Sol 7200AA24R00005_CO signed.pdf

7200AA24R00005

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

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SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

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IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

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16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

11/14/2023REQ-EE-24-000007

X

7200AA

USAID M/OAA

Office of Acquisition & Assistance 1300 Pennsylvania Avenue, NW, UA Washington DC 20523-1000

1700 ET 12/14/2023

Ony Razafindratovo orazafindratovo@usaid.gov

X

PAGE(S)

Viktoria Stott Hollosy

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____30_________ calendar days (60 calendar days unless a different period is inserted

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

SOLICITATION NUMBER: 7200AA24R00005

ISSUANCE DATE: November 14, 2023 QUESTIONS DUE DATE: November 22, 2023 CLOSING DATE: December 14, 2023

CLOSING TIME: 5:00 PM EST

SUBJECT: Solicitation for U.S. Personal Services Contractor (USPSC) Senior Development Advisor for Europe & Eurasia Country Affairs (EECA) office, in the Bureau for Europe and Eurasia (EE).

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified U.S. citizens to work overseas as a US Personal Services Contractor (USPSC) Senior Development Advisor for Europe & Eurasia Country Affairs (EECA) Office, in the Bureau for Europe and Eurasia (EE) as described in this solicitation.

Submittals must be in accordance with the attached information at the place and time specified. In order to be considered for the position, candidates must meet the Minimum Qualifications listed in the solicitation. Consideration and selection will be based on a panel evaluation of the applications vis-a-vis the Evaluation Criteria. Resumes must be attached to the USAID form AID 309-2 (Offeror Information for Personal Services Contracts) and applicants should write a brief appendix to demonstrate how prior experience and/or training address these criteria. Applicants are required to sign and date the certification at the end of the AID 309-2. Applications received without a signature will not be considered for the position.

Applicants are responsible for submitting the AID-309-2 so as to reach the Government office designated in the solicitation by the closing date and time specified in the solicitation. Applications must be submitted in an email to the person specified below. An application received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received on time.

Questions Questions must be received by the questions closing date November 22, 2023 before 5:00 EST, by email to Sr.

Contract Specialist Ony Razafindratovo at orazafindratovo@usaid.gov and with a copy to the Contracting Officer Viktoria Stott Hollosy at vhollosy@usaid.gov.

Submission of applications Submission of applications in response to this solicitation must be in accordance with the instructions in Section IV of this solicitation and must be directed by email to Ony Razafindratovo at orazafindratovo@usaid.gov and with a copy to the Contracting Officer Viktoria Stott Hollosy at vhollosy@usaid.gov.

All email submissions must contain the solicitation number, RFP# 7200AA24R00005, in the subject line.

Candidates should retain for their records copies of all enclosures which accompany their applications.

Sincerely, Viktoria Stott Hollosy Contracting Officer, USAID M/OAA/RM/AEM

RFP #7200AA24R00005

I. GENERAL INFORMATION

1. SOLICITATION NO.:

2. ISSUANCE DATE:

7200AA24R00005

November 14, 2023

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: December 14, 2023 / 5:00 PM (EST)

4. POINT OF CONTACT: Ony Razafindratovo, email at orazafindratovo@usaid.gov

5. POSITION TITLE: Senior Development Advisor, for Europe & Eurasia Country Affairs (EECA) Office, in the Bureau for Europe and Eurasia (EE).

6. MARKET VALUE: This position for US Personal Services Contractor Senior Development Advisor, has been established at the GS-15 level equivalent rate ($117,518.00 - $152,771.00 per year) without locality pay. The PSC will work pursuant to the statement of work set forth in the contract for the GS-15 level position for a minimum period of 12 months.

Final compensation will be negotiated within the listed market value.

USPSCs performing overseas are not entitled to Locality Pay. Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PLACE OF PERFORMANCE: Nuuk, Greenland | Space has been allocated for this position and is available for use at U.S. Consulate Nuuk.

Overseas USPSCs may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

8. PERIOD OF PERFORMANCE: This position is a 2-year contract (1 year base, with 1 option year), subject to satisfactory performance, requirements of the position, and availability of funds.

9. ELIGIBLE OFFERORS: Open to All U.S. Citizens Only

10. SECURITY LEVEL REQUIRED: Secret –

The successful applicant shall be required to obtain a Secret level security clearance, as a pre-condition for employment.

