Request for Qualifications_Solicitation No 72027819R00005_Vertical Structures AE IDIQ.pdf

TABLE OF CONTENTS

SECTION A - SOLICITATION/CONTRACT FORM

SF 1447 SOLICITATION

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE 7

B.2 CONTRACT TYPE AND SERVICES 7

B.3 MINIMUM OBLIGATED AMOUNT 7

B.4 MAXIMUM CONTRACT CEILING 7

B.5 BUDGET 7

B.6 FIXED FEE CEILING (CPFF Task Orders Only) 7

B.7 LABOR 8

B.8 LABOR (UNBURDENED CDR) RATE CHANGES 20

B.9 OTHER DIRECT COSTS (ODCs) 20

B.10 INDIRECT COST AND ADVANCED UNDERSTANDING ON CEILINGS 20

B.11 CEILING FOR ARCHITECTURE AND ENGINEERING SERVICES

FEE(AEF) 20

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PURPOSE 22

C.2 BACKGROUND 22

C.3 OBJECTIVE 23

C.4 STATEMENT OF WORK 25

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING 43

D.2 BRANDING POLICY AND STRATEGY 43

D.3 BRANDING, IMPLEMENTATION PLAN AND MARKING PLAN 44

D.4 PACKAGING AND PACKING PROVISIONS 44

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE 45

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 46

F.2 PERFORMANCE PERIOD 46

F.3 PLACE OF PERFORMANCE 46

F.4 PERFORMANCE STANDARDS 46

F.5 REPORTS AND DELIVERABLES OR OUTPUTS 47

F.6 ORDERING PROCEDURES 49

F.7 TASK ORDER ADMINISTRATION 56

F.8 KEY PERSONNEL 57

F.9 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013) 60

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 DOCUMENTATION FOR PAYMENT 63

G.2 CONTRACTING OFFICER’S AUTHORITY 63

G.3 ADMINISTRATIVE CONTRACTING OFFICE 63

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR) 64

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID 64

G.6 ACCEPTANCE AND APPROVAL 66

G.7 ACCOUNTING AND APPROPRIATION DATA 66

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ENVIRONMENTAL COMPLIANCE 67

H.2 LANGUAGE REQUIREMENTS 69

H.3 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007) 70

H.4 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION 70

H.5 EMPLOYMENT COSTS OF THIRD COUNTRY NATIONALS (TCNs) AND COOPERATING COUNTRY NATIONALS (CCNs) 73

H.6 INSURANCE AND SERVICES 73

H.7 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND

NOTIFICATION REQUIREMENTS (APRIL 2014) 74

H.8 BUSINESS CLASS TRAVEL 75

H.9 LOGISTIC SUPPORT 75

H.10 752.222-70 USAID DISABILITY POLICY (DECEMBER 2004) 75

H.11 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST

DISCOVERED AFTER AWARD (JUNE 1993) 76

H.12 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS

(FEBRUARY 2012) 76

H.13 AUTHORIZED GEOGRAPHIC CODE 77

H.14 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKING 77

H.15 INDIRECT COSTS FOR NON-U.S. ORGANIZATIONS 77

H.16 CONSENT TO SUBCONTRACT 78

H.17 COMPETITION AND SUBCONTRACTING

H.18 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY 78

(DEVIATION NOs. M/OAA-DEV-FAR-18-2c and M/OAA-DEV-AIDAR-18-2c) (APRIL 2018) 78

H.19 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY 80

H.20 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES 80

H.21 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989) 80

H.22 SOVEREIGN RELATIONSHIPS 81

H.23 PRESS RELATIONS 82

H.24 VALUE ADDED TAX AND CUSTOMS DUTIES 82

H.25 GOVERNMENT FURNISHED FACILITIES OR PROPERTY 82

H.26 CONTRACTOR’S USE OF PROJECT VEHICLES 82

H.27 MEETINGS WITH GOVERNMENT OF JORDAN MINISTERS 82

H.28 ELECTRONIC PAYMENTS SYSTEM 83

H.29 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA

LIBRARY (DDL) (OCTOBER 2014) 84

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 86

I.2 NOTICE LISTING AIDAR CLAUSES INCORPORATED BY REFERENCE 91

I.3 APPROVAL OF CONTRACT 92

I.4 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS 92

I.5 LIMITATION OF GOVERNMENT LIABILITY 94

I.6 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN 94

I.7 OPTION TO EXTEND SERVICES 95

I.8 OPTION TO EXTEND THE TERM OF THE CONTRACT 95

I.9 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR 95

I.10 PERFORMANCE-BASED PAYMENTS 95

I.11 PERSONNEL COMPENSATION 100

I.12 REPORTING OF FOREIGN TAXES 100

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS 102

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 103

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED

BY REFERENCE 104

L.2 GENERAL CONTRACT INFORMATION 104

L.3 GENERAL INSTRUCTIONS TO OFFERORS 106

L.4 SUBMISSION/DELIVERY INSTRUCTIONS 107

L.5 INSTRUCTIONS FOR PREPARATION OF THE

TECHNICAL PROPOSAL (Base IDIQ) 108

L.6 ORAL PRESENTATIONS DURING DISCUSSIONS

WITH MOST HIGHLY QUALIFIED OFFERORS 113

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION 114

M.2 TECHNICAL EVALUATION CRITERIA 114

ATTACHMENT J-1: STANDARD FORM 330 - INSTRUCTIONS TO OFFERORS

ATTACHMENT J-2: PAST PERFORMANCE REPORT FORM

ATTACHMENT J-3: BRANDING AND MARKING PLAN

ATTACHMENT J-4: LIST OF ABBREVIATIONS

ATTACHMENT J-5: INITIAL ENVIRONMENTAL EXAMINATION

(TO BE ATTACHED AT AWARD)

