USAID_Lebanon_WSC_RFP_Amendment_02.pdf

Request for Proposals (RFP) No.: 72026821R00001 Issue Date: December 3, 2020 Questions Due Date: December 14, 2020 at 5pm, Beirut local time Amendment No. 1 Issue Date: December 16, 2020 Amendment No. 2 Issue Date: January 21, 2021 Proposals Submission Due Date: February 1, 2021 at 5pm, Beirut local time Past Performance Information Submission Due Date:

February 1, 2021 at 5pm, Beirut local time

SUBJECT: Request for Proposal (RFP) #72026821R00001 - USAID/Lebanon Water Sanitation and

Conservation (WSC) Project

Dear Prospective Offeror:

The United States Government, represented by the U.S Agency for International Development (USAID), Mission in Lebanon (henceforth referred to as USAID/Lebanon or the Mission) seeks proposals to implement USAID/Lebanon Water Sanitation and Conservation (WSC) Project, as described in this solicitation.. The subject Request for Proposals (RFP) provides top-level objectives of the acquisition. The Performance Work Statement (PWS) submitted by offerors must outline cost-effective solutions and innovative approaches to meet the outlined objectives. From the PWS, USAID/Lebanon will assess the offeror’s understanding of all aspects of the effort to be performed. USAID/Lebanon anticipates awarding one Cost-Plus-Fixed-Fee Completion-type contract as a result of this solicitation covering an estimated period of five (5) years from the date of contract award, consisting of three

(3) base years, two (2) one-year option periods, and up to one increased quantity option. Subject to the availability of funds, USAID estimates the maximum amount of this contract (costs and fee) is in the range of $104,000,000 to $125,000,000, covering a period of performance of five years. However, offerors should not necessarily strive to equal this amount. Cost-effective approaches to achieving the program objectives stated in the government requirement are highly encouraged. Further information on available funding and the evaluation of cost proposals is in Section M.

Amendment 1 to this RFP is hereby issued to answer questions submitted by interested offerors, to update the RFP accordingly, and to notify interested offerors that the Submission Date for Proposals and Past Performance Information has been extended to February 1, 2021 at 5pm Beirut local time. All other provisions and text of the RFP remain unchanged.

Amendment 2 to this RFP is hereby issued to revise Section F.3 and add Section H.51 in line with new Interim Guidance on the application of the Foreign Assistance (FA) Waiver for NDAA Section 889. All other provisions and text of the RFP remain unchanged.

The principal geographic code for this contract is 937.

The North American Industry Classification System (NAICS) code for this acquisition is 541990.

This requirement is subject to the availability of funds. This contract is expected to be awarded by no later than September 30, 2021.

This procurement will be conducted under full and open competition, pursuant to Part 15 of the Federal Acquisition

RFP # 72026821R00001

Water Sanitation and Conservation (WSC) Project

Regulation (FAR) (48 CFR Chapter 1). All types of organizations are eligible to compete; USAID encourages the participation to the maximum extent possible of local Lebanese organizations, small business concerns, veteran owned small business, service-disabled veteran small business, HUB zone small business, small disadvantaged business, and women-owned small business concerns and small business concerns in this activity as the prime contractor or as subcontractors. USAID discourages the use of exclusive agreements as this limits USAID’s and Lebanon’s ability to receive the best services.

It is the responsibility of the recipient of this solicitation to ensure that the solicitation has been received from the Internet in its entirety. USAID bears no responsibility for data errors resulting from download or conversion processes. If your organization decides to submit a proposal in response to this solicitation, it must be submitted by the designated date and time indicated in Block 9 of the RFP Cover Page (Standard Form 33). Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 52.215-1. Proposals submitted in response to this solicitation shall be valid for no less than 240 days.

Any questions regarding this solicitation must be submitted in writing via email to WSCLebanonProposals@usaid.gov by the date and time specified above. Oral instructions or explanations given before the award of the contract resulting from this solicitation will not be binding. Answers to all offerors’ questions will be provided in writing, via solicitation amendment.

Proposals must be submitted via email to WSCLebanonProposals@usaid.gov. If your organization decides to submit a proposal in response to this solicitation, detailed requirements for offerors’ proposals are outlined in Section L of this solicitation. Proposals must be signed by an official who is authorized to bind the organization and are to be submitted to USAID no later than the closing date and time stated above.

If substantive questions are received which affect the response to the solicitation, or if changes are made to the closing date and time, as well as other aspects of the RFP, this solicitation will be amended. USAID reserves the right to amend or rescind this solicitation at any time. This solicitation, amendments to this solicitation, and announcement of contract award will be made available through the government point of entry at http://beta.sam.gov/. It is the offeror’s responsibility to check this site periodically for official updates to this solicitation.

