FEB 2012)

I.12 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

I.13 AIDAR 752.245-70 GOVERNMENT PROPERTY—USAID REPORTING

REQUIREMENTS (OCT 2017)

I.14 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR

2015)

I.15 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

I.16 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE

2008)

I.17 AIDAR 752.7003 DOCUMENTATION OF PAYMENT (NOV 1998)

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS ... 77

SECTION J – LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF OFFERORS

K.1 NOTICE LISTING SOLICITATION CLAUSES INCORPORATED BY REFERENCE

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

K.3 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT

2015)

K.4 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

K.5 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN (MAR 2015)

K.6 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (OCT 2015)

K.7 FAR 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.8 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.9 AUTHORIZED NEGOTIATORS

K.10 SIGNATURE

SECTION L –INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 GENERAL INSTRUCTIONS

L.5 DELIVERY INSTRUCTIONS

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL95

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 OVERVIEW

M.2 TECHNICAL PROPOSAL EVALUATION FACTORS

M.3 EVALUATION OF COST PROPOSALS

M.4 DETERMINATION OF THE COMPETITIVE RANGE

M.5 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED

ENTERPRISES

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

This multi-sector nutrition activity, Ghizaiat, will work to improve the nutritional status of the Pakistani people especially women and children living in the newly merged districts (NMD) of Khyber Pakhtunkhwa (KP), to provide the required services as described in Section C/Statement of Objective(SOO).

B.2 CONTRACT TYPE AND SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) Completion Type Contract. For the consideration set forth below, the Contractor must perform the services and provide the deliverables or outputs described in Sections C, D, and F and comply with all contract requirements.

B.3 ESTIMATED COST AND FIXED FEE AND OBLIGATED AMOUNT

(a) The total estimated cost for the performance of the work required for the period of performance combined hereunder, inclusive of fixed fee, if any, is: $15,000,000/-. The fixed fee, if any, is $[TBD]. USAID will not pay the Contractor any sum in excess of the total estimated cost.

(b) Within the total estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The contractor shall not exceed the aforementioned obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

(d) The Contractor must not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled "Limitation of Funds" (FAR 52.232-22). In accordance with Section-F, the Contractor must not exceed the Pre-Mobilization Budget to be proposed by the Contractor after award until otherwise notified in writing by the Contracting Officer.

B.4 PAYMENT OF FIXED FEE

Pursuant to FAR 16.306(d) Cost-Plus-Fixed-Fee Contracts, payment of the fixed fee will be divided between fixed payments for activity deliverables found in Section F.6 (25 percent) and fixed payments based on the completed performance indicators/targets (75 percent) found in the Fixed Fee Schedule below.

[Selected Offeror’s Fixed Fee Schedule to be inserted at time of award.]

All fixed fee payments are subject to the inspection and acceptance by USAID as specified in Section E of the same and in compliance with the terms of this contract. Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement in accordance with performance standards specified in Section E to the Contracting Officer’s Representative (COR). Upon receipt of concurrence by the COR, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable.

In the event of discontinuance of the work in accordance with the clause of the contract entitled FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable.

Pursuant to FAR 52.216-8 Fixed Fee, after payment of 85 percent of the fixed fee, further payment of the fee will be withheld until a reserve is set aside not to exceed 15 percent of the total fixed fee or $100,000, whichever is less.

B.5 CONTRACT BUDGET

The total cost (including fixed fee) stated below may not be adjusted without a written modification signed by the Contracting Officer. No amounts in excess of the amounts specified for each line item below shall be billed against the Contract;

Item Total Direct Costs $TBD Indirect Costs $TBD Subcontracts $TBD Grants $TBD Fixed Fee $TBD Total Estimated Cost $TBD

a) The inclusion of any costs in the above budget does not obviate the requirement for prior approval by the Contracting Officer of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR 52.216-7, “Allowable Cost and Payment”); nor, does it constitute a determination of allowability by the Contracting Officer of any item of cost, unless specifically stated elsewhere in this contract. Also, the Contractor must not adjust these amounts without a written modification signed by the Contracting Officer. The Contractor must not bill any amounts against this contract in excess of the amounts specified for each line item.

b) The Contractor agrees to furnish data that the Contracting Officer may request on costs expended or accrued under this contract.

c) Without the prior written approval of the Contracting Officer, the Contractor must not exceed the total estimated cost set forth in the budget or the total obligated amount, whichever is less.

