Combined Synopsis Solicitation_BALLFIELD.pdf

Combined Synopsis/Solicitation RFQ ID #70ZH1526QCGA00003

Combined Synopsis/Solicitation

i. This is a Combined Synopsis/Solicitation for commercial services prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

ii. Solicitation number 70ZH1526QCGA00003 is being issued as a Request for Quote

(RFQ).

iii. This solicitation document and the incorporated provisions and clauses reflect those in effect through Federal Acquisition Regulation (FAR) Revolutionary Overhaul https://www.acquisition.gov/far-overhaul

iv. The North American Industry Classification System (NAICS) number is 561730 and the business size standard is $9.5 million. The proposed acquisition is being conducted as 100% Small Business Set-aside on a restricted basis.

v. Product Service Code PSC is S208 and can be found at:

https://support.outreachsystems.com/resources/tables/pscs/

vi. The Contract Line-Item Number (CLIN) structure shall include a total of twenty (20), with anticipated CLIN structure for each ordering period as shown in the table below:

CLIN Description Amount 0001 Base Year: 01/01/2027-12/31/2027

TASK ONE. Skinned Area Maintenance Dollars, US

0002 TASK TWO. Baseball & Softball Turf Maintenance Dollars, US

0003 TASK THREE. Pitching, Homeplate, Bases Maintenance Dollars, US

0004 TASK FOUR. Aerate & Topdress Dollars, US

1001 Option Year 1: 01/01/2028-12/31/2028

1002 TASK TWO. Baseball & Softball Turf Maintenance Dollars, US

1003 TASK THREE. Pitching, Homeplate, Bases Maintenance Dollars, US

1004 TASK FOUR. Aerate & Topdress Dollars, US

2001 Option Year 2: 01/01/2029-12/31/2029

2002 TASK TWO. Baseball & Softball Turf Maintenance Dollars, US

2003 TASK THREE. Pitching, Homeplate, Bases Maintenance Dollars, US

2004 TASK FOUR. Aerate & Topdress Dollars, US

3001 Option Year 3: 01/01/2030-12/31/2030

3002 TASK TWO. Baseball & Softball Turf Maintenance Dollars, US

3003 TASK THREE. Pitching, Homeplate, Bases Maintenance Dollars, US

3004 TASK FOUR. Aerate & Topdress Dollars, US

4001 Option Year 4: 01/01/2031-12/31/2031

4002 TASK TWO. Baseball & Softball Turf Maintenance Dollars, US

4003 TASK THREE. Pitching, Homeplate, Bases Maintenance Dollars, US

4004 TASK FOUR. Aerate & Topdress Dollars, US

vii. Description of Requirement: The United States Coast Guard Academy intends to solicit quotations for ballfield maintenance services at the Nitchman Field Complex in New London, Connecticut. The contractor shall provide all labor, supervision, materials, equipment, transportation, and incidentals necessary to maintain the Baseball, Softball, and track-and-field/practice soccer fields in accordance with NCAA specifications.

Required services include seasonal late-winter/early-spring maintenance of the baseball and softball infields and turf areas, including scarifying, regrading, infield and warning-track material placement, lip removal, edging, rolling, turf repair, replacement and verification of home plates and pitching rubbers, baseline and mound adjustments, and bullpen and pitching-mound repairs. The contractor shall also perform June deep-tine hollow-core aeration and topdressing of all three fields.

viii. Anticipated dates and service period of performance will be outlined in the SOW

ix. The provision at FAR 52.212-1 Instructions to Offerors – Commercial Items (Aug 2025)

(DEVIATION 25-21) applies to this acquisition and is further tailored in the ADDENDA of this combined synopsis/solicitation.

x. The provision at FAR 52.212-2 Evaluation – Commercial Items (Aug 2025)

(DEVIATION 25-21) applies to this acquisition and is further tailored in the ADDENDA of this synopsis/solicitation.

xi. Clause at FAR 52.212-4 Contract Terms and Conditions – Commercial Products and

Commercial Services (Aug 2025) (DEVIATION 25-21) is applicable to this acquisition and additional addenda are contained herein.

xii. Additional terms and conditions applicable to this acquisition are contained herein.

xiii. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

xiv. It is the offeror’s responsibility to ensure their quote is received and complete by the QUOTE DUE DATE OF November 18, 2026 by 08:00am Eastern Daylight Time (EDT). Offerors are hereby notified that if your quote is not received completely by the date, time, and location specified (see below) in this announcement, it may not be considered as compliant to the due date referenced above. Quotes shall be emailed to the following addresses: Kayla.L.Rex@uscg.mil.

xv. All questions shall be submitted on a PDF or Word document and submitted by email to

Kayla.L.Rex@uscg.mil no later than November 11, 2026 by 08:00am Eastern Daylight Time (EDT). Questions received after this deadline may not be addressed.

All questions and corresponding answers will be compiled and issued as an amendment or attachment to this RFQ so that all potential Quoters receive the same information.

Individual responses to questions will not be provided. It is the responsibility of all quoters to monitor for any amendments to this solicitation.

xvi. The Government reserves the right to cancel this notice at any time.

xvii. Contract type: Firm Fixed Price (FFP).

xviii. The lowest price technically acceptable (LPTA) approach will be used to determine the Government’s best interests. Award will be made to the responsible offeror whose quote conforms to the solicitation, is determined technically acceptable, and has the lowest evaluated price. Technical acceptability will be evaluated on an acceptable/unacceptable basis. No tradeoff will be conducted.

Offerors understand that their quote is ranked by price and technical acceptance;

however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the combined synopsis/solicitation will be most advantageous to the Buyer and Government on the basis of price, technical capability, delivery.