Issuance of this solicitation does not in any way obligate the U.S. Government to award a contract nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of a proposal. Furthermore, the U.S. Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government. USAID appreciates the time and effort put into preparing proposals in response to this solicitation.

Sincerely, USAID Regional Contracting Officer Date: 1/21/2020 mailto:WSCLebanonProposals@usaid.gov mailto:WSCLebanonProposals@usaid.gov http://beta.sam.gov/

Table of Contents

PART I – SCHEDULE 6

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 6

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT 10

SECTION D – PACKAGING AND MARKING 11

SECTION E – INSPECTION AND ACCEPTANCE 13

SECTION F – DELIVERIES AND PERFORMANCE 15

SECTION G – CONTRACT ADMINISTRATION DATA 31

SECTION H – SPECIAL CONTRACT REQUIREMENTS 36

PART II CONTRACT CLAUSES 84

SECTION I – CONTRACT CLAUSES 84

PART III LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 120

SECTION J – LIST OF ATTACHMENTS 120

PART IV REPRESENTATIONS AND INSTRUCTIONS 121

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L – INSTRUCTIONS TO OFFERORS 139

SECTION M – EVALUATION CRITERIA 166

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ABBREVIATIONS

ADS Automated Directives System AIDAR USAID Acquisition Regulation BEO Bureau Environmental Officer BIP Branding Implementation Plan CAGE Commercial and Government Entity CBO Community Based Organizations CCN Cooperating Country Nationals CDCS Country Development Cooperation Strategy CFR Code of Federal Regulations CLIN Contract Line Item Number CO Contracting Officer COP Chief of Party COR Contracting Officer’s Representative CPFF Cost-Plus-Fixed-Fee CRM Climate Risk Plan CSO Civic Society Organisation DCOP Deputy Chief of Party DLA Defense Logistics Agency DOC Development, Outreach and Communication EA Environmental Assessment EIA Environmental Impact Assessment EIS Environmental Impact Statement EMMP Environmental Mitigation and Monitoring Plan ERAC Environmental Review and Assessment Checklist ESR Environmental Status Report FAR Federal Acquisition Regulation GIS Geographic Information System GOL Government of Lebanon IEE Initial Environmental Examination IQO Increased Quantity Option LCP Local Compensation Plan LOE Level of Effort M&M Monitoring and Mitigation MELP Monitoring, Evaluation and Learning Plan MEO Mission Environmental Officer MERP Middle East Regional Platform MOU Memorandum of Understanding MP Marking Plan NAICS North American Industry Classification System NATO North Atlantic Treaty Organization NGO Non-Governmental Organization NSPA NATO Support and Procurement Agency

OAA Office of Acquisition and Assistance OHS Occupational Health and Safety OP Operational Plan PIR Performance Indicator Reference PO Purchase Order PPR Performance Plan and Report PWS Performance Work Statement RCE Request for Categorical Exclusion RFP Request for Proposal RMFO Regional Financial Management Office SAM System for Award Management SF Standard Form SOO Statement of Objectives SOQ Statement of Qualifications STTA Short-Term Technical Assistance TCN Third Country Nationals US United States USAID United States Agency for International Development USG United States Government WSC Water Sanitation and Conservation

PART I – SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE STATEMENT

The purpose of the Water Sanitation and Conservation (WSC) Project is to enhance the conservation and protection of Lebanon’s water resources.

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) Completion-type contract consisting of three (3) base years, two (2) one-year option periods and up to one (1) increased quantity option. For the consideration set forth below, the contract shall provide the deliverables described in Section F in accordance with the performance standards outlined in Sections C, and E.

B.3 ESTIMATED COST, FIXED-FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required for the three (3) year base period, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any, is $TBD.

(b) The estimated cost for the performance of the work required for the first one-year option period, if exercised, exclusive of fixed fee, if any, is $TBD. The fixed fee for the first one-year option period, if any, is $TBD. The estimated cost for the performance of the work required for the second one-year option period, if exercised, exclusive of fixed fee, if any, is $TBD. The fixed fee for the second one-year option period, if any, is $TBD. The estimated cost plus fixed fee, if any, is $TBD.

(c) The estimated cost for the performance of the work required for the increased quantity of technical assistance option period, if exercised, exclusive of fixed fee, if any, is $TBD. The fixed fee for the increased quantity of technical assistance option period, if any, is $TBD. The estimated cost plus fixed fee, if any, is

$TBD.

(d) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled "Limitation of Funds" (FAR 52.232-22).

(e) Funds obligated hereunder are anticipated to be sufficient through [To be inserted at the time of award].

