Attachment 8.1 Example FARA Implementation Letter.pdf

Attachment 8.1 Request for Proposal (RFQ) 72027824R00001

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

OFFICE OF THE DIRECTOR

Subject: Project Implementation Letter Number [Insert number] under Modified Umbrella FARA for the Non-Revenue Water (NRW) Project

Project: Associate FARA No. 9 - Supervisory Control and Data Acquisition (SCADA)

Systems for Amman and Madaba under the Non-Revenue Water Project

The purpose of this Implementation Letter “IL” is to enter into this Associate Fixed Amount Reimbursement Agreement (FARA) between the U.S. Agency for International Development “USAID” and [XXXX], the “Grantee” (together, the “Parties”). Pursuant to Part III and IV of the Modified Umbrella FARA dated [Insert Date], [XXXX] has signatory authority to enter into this Associate FARA No. 9 - Supervisory Control and Data Acquisition (SCADA) Systems for Amman and Madaba under the Non-Revenue Water Project.

The Modified Umbrella FARA establishes the basis for a working relationship between USAID and the Grantee. This IL further defines implementation modalities for the Supervisory Control and Data Acquisition (SCADA) Systems for Amman and Madaba under the Non-Revenue Water Project.

In accordance with Associate FARA No. 9 “The Project,” USAID agrees to finance Supervisory Control and Data Acquisition (SCADA) Systems for Amman and Madaba under the Non-Revenue Water Project. [XXXX] will supply, install and operate the Supervisory Control and Data Acquisition (SCADA) Systems for Amman and Madaba under the Non-Revenue Water Project, subject to the terms and conditions of this IL.

A. The Project

Purpose

The purpose of this Associate FARA (described in Part III of the Associate FARA No. 9, “Project Description”) is to support [XXXX] to achieve the following for Amman and

Madaba:

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

a. Monitor and control the quality and quantities of the water supplied from the resources.

b. Monitor and control the quality and quantity of water in the primary network and all facilities.

c. Decrease the maintenance cost for the water facilities.

d. Decrease the running cost for the water facilities.

e. Manage the water resources by monitoring the pressure and flow from the source to consumers.

f. Decrease the water losses in the primary network (physical and commercial) by monitoring the facilities at real time.

g. Monitor and control the water facilities by detecting emergency faults and reduce the response time for dealing with them.

h. Construct a database and history record of the water network parameters in order to enhance water operations and continuously measure the NRW. These parameters include pressure, water levels, water quantities, etc.

i. Control water quality by installing chlorination systems with analysers or upgrade the existing systems at the primary network.

The SCADA system is generally very important for the reduction of the NRW, through professional management and operation of the water resources as well as the primary and distribution networks. Through SCADA, operators can simply estimate the water losses, can also monitor and regulate the pressure in the network at critical points, record and analyse abrupt changes in flow rates for identifying new leaks and bursts, and mostly reduce the actual response time for the maintenance groups.

USAID Contribution

As part of the $XXXX Modified Umbrella FARA, USAID hereby sub-commits and sub-obligates $XXXX finance the Project, which will be provided to the Grantee in increments, subject to project performance and the terms and conditions in this IL.

Project Completion Date

The date by which the Parties estimate that all actions and undertakings necessary to achieve the Project, under Associate FARA No. 9 is [Insert Date], or such other date as

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III the Parties may agree to in writing (the “Project Completion Date”). Except as USAID may otherwise agree in writing, USAID will not issue or approve documentation that would authorize disbursements for expenses incurred subsequent to the Project Completion Date.

B. General Terms of Associate FARAs

1. Modified Umbrella FARA

This IL is submitted in accordance with the Modified Umbrella FARA. All terms and conditions of the Modified Umbrella FARA are incorporated into the Associate FARA No. 9, and nothing in this IL should be construed as modifying or altering the Modified Umbrella FARA and related IL, the Development Objective Agreement (DOAG), or any of their provisions. All capitalized terms not otherwise defined herein have the meanings ascribed to them in the Modified Umbrella FARA.

In the event of any ambiguity or conflict, the terms and conditions of the Modified Umbrella FARA, as may be amended from time to time, prevail over the terms of this IL and relevant Associate FARA.

2. Amendments and Modifications

This IL may be supplemented or modified by a written document signed by the Parties.

Any supplement or modification must be consistent with the terms of the Modified Umbrella FARA, and no such subsequent written document or IL may increase the USAID contribution in the Modified Umbrella FARA.

3. USAID Project Manager

The USAID Project Manager for the Non-Revenue Water Project, who was designated in Part IX of the Modified Umbrella FARA, will be responsible for technical and administrative management of the Project (the “USAID Project Manager”). The USAID Project Manager will work with the Grantee to ensure proper administration and prudent management of the Project, compliance with the terms and conditions of this IL, and maintenance of proper documentation. Further, the USAID Project Manager will be the primary liaison with the Grantee and its implementing agents in the day-to-day implementation of the Project.

4. Grantee Project Manager

The Grantee may designate, in a separate letter to USAID, an individual and an alternate responsible for technical and administrative management of the Project (the “Grantee Project Manager”). The Grantee Project Manager will work with the USAID to ensure proper administration and prudent management of the Project, compliance with the terms and conditions of this IL, and maintenance of proper documentation.

Furthermore, the Grantee Project Manager will be the primary liaison with USAID in the day-to-day implementation of the Project.