11. STATEMENT OF DUTIES

Knowledge Level Required by the Position

At the proposed grade level, the employee is expected to have mastery of his/her professional field and skills and experience in the following areas: (1) High level knowledge of US government processes and procedures, especially as apply to USAID; (2) Knowledge of the range of administrative laws, policies, regulations, and precedents applicable to the administration of one or more important public programs; (3) Knowledge of Agency program goals and objectives, the sequence and timing of key program events and milestones, and methods of evaluating the worth of program accomplishments;

and (4) Skill to plan, organize, and direct team work and to negotiate effectively with management to accept and implement recommendations where the proposals involve substantial Agency resources, require extensive changes in established procedures, or may be in conflict with the desires of the activity studied.

Guidelines

At the proposed grade level, the employee is expected to utilize and follow a number of broadly stated and non-specific guidelines. The employee is expected to make sound judgment in the interpretation of guides, such as basic legislation, Executive Orders, Congressional Notifications, and US Government and USAID policy documents.

Responsibility for Decision Making

At the proposed grade level, the employee is expected to make decisions within the parameters of approved programs and professional relationships. The incumbent will develop plans and schedules, and will carry out major projects, including meetings with government officials, concerned with the analysis and oversight of programs or organizational effectiveness subject to review by the supervisor. Analyses, evaluations, and recommendations are developed by the employee and supervisor to ensure project implementation. Under these responsibilities, the incumbent is given wide latitude to exercise strong, independent judgment along special technical, supervisory, and administrative lines. The employee serves as the highest-level decision maker for USAID in Greenland.

Level of Complexity of Work Assignments:

At the GS-15 level, duties are significantly varied requiring many different processes and methods applied to a broad range of problems. The incumbent must display professionalism and leadership in complex interactions with U.S. and Greenland government officials. The incumbent must oversee and manage multiple USAID projects/activities in a complex environment. The GS-15 Senior Development Advisor will develop project designs or program evaluation plans, suggest methodology, and provide guidance on the handling of technical problems or changes as related to program management.

Scope and Effect

The work involves high level professional communications, resolving critical problems, and developing new theories to achieve development objectives. The employee is recognized as an expert to the experts and his/her work affects the work of other experts. The work directly affects the development of development programming. The work involves planning, developing and carrying out vital programs which are essential to the U.S. Government. Key responsibilities include:

● Serves as the senior USAID development advisor to the U.S. Consulate Country team in Greenland, and participates with the State Principal Officer in developing and formulating a U.S. role and policies that advance economic opportunities in Greenland.

● Provides technical assistance to the Government of Greenland on areas related to development and promoting resilience and self-reliance, promoting economic and political stability.

The incumbent is responsible for working with and advising Government of Greenland officials on U.S. policies governing assistance programs especially as they relate to economic and political stability in Greenland and the Arctic region. The incumbent participates with these officials in the planning, development, and implementation of coordinated country programs, as appropriate, to ensure that program activities will provide the basis for a viable economic, community development, and institutional framework in Greenland.

● Advises E&E on the development of sound and integrated program and project development activities and proposals, as appropriate. In collaboration with the State Principal Officer, makes final determination on USAID/Greenland’s program and project levels for submission to Washington.

● Oversees approved country programs and projects; keeps the Principal Officer and Consulate staff briefed on problem areas which may require resolution with the heads of government.

● Provides continuing policy and program guidance to the Government of Greenland and the broader Kingdom of Denmark; advises appropriate staff of the E&E Bureau of progress or challenges.

● Renders Office decisions on project design, program budgets, and overall project implementation, mentors and guide staff as appropriate.

● Provides Washington with all required program and reporting documentation and submits special reports as warranted.

● Identifies the priorities, program plans, and ongoing engagements with like-minded countries.

In competing for positive influence as the USAID representative in Greenland, s/he works closely with Minister-level government officials, heads of other international agencies, financial institutions, private sector partners, and non-governmental organizations, providing leadership and advice on development challenges, and negotiates area of responsibility and levels of funding to ensure against duplication of activities as appropriate.

● Provides guidance on administrative tasks for the USAID office.

● Coordinates closely with the forthcoming Consulate in Nuuk, Greenland and other U.S.

Government entities as appropriate.

● Serves as the main point of contact for USAID/Washington and E&E Bureau leadership.

● Maintains contact with the media, giving occasional interviews to international and local journalists.