ATTACHMENT J-6A: DRAFT ANTICIPATED SCOPE OF WORK OF TASK ORDER No.1 (JORDAN HEALTHCARE FACILITIES DESIGN) for information purposes only. NOT to be addressed in proposals.

ATTACHMENT J-6B: DRAFT ANTICIPATED SCOPE OF WORK OF TASK ORDER No.2 (JORDAN NEW SCHOOLS DESIGN) for information purposes only.

NOT to be addressed in proposals.

ATTACHMENT J-7: CONTRACTOR POLICY FOR WORKDAY, WORKWEEK, AND

PAID

ABSENCES (TO BE ATTACHED AT AWARD)

ATTACHMENT J-8: BIOGRAPHICAL DATA SHEET: AID-1420-17-6-13

SOLICITATION/CONTRACT

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR

700)

RATING PAGE

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. SOLICITATION NUMBER 5. SOLICITATION TYPE

SEALED BIDS

(IFB)

NEGOTIATED

(RFP)

6. SOLICITATION

ISSUE DATE

8. THIS ACQUISITION IS

9. (Agency Use)

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

12. ADMINISTERED BY CODE

13. CONTRACTOR

OFFEROR

FACILITY

CODECODE

TELEPHONE NUMBER UNIQUE ENTITY

IDENTIFIER

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

15. PROMPT PAYMENT DISCOUNT

14. PAYMENT WILL BE MADE BY

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304

17.

ITEM NUMBER

18.

SCHEDULE OF

SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(For Government Use Only)

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

27. SIGNATURE OF OFFEROR/CONTRACTOR

NAME AND TITLE OF SIGNER (Type or Print) DATE SIGNED

28. UNITED STATES OF AMERICA (Signature of Contracting Officer)

NAME OF CONTRACTING OFFICER DATE SIGNED

STANDARD FORM 1447 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

7. ISSUED BY

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (Brief Description)

SUPPLIES SERVICES

41 U.S.C. 253

CODE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

NAICS:

SIZE STANDARD:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

OF

UNRESTRICTED OR SET ASIDE:

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

CODE

72027819R00005 12/23/2019 720278

USAID/Jordan American Embassy PO Box 354 Amman, 11118, Jordan

541310 $8.00

Michael Ashkouri

NO RESPONSE FOR REASONS CHECKED

CANNOT COMPLY WITH SPECIFICATIONS

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT MEET DELIVERY REQUIREMENT

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE

OF ITEMS INVOLVED

OTHER (Specify)

WE DO WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE

OF ITEMS INVOLVED

NAME AND ADDRESS OF FIRM (Include Zip Code) SIGNATURE

TYPE OR PRINT NAME AND TITLE OF SIGNER

FROM: AFFIX

STAMP

HERE

TO:

DATE AND LOCAL TIME

SOLICITATION NUMBER

STANDARD FORM 1447 (REV. 8/2016) BACK

72027819R00005

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of the Vertical Structures Architect-Engineer Indefinite Delivery, Indefinite Quantity (AE IDIQ) is to provide USAID/Jordan Mission with infrastructure services, including engineering design, construction management, and related support that fall within the Statement of Work (SOW) specified in Section C. Price/costs will be negotiated at the Cost Proposal stage only with the most technically qualified offerers and offerors should not submit or address any price/cost matters in their technical proposals.

B.2 CONTRACT TYPE AND SERVICES

This is a multiple award IDIQ contract. The Government intends to issue Task Orders (TOs) that are either Cost-Plus-Fixed-Fee (CPFF), Firm-Fixed-Priced (FFP), or a combination thereof depending upon the nature of the task order. The Contractor must perform the services set forth in task orders at prices consistent with section B of this contract.

B.3 MINIMUM OBLIGATED AMOUNT

The basic contract includes an initial obligation of funds in the amount of $10,000 to cover the minimum order guarantee. USAID is required to order and the Contractor is required to furnish the minimum order amount of services.

Following this initial obligation, individual Task Orders will obligate funds to provide for the work required under each Task Order.

B.4 MAXIMUM CONTRACT CEILING

This is a multiple-award IDIQ Contract with an overall ceiling price of $18,000,000. The maximum aggregate dollar value of all task orders awarded to all A/E firms will not exceed the contract ceiling. This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees.

B.5 BUDGET

CLIN 0001 Vertical Structure A&E Services $TBD

B.6 FIXED FEE CEILING (Cost-Plus-Fixed-Fee Task Orders Only)

NOTE: The ceiling on fixed fee does not apply to Fixed-Priced Task Orders.