B.6 INDIRECT COSTS

a) Pending establishment of revised provisional or final indirect cost rates, USAID/Pakistan will reimburse allowable indirect costs on the basis of the following negotiated provisional or predetermined rates and the appropriate bases pursuant to the contractor’s current executed Negotiated Indirect Cost Rate Agreement (“NICRA”):

• [To Be Determined at Award]

Description Rate Base Type Period Indirect Cost [•]% 1/ 1/ 1/

a) Description or type of rate indicated as a percentage, e.g. G&A

- Base, e.g. Direct Labor for Labor Overhead

- Period, e.g. CY 2018

b) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

c) The Contractor will use the indirect cost recovery rates proposed during negotiations and accepted by the Contracting Officer for the subcontractors that received Contracting Officer consent. The Contractor must not apply different indirect cost recovery rates for the subcontractors without prior written approval of the Contracting Officer.

B.7 REIMBURSABLE COSTS

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with far 31 (contract cost principles), far § 52.216-7, “allowable cost and payment,” far § 52.216- 8, “fixed fee,” far § 52.232-20, “limitation of cost,” and far § 52- 232-22, “limitation of funds,” if applicable, and AIDAR 752.7003, “documentation for payment

[END OF SECTION B]

SECTION C – STATEMENT OF OBJECTIVES

USAID will insert the Contractor’s Performance Work Statement at award. Please see Attachment J.1 for the Statement of Objectives that informs the development of Section C.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

(a) The Contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracts” (Version from January 8, 2007) at https://www.usaid.gov/sites/default/files/documents/1868/320.pdf ; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

(b) Pursuant to ADS 320.3.2 USAID policy requires exclusive branding and marking in USAID direct acquisitions.

(c) “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the activity name.

(d) “Exclusive Marking” means that contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, when applicable, the host-country government or ministry symbol or another U.S.

Government logo.

(e) Prime and subcontractors’ corporate identities and logos must not be used on USAID funded program materials in accordance with USAID policy.

https://www.usaid.gov/sites/default/files/documents/1868/320.pdf

D.3 BRANDING STRATEGY

In accordance with ADS 320.3.2.1, the Contractor must prepare a Branding Implementation Plan (BIP) and Marking Plan (MP) to address the Branding Strategy. This is to ensure that the successful offeror’s Branding Implementation Plan and Marking Plan under this contract are in compliance with the USAID Graphics Standard Manual available at http://www.usaid.gov/branding and any successor branding policy, as detailed in ADS Chapter 320.

USAID policy is to require exclusive branding and marking in USAID direct acquisitions.

“Exclusive Branding” means that the project is positioned as USAID’s, as showcased by the project name (e.g., USAID’s Resilient Waters). “Exclusive marking” means contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or logo. It is USAID‘s policy that contractors and subcontractors corporate identities or logos may not be used on USAID-funded program and communications materials.

Objective: To provide prospective contractors with areas to be addressed in the development of the Branding Implementation Plan and the Marking Plan to deliver the message that the assistance is from the American People.

Activity Name: “Ghizaiat Nutrition Activity” or until a final name is agreed to with the Contractor.

Positioning: The Contractor will have the responsibility to position USAID’s name in each activity to be supported to ensure that people recognize and identify that those activities are developed by the generous contribution of the US Government and the American people.

Level of visibility: The project will ensure a high level of USAID visibility in most of their activities, at both the national and sub-national levels. Due to the nature of policy and institutional reforms which usually is developed with high level of political will, in the cases where the themes appear as sensitive, low profile will be used. When a sensitive situation needs to be considered, the Contractor will strictly follow USAID recommendations.

Anticipated elements of marking plan: Deliverables to be marked, include products, equipment and inputs delivered; places where project activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs, media related activities and any such events. Publications authored by contractors or other non-USAID employees must include the following disclaimer on the title page:

“The author‘s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.”

Threats and restrictions to the security of the project need to be identified and assessed in order to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.

D.4 MARKING

1. Description of public communications and program materials to be produced as part of the activity that will visibly bear the USAID Identity:

Standard USAID Identity:

2. “This project was made possible by the United States Agency for International Development and the generous support of the American People.”