B.4 BUDGET SCHEDULE

CLIN Line Item Total 001 Base Period (Years 1-3) – Technical Assistance $TBD Direct Costs (Inclusive of Subcontracts) $TBD Indirect Costs $TBD Fixed Fee $TBD

Grants Under Contract (GUC) $TBD Total Estimated Cost Plus Fixed Fee: Base : [$40,000,000 - $45,000,000]* 1001 Option Year 1 (Year 4) – Technical Assistance $TBD Direct Costs (Inclusive of Subcontracts) $TBD Indirect Costs $TBD Fixed Fee $TBD Grants Under Contract (GUC) $TBD Total Estimated Cost Plus Fixed Fee: Option Year 1: [$12,000,000 - $15,000,000]* 2001 Option Year 2 (Year 5) – Technical Assistance $TBD Direct Costs (Inclusive of Subcontracts) $TBD Indirect Costs $TBD Fixed Fee $TBD Grants Under Contract (GUC) $TBD Total Estimated Cost Plus Fixed Fee: Option Year 2: [$12,000,000 - $15,000,000]* TOTAL Base + Option 1 + Option 2: [$64,000,000 - $75,000,000]*

Increased Quantity Option to be exercised between the period of Project Year 1 and Project Year 4.5:

CLIN Line Item Total 3001 Option 3 – Technical Assistance $TBD Direct Costs (Inclusive of Subcontracts) $TBD Indirect Costs $TBD Fixed Fee $TBD Grants Under Contract (GUC) $TBD Total Estimated Cost Plus Fixed Fee: Option 3: [$40,000,000 - $50,000,000]*

TOTAL Base + Option 1 + Option 2 + Option 3: [$104,000,000 - $125,000,000]*

[* Final dollar amount to be inserted at time of award based on selected offeror’s proposal]

These amounts may not be adjusted without a written modification signed by the Contracting Officer. The contractor will not bill any amounts against this contract in excess of the amounts specified for each line item as illustrated above. The base amount plus the cumulative amount of the two (2) one-year options periods plus the one (1) increased quantity option cannot exceed the total estimated amount of the contract.

B.5 INDIRECT COSTS (CPFF)

(a) Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Period

% 1/ 1/ % 2/ 2/ % 3/ 3/

1/ Base of Application:

Period:

2/ Base of Application:

Period:

3/ Base of Application:

Period:

NOTE: Insert additional indirect rates as needed for all primes and major subcontractors in the above table.

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (JUNE 2013), FAR 52.216-8, Fixed Fee (JUNE 2011), if applicable, and AIDAR 752.7003, Documentation for Payment (NOV 1998).

The applicable of the following clauses (incorporated by reference in Section I is as follows: FAR 52.232-20 Limitation of Cost (applies when the contract is fully funded). FAR 52.232-22 Limitation of Funds (applies while the contract is funded in an amount less than the total cost plus fixed fee).

B.7 PAYMENT OF FIXED FEE

[Table 1: Selected Offeror’s Fixed Fee Schedule to be inserted at time of Award]

The Contractor may earn and be paid all or a portion of the total fee based on performance under this contract.

Payment of the Contractor’s fee is tied to the accomplishment of deliverables specified in Table 1 above. The Contractor will be paid the amount of fee specified for each denoted deliverable set forth in the table above upon acceptance by the Contracting Officer’s Representative (COR). Full fee payment is dependent upon full completion of the contract, as demonstrated by attainment of all deliverables. The Contracting Officer, in consultation with the COR and at the request of the Contractor, may modify the fee schedule, based upon changes in underlying assumptions, the development context or other extenuating circumstances.

Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement to the Contracting Officer’s Representative (COR). Upon receipt of concurrence by the COR, the Contractor shall submit an invoice for the amount of the fee associated with the deliverable. In the event of discontinuance of the work in accordance with the clause of the contract entitled FAR 52.249-6 Termination (Cost Reimbursement), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable. Payment of the fixed fee shall be made as specified in the Schedule; provided that the Contracting Officer withholds a reserve not to exceed 15 percent of the total fixed fee or $100,000, whichever is less, to protect the Government’s interest.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

The Performance Work Statement (PWS) will be inserted at time of award. The PWS is to be developed by the offeror, based on the content of this RFP, specifically Attachment J.1 “Statement of Objectives.”

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with

Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING

The Contractor shall comply with the requirements of the USAID branding policies available at:

www.usaid.gov/branding and appropriately mark all deliverables and public communications with the USAID brand.

Note: USAID receives “exclusive branding and marking” for the work conducted under all acquisition awards. This means that the foreign assistance delivered is clearly credited to the American people. It also means that competing logos or identities are excluded unless otherwise indicated in the award (Contract).