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

5. Funding Mechanism

The Parties agree to employ the fixed-amount reimbursable method set forth in the Modified Umbrella FARA to implement and finance the Project. Under this method, USAID has approved a fixed reimbursable U.S. dollar value for the successful completion of specified milestones, as provided in the Payment Schedule, and Technical Specifications of the Project. The amount of reimbursement is based on reasonable cost estimates, provided by [XXXX], reviewed by the Management Engineering Services Contract (MESC), and approved by USAID. Upon confirmation that such Technical Specifications are met for a particular completed milestone, USAID will reimburse the Grantee pursuant to the terms and conditions of this IL. The Grantee shall bear the risk if the actual cost of the goods and services exceeds the fixed amount for the milestone, as specified in the Payment Schedule. If the actual cost to complete the milestone is less than the fixed amount provided in the Payment Schedule, USAID’s contribution will not be reduced. Payment by USAID is always conditioned upon successful completion of the goods and services in accordance with the agreed upon specifications and standards. The Grantee acknowledges that its failure to satisfactorily complete a milestone, or non-satisfaction of a condition for reimbursement, will result in it not receiving the reimbursement associated with that line item.

The Grantee is responsible for all procurements necessary to implement the Project, including, without limitation, the management and supervision of all such procurements to ensure that the Grantee's contractor(s) diligently undertake the work and provide the necessary equipment, skilled and unskilled labor, and supply of materials to ensure uniform and continuous progress towards completion of the Project.

Upon completion of a milestone indicated in the Payment Schedule, the Grantee will submit a reimbursement request to USAID, certifying progress towards completion of the Project in accordance with the Technical Specifications. Prior to authorizing any disbursement, USAID will confirm successful completion of such milestone in accordance with the Technical Specifications. To facilitate this process, the Grantee will enable access by USAID or its designee to conduct monitoring, evaluation, and inspection of the Project.

6. Procurement Procedures

All procurement actions undertaken by [XXXX] pursuant to this Associate FARA No. 9 must be consistent with applicable Government of Jordan laws, regulations, rules, policies and procedures. [XXXX] will immediately inform USAID in writing, at least three months prior to deviating from, not following, or not implementing any of these contracting policies and procedures in connection with the Project.

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

7. Environmental Plan

The Parties mutually agree to implement the Project in conformance with the regulatory and legal requirements of Jordan environmental legislation and USAID environmental policies. In particular, the Project will be implemented in conformity with the Project’s Initial Environmental Examination.

8. No Rights Accrue to Third Parties

The Grantee also acknowledges that USAID is not responsible for, nor a guarantor of, the satisfaction of any obligations of the Grantee to third parties under Jordanian or foreign law, nor does this IL, the Associate FARA, the Modified Umbrella FARA and related IL, or the DOAG create any form of relationship between USAID and the contractors or representatives of the Grantee.

Attachments

1. Associate Fixed-Amount Reimbursement Agreement No. 9, including the relevant Annexes.

[Signature page follows]

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

Our signatures in the spaces below will formally record our joint agreement and acceptance of the terms and conditions of this Implementation Letter and an agreement to implement the Project as of the date indicated below.

Agreed to and Accepted by: Agreed to and Accepted by:

[Insert Name] [Insert Name] Chief Executive Officer Jordan Water Company

Mission Director USAID Mission to Jordan

Date: _____________________ Date: _____________________

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

ASSOCIATE FIXED AMOUNT REIMBURSEMENT AGREEMENT

(Associate FARA No. 9) between

[XXXX]

and

United States Agency for

International Development (USAID) for

Supervisory Control and Data Acquisition (SCADA) Systems for Amman and Madaba

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

Table of Contents

Part I – Purpose 3

Part II - Fixed Amount Reimbursement 3

Part III - Project Description 4

Objective 4

New Main SCADA Amman System 7

New Local SCADA Systems 7

Scope of Work 7

Local SCADAs 9

Part IV–Reimbursement Conditions and Terms 10

Part V – Time Limitations 11

Part VI – Excusable Delays (Force Majeure) 11

Part VII – Specifications and Inspections 11

Part VIII – Responsibilities of the Parties 12

Procurement Procedures (As Per Section C, Part IX, of the Modified Umbrella FARA) 12

Environmental Compliance (As Per Section G, Part IX, of the Modified Umbrella FARA) 12

Annex 1 - A: Payment Schedule and BOQ for Based Cost Estimates

Annex 1 – B: Payment Approval Criteria

Annex 2: Technical Specifications

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

a. Part I – Purpose

Pursuant to the Development Objective Agreement (DOAG) No. [Insert] (Country Development

Strategy/Essential Services) dated [date] (the “Agreement”) between the Governments of Jordan

(“GoJ”) and the United States of America, represented by the United States Agency for International

Development (“USAID”), USAID agrees to reimburse the Hashemite Kingdom of Jordan, through the

[XXXX], for activities implemented by [XXXX] under the Non-Revenue Water Project (“the Project”). A

Fixed Amount Reimbursement Agreement (“Umbrella FARA”) was signed on [date] and Modified on

[date] (“Modified Umbrella FARA”), between the Ministry of Water and Irrigation (MWI) and USAID, to define the terms for these reimbursements.

This document is the ninth Associate FARA (“Associate FARA No. 9”) to be implemented under the

Modified Umbrella FARA. The Modified Umbrella FARA in addition to this Associate FARA includes terms for undertaking NRW detection and reduction in eleven distribution zones listed in the table below including general procedures, requirements, types of activities, and the overall terms and conditions common to the implementation of the Project.

b. Part II - Fixed Amount Reimbursement

The total reimbursement to be made under this Associate FARA No. 9 will be up to USD XXXX.

All activities must be completed by [Insert Date].

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

c. Part III - Project Description

Greater Amman is supplied by water from four resources: Zai, Disi, Zara-Ma’in, and ground water wells. Madaba Governorate is supplied from Waleh and Hidan local wells. The water facilities in

Greater Amman and Madaba Governorates are divided into four types:

a. Pumping Stations.

b. Reservoirs.

c. Wells and springs.

d. Boosters.

Greater Amman was divided into 44 Main Distribution Zones, which has recently increased to 45 during the hydraulic analysis and restructuring performed in previous FARAs, each zone was further divided into Pressure Sub-Districts (eight on average).