(a) For each CPFF task order issued under this IDIQ, the task order Contracting Officer

(TOCO)

and Contractor agree to negotiate a set dollar amount for the fixed fee. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee inFAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed TBD % of the task order’s estimated cost, excluding fee.

(b) The Total Estimated Cost-Plus-Fixed-Fee for each Task Order must be negotiated in accordance with the terms of this contract.

(c) For any Task Order issued under this Contract, at the time of each payment of allowable costs to the contractor, the USAID paying office ordinarily pays the contractor a percentage of fixed fees that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the TOCO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) The clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this Contract. Accordingly, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee .

B.7 LABOR

(a) Central management costs of the IDIQ will be handled through the following method:

(1) The Contracting Officer (CO) has determined that a full-time IDIQ manager necessary to administer the basic IDIQ and TOs. Contractors must bill USAID directly for IDIQ management costs at the Task Order level.

Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007) (See Section H).

(b) Unburdened Ceiling Daily Rates (CDR)

The Unburdened Ceiling Daily Rates only apply to Cost Reimbursement Task Orders. The Task Order labor rates must not exceed the ceiling daily rates (CDRs) set forth in Table 2 below.

Each CDR for personnel listed below is unburdened and must only include salary costs or consulting rates of the individual providing the services. The CDR must not include the following:

● Payroll costs (fringe benefits, FICA, allowances, differentials, etc.);

● Indirect Costs applicable to labor; and

● Profit or fee, if any.

The CDRs set forth below are fixed for the contract period, are for an (8) hour day, and apply to all subcontractors set forth in clause 52.244-2 (see section I).

Actual salaries for all personnel will be negotiated under Task Order subject to final approval by the TOCO. The ceiling rates presented in the below labor category tables do not constitute approval of final salary rates above the Contractor Salary Threshold (CST) for US Nationals, or above the local market value threshold for Cooperating Country Nationals (CCNs) and Third Country Nationals (TCNs).

(c) Labor Categories

{Firms must propose separate rates for each year or group of years, and rates will be included accordingly.}

1. IDIQ Manager ( Senior Level):

Labor Categories – Minimum Qualifications

In order to perform the statement of work set forth in Section C, the Contractor must provide personnel that meet the minimum education and experience requirements set forth below.

These minimum qualifications for junior, mid-level and senior personnel correspond to the Unburdened Ceiling Daily Rates above at section B.6(c).

Table 1: Education and Experience Requirements by Level

Level Education + Experience Requirements Other Requirements

Academic Degree* AND Years of Relevant Work Experience**

Junior Ph.D.

JD/ABD

MS/MA/MB

BS/BA

Senior and Lead Engineers must possess the relevant licenses, registration/certification commensurate with the position, as applicable.

Local engineers must be registered with the Engineers Association.

Mid Ph.D.

JD/ABD

MS/MA/MB

BS/BA

Senior Ph.D.

JD/ABD

MS/MA/MB

BS/BA

Table 2: Unburdened CDRs, Year 1

No. LABOR CATEGORY JUNIOR MID SENIOR

1 IDIQ Manager $TBD $TBD $TBD

2 Design Team Leader

3 Project Coordinator

4 Architect

5 Structural Engineer

6 Electrical Engineer

7 Mechanical Engineer

8 Medical Planner / Health Facility Planner

9 Educational Planner / School Designer

10 Design Quality Assurance Engineer

11 Contracts and Compliance Specialist

12 Environmental Compliance

13 CAD Operator/Draftsman

14 Land and Building Surveyor

15 Cost Estimator / Scheduler

16 Capacity Building Specialist

17 Biomedical Engineer

18 Monitoring and Evaluation

19 Construction Manager

20 Quality Control Manager

21 Safety/Occupational Health

22 Subject Matter Specialist (Gender, Geographic Information System, etc)

23 Administrative Support Staff

Table 3: Unburdened CDRs, Year 2

2 Design Team Leader

3 Project Coordinator

4 Architect

5 Structural Engineer

6 Electrical Engineer

7 Mechanical Engineer

15 Cost Estimator / Scheduler

16 Capacity Building Specialist

17 Biomedical Engineer

Table 4: Unburdened CDRs, Year 3

2 Design Team Leader

3 Project Coordinator

4 Architect

5 Structural Engineer

6 Electrical Engineer

7 Mechanical Engineer

15 Cost Estimator / Scheduler

16 Capacity Building Specialist

17 Biomedical Engineer

Table 5: Unburdened CDRs, Year 4

2 Design Team Leader

3 Project Coordinator

4 Architect

5 Structural Engineer

6 Electrical Engineer

7 Mechanical Engineer

15 Cost Estimator / Scheduler

16 Capacity Building Specialist

17 Biomedical Engineer

Table 6: Unburdened CDRs, Year 5

2 Design Team Leader

3 Project Coordinator

4 Architect

5 Structural Engineer

6 Electrical Engineer

7 Mechanical Engineer

15 Cost Estimator / Scheduler

16 Capacity Building Specialist

17 Biomedical Engineer

Language fluency, relevant regional experience, and international development experience requirements will be specified in individual Task Orders.

* Highest degree obtained should be related to work being performed.