Activity name: This Activity will be named the “Water Sanitation and Conservation” Project in Lebanon. It is anticipated that the Final Report under this Award will be visibly branded as a USAID project utilizing the appropriate USAID/Lebanon templates.

Desired level of visibility: All publications, public materials and documents, public communication, media releases, press conferences and public events should incorporate the USAID identity. Approval by the USAID Mission Development Outreach and Communication Officer to be obtained through COR should be received before using any materials which incorporate the USAID identity.

Limitations: USAID places limitations on the release of sensitive or confidential information in the materials produced in performing the contract. The contractor should consult through the COR with the Contracting Officer and the Regional Legal Advisor or Office of the General Counsel.

The Marking Plan enumerates the public communications, commodities and program materials and other items that visibly bear or will be marked with the USAID identity (e.g., program sites, evaluations and reports, events, and http://www.usaid.gov/branding commodities). It should include a table specifying the expected program deliverables to be produced under this Award and whether they will be marked or not. The Marking Plan is where requests for exceptions to marking requirements can be made.

News releases/media alerts must be coordinated with COR. In general, all releases/alerts are issued by the U.S.

Embassy on behalf of USAID, and USAID only submits these to the U.S. Embassy Public Affairs Office.

D.3 BRANDING AND MARKING POLICY

In accordance with provision D.2 above, and where applicable, the Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” at https://www.usaid.gov/ads/policy/300/320; and USAID “Graphic Standards Manual” available at http://www.usaid.gov/branding/, or any successor branding policy.

D.4 APPROVAL OF CONTRACTOR BRANDING IMPLEMENTATION AND MARKING PLAN

The contractor’s Branding Implementation and Marking Plan dated (TBD) is hereby approved by the Contracting Officer for the life of the award, unless otherwise rescinded earlier. The contractor will follow the plan during implementation of this contract and will request and obtain waivers from the contracting officer when required.

Guidance on applying for waivers can be found in USAID Automated Directives System Chapter 320, Branding and Marking.

[END OF SECTION D]

https://www.usaid.gov/ads/policy/300/320 http://www.usaid.gov/branding/

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.232-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See the following address (https://www.acquisition.gov/far/) for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SUPPLIES - COST REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES - COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the principal place of performance or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.3 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

EVALUATION

Evaluation of the Contractor's performance must be conducted in accordance with the performance standards set forth in the contract, the Contractor's overall performance toward achievement of the objectives in Sections C and provision of deliverables in Section F, and the Contractor's compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and the CO, and must form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion, utilizing at minimum, the following factors:

1) Technical (quality of product or service).

2) Cost Control.

3) Schedule/Timeliness.

4) Management or Business Relations.

5) Small business Subcontracting (as applicable).

6) Regulatory Compliance.

7) Other (as applicable) (e.g., adaptive management of problems encountered, late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

https://www.acquisition.gov/far/

E.4 PROGRAM PERFORMANCE EVALUATIONS

The Contract will undergo program performance evaluations twice during the period of performance, (separate from the annual Contractor Performance Assessment Reporting System (CPARS) evaluation as described in FAR Part

42) and in Section E.3. Under a separate mechanism, USAID expects to conduct an independent mid-term program evaluation scheduled near the end of the second year of the contract. The focus of the program evaluation will be to assess the achievements of WSC against the stated objectives and goals, to identify which elements of WSC had the most significant impact and which did not, and which aspects of WSC design need to be considered for continuation under future possible programs. The Contractor will be requested to provide input into the program evaluation and must be prepared to collaborate in the implementation of the program evaluation. USAID intends to conduct a final performance evaluation of WSC at the end of the contract. Unless agreed otherwise by USAID, funds for evaluation are outside the budget for the Contract, and evaluation will be contracted with a third-party contractor. This evaluation will meet all the high-quality evaluation criteria as described in USAID's Evaluation Policy (available at: http://www.usaid.gov/evaluation/policy ). The Contractor shall provide any documentation or other information required to assist with the evaluation or monitoring mission, and grant access rights

[END OF SECTION E]

http://www.usaid.gov/evaluation/policy

SECTION F – DELIVERIES AND PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.232-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See the following address (https://www.acquisition.gov/far/) for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP WORK ORDER ALTERNATE I AUG 1989

F.2 PLACE OF PERFORMANCE

The place of performance under this contract is the Republic of Lebanon.

F.3 PERIOD OF PERFORMANCE

This contract’s period of performance is five (5) years, including a three (3) year base period, two (2) one-year option periods, if exercised, and one (1) increased quantity option, if exercised, from the date of contract award, subject to the conditions set forth in Section H.51.