[XXXX] needs upgrade and expansion of its water system comprehensive Supervisory Control and Data

Acquisition (SCADA) system, while Madaba requires a new system in order to efficiently monitor and control the functionality of all water resources and their distribution.

Objective

[XXXX] Amman and Madaba Comprehensive SCADA project aims to achieve the following objectives:

a. Monitor and control the quality and quantities of the water supplied from the resources.

b. Monitor and control the quality and quantity of water in the primary network and all facilities.

c. Decrease the maintenance cost for the water facilities.

d. Decrease the running cost for the water facilities.

e. Manage the water resources by monitoring the pressure and flow from the source to consumers.

f. Decrease the water losses in the primary network (physical and commercial) by monitoring the facilities at real time.

g. Monitor and control the water facilities by detecting emergency faults and reduce the response time for dealing with them.

h. Construct a database and history record of the water network parameters in order to enhance water operations and continuously measure the NRW. These parameters include pressure, water levels, water quantities, etc.

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

i. Control water quality by installing chlorination systems with analysers or upgrade the existing systems at the primary network.

The SCADA system is very important for the reduction of the NRW, through professional management and operation of the water resources as well as the primary and distribution networks. Through

SCADA, operators can simply reduce the water losses, can also monitor and regulate the pressure in the network at critical points, record and analyze abrupt changes in flow rates for identifying new leaks and bursts, and mostly reduce the actual response time for the maintenance groups, where adjusting of set points can be achieved automatically by SCADA system, as well as reduce a regular scheduled maintenance visits.

The SCADA system architecture comprises of a Main SCADA system located at Dabouq Main SCADA

Center, and Six local SCADA systems plus two sub-local SCADA at Waleh pumping station and Lib pumping station that communicate with Programmable Logic Controllers (PLCs)/Remote Telemetry

Units (RTUs) on the field through ADSL and/or 4G modems (Communication Channels and service provider connection fees are excluded from this FARA). Figure 1 shows the System Architecture.

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

Figure 1: SCADA System Architecture

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

New Main SCADA Amman System

In order to achieve the goals of monitoring and control for the water system in the [XXXX] Amman and

Madaba, a new main SCADA System shall be installed at Dabouq Main SCADA center (existing Center

Control Room). The mentioned SCADA system shall communicate with Six local SCADA systems plus two sub-local SCADA systems and field data interface devices via ADSL and/or 4G modems

(Communication Channels and service provider connection fees are excluded from this FARA).

The main SCADA system consists of a main SCADA server alongside a redundant backup Server. A

SCADA Software with an unlimited inputs and outputs license is to be installed on both the main and the backup servers. Furthermore, the main SCADA system shall include four workstation PCs equipped with the required software and Six 50-inch wall mounted LED screens, Ethernet switches, patch panels, and any other devices that might be required.

New Local SCADA Systems

Six new local SCADA and two sub-local SCADA systems situated at different locations shall communicate (monitor and control) with the related field data interface devices (the PLCs/RTUs) through ADSL and/or 4G modems (Communication Channels and service provider connection fees are excluded from this FARA). Each one of the Local/Sub Local SCADA systems shall consist of a SCADA server, with a SCADA Software with a license covering the needed number of inputs and outputs plus

25% as spare or 5000 input/output which is higher. Furthermore, local SCADAs 1, 2, 3, 4, 5 and 6 shall include One workstation PC equipped with the required software and Two 50-inch wall mounted LED screens, Sub-Local SCADA 6-1 (Waleh pumping Station) and sub-Local 6-2 (Lib Pumping Station) shall include one workstation PC equipped with the required software and One 50-inch wall mounted LED screen as well as, 3 monitor software including PCs and 50-inch wall mounted screen shall located at

[XXXX] head office Amman, [XXXX] office Madaba and third license at WAJ/ministry or as per client request. Additionally, the local/sub-local SCADAs shall include Ethernet switches, patch panels, and any other devices that might be required.

The System shall be full function Rich & Web client interfaces (Client interfaces shall require administrative configuration to valid connection to SCADA server).

Scope of Work

The works will include the following tasks:

● Replace deteriorated Programmable Logic Controllers (PLCs)/Remote Telemetry Units (RTUs).

● Replace deteriorated instrument devices such as level meters and flow switch.

● Replace deteriorated flow meters.

● Install new electrical panels, soft starter and VFD.

● Install new flow control valves and valve actuators in selected sites.

● Connect the existing PLC with proposed PLC/RTU, and with the related Local SCADA.

● Install pressure transmitters and Pressure switches on main suction and discharge pipes.

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

● Install flow switch at suction pipes of each pump.

● Replace or install chlorine analysers at selected sites.

● Install operator interface (HMI) at field sites.

● Connecting I/O signals at field site with proposed PLCs/RTUs.

● Install Pump Motor protection and connecting the signal to proposed PLCs/RTUs

● Installing proposed local/sub-local SCADA System and main SCADA system and remote monitor software

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

Local SCADAs

The six local SCADA groups are divided as follows:

LOCAL SCADAs

Dabouq Booster (1) Dabouq Reservoir (2) Ain Ghazal P.S. (3) Tadj P.S. (4) Abu Alanda Reservoir

(AA2) (5)

Madaba Reservoir (6)

Waleh Pumping Station (6-1)

Lib Pumping Station (6-2)