**Relevant Work Experience is required for the levels indicated.

B.8 LABOR (UNBURDENED CDR) RATE CHANGES

The labor rates are fixed for all contract years; however, the Contractor may submit a proposal reducing the labor rates at any time during the life of this contract. The Government will review these proposals and determine if the revised rates are realistic and in the best interests of the Government. If the rates are accepted, the Government will modify the contract by incorporating the new rates into the contract.

B.9 OTHER DIRECT COSTS (ODCs)

(a) Other Direct Costs (ODCs) necessary for the performance of the work under task orders may be authorized in the task order.

(b) The TOCO determines which ODCs are reasonable, allowable, and allocable in accordance with the applicable federal cost principles. (i.e., FAR 31.2 and AIDAR 731.2 for commercial (for profit) organizations or FAR 31.3 and AIDAR 731.3 for educational institutions, or FAR 31.7 and AIDAR 731.7 for other not-for-profit organizations). For those ODCs the TOCO authorizes, B.10 INDIRECT COST AND ADVANCED UNDERSTANDING ON CEILINGS

It is anticipated that Indirect Costs will not be applied to this contract or any Task Orders that will be awarded under this contract.

B.11 CEILING FOR ARCHITECTURE AND ENGINEERING SERVICES FEE (AEF)

(a) For each task order issued under this IDIQ that requires the production and delivery of designs, plans, drawings and specifications, the TOCO and Contractor agree to negotiate a set dollar amount or architecture and engineering fee (AEF) for these services. In negotiating the AEF, the TOCO must not exceed 6 percent of the estimated construction cost or the estimated cost and fee for production and delivery of designs, plans, drawings, and specifications in accordance with the statutory limitation on AEF (FAR 15.404-4(c)(4)(i)(B) and 36.606(a)).

(b)This fee ceiling is not applicable to services that are not considered an integral part of the preparation of designs, plans, drawings, and specifications. Below are services that may be excluded from the AEF at the TOCO’s discretion:

a. Initial site visits

b. Field, topographic, property, boundary, utility, and right-of-way surveys.

c. Subsurface explorations and borings; soils and materials testing and resultant reports.

d. Feasibility, functional, and economic studies.

e. Flow gauging, model testing.

f. Preparation or verification of as-built drawings.

g. Preparation of general and development criteria.

h. Preparation of general and feature design memoranda.

i. The services of consultants, where not specifically applied to the preparation of designs, plans, drawings or specifications.

j. Preparation of environmental impact assessments, statements, and supporting data.

k. Construction phase services.

l. Models, renderings, or photographs.

m. Reproduction of designs for review purposes.

n. Travel and per diem allowances in connection with services that are not directly related to the preparation of designs, plans, drawings, or specifications.”

(END OF SECTION B)

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PURPOSE

The purpose of the Jordan Architect-Engineer (A-E) Services Indefinite-Delivery, Indefinite Quantity (IDIQ) contract is to obtain engineering and technical support services of multiple local A-E firms to implement Task Orders for the rehabilitation and construction of infrastructure primarily in the area of public buildings (vertical structures) including health facilities, schools, and other infrastructure works that USAID may specify and describe. These services will strengthen the development impact, sustainability, and cost effectiveness of USAID/Jordan’s infrastructure investments across education, health, economic, energy, and governance sectors.

These services predominantly require performance or approval by registered and licensed A-E professionals.

C.2 BACKGROUND

The USAID Jordan A-E Services IDIQ contract will directly support the Government of Jordan (GOJ) in carrying out its stated commitment of broad-based political and economic reforms to meet the legitimate aspirations of Jordanians through a focused yet flexible strategy. The GOJ strives to address its development and reform priorities while facing daunting challenges, which include a rapidly growing population, gaps in the quality of basic education, access to quality health services, gender disparities, and an influx of Syrian refugees. USG support, which aligns with the GOJ’s strategic plans, provides critical infrastructure programming to improve the everyday lives of Jordanians in the health, education, youth, economic growth, and other sectors. Hospitals, health clinics, and warehouses are requirements of a functioning health system that delivers effective health services. Schools are required for expanding access to primary education and improving reading skills. Institutional facilities, such as offices and administrative buildings, are necessary for the provision of public services. Many facilities combine infrastructure elements such as buildings, water service, electricity, and road access, with associated heating, ventilation, and air conditioning (HVAC), plumbing, renewable energy, and electrical.

To support this objective, USAID/Jordan Offices of Education and Youth (EDY) and Population and Family Health (PFH) initiated two school construction and expansion programs and one health services project. The first is the Jordan School Expansion Project (JSEP), which aims to expand 120 schools, build 300 kindergarten classrooms, and 50 sports and activity facilities.

The second project, Schools for a Knowledge Economy Project (SKEP), aims to construct 25 new schools. The site selection process for these activities focuses on reducing overcrowding in classrooms, which has a proven direct link to improved student performance. The third project, the Integrated Health Services and Resiliency (IHSR) Project, was initiated to improve the existing infrastructure of the healthcare facilities. USAID/Jordan is investing in expanding several major referral hospitals, including the Emergency Department of Al-Bashir Hospital and Princess Rahma Hospital. These clinics with the designed health facilities OB departments will improve the overall health status by strengthening the healthcare delivery system as well as the use of quality health services through the rehabilitation and construction of infrastructure.