Supervisory Relationship and Controls

The Senior Development Advisor will report to the Europe and Eurasia Bureau Senior Deputy Assistant Administrator (SDAA). The SDAA provides administrative direction in terms of broadly defined missions or functions. The employee independently plans, designs, and carries out activities, studies, and programs. Results of the work are considered technically authoritative.

There is no higher-level official technically responsible for administering the program/project.

Personal Contacts/Purpose of Contacts

At the proposed grade level, the employee is expected to maintain contact with individuals or groups from inside and outside the agency. Contact is typically with individuals within the E&E bureau, management bureaus, and with Front Office as well as Mission staff, and experts from international think tanks and intergovernmental organizations. The incumbent will also maintain contact with counterpart(s) within the U.S. Government, such as the State Department, Department of Defense, Department of Commerce, members of Congress and their staff, etc.

The incumbent is also expected to develop and maintain high level contacts and collaborative relationships with the Government of Greenland and the Government of the Kingdom of Denmark officials.

12. PHYSICAL DEMANDS: The work is generally sedentary and does not pose undue physical demands.

13. REGISTRATION IN SAM REQUIRED: All individuals contracted as USPSCs are required to have a Unique Entity Identifier (UEI) Number and registration in System for Award Management (SAM) – www.sam.gov

[End of Section I – General Information]

USPSC STATEMENT OF WORK

GS-15 Senior Development Advisor

Full-Time, Greenland

II. DUTIES AND RESPONSIBILITIES:

Project Management and Oversight

The incumbent is expected to carry out work assignments using independent professional judgment to ensure that effective technical leadership is provided by the division. The incumbent will be engaged at all levels of project and activity management and oversight, from design through implementation to close-out, when appropriate. The incumbent must demonstrate the ability to maintain effective relationships with implementing partners, U.S. and foreign government officials, S/he will meet regularly with government counterparts and implementing partners to gauge progress and ensure positive outcomes. The incumbent will ensure all activities follow U.S. government priorities, policies, and procedures and are aligned with any/other inter-Agency initiatives. The incumbent will prepare materials to communicate progress and outcomes to local stakeholders, including both U.S. and Greenland government officials, and the E&E Bureau. S/he will regularly monitor and evaluate, when required, the progress and impact of the activities. The incumbent will make activity design and implementation recommendations to the E&E Bureau when new activities or change in direction are envisioned. Familiarity with the USAID program and design cycle is an essential part of this role. When reviewed, completed work is evaluated for adherence to policy and to ensure that broad objectives are met.

● Provide administrative and technical advice to the E&E Bureau on programming.

● As needed, serve in a management role for existing programs, including serving as

COR/AOR.

● Lead the design, development, and procurement of new programs in Greenland.

● Provide technical advice and guidance, as well as mentoring and on-the-job training, to

USAID/Greenland staff in managing activities and in assuming oversight responsibilities of programming.

● Establish and maintain Contract Officer’s Representative (COR)/Agreement Officer’s Representative (AOR) certification.

● Prepare briefings, talking points, portfolio reviews, and other reporting requirements for programs under management and design.

III. MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

A candidate must meet the minimum qualifications listed below to be considered for the position:

● Advanced degree from an accredited U.S. or internationally recognized institution in international relations or related field with at least three (3) years of demonstrated professional development experience OR Graduate degree from an accredited U.S. or internationally recognized institution in international relations or related field with two (2) years of proven development experience is required.

● Demonstrated knowledge of Europe and Eurasia region with a specific emphasis on Greenland and/or the Arctic Region.

● Excellent oral and written communications skills and demonstrated ability to perform complex analysis in the technical areas related to USAID programming.

● Experience in working with senior-level government officials, as well as representatives of local and international CSO entities.

● Experience in managing complex development programs, analyzing program management data and budgets, and budget expenditures and needs.

● Experience in conceptualizing new approaches to new policies and policy changes to increase the impact of USAID-supported interventions.

● Experience in monitoring and analyzing social, cultural, and institutional arrangements and structures; reviewing and analyzing regional and country data; providing analyses of the effectiveness of development programming.

● Experience in implementing priority regional and bilateral technical assistance in the E&E region.

● Experience in summarizing and presenting on programmatic work that explores new and innovative approaches to development programming in the E&E region.

OTHER REQUIREMENTS:

● U.S. citizenship.

