Solicitation Amemendment - 2.pdf

June 11, 2020

Subject: Responses to Question Received with reference to solicitation number 72036720Q00001

Dear Prospective Offerors, Please find the response to the questions asked with reference to Solicitation Number 72036720Q00001 for Analysis of Vulnerability and Marginalization Risks in Nepal.

Sincerely, Shawn Phillips

Contracting Officer

Shawn Phillips Digitally signed by Shawn Phillips Date: 2020.06.11 16:11:25 +05'45'

Amended Closing Date: June 22, 2020, 4:30 PM, Nepal Time

Extension of Closing Date: The closing date for submission of this proposal is extended from June 15, 2020, 4:30 PM, Nepal Time to June 22, 2020, 4:30 Nepali Time. Please note that USAID/Nepal doesn’t entertain any further questions after this amendment no. 2 of the solicitation.

Offeror’s Queries USAID’s Response

Queries#1

1) Can USAID kindly clarify that Deliverable 6.2, presentation of data, data sources, and methodology and feedback from USAID Nepal, is an oral presentation? If so, does USAID anticipate that it will be conducted remotely?

2) The following annexes are referenced in the proposal: Annex A-resources of publicly available data and literature related to vulnerability and marginalization in Nepal (p. 3) and Annex 2-Reference Materials (p. 8). Can USAID share the annexes?

3) Does USAID expect offerors to include a management plan and team structure in the technical proposal? If so, can USAID confirm that this would be a part of the technical approach and understanding section? If so, can USAID allow for a total of 10 pages, so the management section can be added?

4) Can USAID confirm whether the Branding and Marking Plan must be submitted with the Proposal or upon award of the contract to the successful bidder?

5) Can USAID confirm that technical direction (item 9 in the RFP) may be provided remotely as long as the activity manager is available for consultation during business hours in Nepal?

6) Can USAID confirm that a Table of Contents may be added as part of the Front Matter that will not count against the page limit?

1) USAID/Nepal may consider a virtual presentation if COVID-19 pandemic continues even after signing of this award.

2) Please refer to the published SOW Clarifications 1 for the Annex

A and Annex 2

3) Please follow the instructions provided in the SOW. The

Technical Evaluation Committee may consider any deviation from the SOW as ineligible.

4) The Branding and Marketing Plan must be submitted with the proposal in accordance with ADS 320.3.2

5) YES, USAID/Nepal will provide a virtual consultation if COVID-

19 pandemic continues even after signing of this award.

6) Please abide by the SoW’s section 12: Instructions to Offerors to prepare and submit a proposal (pages 7 & 8)

7) USAID doesn’t expect CVs.

7) Can USAID confirm that offerors should attach CVs of proposed team members in addition to bio data forms?

8) Can USAID kindly share the link to the biodata form you would like us to use?

9) Can USAID indicate if there is a ceiling for this award?

10) Would USAID kindly consider a two-week extension for proposals?

8) USAID/Nepal no longer requires salary history, please use

AID1420 form.

9) We do NOT share the budget allocation at this time.

10) The closing date for submission of this proposal is extended from June 15, 2020, 4:30 PM, Nepal Time to June 22, 2020, 4:30 Nepali Time. Please note that USAID/Nepal doesn’t entertain any further questions after this amendment no. 2 of the solicitation.

Queries#2

1. While going through SOW for data collection and analysis provided in the website, it required for us to refer to the annexes which was not available in the provided SOW. Therefore, on behalf of NDRI, I would kindly like to request you to send the detailed RFP or ToR for the solicitation with all the required attachments.

1. Please refer to the published SOW Clarifications 1 for the Annex

A

Queries #3

1) Specifications of major experts, specially, Actuary and Risk Expert

2) Intended major outputs/products of the project

3) Is it solely related to COVID-19?

4) What exactly do we have to do once the vulnerable and marginalized risk areas are identified?

5) Is there any specific proposal format?

1. Actuary and Risk Expert will utilize statistical and innovative approaches to perform actuary analysis to measure the severity of risks in order to identify communities facing high levels of composite risk.

2. Please refer to pages 5 and 6 of the SoW for expected output/products.

3. No, this study focuses on a comprehensive analysis of prevailing vulnerabilities and marginalization risks in Nepal.

4. This study intended to recommend specific areas/communities, using a risk centered approach, that USAID/Nepal could potentially engage with on locally led solutions to development challenges

5. Please refer to the SoW’s section 12: Instructions to Offerors to prepare and submit a proposal (pages 7 & 8 )

Queries # 4

1. Can you please clarify how the proposal should be submitted? Should we submit to USAID/Nepal Executive Office via email at kathmanduSAP@usaid.gov? should we note anyone specific in the "ATTN" line? Should any other offices need to be copied?

2. Our Technical proposal is currently in a word document. Can you please direct us to Annex A? Is "Annex A" a template? There is no link on the original call, and the amended document has a heading Annex A: List of Preliminary Resources.

Can you please clarify.

1. Please submit your proposal electronically via email at kathmanduSAP@usaid.gov

2. Please refer to the published SOW Clarifications 1 for the Annex A

Queries # 5

1. RFP Section 12. B: Cost Proposal states "It must include bio data sheets with salary history for the last two years for each proposed personnel."

(pg 9). USAID's current bio data form AID-1420 effective through March 3, 2021 does not require salary history. Please confirm that the current bio data form should be used.

2. Annex 2: Cost Proposal Template has the column headers "No. of Units" and "Unit." Please confirm that "Unit" is for unit of measure as Unit cost is included in the columns "Rate (US$)" and Rate (Nepali rupees)." If correct, may we move the "Unit" column before "No. of Units?

Further, we request you to consider extending the deadline for submission by a week so that we are able to provide a comprehensive response to the solicitation.

1) AGREE, Please ignore the request for salary history and use the

AID1420 form.

2) Yes, the columns could be rearranged.

● The closing date for submission of this proposal is extended from June 15, 2020, 4:30 PM, Nepal Time to June 22, 2020, 4:30 Nepali Time Please note that USAID/Nepal doesn’t entertain any further questions after this amendment no. 2 of the solicitation.

Queries#6

1. Can CVs/Resumes of team members be provided in the Annex?

1. USAID doesn’t expect CVs. Please abide by the SoW’s section 12: Instructions to Offerors to prepare and submit a proposal (pages 7 & 8)