USAID/Jordan awarded the existing and previous A-E services under single-award contracts to local companies.The new IDIQ is a follow-on to prior activities and is similar in nature to the architecture and engineering requirements for the ongoing projects, In addition, it is expected to build on the lessons learned from JSEP, SKEP, and IHSR for future infrastructure projects to maximize community involvement in the schools and hospitals and to build sustainable education and health institutions.

Under the new IDIQ, it is expected to design the construction of approximately thirty (30) new schools, twenty (20) new kindergartens, design renovation and expansion of about four (4) health facilities, design other vertical structures as may be defined in the future, and provide construction management services for some of the construction activities, if needed.

C.3 OBJECTIVE

The Jordan A-E IDIQ contract will provide multi-discipline services in support of infrastructure programs for Jordan in the following disciplines:

(1) Professional services of an architectural or engineering nature, which are required to be performed or approved by a registered architect or engineer (legally registered to practice the relevant engineering disciplines with the Jordan Engineers Association).

(2) Professional services of an architectural or engineering nature associated with research, planning, development, design, construction, alteration, or repair of real property.

(3) Other professional services or incidental services of an architectural or engineering nature or associated with architectural or engineering activities that logically or justifiably require performance by registered architects or engineers or their employees, including but not necessarily limited to studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, conceptual designs, plans and specifications, tendering, value engineering, construction phase services, construction management services, soils engineering, drawing reviews, preparation of operating and maintenance manuals, specification and procurement of furniture and equipment, training, capacity building, and other related services.

This IDIQ will provide services to USAID/Jordan’s Office of Education and Youth (EDY), the Office of Population and Family Health (PFM), the Office of Economic Development and Energy (EDE), and the Office of Democracy, Human Rights, and Governance. A-E services will range from quick response to short- and long-term services, primarily in the infrastructure area of vertical structures.

These services will be provided to support USAID’s construction-related efforts in the following main infrastructure sectors and functional technical areas for both USAID-managed activities and host country contracts (where the GOJ is managing the procurement and implementation of the projects as per USAID regulations and policies):

C.3.1 Vertical Structures

Vertical Structures include but are not limited to:

a. Buildings (e.g., schools, hospitals, health centers, warehouses, and distribution centers)

b. Service buildings (government offices, fire and police stations, post offices, etc.)

c. Housing (single- and multi-family homes, apartments and condominiums, and informal settlements)

d. Foundations

e. Exteriors

f. Interiors

g. Medical Equipment

h. HVAC

i. Plumbing

j. IT Equipment

k. Electrical

l. Proper solid waste and medical waste collection, recycling, and disposal.

C.3.1.1 Education and Youth:

Engineering activities in this sector include full planning, design, construction management and training for schools; youth centers; facility water supply and distribution systems; wastewater collection and disposal; information communication technology; and power supplies.

C.3.1.2 Population and Family Health:

Engineering activities in this sector include full planning, design, construction management, and training for hospitals, clinics and warehouses; and proper solid waste and medical waste collection, recycling, and disposal.

C.3.1.3 Economic Development, Energy, Democracy and Governance:

USAID/Jordan also aims to improve access to public services by supporting the GOJ to plan, construct, operate, and maintain public buildings throughout Jordan, including administrative buildings, courts, municipal buildings, community/recreational centers, and other buildings related to the rule of law, public sector reform, and local governance. USAID has prioritized investment opportunities for future construction and renovation in support of these objectives, and has identified where USAID investment might be the most effective.

C.3.2 Other Infrastructure

The A-E IDIQ may support USAID/Jordan on other infrastructure projects outside of vertical structures to support programs in education, health, economic development, energy, democracy and governance, and private sectors. Activities may include, but are not limited to, planning, designing, and managing the construction or upgrade of other structures such as border crossings, shipping and transportation systems, renewable energy, parks, solid waste facilities, information and communications technology (ICT) infrastructure such as cell towers, underground cable networks, and other government and municipal infrastructure.

C.4 STATEMENT OF WORK

The Contractor will provide multi-discipline engineering and construction management services in support of the Mission’s infrastructure construction program implemented in Jordan for the outlined sectors for different types of facilities. These are professional services of an architectural or engineering nature associated with research, planning, development, design, preparation of bid documents, studies, construction, alteration, repair, procurement, construction management, capacity and institutional building, and any other services related to infrastructure development.

The Contractor will prepare the construction specifications, drawings, special conditions, and cost estimates for projects to be designed under this task order; conduct environmental reviews and prepare mitigation measures and environmental assessments in accordance with the Agency Environmental Procedures 22 CFR 216; and monitor, protect, and preserve cultural resources and archeological artifacts in the design and implementation of projects. The Contractor may be required to validate technical assessments, review design drawings, tender documents, bills of quantities, and cost estimates prepared by others. The Contractor may be required to revise such documents to bring them up to a standard acceptable to USAID and GOJ for its program activities. The contractor will provide general and specialized support in the preparation of solicitation documents for the procurement of construction services and will provide support to the GOJ during the tendering and award process and will respond to any inquiries or requests for information on the A-E designs during the construction phase.

The Contractor will provide support for coordination meetings and contact with the MPWH, MOE, MOH and other Jordanian ministries, local governments, municipalities, subject to appropriate approvals, and other entities. Contractor will provide support for conferences, workshops, seminars, site visits, and public events related to USAID/Jordan activities.