● English fluency, written and oral.

● Submission of a current resume, with complete contact information. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● Supplemental documentation, in memorandum format and no longer than three (3) pages in length, addressing the applicants’ qualifications related to all components of the Quality Ranking Factors (QRFs);

● Ability to obtain and maintain a SECRET level security clearance; and

● Satisfactory verification of academic credentials.

WORK ENVIRONMENT: Office setting in Nuuk, Greenland – The incumbent must be willing and available to fulfill the terms of this contract in the assigned post Nuuk, Greenland.

TRAVEL REQUIREMENTS: Travel is envisioned up to 25% of the time.

QUALITY RANKING FACTORS (QRFs):

(a) Knowledge and Education (40%)

● Experience working on complex programs, including factors such as program implementation, relationship management, and long-term budgeting.

● Project management skills, including development of program descriptions and corresponding budgets; tracking of program progress and implementation of monitoring and evaluation plans; and overseeing of project teams and managing of grants.

(b) Communications (30%)

● Excellent written communications skills and ability to prepare high quality regular and ad hoc reports, presentations, activity documentation and briefing papers of sufficient depth to relay detailed recommendations while remaining understandable to lay audiences.

● Excellent verbal communication skills, tact and diplomacy and the ability to synthesize and communicate project-specific and portfolio level results to a wide range of audiences, including senior leadership.

(c) Experience managing programs in complex environments (30%)

● Experience in managing complex development programs in variable environments, analyzing program management data and budgets to establish trends, and forecast future programmatic directions and budget expenditures and needs.

RATING SYSTEM

Knowledge and Education (QRF #1) 40% Communications (QRF #2) 30% Experience managing programs in complex environments (QRF #3) 30%

TOTAL POSSIBLE POINTS: 100%

IV. SUBMITTING AND OFFER / HOW TO APPLY

Eligible offerors are required to complete and submit the following:

1) A USAID form AID 309-2 (Offeror Information for Personal Services Contracts - available at the

USAID website, http://www.usaid.gov/forms/), with hand-written signature. Form AID 309-2 must be signed and dated and those submitted unsigned will be rejected;

2) A resume must be attached to the AID 309-2. Resumes must contain sufficient information to make a valid determination of meeting experience requirements as stated in this solicitation.

This information should be clearly identified in the resume. Failure to provide information sufficient to determine qualifications for the position will result in loss of full consideration.

3) Offeror submissions must clearly reference the solicitation number on all offeror submitted documents.

In order to fully evaluate applications, resumes must include:

a. Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

b. Specific duties performed that fully detail the level and complexity of the work.

c. Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

4) A supplemental document of up to three pages that demonstrates how prior experience and/or training directly address the QRFs should be attached.

5) Names and current contact information of three professional references that have knowledge of the applicant’s ability to perform the duties set forth in this solicitation.

6) To ensure consideration of applications for the intended position, please reference the solicitation number on the application, as the subject line in any email, e.g., RFP#

7200AA24R00005

7) A cover letter of not more than one (1) page may be submitted, but is optional.

By submitting the application materials, the applicant certifies that all of the information on and attached to the application is true, correct, and complete and made in good faith. The applicant agrees to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to the application may result in being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

Applications must be received by the closing date and time specified in this solicitation, and submitted to the Point of Contact.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

Forms outlined below can found at https://www.usaid.gov/forms/

1. USAID Form AID 309-2

2. Contractor Physical Examination (AID Form 1420-62). **

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Fingerprint Card (FD-258). **

** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

a. Employer's FICA Contribution

b. Contribution toward Health & Life Insurance

c. Pay Comparability Adjustment

d. Annual Increase (pending a satisfactory performance evaluation)

e. Eligibility for Worker's Compensation

f. Leave and Holidays

g. Relocation Expenses Benefit

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas*), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101.

a. Temporary Lodging Allowance (Section 120).

b. Living Quarters Allowance (Section 130).

c. Post Allowance (Section 220).

d. Supplemental Post Allowance (Section 230).

e. Separate Maintenance Allowance (Section 260).

f. Education Allowance (Section 270).

g. Education Travel (Section 280).

h. Post Differential (Chapter 500).

i. Payments during Evacuation/Authorized Departure (Section 600), and

* Standardized Regulations (Government Civilians Foreign Areas).