1. Kharabsheh Pumping Station.

2. Khalda Reservoir.

3. Daheyet Al- Rasheed Reservoir.

4. Swaileh Reservoir.

5. Safout Upper Reservoir.

6. Safout Lower Reservoir.

7. Kamalyeh Reservoir.

8. Shafa Badran Upper Reservoir.

9. Shafa Badran Lower Reservoir.

10. Shafa Badran Upper Booster.

11. Abu Nusair Reservoir.

12. Um- Alshujayrat Reservoir.

13. Dabouq Booster.

14. Waha Booster.

15. Tariq Reservoir.

16.Shmasani Pumping Station

1. Dabouq Reservoir.

2. Bader Upper Reservoir.

3. Bader Lower Reservoir.

4. Rabahyeh Reservoir.

5. Wadi sair West Reservoir.

6. Wadi sair East Reservoir.

7. Wadi sair Upper Reservoir.

8. Naour Upper Reservoir.

9. Naour Lower Reservoir.

10. Iraq al-Ameer Upper Reservoir.

11. Iraq al-Ameer Lower Reservoir.

12. Marj Elhamam East Reservoir.

13. Marj Elhamam West Reservoir.

14. Um-Uzainah Reservoir.

15. Yasmeen Reservoir.

16. Nazzal Reservoir.

17. Ras El-Ain (Al-Akhdar) Reservoir.

18. Nuzha Reservoir.

1. Ain Ghazal Pumping Station.

2. Marka Reservoir.

3. Tabarbour Reservoir.

4. Hashmi Upper Reservoir.

5. Hashmi Lower Reservoir.

6. Tabarbour Well.

7. Mazra'a Well.

8. 1A Well.

9. 17 Well.

10. 10 Well.

11. 4 Al-Ameeq Well.

12. 2 Al-Nab'a Well.

13. Gas Station Well.

14. Ain Ghazal 7 Well.

15. Rusaifa 11 Booster.

16. Rusaifa 2A Well.

1. Tadj Pumping Station.

2. Ashrafieh Reservoir.

3. Jofeh Reservoir.

4. Qalaa Reservoir.

5. Naser Pumping Station.

6. Hizam Reservoir.

7. Nafaq Pumping Station.

8. Muhajreen Well.

9. Ras Al Ain Spring.

10. Tadj Collector 12.

11. Tadj Collector and well 17.

12. Tadj Collector and well 22.

13. Tadj Well 7.

14. Tadj Well 7A.

15. Tadj Well 14.

16. Tadj Well 18.

17. Tadj Well 27.

18. Tadj Well 28.

19. Tadj Well 29.

20. Naser 2 Well.

21. Mercury Well 3.

22. Mercury Well 7.

23. Mercury Well 8.

24. Sebaq 3 Well.

1. Abu Alanda Reservoir and Tower.

2. Sahab Reservoir.

3. Qweismeh Reservoir.

4. Yadoudeh Reservoir.

5. Muntazah Pumping Station.

6. Zara Ma’en Pumping Station 6.

7. Abu Alanda 2 (AA2) reservoir.

8. Wadi Qattar Well.

9. Faisaleyeh Booster.

1. Waleh Pumping Station.

2. Diban Pumping Station.

3. Waleh 5 Well.

4. Hidan 5 Well.

5. Hidan 9 Well.

6. Hidan 6A Well.

7. Hidan 18 Well.

8. Hidan 7 Well.

9. Hidan 12B Well.

10. Hidan 12A Well.

11. Hidan 16B Well.

12. Hidan 16A Well.

13. Hidan 2 (Al-Ameeq) Well.

14. Hidan 13 Well.

16. Hidan 15 Well.

16. Hidan 17 Well.

1. Lib Pumping Station.

2. Waleh Pumping Station.

3. Lib Booster.

4. Al Areed Pumping Station.

5. Madaba Reservoir Pumping Station.

Example FARA Implementation Letter USAID/Jordan Management and Engineering Service Contract-MESC III

19.Wadi Al Sir Spring

d. Part IV–Reimbursement Conditions and Terms

After completion of each milestone specified in the Payment Schedule (Annex 1-A), [XXXX] will submit to USAID a request for the Fixed Reimbursement Amount for one or more milestones accompanied by a Milestone Certificate of Completion issued by the Management Engineering Services Contractor

(MESC). The MESC will issue the Milestone Certificate of Completion based on the Payment Approval

Criteria set for in Annex 1-B. [XXXX] shall be reimbursed in local currency at the exchange rate prevailing on the day the payment is processed within USAID. All costs incurred for completing the works in excess of the Fixed Amount Reimbursement Agreement shall be borne by [XXXX].

Except as USAID may otherwise agree in writing, reimbursement will be made based on receipt by

USAID of the following: (1) a duly signed USAID Form SF 1034; (2) a written statement signed by an authorized representative of [XXXX] certifying the veracity of the information in the SF 1034 and compliance with the terms and conditions of this Associate FARA; and (3) a certification by USAID staff and/or its contracted engineering firm of satisfactory completion, including certification of compliance with construction specifications, environmental regulations and any standards established in this

Associate FARA and relevant IL. SF 1034s may be obtained from the USAID Project Manager or at http://www.usaid.gov/forms/.

One (1) original of each invoice shall be submitted on an SF-1034 “Public Voucher for Purchases and

Services Other Than Personal” to the USAID/Jordan’s Financial Management Office.

One copy of the voucher and the invoice shall also be submitted to the USAID Project Manager.

The invoices shall be submitted electronically to the Financial Management Office to this address: AccountsPayablejordan@usaid.gov.

The SF-1034 must be signed, and it must be submitted along with the payment request and any other documentation in PDF.

USAID will promptly notify the Grantee when USAID has determined that the conditions for a particular reimbursement have been met.

The Grantee ([XXXX]) is required to provide quarterly accrual reports by the 15th day of March, June, September, and December of each year in the format to be provided by USAID.

Requests for reimbursement shall be received by USAID no later than nine months after the Project

Completion Date or such other period as USAID agrees to in writing. In case of anticipated justifiable delays, [XXXX] should inform USAID. After such period, USAID may reduce the USAID financing for the http://www.usaid.gov/forms/ mailto:AccountsPayablejordan@usaid.gov

Project Implementation Letter Number [Insert Associate FARA number]

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Project by all or any part thereof for which requests for reimbursement, accompanied by necessary supporting documentation, were not received before the expiration of such period.

e. Part V – Time Limitations

The Completion Date for all works to be completed under this associate FARA, unless USAID agrees otherwise in writing, will be [Insert date]. Any extension to the Completion Date must be agreed to in writing by all parties and cannot exceed the end date recorded in the DOAG or any subsequent amendments. Currently, the end date of the DOAG is [Insert date].

