719402 Bid Tab.pdf

This is a Bid Tab document related to a sole source procurement for Turf Mowing and Management Services at Pioneer Cemetery conducted by the City of Salem and Marion County in Oregon. The contract encompasses comprehensive turf mowing and management services for the cemetery, with City View Cemetery Association identified as the sole source vendor. The procurement was structured as a direct award with an anticipated award date of May 23, 2022. The contract is established as a 5-year renewable agreement, allowing for continuation of services beyond the initial term. A seven-day protest period was provided from the public notice date of May 16, 2022, during which interested parties could file formal objections to the sole source designation by submitting a $500 protest fee.

The annual contract value is $46,100, representing the total budget allocated for cemetery maintenance services over the contract term. City View Cemetery Association was determined to be the sole qualified provider based on unique qualifications and capabilities specific to the cemetery's maintenance requirements. The sole source procurement method indicates that no competitive bidding was conducted, and no alternative vendors were identified or considered for these services. The documentation contains no mention of disadvantaged enterprise set-asides, preferences for specific organizational types, or other special contracting designations. This procurement reflects a direct vendor selection approach whereby the city and county determined that City View Cemetery Association possessed exclusive expertise necessary for the effective management and maintenance of the Pioneer Cemetery.