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at USAID Acquisition Regulation (AIDAR) | U.S. Agency for International Development: https://www.usaid.gov/ads/policy/300/aidar

2. PART 52—SOLICITATION PROVISIONS AND CONTRACT CLAUSES

Subpart 52.2—Text of Provisions and Clauses

2.1 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023)

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

Pricing by line item is to be determined upon contract award as described by the illustrative table (no information required for offer submission):

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION

(B)

QUANTI

TY (C)

UNIT

(D)

UNIT

PRICE (E)

AMOUN

T (F)

Base - Compensation and Fringe Benefits/Other Direct Costs (ODCs) Award Type: Cost Product Service Code: R497 Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ $

Option Period (OP) 1 – Compensation and ODCs Award Type: Cost Product Service Code: R497 Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ $

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

a) AAPD 06-10 – PSC Medical Expense Payment Responsibility AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

b) AAPD 21-05 - Revised and Expanded Fringe Benefits for USPSCs – November 9, 2023 This solicitation incorporates the AIDAR Appendix D, GP-5 “Leave and Benefits” with the “Paid

Parental Leave (PPL) Benefit;” and add AIDAR Appendix D, GP-30 “Relocation Expense Benefits” – in accordance with the approved Class Deviation No. M-OAA-DEV-AIDAR-22-1c.

See Attachment 2.

c) AAPD 18-02 Rev2 – Revision to Medevac Policies for USPSCs – February 16, 2022 This solicitation hereby incorporates the AIDAR Appendix D, General Provision contract clause (GP) 25, “Medical Evacuation (Medevac) Services” as follows:

Class Deviation M-OAA-DEV-AIDAR-22-3c

Title 48 of the Code of Federal Regulations (CFR) Chapter 7 USAID Acquisition Regulation (AIDAR)

APPENDIX D--DIRECT USAID CONTRACTS WITH A U.S. CITIZEN OR A U.S. RESIDENT

ALIEN FOR PERSONAL SERVICES ABROAD

12. General Provisions for a Contract With a U.S. Citizen or a U.S. Resident Alien for Personal

Services Abroad

25. Medical Evacuation (Medevac) Services [Insert the following clause in all USPSC contracts.]

Medical Evacuation (Medevac) Services (DEC 2019)

A contractor who is required to relocate abroad and accompanying eligible family members; or a contractor on official travel status abroad on temporary duty or training, will be provided Medevac services through the Department of State, Bureau of Medical Services, similar to that provided to U.S. Government employees in 16 FAM 300 Medical Travel. Medevac costs that will be covered by USAID include travel and per diem, but do not include medical care costs.

To be eligible for Medevac services covered by the Department of State Medevac program, the contractor and accompanying eligible family members must obtain and maintain international health insurance coverage in accordance with the clause of the contract entitled, “Insurance.”

[END CLAUSE]

5. Homeland Security Presidential Directive-12 (HSPD-12) (September 2006)

In response to the general threat of unauthorized access to federal facilities and information systems, the President issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federally controlled facilities and/or Federal Information Systems.

USAID will begin issuing HSPD-12 “smart card” IDs to applicable contracts, using a phased approach. Effective October 27, 2006, USAID will begin issuing new “smart card” IDs to new contractors (and new contractor employees) requiring routine access to USAID controlled facilities and/or access to USAID’s information systems. USAID will begin issuance of the new smart card IDs to existing contractors (and existing contractor employees) on October 27, 2007.

(Exceptions would include those situations where an existing contractor (or contractor employee) loses or damages his/her existing ID and would need a replacement ID prior to Oct 27, 2007. In those situations, the existing contractor (or contractor employee) would need to follow the PIV processes described below and be issued one of the new smart cards.) Accordingly, before a contractor (including a PSC* or a contractor employee) may obtain a USAID ID (new or replacement) authorizing him/her routine access to USAID facilities, or logical access to USAID’s information systems, the individual must provide two forms of identity source documents in original form and a passport size photo. One identity source document must be a valid Federal or state government-issued picture ID. (Overseas foreign nationals must comply with the requirements of the Regional Security Office.) USAID/W contractors must contact the USAID Security Office to obtain the list of acceptable forms of documentation, and contractors working in overseas Missions must obtain the acceptable documentation list from the Regional Security Officer. Submission of these documents, and related background checks, are mandatory in order for the contractor to receive a building access ID, and before access will be granted to any of USAID’s information systems. All contractors must physically present these two source documents for identity proofing at their USAID/W or Mission Security Briefing. The contractor or his/her Facilities Security Officer must return any issued building access ID and remote authentication token to USAID custody upon termination of the individual’s employment with the contractor or completion of the contract, whichever occurs first. The contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and any subsequent USAID or government-wide HSPD-12 and PIV procedures/policies, including any subsequent related USAID General Notices, Office of Security Directives and/or Automated Directives System (ADS) policy directives and required procedures. This includes HSPD-12 procedures established in USAID/Washington and those procedures established by the overseas Regional Security Office. In the event of inconsistencies between this clause and later issued Agency or government-wide HSPD-12 guidance, the most recent issued guidance should take precedence, unless otherwise instructed by the Contracting Officer. The contractor is required to include this clause in any subcontracts that require the subcontractor or subcontractor employee to have routine physical access to USAID space or logical access to USAID’s information systems.