Except as USAID may otherwise agree in writing, USAID will not issue or approve documentation pursuant to this Associate FARA that will authorize payment for services performed or goods furnished after the Completion Date. Requests for payment for work completed before the Completion Date, accompanied by the supported documentation specified herein shall be received by USAID not later than nine (9) months following the Completion Date, or such other period as USAID may agree to in writing. For late final payment requests, USAID may reduce the Fixed Amount Reimbursement paid by all or part of the requested amount.

f. Part VI – Excusable Delays (Force Majeure)

Please refer to the relevant part in the Modified Umbrella FARA.

g. Part VII – Specifications and Inspections

USAID and/or its designee reserve the right to inspect the works with reasonable notice. The inspections shall include the right to take measurements of work in place and to conduct tests necessary to confirm compliance with Project’s Technical Specifications (Annex 2). [XXXX] agrees to ensure that USAID is kept reasonably apprised of the work progress so that such inspection can take place as appropriate. To the extent possible, inspections will be carried out in the presence of [XXXX] officials responsible for the performance of the contractor. If USAID determines that work has not been properly executed, [XXXX] will have an opportunity to correct the work prior to the inspection for reimbursement. Payments will be withheld until corrective actions are taken, and the equipment is in conformity with Associate FARA conditions.

h. Part VIII – Responsibilities of the Parties

Procurement Procedures (As Per Section C, Part IX, of the Modified Umbrella FARA)

All procurement actions undertaken by [XXXX] pursuant to this Modified Umbrella FARA must be consistent with applicable Government of Jordan laws, regulations, rules, policies and procedures.

[XXXX] will adhere to the applicable procurement rules, regulations, and policy guidelines. [XXXX] will ensure that these contracting policies and procedures will be followed for the Project. [XXXX] will

19 | Page inform USAID in writing, within three months, prior to deviating from, not following or not implementing any of these contracting policies and procedures in connection with the Project.

Environmental Compliance (As Per Section G, Part IX, of the Modified Umbrella FARA)

The Parties mutually agree to implement the Project in conformance with the regulatory and legal requirements of Jordan’s environmental legislation and USAID environmental policies. The Project will be implemented in conformity with the Project’s Initial Environmental Examination.

For other sections related to this Part, please refer to Part IX in the Modified Umbrella FARA.

i.

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Annex 1A:

Payment Schedule and Bill of Quantities (BOQ)

Milestone No.

Milestone Description for Associate FARA No. 5 Total MilestoneCost (USD)

1 Design of SCADA System

2 Procurement of Flow Meters, Control Valves, Valve Actuators and Chlorine Analyzer Systems

3 Procurement of PLCs/RTUs, VFDs, and Instrumentation

4 Supplying and Installing a New Local SCADA system in Dabouq Booster

5 Supplying and Installing a New Local SCADA system in Dabouq Reservoir

6 Supplying and Installing a New Local SCADA System in Ain Ghazal Pumping Station

7 Supplying and Installing a New Local SCADA System in Tadj Pumping Station

8 Supplying and Installing a New Local SCADA System in Abu Alanda Pumping Station

9 Supplying and Installing a New Local SCADA System in Madaba

10 Supply and Install New Main SCADA Amman System in Dabouq

Total Cost of Project (USD)

Total amount for this Associate FARA is $XXXX

Notes:

1. For the purpose of preparation of the milestone table, the conversion rate of 1 USD = 0.708 dinars is used.

2. [water utility] shall be reimbursed in Local Currency at the exchange rate prevailing on the day the payment is processed within

USAID.

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Item No. Items Description Unit No. of Units

Unit cost

(USD)

Total Units cost

(USD)

Total Milestone Cost (USD)

1 Design of SCADA System

Allocate a provisional sum to be paid for the assigned Consultant in order to prepare the tender documents for Comprehensive SCADA Project, the job shall include but not limited to conduct the survey of all sites for gathering data ,prepare assessment report includes description for each site ,the recommended upgrade for each site, prepare the scope of work for the Contractor, prepare the technical specifications for all needed items, prepare the bills of quantities for all needed items, prepare drawings for all sites, architectural diagrams for the each SCADA system and the related PLC/RTUs, architectural diagram for:

1.1 Amman Governorate No. 1

1.2 Madaba Governorate No. 1

Total Estimates for Item 1

Procurement of Flow Meters, Control Valves, Valve Actuators and Chlorine Analyzer Systems

2.1 Amman Governorate

2.1.1 Exported Electromagnetic Flow Meter at Um Rummaneh Site (150

mm) - Amman

No. 1

2.1.2 Exported Electromagnetic Flow Meter at Harbaj Site (50 mm) - Amman

No. 1

2.1.3 Electromagnetic Flow Meter (50 mm) -Amman No. 2

2.1.4 Electromagnetic Flow Meter (75 mm) -Amman No. 2

2.1.5 Electromagnetic Flow Meter (100 mm)- Amman No. 4

2.1.6 Electromagnetic Flow Meter (150 mm) -Amman No. 7

2.1.7 Electromagnetic Flow Meter (200 mm) - Amman No. 11

2.1.8 Electromagnetic Flow Meter (250 mm) - Amman No. 4

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2.1.9 Electromagnetic Flow Meter (300 mm) - Amman No. 13