As laid out in F.6 below, the Contractor will prepare the Branding Implementation Plan and Marking Plan as part of an overall communications strategy post award.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See https://acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-3 INSPECTION OF SUPPLIES—COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES—COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

a) USAID inspection and acceptance of services, reports, and other required deliverables or outputs will take place at the below location:

USAID/Pakistan U.S. Embassy Diplomatic Enclave-Ramna 5 Islamabad, Pakistan

b) USAID reserves the right to inspect and accept any services, reports, and other required deliverables or outputs where the services are performed and where reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated the authority by the Contracting Officer(CO), to inspect and accept all services, reports, and required deliverables or outputs.

E.3 MONITORING, EVALUATION, AND LEARNING PLAN

The Contracting Officer’s Representative (COR) will monitor and evaluate the progress, success, and impact of the Contractor’s performance under this contract as a part of the overall activity results using agreed-upon indicators through the Contractor’s Monitoring, Evaluation, and Learning (MEL) Plan. The COR will utilize the MEL Plan to assess the impact of the activity and whether it achieves the stated objectives or if the parties should make performance-based adjustments. The MEL Plan exists as a “living” document reviewed and updated as required as specified in Section F.6. The MEL Plan sets forth the specific performance goals for the contract, all in accordance with and subject to Section C. Subject to the other terms and conditions of this Contract, the COR, in consultation with the Contractor, may modify the MEL Plan at any time to reflect changing priorities and circumstances. USAID may also conduct management reviews of work progress during the contract’s period of performance. USAID will conduct Data Quality https://acquisition.gov/browse/index/far

Assessment (“DQAs”) for selected indicators periodically to ensure that the Contractor collects quality data.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See https://acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

(a) The period of performance for this contract is five years from the effective the date of the Contracting Officer’s signature on the cover page.

The Contractor is required to: (i) obtain registration(s) with any relevant agency of the Government of Pakistan (GOP); (ii) obtain any necessary Non-Objection Certificate(s) (NOCs) from the Ministry of Interior or other relevant GOP agency, and (iii) enter into any necessary Memoranda of Understanding with the relevant governmental body. The Contractor may only initiate mobilization of staff and resources under this Contract once the pre-mobilization phase of all required and necessary registrations and NOCs are completed and communicated to the Contracting Officer. The Contracting Officer, subject to internal clearances and approvals, may extend the period of performance of the Contract to offset the time it takes to obtain the registration(s) and NOC(s) so that the project implementation period remains five years (See Section F.6.2 for details on Pre-Mobilization Plan and Budget).

(b) The Contractor must ensure that the Contracting Officer approved adjustments to the original estimated completion date, if any, do not result in costs incurred that exceed the total estimated cost of the contract. Under no circumstances will such adjustments authorize the Contractor to be paid any sum in excess of the contract price.

F.3 PLACE OF PERFORMANCE

a) The Contractor shall perform the services described in Section C in Pakistan.

b) The focus area in Pakistan is the newly-merged districts of KP. The Contractor may set up offices accordingly.

c) The Contractor may perform certain tasks outside of Pakistan (such as in the Contractor’s home offices or elsewhere related to drafting strategy, drafting or compiling reports, etc.)

as appropriate.

https://acquisition.gov/browse/index/far

F.4 PERFORMANCE EVALUATION & PERFORMANCE STANDARDS

The evaluation of the Contractor’s overall performance shall be conducted jointly by the Contracting Officer Representative (COR) and the Contracting Officer, and shall form the basis of the Contractor’s permanent performance record with regard to this contract.

F.5 KEY PERSONNEL

A. Key Personnel are defined as those personnel directly responsible for management of the contract, or those personnel whose professional and technical skills are certified by the requiring office as being essential for the successful implementation of the contract activity. The Key Personnel that the Contractor must furnish for the performance of this contract are as follows:

i. Name/Position Title ____[TBD]______________/______[TBD]_________

[Up to five Key Personnel to be inserted at time of award]

B. The personnel specified above are considered to be essential to the work being performed hereunder. The Contractor must remain responsible for providing such Key Personnel for full-time performance for the term of this contract unless otherwise agreed to by the Contracting Officer. Prior to replacing any of the specified individuals, the Contractor must notify both the Contracting Officer and the COR reasonably in advance and submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement will be made by the Contractor without the written consent of the Contracting Officer.

C. Unless failure to provide the designated Key Personnel as specified above is beyond the control, and without the fault or negligence, of the Contractor (e.g., non-acceptance or termination of employment by the individual, illness or death of the individual), failure to provide such Key Personnel as specified above may be considered nonperformance by the Contractor.