[End of Provision]

6. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

7. PSC Ombudsman. The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)”

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0) Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation.

(See paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad.

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is related directly to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and related directly to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[End of Provision]

ATTACHMENT 2

ATTACHMENT 2

AAPD 21-05 - Revised and Expanded Fringe Benefits for USPSCs – November 9, 2023

Class Deviation No. M-OAA-DEV-AIDAR-22-1c

[Revised or new text is indicated with yellow highlight]

Title 48 of the Code of Federal Regulations (CFR) Chapter 7 USAID Acquisition Regulation (AIDAR), Appendix D--Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad

12. General Provisions for a Contract With a U.S. Citizen or a U.S. Resident Alien for Personal

Services Abroad

INDEX OF CLAUSES

1. Definitions

2. Compliance with Laws and Regulations Applicable Abroad

3. Physical Fitness and Health Room Privileges

4. Workweek and Compensation (Pay Comparability Adjustments)

5. Leave and Holidays

6. Differential and Allowances

7. Social Security, Federal Income Tax, and Foreign Earned Income

8. Advance of Dollar Funds

9. Insurance

10. Travel and Transportation Expenses

11. Payment

12. Conversion of U.S. Dollars to Local Currency

13. Post of Assignment Privileges

14. Security Requirements

15. Contractor-Mission Relationships

16. Termination

17. Release of Information

18. Notices

19. Reports

20. Use of Pouch Facilities

21. Biographical Data

22. U.S. Resident Hire Personal Services Contractor

23. Orientation and Language Training

24. Conditions for Contracting Prior to Receipt of Security Clearance

25. Medical Evacuation (MEDEVAC) Services

26. Governing Law

27. [Reserved]

28. [Reserved]

29. Incentive Awards

30. Relocation Expense

[END OF INDEX OF CLAUSES]

5. Leave and Holidays

[Insert the following clause in all USPSC contracts.]

Leave and Holidays [Deviation (NOV 2021)]

(a) Annual Leave. (1) The contractor may accrue annual leave at the rate specified in paragraph (a)(2) of this clause as follows:

(i) If the contract period of performance is ninety (90) calendar days or more, and the contractor’s performance is continuous for the contract period of performance, the contractor is entitled to accrue annual leave as of the start date of the contract.

(ii) If the contract period of performance is ninety (90) calendar days or more, and the contractor's performance is not continuous during the contract period of performance, the contractor is entitled to accrue annual leave only for each instance of continuous performance of ninety (90) calendar days or more.

(iii) If the contract period of performance is less than ninety (90) calendar days, the contractor is not entitled to accrue annual leave.

(2) The rate at which the contractor will accrue annual leave is based on the contractor’s time in service according to the table of this paragraph (a)(2). The accrual rates are based on a full-time, 40-hour workweek, which will be prorated if the contract provides for a shorter workweek:

Time in Service Annual Leave (AL) Accrual Rate

0 to 3 years 4 hours of leave for each 2-week period over 3, and up to

15 years

6 hours of AL for each 2-week period (including 10 hours AL for the final pay period of a calendar year) over 15 years 8 hours of AL for each 2-week period

(i) USAID will calculate the time in service based on all the previous service performed by the contractor as--:

(A) An individual personal services contractor with USAID for any duration covered by Sec.

636(a)(3) of the FAA or other statutory authority applicable to USAID; and/or

(B) A former U.S. Government (USG) direct-hire civilian employee; and/or

(C) An honorable active-duty member of the uniformed services based on the definition in 5

U.S.C. 2101(3).