2.1.10 Electromagnetic Flow Meter (350 mm) - Amman No. 1

2.1.11 Electromagnetic Flow Meter (400 mm) - Amman No. 8

2.1.12 Electromagnetic Flow Meter (500 mm) - Amman No. 6

2.1.13 Electromagnetic Flow Meter (600 mm) - Amman No. 2

2.1.14 Electromagnetic Flow Meter (800 mm) No. 0

2.1.15 Electromagnetic Flow Meter (1000 mm) -Amman No. 1

2.1.16 Electromagnetic Flow Meter (1400 mm) -Amman No. 1

2.1.17 Pulsar for Mechanical Flow Meter - Amman No. 25

2.1.18 Chlorine Analyzer - Amman No. 37

Total

2.2 Madaba Governorate

2.2.1 Electromagnetic Flow Meter (150 mm) -Madaba No. 6

2.2.2 Electromagnetic Flow Meter (200 mm) - Madaba No. 15

2.2.3 Electromagnetic Flow Meter (300 mm) - Madaba No. 2

2.2.4 Electromagnetic Flow Meter (600 mm) - Madaba No. 2

2.2.5 Mechanical Flow Meter with Pulsar (100 mm) -Madaba No. 1

2.2.6 Flow Control Valve (150 mm) - Madaba No. 1

2.2.7 Flow Control Valve (200 mm) - Madaba No. 1

2.2.8 Flow Control Valve (300 mm) -Madaba No. 1

2.2.9 Valve Actuator (150 mm) - Madaba No. 3

2.2.10 Valve Actuator (200 mm) - Madaba No. 2

2.2.11 Valve Actuator (300mm) - Madaba No. 1

Total

Total Estimates for Item 2 3 Procurement of PLCs/RTUs, VFDs, and Instrumentation

3.1 Amman Governorate

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3.1.1 VFD Control Panels for Amman - Amman No. 12

3.1.2 Motor Protection Relay - Amman No. 107

3.1.3 Hydrostatic Level Meter - Amman No. 85

3.1.4 Pressure Transmitter and Switch - Amman No. 186

3.1.5 Flow Switch - Amman No. 107

3.1.6 Well PLC/RTU - Amman No. 14

3.1.6 Reservoir PLC/RTU - Amman No. 25

3.1.7 Tower PLC/RTU - Amman No. 12

3.1.8 Pumping Station PLC/RTU - Amman No. 32

Total

2.2 Madaba Governorate

3.2.1 VFD Control Panels (160 kW) for Madaba - Madaba No. 6

3.2.2 Soft Starter Control Panels - Madaba No. 8

3.2.3 Hydrostatic Level Meter - Madaba No. 1

3.2.4 Pressure Transmitter and Switch - Madaba No. 37

3.2.5 Flow Switch - Madaba No. 27

3.2.6 Hydrostatic Dynamic and Static Level Meter -Madaba No. 2

3.2.7 PLC/RTU for Madaba - Madaba No. 22

Total

Total Estimates for Item 3

Supplying and Installing a New Local SCADA system in Dabouq Booster

4.1 Installing, testing, commissioning, adaptation, and implementation of PLC/RTUs, VFDs, Flow Meters, Instrumentation Devices, and Chlorination Systems.

No. 1

4.2 Supply and install new Local SCADA system in Dabouq Booster site to be connected to Main SCADA System.

No. 1

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4.3

Implemented the needed and necessary adaptation to transmit the following signals to the related PLC/RTU in each site:

i. Motor's three windings temperatures.

ii. Pump's front and rear bearings temperatures.

iii. Soft Starter signals.

iv. VFD signals.

v. Motor's current.

Price shall include the needed devices to complete the job.

No. 17

4.4 Remove the existing Programmable Logic Controllers (PLC/RTUs), flow meters, and level meters for each site and transport them to [XXXX] stores in Amman.

No. 17

4.5 Remove the existing electrical panels, enclosures for each site and transport them to [XXXX] stores in Amman.

No. 4

4.6 Earthing System No. 1

4.7 Allocate a provisional sum to be paid to the assigned consultant in order to supervise the construction and implementation of the work as in the tender documents.

No. 1

Total Estimates for Item 5

Supplying and Installing a New Local SCADA system in Dabouq Reservoir

5.1 of PLC/RTUs, VFDs, Flow Meters, Instrumentation Devices, and Chlorination Systems.

No. 1

5.2 Supply and install new Local SCADA system in Dabouq Booster site to be connected to Main SCADA System.

No. 1

5.3

Implemented the needed and necessary adaptation to transmit the following signals to the related PLC/RTU in each site:

i. Motor's three windings temperatures.

ii. Pump's front and rear bearings temperatures.

iii. Soft Starter signals.

iv. VFD signals.

v. Motor's current.

Price shall include the needed devices to complete the job.

No. 18

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5.4 Remove the existing Programmable Logic Controllers (PLC/RTUs), flow meters, and level meters for each site and transported them to [XXXX] stores in Amman.

No. 18

5.5 Allocate a provisional sum to be paid to the assigned consultant in order to supervise the construction and implementation the work as in the tender documents.

No. 1

Total Estimates for Item 6

Supplying and Installing a New Local SCADA System in Ain Ghazal Pumping Station

6.1 of PLC/RTUs, VFDs, Flow Meters, Instrumentation Devices, and Chlorination Systems.

No. 1

6.2 Supply and install new Local SCADA system in Dabouq Booster site to be connected to Main SCADA System.

No. 1

6.3

Implemented the needed and necessary adaptation to transmit the following signals to the related PLC/RTU in each site:

i. Motor's three windings temperatures.

ii. Pump's front and rear bearings temperatures.

iii. Soft Starter signals.

iv. VFD signals.

v. Motor's current.

Price shall include the needed devices to complete the job.

No. 16

6.4 Remove the existing Programmable Logic Controllers (PLC/RTUs), flow meters, and level meters for each site and transported them to [XXXX] stores in Amman.