F.4 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID OFFICIALS

The Contracting Officer for this contract may be contacted at the following address: [To be inserted at time of award]

The Contracting Officer’s Representative (COR) will be designated by separate memorandum at the time of award.

F.6 AUTHORIZED WORK WEEK

A five-day workweek is authorized under this Contract. No overtime or premium pay is authorized unless otherwise provided below or approved in advance by the Contracting Officer.

(a) The length of the contractor’s U.S. workday must be in accordance with the Contractor’s established policies and practices and must not be less than 8 hours per day and forty (40) hours per week.

(b) The length of the workday for individuals providing/performing services overseas must coincide with the workday for employees of the USAID Missions. Unless otherwise specifically authorized in advance and in writing by the CO, the work-week for individuals providing services overseas must be forty (40) hours per week.

(c) Short-Term Technical Assistance (STTA) - A six (6) -day work-week is hereby authorized for TCN and international short-term technical assistance, with no premium pay.

(d) On special occasions when there are essential and time-sensitive tasks to be performed that cannot be accomplished during a five (5) -day workweek, a six (6) -day workweek may be authorized. The Contractor must document these instances and inform the COR with a copy to the Contracting Officer.

F.8 KEY PERSONNEL

(a) The Contractor must furnish the following positions deemed Key Personnel for the performance of this contract.

No. Key Personnel Position 1 Chief of Party 2 Construction Manager 3 Other Key Personnel

The final number of Key Personnel will be determined by the Contractor’s approach, but the Contractor must not exceed five (5) Key Personnel positions, including the required position described below.

● The best candidates will combine strong technical and managerial skills, an understanding of the context, the ability to communicate effectively with a range of persons, facilitation and negotiation skills, and commitment to the purpose of the activity. USAID encourages the use of Lebanese staff as Key Personnel, either immediately or as part of a transition plan during the life of the project.

● Key Personnel with managerial, supervisory, team leadership, or directive roles/authorities must have at least 10 recent continuous years of relevant experience with increasing responsibilities.

Chief of Party (COP):

The COP Key Personnel position is considered as essential for the overall management and success of the program, and must be an employee of the prime Contractor. This is a Key Personnel position that is required for the life of the contract. The COP is responsible for leading all aspects of contract performance, providing technical guidance to all tasks under the contract, and representing the Contractor’s activities as a whole to outside audiences. The COP is responsible for leading the strategic planning of the project, including annual work plans; ensuring close coordination with USAID COR, Donor community, and WSC partners and stakeholders; ensuring close collaboration and teamwork; and for the day-to-day operational oversight and administration of the project.

The COP must have:

● An advanced degree in water resources management, hydrology, water resources engineering, urban planning and development, international studies, or other academic field appropriate to the scope of this project.

● A minimum of 10 recent continuous years of project management experience, including experience in an international development context.

● Be a senior professional with outstanding strategic planning and management skills, exceptional communications and presentation skills, strong teamwork and effective cross-cultural interpersonal skills, and extensive technical expertise.

● Must be fluent in written and spoken English.

Construction Manager (CM)

The CM Key Personnel is considered essential to manage the infrastructure assistance anticipated to be provided under this contract. The CM is responsible for leading and managing all aspects related to engineering and construction interventions under the contract including but not limited to: identification, design, tender, implementation, and closeout of the construction interventions; identification, selection, and management of qualified team members; identification, selection, and management of licensed design engineers/engineering firms;

and, identification, selection, and management construction subcontractors.

The CM must have:

● A Bachelor's degree in Engineering in a relevant engineering discipline.

● A minimum of fifteen (15) years of relevant professional construction, project scheduling, material procurement, and field supervision experience, in a similar development setting.

● Demonstrated experience in leadership roles, strategic planning, and budget management.

● Must be fluent in written and spoken English.

(b) The Key Personnel identified above are considered essential to the work being performed under this contract. The Contractor must remain responsible for providing such Key Personnel for full-time performance for the term of this contract unless otherwise agreed to by the Contracting Officer.

(c) The failure to provide the Key Personnel designated above may be considered nonperformance unless such failure is beyond the control, and through no fault or negligence of the contractor.

(d) Prior to replacing any of the specified individuals, the Contractor must immediately notify both the CO and the COR, preferably 30 days prior to the key personnel departure but at a minimum two (2) weeks in advance and must submit written justification (including proposed replacement, immediate action to rectify the situation, budget impact statement, and timeline to replace) in sufficient detail to permit evaluation of the impact on the program. The proposed substitute personnel must have at least substantially equal ability and the same qualifications as the applicable Key Personnel specified above. Failure to do so will be considered nonperformance by the Contractor.

(e) The Contractor must not replace any of the Key Personnel without the written consent of the Contracting

Officer and the COR whether provided in advance or by ratification.