D. If the Contractor, at any time, is unable to comply with these requirements, the Contractor shall simultaneously notify, in writing, the Contracting Officer and the COR reasonably in advance of the individual's departure or non-acceptance of employment and shall submit written justification and explanation in sufficient detail (including implications for the CPFF total contract) to permit evaluation of the impact on the program.

E. No replacement of Key Personnel shall be made by the Contractor without the written consent of the Contracting Officer; provided, that the Contracting Officer may ratify in writing such replacement and such ratification shall constitute the consent of the Contracting Officer required by this clause.

F.6 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in Section I and in accordance with AIDAR 752.242-70, “Periodic Progress Reports (OCT 2007),” the Contractor must submit reports, deliverables, or outputs as further described below, to the COR for approval. The Contractor must submit all reports and other deliverables in the English language, unless otherwise specified by the COR.

Unless otherwise specifically noted, all days are expressed as calendar days. The Contractor is explicitly advised that all activities planned and included in the required deliverables listed below must be within the scope and terms of the contract. Furthermore, the COR’s approval of activities and any corresponding cost estimates included in these deliverables does not supplant the CO’s written approval in cases in which it is required.

Report/Deliverable Draft Due Date Final Due Date

1 Annual Work Plan

Annually-First work plan submitted within 60 days from the start of the contract and each subsequent work plan submitted on August 16

30 days after the receipt of comments from USAID

2 Pre-mobilization plan and budget

10 days from the start of the contract

10 days after the receipt of comments from USAID

3 Mobilization Plan 20 days from the start of the contract

10 days after the receipt of comments from USAID

Branding Implementation Plan and Marking Plan

60 days from the start of the contract

15 days after the receipt of comments from USAID

5 Conflict Analysis Report

60 days from the start of the contract. To be submitted along with the first year work plan

15 days after the receipt of comments from USAID

Monitoring, Learning and Evaluation Plan (MEL Plan)

60 days from the start of the contract

30 days after the receipt of comments from USAID

7 Security Plan 30 days from the start of the contract

15 days after the receipt of comments from USAID

8 Gender Action Plan 60 days from the start of contract

30 days after the receipt of comments from USAID

F.6.1 Annual Work Plans

The work plan is a key document for contract performance that will detail the work to be accomplished during the upcoming year. The scope and format of the annual work plan will be agreed to between the COR and the contractor. During contract performance, the work plan will be updated, as required, subject to COR approval.

(a) The Contractor will develop the Annual Work Plan in consultation with USAID, other USAID partners, and key counterparts. The Annual Work Plan will also include linkages to the result framework that will be developed by the contractor in the Monitoring, Evaluation and Learning Plan.

9 Quarterly Progress Reports

Quarterly - 30 days after the end of the quarter

15 days after the receipt of comments from USAID

10 Quarterly Financial Reports and Accruals

Quarterly - 30 days after the end of the quarter

15 days after the receipt of comments from USAID

11 Annual Performance Reports

Annually - 30 days after the end of the year

30 days after the receipt of comments from USAID

12 Monthly Reports - At the end of every calendar month

13 Final Report 60 days from the end date of the contract

5 days after the receipt of comments from USAID

14 Special Reports and Reviews As requested As requested

Environmental Mitigation and Monitoring Plan

60 days from the start of the contract

30 days after the receipt of comments from USAID

PakInfo (USAID/Pakistan Management Information System)

Quarterly - Within 30 days following the end of each quarter

7 days after the receipt of comments from USAID

Grants under Contract (GUC) Manual

90 days from the start of the contract

30 days after the receipt of comments from USAID

18 Close-out / Demobilization Plan

180 days prior to the end of the contract

30 days after the receipt of comments from USAID

(b) The COR will approve Annual Work Plans. The Annual Work Plan will be tied to each U.S. fiscal year of the contract, which runs from October 1st -September 30th. The contractor will submit the first Annual Work Plan to the COR 60 days from the contract start date, which will cover the remainder of the U.S. fiscal year. The contractor will submit subsequent 12-month work plans through the end of the contract to the COR not later than 30 days before the close of each preceding fiscal year. However, the COR will require updates to the Annual Work Plan on a semi-annual or quarterly basis, if needed.