No. 16

6.5 Remove the existing electrical panels, enclosures for each site and transport them to [XXXX] stores in Amman.

No. 4

6.6 Earthing System No. 1

6.7

Allocate a provisional sum to be paid to the assigned consultant in order to supervise the construction and implementation of the work as in the tender documents.

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Total Estimates for Item 8

Supplying and Installing a New Local SCADA System in Tadj

7.1 of PLC/RTUs, VFDs, Flow Meters, Instrumentation Devices, and Chlorination Systems.

No. 1

7.2 Supply and install new Local SCADA system in Dabouq Booster site to be connected to Main SCADA System.

No. 1

7.3

Implemented the needed and necessary adaptation to transmit the following signals to the related PLC/RTU in each site:

i. Motor's three windings temperatures.

ii. Pump's front and rear bearings temperatures.

iii. Soft Starter signals.

iv. VFD signals.

v. Motor's current.

Price shall include the needed devices to complete the job.

No. 24

7.4 Remove the existing Programmable Logic Controllers (PLC/RTUs), flow meters, and level meters for each site and transported them to [XXXX] stores in Amman.

No. 24

7.5 Allocate a provisional sum to be paid to the assigned consultant in order to supervise the construction and implementation the work as in the tender documents.

No. 1

Total Estimates for Item 9

Supplying and Installing a New Local SCADA System in Abu Alanda

8.1 of PLC/RTUs, VFDs, Flow Meters, Instrumentation Devices, and Chlorination Systems.

No. 1

8.2 Supply and install new Local SCADA system in Dabouq Booster site to be connected to Main SCADA System.

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8.3 following signals to the related PLC/RTU in each site:

i. Motor's three windings temperatures.

ii. Pump's front and rear bearings temperatures.

iii. Soft Starter signals.

iv. VFD signals.

v. Motor's current.

Price shall include the needed devices to complete the job.

No. 9

8.4 Remove the existing Programmable Logic Controllers (PLC/RTUs), flow meters, and level meters for each site and transported them to [XXXX] stores in Amman.

No. 9

8.5 Remove the existing electrical panels, enclosures for each site and transport them to [XXXX] stores in Amman.

No. 4

8.6 Earthing System No. 1

8.7 Adapt the existing PLC/RTU in Zara Maeen Pumping Station no.6. site to be connected to the new PLC/RTU which will be installed in same site.

No. 1

8.8 Allocate a provisional sum to be paid to the assigned consultant in order to supervise the construction and implementation the work as in the tender documents.

No. 1

Total Estimates for Item 10 9 Supplying and Installing a New Local SCADA System in Madaba

9.1 Installing, testing, commissioning, adaptation, and implementation of PLC/RTUs, VFDs, Soft Starters, Flow Meters, Instrumentation Devices, Control Valves, Valve Actuators, and Chlorination Systems.

No. 1

9.2 Supply and install new Local SCADA system in Madaba site to be connected to Main SCADA System.

No. 1

9.3 Supply and install sub-Local SCADA systems in Waleh and Lib Pumping Stations. Connect the two sub-Local SCADAs to the Madaba Local SCADA System.

No. 2

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9.4 following signals to the related PLC/RTU in each site:

i. Motor's three windings temperatures.

ii. Pump's front and rear bearings temperatures.

iii. Soft Starter signals.

iv. VFD signals.

v. Motor's current.

Price shall include the needed devices to complete the job.

No. 10

9.5 Upgrade the newly installed autotransformer starter panels to enable them to communicate with the PLC/RTU.

No. 7

9.6 Remove the existing electrical panels, replace them with VFD and Soft Starter panels, and transport them to [XXXX] stores in Amman.

No. 19

9.7 Earthing System No. 19

9.8 Allocate a provisional sum to be paid to the assigned consultant in order to supervise the construction and implementation the work as in the tender documents.

No. 1

Total Estimates for Item 11 10 Supply and Install New Main SCADA Amman System in Dabouq

10.1 Supply and install new Main SCADA Amman system in Dabouq Main SCADA Center

No. 1

Total Estimates for Item 11

Grand Total

Annex 1B:

Payment Approval Criteria

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Payment Approval Criteria

The Milestones’ Certificates of Completion specified in Part IV of Associate FARA No. 9 that will be issued by the MESC should be accompanied with the following evidence for the successful completion of each milestone listed in Annex 1A- Payment Schedule. All reports submitted by [XXXX] shall be reviewed and approved by the Management Engineering Services Contractor (MESC) for quality and accuracy:

● For Milestone number 1–Design

1. A Report issued by [XXXX] stating their acceptance of the Design Document. The Design

Document shall include – not limited to – design drawings and technical specifications, and shall be in accordance with Technical Specifications set forth in Annex (2).

● For Milestone number 2 and 3 –Procurement of Material

1. Material Acceptance Report issued by [XXXX] showing the quantities of the supplied material match with the quantities specified in the BoQ and certifying that the procurement of material is in accordance with the Technical Specifications set forth in Annex (2).

● For Milestones number 4,5, 6, 7, 8, and 9–Supply and Install of Local SCADA Systems

1. Report issued by [XXXX], at the end of installation, stating that the Local SCADA systems are installed, tested, commissioned, and submitted to [XXXX] in accordance with the requirements and Technical Specifications set forth in Annex (2).

2. The report shall also state that the Local SCADA System is fully operational and is connected to the Main SCADA System

● For Milestones number 10–Supply and Install of the Main SCADA System

1. Report issued by [XXXX], at the end of installation, stating that the Main SCADA system is installed, tested, commissioned, and submitted to [XXXX] in accordance with the requirements and Technical Specifications set forth in Annex (2).

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Annex 2

Technical Specifications

33 | Page

Annex 1-A Technical Specifications

34 | Page

GENERAL

Scope of Work

A. The Work described and included in this Specification is for the manufacture works, testing, supply, delivery to site, connection, site testing, demonstrating, commissioning and maintaining for required duration, all equipment and installation as described in this Specifications .