The nature of the work to be performed for each Task Order will be prescribed in a statement of work (SOW) specific to each individual Task Order. A full range of program management services may be required, from initial design of the infrastructure through completion of construction and training.

The services have been categorized according to construction stage, namely:

1) Project Identification, Planning and Design;

2) Procurement; and

3) Construction Management Services;

along with Cross-Cutting Services, such as capacity building, commodities purchase, assessments and monitoring and evaluation, as detailed further below.

C.4.1 Project Identification, Planning, and Design

C.4.1.1 Project Identification

The Contractor will provide support pertaining to the identification of potential infrastructure projects in the areas listed below, which are primarily associated with the infrastructure of public buildings (vertical structures), that meet USAID and GOJ goals and objectives. Such support may include, but is not limited to, preparation of cost estimates, determining prospective schedules for project completions; serving as a source of information and data, evaluating alternative approaches, assessing the sustainability of the benefits and obstacles that may have to be overcome in order to achieve project objectives, conducting peer reviews of designs performed under other programs, and advising on the practicality to undertake specific projects .

a. Civil Engineering : These services may include, but are not limited to, studies;

environmental assessments; climate risk screening, the design of buildings and civil works structures such as schools, hospitals, institutional buildings, and support structures related to parks and commercial clustering areas; management infrastructure design; waste/energy minimization strategies; the design of green buildings and sustainable construction; innovative solutions, construction design concepts including materials/technology selection; site planning and management, and demolition techniques.

b. Structural and Geotechnical Engineering : These may include sustainable design;

studies; soils investigations; design and analysis of existing, new and reinforced foundations; design and analysis of existing, new and reinforced buildings and non-building structures; and hardening for blast protection; and failure investigations.

c. Other Engineering and Professional Services: These may include; topographic surveys, and site/soil investigations and analyses. Architectural services may include planning studies; design of additions, changes in use and new buildings; interior design;

Energy conservation and sustainable design; site design, support during tendering and award process, response to Requests for Information (RFIs), Medical services may include the design and management of medical equipment and devices within hospitals while adhering to relevant industry standards.

d. Mechanical Engineering : These services may include; energy conservation and sustainable design, life cycle cost analysis; construction of new and/or repair of existing HVAC (heating, ventilating and air conditioning) systems, HVAC control systems, industrial ventilation and exhaust systems, plumbing systems, automatic fire suppression systems, solar panels systems, boiler installation, medical gases, and compressed air systems.

e. Electrical Engineering : These services may include; energy conservation and sustainable design; life cycle cost analysis; load studies, construction of new and/or repair/renovation of interior and exterior medium and low voltage distribution systems, photovoltaic and alternative renewable energy systems, lighting, substations, communications, cable TV, fire alarm, mass notification systems, and alternative renewable energy sources, i.e., solar, and other clean sources. Work performed under this contract may require the inspection, sampling, testing, identification, and removal of hazardous materials.

f. Biomedical engineering or medical engineering: These services may include; the design and management of medical equipment and devices within hospitals while adhering to relevant industry standards. This involves furnishing the new structure with medical equipment, by integrating the constraints of these devices in the building, equipment recommendations, procurement, routine testing and preventative maintenance, through to decommissioning and disposal.

g. Value Engineering, Engineering Economics, Institutional and Policy Reform : These services may include, but are not limited to, alternative financing, capacity building and training specific to the construction, rehabilitation and/or reconstruction of vertical structures, sanitary and solid waste management systems, IT systems; roads and transportation systems, power matrixes, tariff studies, cost recovery systems, and analysis of public- private partnerships; whole-life-cycle performance and costing;

procurement needs.

C.4.1.2 Planning

During the planning stage, the contractor will identify A-E projects that would best serve the goals of USAID and GOJ. Assessments of strengths, weaknesses, opportunities, obstacles, threats, gender and other social issues, and environmental priorities can characterize the context in which an A&E project will exist and can inform decisions about project priorities, pre-requisites, and phasing.

The Contractor will be required to provide the following planning services as needed to include:

a. Conduct Facilities Needs Assessment.

b. Select the nominated schools and other facilities for design, based on the needs, commitment, and ownership of land and legal documentation verification, topography and site conditions, size, and occupancy rate.

c. Complete consultations, field meetings, and/or workshops with stakeholders to identify critical challenges to address in the design, and implement stakeholder engagement plans for the projects.

d. Conduct investigations, studies, and assessments of cultural resources, environmentally sensitive areas, economic surveys, management analyses, other environmental analyses, and organizational plans.

e. Develop design guidelines that include the basic concepts for all interventions, detailed analysis of challenges, and how they will be addressed in the design.

f. Prepare research, studies, and reports to optimize program implementation.

g. Conduct various required analyses such as gender analyses, environmental assessments

(EA), climate risks screening, and needs assessments.

h. Perform master planning for multi-phase projects.

i. Conduct pre-feasibility, feasibility, and sustainability engineering studies

j. Conduct an assessment of alternatives, value engineering, and green building initiatives

k. Prepare statistical databases, such as databases oriented to supply and demand or the availability of local resources and construction materials

C.4.1.3 Design

During the design stage, the contractor will provide details that are necessary for construction.