(f) USAID reserves the right to adjust the level of Key Personnel during the performance of this contract.

F.9 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports and deliverables in Sections C, F, H, J, AIDAR clause 752.242-70, Periodic Progress Reports (OCT 2007) and AIDAR 752.7005 Submission Requirements for Development Experience Documents (SEP 2013) below, the Contractor must submit the following deliverables or outputs to the COR specified in Section G. Each of the reports must be submitted electronically. Electronic versions of the reports must be submitted using Microsoft Word, Excel, or Portable Document Format, or PowerPoint software. All reports must be written in English. All reports and plans are subject to the review of the COR, and selected reports/plans are subject to written final approval and acceptance by the CO and/or COR per Section F.10.

All engineering design plans, specifications, submittals, and deliverables related to any construction intervention shall be in the English language and shall govern.

I. TECHNICAL/PERFORMANCE DELIVERABLES (OUTPUTS)

The Contractor must provide the following technical/performance deliverables:

[To be inserted prior to award. The Offeror to propose the technical/performance deliverables based on their proposed PWS as part of the Technical Proposal. The Offeror must submit a report in support of completion of technical/performance deliverables, that will be inserted prior to award. These reports must include:

● A description of the interventions that were undertaken to achieve the subject deliverable.

● Relevant consultant reports, assessments, or surveys undertaken for the fulfillment of the subject report

● All supporting documentation and communication that provide evidence of acceptance of the deliverable by the relevant stakeholder or beneficiary.]

The Contractor must also provide the following plans and reports:

II. REPORTS

A. QUARTERLY & ANNUAL PERFORMANCE REPORTS

Quarterly performance reports must be submitted for COR’s review fifteen (15) calendar days after the end of the quarter. Annual reports must be submitted for COR’s review thirty (30) calendar days after the end of the first year and annually thereafter (unless a different annual schedule is provided by USAID) for each authorized year of performance. Quarterly and Annual Performance Reports will present progress on all activities and will include the following information at a minimum:

● An executive summary of progress achieved during the reporting period, challenges faced, and forecast for the next quarter (for the Quarterly report) or year (for the Annual report);

● Description and analysis of all activities conducted during the reporting period;

● Challenges and delays faced by the project, and mitigation measures taken or recommendations for any required corrective actions;

● Financial reports tracking expenditures;

● The following Annexes:

o A timeline table reflecting activities and tasks progress and actual status in comparison to work plan timeline;

o Log with brief summary of any assessments or analytical studies conducted during the reporting period;

o Progress made in achieving activity results and Indicators/an update to the Monitoring Evaluation and

Learning (MEL) plan (Section F.9. III. E);

o Environmental compliance monitoring and mitigation in accordance with the developed activity

Environmental Monitoring and Mitigation Plan (EMMP, F.9. III. F);

o Log of important meetings, senior US or GOL visitors, and events that the project participated at;

o Log of major communication and outreach events;

o Success stories, if any;

o Update on each construction intervention including:

▪ Start Date and Projected End Date

▪ Contract Value of Work

▪ Summary of work that occurred during the reporting period

▪ Summary of work that remains to occur

▪ Any issues encountered or assumed to be encountered (safety, claims, quality, delays, cost overruns, security, etc.)

▪ Progress photos

The Annual Report will take the place of the fourth Quarterly Performance Report. A fourth Quarterly Performance Report is not required.

The Contractor will agree with the COR on the layout and presentation of the Quarterly and Yearly reports prior to submitting them.

B. QUARTERLY ACCRUAL REPORT

Quarterly Accrual Reports will be submitted for COR’s review ten (10) calendar days before the end of the quarter to provide contractual information pertaining to the following information:

● Total actual expenditures by the Contractor by main Contract Line Item Number (CLIN);

● Total accrued expenditures by the Contractor by main CLINs;

● Total reimbursed amount by USAID;

● Total Estimated Cost of the contract;

● Unobligated balance in the contract;

● Estimated Pipeline amount;

● Elaboration on the accrued expenditures, as needed;

● Final Accrual amount.

If needed the COR will provide a template for the contractor to follow.

C. QUARTERLY FINANCIAL PIPELINE AND FORECAST REPORT

Quarterly financial reports will be submitted for COR’s review ten (10) calendar days after the end of the quarter.

They provide a brief and concise presentation (preferably through excel sheets) of WSC obligations and forecast expenditures, as follows:

● Total funds expended (actual and accrued) by the Contractor by CLIN;

● Total funds obligated to date by USAID into the contract;

● Remaining pipeline by the end of the reported quarter;

● Monthly forecast expenditures per CLIN for the upcoming 18 months;

● Monthly forecast unobligated balance for the upcoming 18 months;

● Requested funding, if needed;

● Elaboration and justification of the remaining pipeline, if needed.