Additionally all equipment and installation shall conform to local authorities Specifications.

B. All Electrical Works complete in all respects shall be provided in accordance with the requirements of the Contract Documents.

The Contractor shall include all parts, materials and services necessary to ensure that the works is complete and will be handed over in satisfactory working order, so that it will correctly perform for the anticipated lifetime of the work

Standards and Regulations

All electrical works should be done upon the requirements of national technical specifications, in addition to the international codes. These standards are:

a. General Technical Specifications for Buildings, Electrical Installations, Part 3 Ministry of Public

Works and Housing, Jordan.

b. Jordanian Electrical Codes.

c. Requirements for Electrical Installations for Buildings (IEE Wiring Regulations) published by the

Institution of Electrical Engineers, London – UK.

d. IEC International Electrical Commission.

e. (NEC) National Electrical Code.

f. (NEMA) National Electrical Manufacturers Association.

g. In addition, Jordan Electrical Power Company (JEPCO) and the public guidelines and regulations must be observed.

Rated Services Conditions

a. Maximum ambient temperature +50ºC

b. Minimum ambient temperature - 5ºC

c. Maximum relative humidity 95%

35 | Page

Drawings

A. Shop Drawings

1. Prepare and submit for approval, before commencing any portion of the Contract work, complete shop drawings, which shall show:

Exact routes of cables and ducts including sizes and details of installation.

Exact runs of conduits and trunking including sizes, draw boxes and junction boxes and the number and sizes of wires in each run.

Switch boards and distribution boards and control panels including location, layout, dimensions, fixing details, cabling and final connection arrangement.

Proposed supports and hangers for conduits, cables ...etc. including details of materials, finish, sizes and method of fixing to structure.

The contractor shall submit sections and elevations as required by the Engineer to show details of installation showing plant, equipment, fixtures in true dimensions in relation to furniture and other elements in the concerned area.

2. Shop drawings shall be made to a scale not less than 1/100 or as required by the Engineer.

3. Engineering data covering all equipment and fabricated material to be supplied shall include drawings and descriptive information in sufficient detail to show the kind, size, arrangement and operation of component materials and devices.

4. All deviations from the contract documents shall be identified on each submittal and shall be tabulated in the Contractor’s letter of transmittal. Such submittals shall, as pertinent to the deviation, indicate essential details of all changes proposed by the Contractor (including modifications to other facilities that may be a result of the deviation) and all required piping and wiring diagrams.

5. The Contractor shall accept full responsibility for the completeness of each submission, and, in the case of a resubmission, shall verify that all exceptions previously noted by the Engineer have been taken into account.

6. The Engineer’s review of drawings and data submitted by the Contractor will cover only general conformity to the drawings and specifications. The Engineer’s review does not indicate a thorough review of all dimensions, quantities and details of the material, equipment, device or item shown. The Engineer’s review of submittals shall not relieve the Contractor from responsibility for errors, omissions, or deviations, nor responsibility for compliance with the contract documents.

7. When the drawings and data are returned marked “NOT APPROVED” or “APPROVED AS NOTED”, the corrections shall be made as noted thereon and as instructed by the Engineer and one corrected copy and one corrected reproducible copy shall be resubmitted. Fabrication shall not commence until the final drawings have been returned marked “APPROVED” by the Engineer.

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When corrected copies are resubmitted, the Contractor shall in writing direct specific attention to all revisions and shall list separately any revision made other than those called for by the

Engineer on previous submissions.

B. As Built Drawings

1. At the conclusion of work, prepare and submit "As Built Drawings".

2. These drawings shall be titled "As Built Drawings" and shall be prepared from the marked up progress prints. Submit "As Built Drawings" to the Engineer for review and approval.

3. Should there be any difference between the final "As Built Drawings" and the Contract Drawings, then arrange for obtaining approval of the final "As Built Drawings" from the local authorities.

4. The Contractor shall submit "As Built Drawings” as under:

a) 3 sets of computer compact disk (CD) prepared on AutoCAD.

b) 5 sets of paper prints of the "As Built Drawings" each set in binder form.

Equipment Quality

Only new equipment of highest quality will be acceptable. The Contractor is to inform the Engineer in writing, if he knows that a change in the offered or ordered goods due to a change in production, standards or regulations is to be expected. If there are any doubts about the equipment mentioned in the tender documents, the Contractor must notify the Engineer in writing together with the submission of his offer.

If required by the Engineer, samples of the equipment are to be presented to and approved by the

Engineer before it is offered by the Contractor. The Contractor shall on demand supply the certificates of origin for materials.

If certain brands are particularly stipulated in the specifications, they must be offered. However, the

Contractor may alternatively suggest and quote other brands of equal quality in a separate document together with his offer.

Testing and Third Party Tests

Contractor shall check in the workshop and before dispatching to site all the electrical and mechanical connections to all equipment brought into commission, and shall be responsible for the correctness of such connections in accordance with the specifications and the drawings.

All plant, equipment and cubicles will be subject to routine tests at the workshop according to regulations and standards. The required test includes (but not limited) the following:

● Routine Test.

37 | Page

● High Voltage Test.

● Insulation (Megger) Test.

● Functional Test.

● Visual Inspection.

● Mechanical Inspection.

● Secondary Injection Test.

● Primary Injection Test.

● Third Party Test.

A routine factory test certificate shall be issued for each panel.

Cables and wiring continuity test.

Insulation tests.

Polarity test.

Visual inspection.

Functional test.

All above tests shall be conducted in accordance with the mentioned standards and recommendations.

All above tests shall be attended and witnessed by the [XXXX] representative and/or the Engineer.

Costs for third party inspection and witness testing for any of the offered items or any part of them either locally or abroad is deemed to be covered by the contractor price.

OPERATION AND MAINTENANCE MANUALS

The Contractor shall submit to the Engineer not later than one month…