(c) The Annual Work Plans must list activities that cumulatively achieve the Contract’s goals. The Work Plan will be grouped according to the three contract objectives, or grouped in another form designated by the Contractor. If the Contractor chooses to organize activities in a manner other than by the three contract objectives, then the Contractor must provide a narrative explanation of the grouping. At a minimum, the Annual Work Plan must include:

● Provide a clear plan for partnering with ongoing activities focused on nutrition, water sanitation and hygiene, and agricultural productivity being supported by USAID, other donors and the local government;

● Describe activities and corresponding levels of effort that address the Contract work performance statement;

● Clearly articulate how strategies and activities cut across the main Contract objective areas to illustrate how these activities are implemented in an integrated and coordinated fashion;

● Provide information on how activities will be conflict-sensitive. This will require that the Contractor conduct a conflict analysis to better understand the conflict context in the newly-merged districts. The analysis should help identify dividers connectors, and opportunities that the Contactor will incorporate in the development of his work plan so interventions will do no harm to the community.

● Provide the corresponding time frame for implementation of annual activities;

● Provide a detailed budget for implementation;

● Provide a review of the previous year’s accomplishments, problems, and progress towards achieving Contract outputs; and

● Describe proposed sub-contract/grants in support of achieving the expected results.

● Provide a summary of lessons learned from previous year of implementation

(except for in Year 1)

● The approach to achieving environmental compliance and management.

Guidelines on IEE and EMMP development can be found at http://www.usaidgems.org/. The Initial Environmental Examination (IEE) is attached at Section J.5

d) Each Annual Work Plan must also identify and sequence key milestones, deliverables, outputs and outcomes of major activities, by month, for the year. Outputs and outcomes must indicate the contribution to an IR in the results framework. The work plan must also identify resources associated with each activity. It must show linkages to targets and to quality assurance and monitoring from the contract MEL Plan.

Year 1 Work Plan:

For the first year of the contract, the Contractor shall begin working on the Annual Work Plan for Year 1 of the Contract as soon as possible. This work plan must be completed on the following schedule:

1. Draft work plan submitted by the Contractor no later than 60 days after the effective date of the Contract;

2. USAID provides comments on draft work plans no later than 75 days after the effective date of the Contract; and

3. Final work plan submitted for approval by USAID no later than 90 days after the effective date of the Contract.

The period of the Annual Work Plan for Year 1 will be from the effective date of the Contract to the end of FY2020. The Annual Work Plan for Year 1 must logically expand upon the outline developed during the proposal phase, in accordance with Section C.

Subsequent Year Work Plans:

For the four subsequent years, subsequent Annual Work Plans will cover USAID’s fiscal year, which runs from October 1 to September 30 and must be completed on the following schedule:

1. Draft work plan submitted by the Contractor no later than August 16 of the corresponding year for the following fiscal year;

2. USAID provides comments on draft work plan no later than September 1 of the corresponding year; and

3. Final work plan submitted for approval by USAID no later than September 15 of the corresponding year.

F.6.2 Pre-Mobilization Plan and Budget

Within 10 days after the award, contractor must submit a “Pre-Mobilization Plan and Budget” that includes the minimum staff and resources needed for obtaining the deliverables described below. This budget will be a part/subset of the total award budget and does not construe any increase to the Contract Ceiling. Once the Contracting Officer issues a Notice to Proceed (“NTP”), successful offeror may mobilize in accordance with the terms of such notice.

Subject to the paragraph above, within 90 days or sooner after the award date, contractor must provide documentary evidence to the Contracting Officer of having received all final governmental permits and authorizations necessary for the commencement of full activity mobilization in Pakistan including, but not limited to,

1) registration(s) with any relevant agency of the Government of Pakistan (GoP),

2) any No-Objection Certificate(s) (NOCs) from the Ministry of Interior or other relevant GoP agency

3) any necessary Memoranda of Understanding (MoU) with any relevant GoP agency. The requirements for what constitutes “necessary for the commencement of full activity mobilization in Pakistan” is determined in the sole and absolute discretion of the Contracting Officer. If successful offeror fails to provide the deliverables required above, USAID/Pakistan reserves the right to review the status of the award.

F.6.3 Mobilization Plan

The Contractor must submit a detailed mobilization plan within 15 days of the effective date of the award. The mobilization plan must cover the first 90 days of the contract period. The plan must include details on how the contractor will ensure a rapid start, including logistical arrangements and having the appropriate staff and technical assistance recruited, in position and ready to start work, a list of key activities to be accomplished, responsible personnel, and a timeline for proposed activities in preparation for activities covered in the Year 1 work plan. The plan should include a provision for the Chief of Party (COP) to arrive in Pakistan within 30 days after the award unless an exception to this requirement is provided in writing by the COR.