The contractor is solely responsible for not exceeding obligated amounts and is reminded of the required notification to the CO as to the percentage of funds expended against the total obligated and available amount as set forth in FAR § 52.232-22 “Limitation of Funds.”

D. BASELINE REPORT:

The draft MEL Plan will outline the Contractor’s approach for establishing the baseline. This may include using existing available data (project, host-country, other donor) in addition to conducting a baseline assessment if necessary. Baseline data collection must be completed within one-hundred and fifty (150) days of award and submitted by the Contractor to the COR in a Baseline Report.

F. PROJECT MANUAL

To be submitted for COR’s information thirty (30) days after the completion of the contract. The manual constitutes an index of major documents that governed WSC’s implementation, and documents that were generated as a result of WSC. The final outline, content, and media of the manual will be agreed to with the COR, but must contain the following as a minimum:

● The contract and all of its amendments (full documents);

● Fact sheets produced under WSC;

● Any agreements, alliances, Letters of Intention, or Memoranda of Understanding (MOUs) signed by

USAID or the Contractor in relationship with this contract with Government of Lebanon (GOL) or any other donor or stakeholder including municipalities, public water utilities, Non-Governmental Organizations (NGOs), Civic Society Organizations (CSO’s), or private institutes;

● Any permits, licenses, tax exemptions, or important communication provided by GOL;

● Log and cover page of all Purchase Orders (POs) and subcontracts with their amendments awarded by the

Contractor, including USAID CO’s consent of these awards when applicable;

● Log of EMMPs adopted by WSC;

● Log of Operation and Maintenance (O&M) manuals generated by WSC;

● Log of engineering designs and drawings generated by WSC;

● Log of deliverables and submittals generated by WSC;

● Log and cover page of all reports submitted under WSC including technical, administrative, performance, consultant, and other reports;

● Log of information, media, and outreach products produced under this contract;

● Log of deliverables completed under WSC.

G. FINAL REPORTS

Base Completion Period: The Contractor must prepare and submit for COR’s review a draft final report sixty (60) days prior to the completion date of the base contract period. The USAID/Lebanon COR will provide comments, if any, or concurrence to proceed with the final revision to the Contractor. The Contractor will incorporate the COR’s comments and submit the final report for COR’s review and approval sixty (60) days after the base completion date.

This report will not be required if any of the Option years are exercised.

Option Completion Period: If exercised, the Contractor must also prepare and submit for COR’s review a draft final report thirty (30) days prior to the completion date of each of the option periods. The COR will provide comments, if any, or concurrence to proceed with the final revision to the Contractor. The Contractor will incorporate the COR’s comments and submit the final report for COR’s review and approval sixty (60) days after the option completion date.

The Final Reports must summarize and analyze (in text and graphically) the Contractor’s accomplishments through the activities executed under the contract. The format for the Annual Report will be jointly established by the COR and the Contractor but should include the following:

● Executive Summary;

● Major results and achievements of WSC with emphasis on impact that goes beyond mere discussion of specific tasks’ completion;

● Discussion of the successful methodologies employed during the life of project that produced desired results;

● Achievements against targets for all MEL indicators and performance standards;

● A summary fiscal report that describes by CLIN, the amounts expended and how the contract funds were used in relation to contract accomplishments;

● General lessons learned in relation to the full program and recommendations for future programming;

● Success stories.

III. PLANS

A. STAFFING PLAN

The Contractor will update the draft Staffing Plan, if needed, and submit to COR for approval within thirty (30) days of contract award. The plan includes a description of the personnel resources for the project. The plan will group the personnel per three categories: Key Personnel, technical project personnel, and operation/support personnel, and will include the required qualifications of the positions of the Key Personnel and technical project personnel. The plan will include for all personnel: duty locations, source of labor (i.e. local, US expatriate), type of engagement (i.e., long term expatriate, long term local, short term expatriate, short term local), time of availability, corporate source (Contractor or sub-awardee), and an Organization Chart with the associated lines of responsibility.

During the course of WSC, the Contractor will recruit staff in line with the Staffing Plan. The Contractor must provide Statement of Qualifications (SOQs) for Key Personnel. The Contractor will seek USAID’s approval for Key Personnel, and will consult with the COR on recruitment of technical project personnel.

The contractor should be aware of the following distinction:

● The ‘Staffing Plan’ sets the technical required qualifications and job descriptions of the ‘position’.

● SOQs describe how the proposed ‘individual’ meets the required qualification and fulfills the job description of the position.