Addenda

Addenda to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21) and FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21).

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A cover sheet (not to exceed one (1) page) shall be included for all submissions. The cover letter shall be included on Volume I and include the quoter’s name and address; U.S. Coast Guard solicitation number; Unique Entity Identifier (UEI); CAGE number; quoter’s point of contact including their phone number and e-mail address, and the date the quoter’s submission expires.

Minimum acceptable font size is no smaller than eleven (11) point and no smaller than ten (10) point for tables, charts, or graphs.

It is the quoter’s responsibility to ensure sufficient time is provided for electronic submissions to be processed through the Government’s electronic point-of-entry. The quoter shall acknowledge the solicitation and all amendments thereto.

Site visit information: REQUIRED to quote. Contact TA Peter Heavenor to schedule a date/time to visit site. Peter.J.Heavenor@uscg.mil (571) 607-3228. THIS IS REQUIRED.

Access to the Facility: Personnel are required to have “real” ID (Driver’s License) with the star.

Evaluation Criteria

Basis of Award

The Government intends to award one order resulting from this solicitation to the proposer responsible whose offer conforming to the solicitation represents the Lowest Price Technically Acceptable LPTA.

Technical Acceptance: To be considered technically acceptable, the quoter must demonstrate an understanding of, and ability to perform, all requirements in the Statement of Work, including providing qualified personnel, supervision, labor, materials, equipment, and transportation necessary to maintain the Nitchman Field Complex baseball, softball, and track-and-field/practice soccer fields to NCAA specifications. The quotation must address the contractor’s proposed approach for seasonal skinned-area and turf maintenance; regrading, material placement, lip removal, edging, rolling, and repairs; maintenance and replacement of home plates, pitching rubbers, bases, mounds, and bullpens; and June aeration and topdressing. The quoter must also identify a Project Manager and alternate(s), confirm availability during required operating hours and response within two hours to COR notifications, and demonstrate the ability to provide required project plans, reports, and deliverables within the SOW-established timeframes.

Lowest price.

Note: ALL QUOTES ALL BE COMPLIANT TO THE SCOPE OF WORK

- Offerors understand that their quote is ranked by price and technical acceptance.

However, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, to the extent required by applicable regulations and/or guidelines, award will be made to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis of price, technical capability, delivery, compatibility to meet the specification within the SOW.

Clauses

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

Source

Clause Number

Clause Title

Date

FAR 52.202-1 Definitions JUN 2020

FAR

FAR

52.203-5 52.203-6

Covenant Against Contingent Fees Restrictions on Subcontractor Sales to the Government

MAY 2014

JUN 2020

FAR

FAR

52.203-7 52.203-17

Anti-Kickback Procedures Contractor Employee Whistleblower Rights

JUN 2020

NOV 2023

Prohibition on Requiring Certain Internal Confidentiality

FAR 52.204-12 Unique Entity Identifier Maintenance OCT 2016 FAR 52.204-13 System for Award Management Maintenance OCT 2013 FAR 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

FAR

52.204-19

52.204-23

52.204-25

52.211-5

Incorporation by Reference of Representations and Certifications Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment Material Requirements

DEC 2014

NOV 2021

AUG 2000

FAR

FAR

FAR

52.212-4

52.222-19 52.222-50 52.226-8

Contract Terms and Conditions—Commercial Products and Commercial Services Child Labor-Cooperation with Authorities and Remedies Combatting Trafficking in Persons Encouraging Contractor Policies to Ban Text Messaging While Driving

AUG 2025

APR 2026

NOV 2021

MAR 2024

FAR

FAR

52.232-1 52.232-33

Payments Payment by Electronic Funds Transfer-System for Award Management

APR 1984

OCT 2018

52.232-39 52.232-40

Unenforceability of Unauthorized Obligations Providing Accelerated Payments to Small Business Subcontractors

JUN 2013

MAR 2023

52.233-3 52.233-4

Protest After Award Applicable Law for Breach of Contract Claim

AUG 1996

OCT 2004

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services

APR 2026

FAR

FAR

52.246-2 52.247-34

Inspection of Supplies-Fixed-Price F.O.B. Destination

AUG 1996

JAN 1991

HSAR 3052.205-70 Advertisements, Publicizing Awards, and Releases SEP 2012

Invoicing Instruction Addenda 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21)

Payment Info: Electronic Submission of Payment Requests:

(a) Definitions. As used in these instructions –

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. Combined Synopsis/Solicitation RFQ ID 70ZH1526QCGA00003.

(c) The Contractor may submit payment requests using a method other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

52.203-17 Contractor Employee Whistleblower Rights (April 2024) (DHS-USCG DEVIATION 14-01, Revision 1)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 10 U.S.C. 4701 and Homeland Security Acquisition Regulation (HSAR) 3.900 (DEVIATION) through 3.905 (DEVIATION).

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 10 U.S.C. 4701, as described in HSAR 3.900 (DEVIATION) through 3.905 (DEVIATION).

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts.

Provisions

52.252-1 Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

(End of provision)

Source Provision Number

Provision Title Date

FAR 52.204-6 Unique Entity Identifier AUG 2025 FAR 52.204-7 System for Award Management AUG 2025 FAR 52.204-16 Commercial and Government Entity Reporting AUG 2025

FAR

FAR

52.212-3 52.225-18

Commercial and Government Entity Code Reporting Place of Manufacturer

AUG 2025

AUG 2018

FAR 52.237-1 Site Visit APR 1984

NOTE: Some provisions contain disclosures that must be completed and returned with Offeror’s response.

52.233-2 Service of Protest (AUG 2025) (DEVIATION 25-25)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from IAW Cover Sheet Notice for Filing Agency Protests.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)