(ii) In addition to the information certified by the contractor in their Offeror Information form, the contracting officer may require the contractor to furnish copies of previously executed contracts, and/or other evidence of previous service (e.g. SF 50, DD Form 214 or 215) to conduct the due diligence necessary to verify creditable previous service.

(3) Annual Leave is provided under this contract primarily for the purposes of providing the contractor necessary rest and recreation during the period of performance. The contractor, in consultation with the Supervisor, must develop an annual leave schedule early in the period of performance, taking into consideration the requirements of the position, the contractor’s preference, and other factors. The maximum amount of annual leave that the contractor can carry over from one leave year to the next is limited to 240 hours. The contractor’s unused annual leave balance in excess of the 240 hour maximum at the end of the last pay period of each leave year will be forfeited, unless the requirements of the position precluded the contractor from taking such leave.

The contractor may be authorized to restore annual leave for exceptional circumstances beyond the control of the contractor. The restoration of annual leave may be approved only by the USAID

Administrator, cognizant Assistant Administrator or Head of an Independent Office reporting directly to the USAID Administrator, and cannot be delegated further. Annual leave restored must be scheduled and used no later than either the end of the leave year two years after either—

(i) The date fixed by the approving official as the termination date of the exigency of the public business or other reason beyond the contractor’s control, which resulted in the forfeiture;

or

(ii) The end of the contract, whichever is earlier.

(4) The contractor must use all accrued annual leave during the period of performance. At the end of the contract, the contractor will forfeit any unused annual leave except where the requirements of the position precluded the contractor from taking annual leave. In this case, the contracting officer may authorize the following:

(i) The contractor to take annual leave during the concluding weeks of the contract, not to exceed the period of performance; or

(ii) Payment of a lump-sum for annual leave not taken based on a signed, written determination and findings (D&F) from the contractor’s supervisor. The D&F must set out the facts and circumstances that prevented the contractor from taking annual leave, and the contracting officer must find that the contractor did not cause, or have the ability to control, such facts and circumstances. This lump-sum payment must not exceed the number of days the contractor could have accrued during a twelve (12)-month period based on the contractor’s accrual rate.

(5) The contractor may be granted advanced annual leave by the contracting officer when circumstances warrant. Advanced leave must be approved by the Mission Director, cognizant

Assistant Administrator, or Head of an Independent Office reporting directly to the Administrator, as appropriate. In no case may the contracting officer grant advanced annual leave in excess of the amount the contractor can accrue in a twelve (12)-month period or over the life of the contract, whichever is less. At the end of the period of performance or at termination, the contractor must reimburse USAID for any outstanding balance of advanced annual leave provided to the contractor under the contract.

(b) Sick Leave. The contractor may use sick leave on the same basis and for the same purposes as USAID direct-hire employees. The contractor will accrue sick leave at a rate not to exceed four

(4) hours every two (2) weeks for a maximum of thirteen (13) work-days per year based on a full-time, 40-hour workweek, and the rate of accrual will be prorated if the contract provides for a shorter workweek. The contractor may carry over unused sick leave from year to year under the same contract, and to a new follow-on contract for the same work at the same place of performance.

The contractor is not authorized to carry over sick leave to a new contract for a different position or at a different location. The contractor will not be compensated for unused sick leave at the completion of this contract.

(c) Home Leave. (1) The contractor may be granted home leave to be taken only in the U.S., its commonwealth, possessions, or territories, in one continuous period, under the following conditions:

(i) The contractor must complete twenty-four (24) continuous months of service abroad under this contract, and must not have taken more than thirty (30) workdays leave (annual, sick, or

LWOP) in the U.S., its commonwealths, possessions, or territories. The required service abroad will include the actual days in orientation in the U.S. (excluding any language training), travel time by the most direct route, and actual days abroad beginning on the date of arrival in the cooperating country. Any annual and sick leave taken abroad, excluding leave without pay (LWOP), will count toward the period of service abroad. Any days of annual and sick leave taken in the U.S., its commonwealths, possessions, or territories will not be counted toward the required twenty-four (24) months of service abroad.

(ii) The contractor must agree to return immediately after completing home leave to continue performance for an additional—

(A) Two (2) years, or

(B) Not less than one (1) year, if approved in writing by the Mission…