F.6.4 Branding Implementation Plan and Marking Plan

The Branding Implementation Plan (BIP), developed by the Contractor , describes how the activity will be communicated to the beneficiaries and promoted to host-country citizens. It outlines the events (press conferences, site visits, etc.) and materials (success stories, Public Service Announcements [PSAs] etc.) the Contractor will organize and produce to assist USAID deliver the message that the assistance is from the American people. The BIP (see ADS 320.3.2.2) should specifically address the following:

● How to incorporate the message, “This assistance is from the American people,” in communications and materials directed to beneficiaries, or provide an explanation if this message is not appropriate or possible.

● How to publicize the program, project, or activity in the host-country and a description of the communications tools to be used. Such tools may include the following:

● Press releases,

● Press conferences,

● Media interviews,

● Site visits,

● VIP visits,

● Social Media accounts (such as Twitter) and success stories,

● Beneficiary testimonials,

● Professional photography,

● PSAs,

● Videos, and Webcasts, e-invitations, or other emails sent to group lists, such as participants for a training session, blast emails, or other Internet activities, etc.

● The key milestones or opportunities anticipated to generate awareness that the program, project, or activity is from the American people, or an explanation if this is not appropriate or possible. Such milestones may be linked to specific points in time, such as the beginning or end of a program, or to an opportunity to showcase publications or other materials, research findings, or program success.

These include, but are not limited to, the following:

● Launching the program,

● Announcing research findings,

● Publishing reports or studies,

● Spotlighting trends,

● Highlighting success stories on social media,

● Featuring beneficiaries as spokespeople,

● Showcasing before-and-after photographs,

● Marketing agricultural products or locally-produced crafts or goods,

● Securing endorsements from ministry or local organizations,

● Promoting final or interim reports, and

● Communicating program impact/overall results.

The Marking Plan (MP) developed by the Offeror(s), to enumerate the public communications, commodities, and program materials and other items that visibly bear or will be marked with USAID Identity (see ADS 320.3.2.3). USAID’s policy is that programs, projects, activities, public communications, or commodities implemented or delivered under contracts and subcontracts exclusively funded by USAID are marked exclusively with USAID Identity. Where applicable, a host-country symbol or ministry logo, or another U.S. Government logo may be added.

Except for the manufacturer’s trademark on a commercial item, the corporate identities or logos of Contractors or subcontractors are not permitted on USAID-funded program materials and communications. Please refer to section 320.3.2.3 that describes what the Marking Plan must address and 320.3.2.4 Marking Requirements for Specific Contract Deliverables. Note that marking is not required for Contractor’s offices, vehicles, and non-deliverable items, such as office supplies used primarily for administration of USAID funded program (ADS 320.3.5).

F.6.5 Conflict Analysis Report

The activity will be implemented in the newly-merged districts of KP, which have faced a number of crises in the past two decades. With geographical proximity and community-level ties to Afghanistan, the newly-merged districts have suffered from the fallout of the conflict in Afghanistan, which has given rise to a precarious security situation and a series of military operations. The Contractor must conduct a conflict analysis to get a thorough understanding of the conflict context in the target geographic areas. To ensure all forms of citizen engagement are safe, productive, and do not exacerbate existing tensions or conflict, the Contractor will use the findings of the conflict analysis to mainstream conflict sensitivity into all interventions. The Contractor will include a robust do-no-harm (DNH) analysis that demonstrates an understanding of the nuanced context of the conflict in each proposed targeted area and thoughtful consideration of any risks associated with the proposed assistance program.

F.6.6 Monitoring, Learning and Evaluation Plan (MEL Plan)

The Contractor must submit a Monitoring, Learning and Evaluation Plan (MEL Plan) for COR’s approval within sixty (60) days of the award of the contract. The MEL Plan must clearly identify appropriate intermediate and final expected results of the activity, propose appropriate performance indicators and show the ability to reliably quantify activity progress and impact.

The MEL Plan must explain the causal logic between activities, outputs, outcomes, and impacts that cover all activity components.

The MEL Plan must include performance indicator reference sheet giving detailed description for each indicator, including units of measure, data sources, collection methodology,…