B. ANNUAL WORK PLAN

The Contractor will submit the draft First Year Work Plan to the COR for approval thirty (30) days after the contract award, and a final one fifteen (15) days following the receipt of COR comments. Subsequent Annual Work Plans are due thirty (30) days before the end of the fiscal year (i.e. by September 1st) for review and approval by the COR.

An approved Work Plan may be modified during the course of WSC, however, modifications to each Annual Work Plan are subject to the approval of the COR. The USAID COR will provide a written approval of the final work plan to the Contractor. Failure to have an approved work plan in place may be viewed as a failure to comply with essential terms and conditions of the award.

The Annual Work Plan must:

a) Include clear and concise language identifying the specific strategy and package of activities to be implemented.

This must include a description of planned activities and tasks and an estimated budget organized by component and, as appropriate, by sub-components.

b) The work plan must also describe contract-level outputs that the Contractor expects to achieve during the period, linked to the performance indicators set forth in the Monitoring, Evaluation and Learning Plan (MEL Plan).

c) Provide a summary of the progress to date on the deliverables, indicators and targets in the MEL Plan and the projected evolution over the next year of implementation.

d) Provide a clear and concise rationale for deviation or modification of sites and activities from those originally proposed or selected in prior work plans.

e) The Annual Work Plan will include a narrative analysis of project responsiveness to changes in the operational context.

f) Incorporate a Gender Action Plan into the Annual Work Plan that will demonstrate a gender assessment of each intervention and how it has the potential to affect men and women differently address gender equality and women empowerment, including identifying opportunities to use affirmative action to support women entrepreneurs and women-owned businesses.

The Annual Work Plan will also apply geospatial methods using Geographic Information Systems (GIS) technology to support USAID’s effort to incorporate geographic data and analysis into USAID’s overall development planning, design, and monitoring & evaluation. The Contractor is not expected to purchase or utilize GIS software unless it is relevant for implementation of their activities. The Contractor can utilize any of the GIS tools publicly available.

When geographic data is acquired through data use or ownership agreements with the host-country government or other entity, the Contractor must ensure that the contract makes it permissible for the geographic data to be submitted to, and used by, USAID and other U.S. Embassy agencies.

C. COMMUNICATION AND OUTREACH PLAN

The draft Communication and Outreach Plan must be submitted for USAID’s approval within thirty (30) days of the contract execution date. The Final Communication and Outreach plan must be submitted within 120 days of the effective date of the contract. The plan must identify the Contractor’s approach towards communication with the activity’s audiences and promotion of its impact and achievements. The plan must include the Contractor’s proposed communication protocol with USAID and other stakeholders, a list of proposed communication and outreach activities, and the required resources for their implementation. It is important to consider that the activity’s strategic and decision making communication with stakeholders and local government entities resides with USAID only.

Communication with local government officials must be coordinated with USAID, and may not occur with high ranking government officials without USAID’s prior approval. The Branding Implementation Plan and Marking Plan, as described in Section D.4 APPROVAL OF CONTRACTOR BRANDING IMPLEMENTATION AND MARKING PLAN, is a sub-section of the Communications and Outreach Plan. The plan will be approved by the COR and the Mission’s DOC.

D. SECURITY PLAN

A security plan must be provided for the COR information within sixty (60) days after contract award detailing the Contractor’s approach to security for their personnel and facilities that responsibly balances the risks proposed in areas covered. The Security Plan must at a minimum contain the Contractor’s processes and vision of what will be necessary to secure the contractor staff in the performance of this project.

E. MONITORING EVALUATION AND LEARNING PLAN (MEL Plan)

The Contractor will update the draft Activity Monitoring and Evaluation plan (MEL Plan) and submit to COR for approval within thirty (30) days after contract award.

The MEL Plan serves as the tool to monitor and evaluate the activity’s performance towards achieving the activity's results, and will be used in place of the FAR Part 46.4 Quality Assurance and Surveillance Plan (QASP) as the tool to determine that the deliverables and services conform to contract requirements.

The MEL plan must describe the Contractor’s management of this document including the approach, methodology, and systems to plan, monitor, measure, evaluate, and document WSC’s progress towards the achievement of the Objectives set forth in the SOO. The Contractor will describe how data collected under this document will be used for decision-making on improving performance and resource allocation. The MEL Plan must also address plans for monitoring context and emerging risks that could affect the achievement of the activity’s results and include learning activities, including plans for capturing knowledge at the close-out of activities. The MEL Plan should be reviewed and validated regularly, at a minimum quarterly, and timely revised, if appropriate.

The MEL Plan must include a results framework or logical framework that aligns with the USAID/Lebanon Country Development Cooperation Strategy (CDCS). The current CDCS for the period 2014-2020 is available on the following link - https://www.usaid.gov/lebanon/cdcs.