The social, environmental, and economic context of the location must be the basis of the design for an A-E project. Design means defining the construction requirement (including the functional relationships and technical systems to be used, such as architectural, environmental, structural, electrical, mechanical, fire protection, and equipment), producing the technical specifications and drawings, and preparing the construction cost estimate.

The Contractor will obtain USAID’s approval on all deliverables listed under this contract. No changes to the approved designs can be made without USAID’s written approval. The format and the number of copies of submitted documents will be specified at each Request For Task Order Proposal (RFTOP).

The contractor will be required to provide design services that include but are not limited to the following:

a. Conduct surveys, mapping, and geographic information system (GIS) analyses.

b. Conduct soil investigations for structure and prepare the geotechnical report.

c. Develop engineering and seismic requirements

d. Provide drawings and specifications in accordance with engineering contract terms and

Conditions

e. Provide bill of quantities (BOQs).

f. Prepare the basis of design report (BODR)

g. Prepare the conceptual design (30% design progress) of facilities considering the location, orientation, spatial requirements, environmental standards, cost and value engineering, green design, renewable energy, and proposed system and material. Any deviations or changes from the approved 30% designs shall be approved by USAID.

h. Prepare the detailed design for each site, which shall be submitted for USAID approval and MPWH concurrence at intermediate (60%) and at pre-final (90%) design stages.

The detailed designs include, but are not limited to, architectural works, structural works, electrical and mechanical works, furniture and equipment. In addition, the final detailed design (100%) should be stamped by the Civil Defense, Jordan Engineers Association and relevant local authorities for the purpose of construction permitting.

i. Prepare all tender documents required for the 100% design submittal after USAID approval and MPWH concurrence of all conceptual and final design drawings and specifications.

j. Support the MOE, MOH, and other relevant ministries to obtain required construction permits

k. Develop construction schedule and milestones

l. Prepare construction manuals that will guide the construction contractors on, but not limited to, construction procedures, forms required for inspection, handover, testing, submittals, and Transmittals

m. Develop Environmental Mitigation and Monitoring Plan (EMMP), Climate Risk Management Plan, and Integrated Waste Management Plan (IWMP).

n. Develop Engineer Cost Estimates at the preliminary, intermediate, and final design stages.

o. Assess alternative design components, and facilitate review of design alternatives by stakeholders

p. Assist in conducting public meetings or hearings with stakeholders

q. Develop program management plan and award monitoring plan

r. Perform life cycle costing

s. Draft or revise the operations, maintenance, and financing plan collaboratively with

Stakeholders

t. Conduct peer reviews of designs performed under other programs

u. Conduct community outreach and engagement activities.

C.4.1.3. (a) Special Design and Cross-Cutting Considerations

1) Coordination

The Contractor will coordinate and work closely with the MPWH, the MOE, and the MOH throughout the project phases for the design and construction of schools and health facilities, and with other GOJ ministries, USAID partners, other donors, stakeholders, and nongovernmental organizations. The implementation of infrastructure projects will require extensive coordination efforts with different Jordanian entities to obtain the required approvals on the design drawings, obtain all required data and information necessary to complete all the tasks under this project, coordinate with the municipalities and other local authorities to ensure compliance with the applicable local and international codes and regulations, secure the required construction permits, as well as to coordinate with the construction firms.

The Contractor will coordinate with other USAID funded projects especially those related to education, youth, health, economic development, energy and governance. The Contractor shall coordinate with and use the available resources from other USAID projects, coordinate with such projects as needed to identify issues and challenges and ensure consistency and integration and avoid duplication as well as for developing a list of schools, hospitals, and other facilities in dire need of such improvements. In the case of more than one implementing partner working in a school or a hospital, the Contractor shall coordinate to ensure consistency and integration each in its separate scope.

The Contractor is expected to play a major role in the coordination with all entities to facilitate the design and implementation of the intended activities.

2) Stakeholder and Community Engagement

During different design phases, including the initial pre-design investigation, the Contractor shall engage with all relevant stakeholders and community members, including the education field directorates, school principals, healthcare workers, patients, visitors, volunteers, vendors, staff (doctors, nurses), facilities managers, other management staff, and local area key stakeholders. This engagement includes conducting structured meetings to solicit stakeholder input on schools, hospitals, and other facilities needs, design alternatives, and local area conditions, and then to share with them the proposed facilities design.

3) Design Codes and Standards

Projects and activities must comply with appropriate Jordanian, U.S., and International codes and standards that reflect USAID best practices. Seismic requirements must be addressed in all stages of design.

Design shall be based on U.S, and MPWH standards, and the Contractor shall comply with Jordanian codes and building standards, taking into account the requirements for cost and quality as well as consider local context and local engineering and regulatory design requirements.

4) Cost Effectiveness and Sustainability

Cost analysis must be prepared for all proposed construction designs. These analyses must compare the relative costs and advantages of alternative approaches that include innovative solutions. To the maximum extent practicable, USAID-funded infrastructure must incorporate features into the design concepts and utilize construction materials that contribute to low operation and maintenance costs. The Contractor must introduce into the design and construction of infrastructure projects appropriate measures to minimize operation and maintenance costs.

Other related issues that must be addressed during design include the available management structure of the operating entity, the capabilities and experience of the operating staff, the tariff structure, security factors, and community involvement. In the preparation of analyses of alternatives and in the design and construction of specific infrastructure, the Contractor must give due consideration to the issue of the sustainability of the proposed infrastructure project. In addition, the design of infrastructure and energy efficient equipment can substantially reduce the operating cost for infrastructure while still maintaining the functionality of the same. The design should respond to best practice and innovation within architecture and the built environment.

The Contractor must ensure that designs promote energy efficiency.

5) USAID Policies and Strategies

The Contractor must be familiar with required Agency policies and strategies as Task Orders will include elements of these documents. Below is a list of USAID policies and strategies that may be integrated into task orders:

● The Journey to Self Reliance: https://www.usaid.gov/selfreliance

● USAID/Jordan Country Development Cooperation Strategy:

https://www.usaid.gov/documents/1883/jordan-country-development-cooperation-str ategy-2013-2019 https://www.usaid.gov/selfreliance https://www.usaid.gov/documents/1883/jordan-country-development-cooperation-strategy-2013-2019 https://www.usaid.gov/documents/1883/jordan-country-development-cooperation-strategy-2013-2019

● Construction Risk Management:

https://www.usaid.gov/sites/default/files/documents/1865/201maw.pdf

● Climate Risk Management:

https://www.usaid.gov/sites/default/files/documents/1868/201mal_042817.pdf

● The U.S. Government Education Strategy:

https://www.usaid.gov/education/usg-strategy

● USAID Disability Policy Paper: https://pdf.usaid.gov/pdf_docs/PDABQ631.pdf

● Evaluation Policy : http://www.usaid.gov/evaluation/policy

● Gender Equality and Female Empowerment Policy:

https://www.usaid.gov/policy/gender-female-empowerment

● Women’s Global Development and Prosperity (W-GDP) Initiative:

https://www.whitehouse.gov/wgdp/

● USAID’S Policy against Sexual Exploitation and Abuse:

https://www.usaid.gov/sites/default/files/documents/1874/180614_Exploitation_Fact Sheet.pdf

● Countering Trafficking in Persons: https://www.usaid.gov/trafficking

6) Gender Considerations

All infrastructure programs need to carefully consider the gender dimensions, priorities, and norms in all stages of the projects – from planning and design through construction, operation and maintenance, training, and capacity building activities. All activities must be gender sensitive, including assessments, implementation, and post evaluation. All statistics and data shall be disaggregated by sex.

The Contractor shall address different needs related to female and male students, patients, educators and health service providers that require different levels of effort and often need varying intervention styles and approaches.

The contractor will adopt a Customized design approaches to address gender issues in the schools, hospitals, and other facilities; these approaches include but are not limited to improved https://www.usaid.gov/sites/default/files/documents/1865/201maw.pdf https://www.usaid.gov/sites/default/files/documents/1868/201mal_042817.pdf https://www.usaid.gov/education/usg-strategy https://pdf.usaid.gov/pdf_docs/PDABQ631.pdf http://www.usaid.gov/evaluation/policy https://www.usaid.gov/policy/gender-female-empowerment https://www.whitehouse.gov/wgdp/ https://www.usaid.gov/trafficking security and safety, improved water, sanitation and hygiene, and appropriate internal and external activity areas. Additionally, the Contractor will work with partner government entities to ensure alignment and flourision of their own gender rules, regulations, and strategies.

Design must take into account gender dynamics in the community or region and capture the current or anticipated effects of infrastructure on men and women. To do this, the Contractor may need to conduct a stakeholder analysis that incorporates the perspective of girls, boys, men and women of the community, community leaders, and other key stakeholders within the community. At construction worksites, gender issues are also critical, particularly in regard to gender equality, safe working spaces, and preventing sexual harassment. Appropriate remedial action needs to be taken if any infringements occur. The Contractor will seek to model these principles within its own organizational structure, as well as that of its subcontractors. The Contractor will review and update internal manuals and procedures to ensure transparency and gender equity in its hiring, promotion, and retention practices. The Contractor will also adopt relevant policies towards ensuring safe working spaces for all its employees and beneficiaries void from sexual harassment and work with its subcontractors to adopt similar policies. These policies will clearly articulate penalties and repercussions for non-compliance. Finally, the Contractor will seek to ensure equitable, inclusive representation of men and women in its management structures and that of its subcontractors.

It is also critical to encourage training women engineers and facilitate the participation of women in workforce development across all infrastructure sectors in order to increase the overall accessibility of infrastructure.

7) Climate Risk Management

As per the ADS 201mal “Climate Risk Management for USAID Projects and Activities”, USAID should factor climate resilience into international development programs and investments. The architecture and engineering design process includes analyses and management approaches to address a wide range of risks (including climate risk) and achieve an optimally performing outcome. It is critical that the potential impacts of climate change be considered as part of overall project development to ensure resiliency and sustainability. This will begin at the planning phase and continue throughout the life of a project. An ongoing process of adaptive management can help decision-makers understand vulnerability, assess climate impacts, identify priorities, and take appropriate adaptation actions.

Prior to design activities, the contractor must include consideration of climate change and its potential…