AE_IDIQ_SOW_04MAR19.pdf

UNITED STATES COAST GUARD

ALASKA REGION ARCHITECT-

ENGINEERING SERVICES ID/IQ

STATEMENT OF WORK

Dated: 4 March 2019

TABLE OF CONTENTS

I. GENERAL

A. GENERAL/ORDERING INFORMATION

B. DESIGN SERVICES

C. ENGINEERING SERVICES

D. CONSTRUCTION CONTRACT SUPPORT

SERVICES

E. FIELD SUPPORT SERVICES

II. STANDARD PROVISIONS

A. CONTRACTING OFFICER AND COR

B. A-E’s PROJECT MANAGEMENT, COORDINATION AND

QUALITY CONTROL

C. GOVERNMENT REVIEWS

III. WORK PRODUCT GUIDANCE

A. PRELIMINARY DESIGN

B. SCHEMATIC DESIGN

C. FINAL DESIGN

D. DRAWINGS

E. SPECIFICATIONS

F. COST ESTIMATES

G. DESIGN ANALYSIS

H. DESIGN CRITERIA

I. REVIEW COMMENTS

J. CONFERENCE AND SUBMITTALS

K. FIELD INVESTIGATIONS

L. CONSTRUCTION AND FIELD SUPPORT SERVICES

M. TRAVEL

I. GENERAL

A. GENERAL/ORDERING INFORMATION

The Architect-Engineer, (A-E), shall furnish all services, materials, supplies, labor, equipment, investigations, studies, supervision and travel required for design, engineering, construction contract support and field services.

Work will be ordered on a Task Order Basis. Each individual requirement will be articulated and issued to the A-E. Each Task Order will identify specific requirements and delivery schedule(s).

The government will request cost proposals for each Task Order.

General Guidance is provided by this Statement of Work. Specific guidance is provided with each Task Order.

B. DESIGN SERVICES

Design services include; Project Scoping, Schematic Design, and Final Design (contract ready construction documents). Specific services and schedules for delivery will be provided with the Task Order, along with any existing facility data or criteria.

The A-E shall prepare designs, and construction package documents that meet Task Order requirements, and are constructible, permit ready, and code compliant.

All construction package documents shall be stamped by a licensed engineer/architect.

C. ENGINEERING SERVICES

Engineering Services include, but are not limited to the following:

1. Concept and Planning Studies: may include but are not limited to performing site investigations and site analysis, prepare project scoping and development documents (including concept site development and building floor plans), conduct problem investigations, and identify engineering or construction alternatives.

2. Investigations, analysis and studies: include but are not limited to: Services in technical areas may include, but are not limited to: Geotechnical (foundation and slope stability); Waterfront structures; Topographic, hydrographic and property surveys; Seismic analysis and FEMA studies; Facilities maintenance, planning and programming studies; Condition Assessments, Furniture design and procurement; Value engineering; Surface and subsurface contamination investigation, remedial design, and development of Environmental Management Plans; Energy Analysis, Archaeological and biological surveys and assessments;

Environmental/HAZMAT site assessments; NEPA Environmental Assessments.

Provide professional certification of project related permits and plans, prepare environmental planning/NEPA documents and regulatory permit applications.

Examples include Categorical Exclusion Determinations, Environmental Assessments, and Environmental Impact Statements.

3. Provide analysis and recommendations regarding engineering approach, design, and alternatives, and cost analysis.

4. Engineering services include the full range of field work, including site investigations, installing analytical recording devices, Testing and balancing of HVAC systems and similar field technical support task required to facilitate project design or problem definition/resolution.

5. Design-Build Request for Proposals (RFPs): Develop or provide technical support to develop complete and biddable RFPs for design-build contracts.

D. CONSTRUCTION CONTRACT SUPPORT SERVICES

Includes the following:

1. Office and field consultation.

2. Review of contractor’s submittals and shop drawings.

3. Consultation and documentation to resolve construction issues.

4. Preparation of as-built drawings.

5. Preparation or Review of Operating/Maintenance Manuals (O&M).

E. FIELD SUPPORT SERVICES

Include the following:

1. Field consultation during Pre-construction Conferences, construction, and Final Inspection.

2. Inspection services; including underwater inspections, coating systems, and specialized technical inspections.

II. STANDARD PROVISIONS

A. CONTRACTING OFFICER AND COR

1. The overall contract will be administered by an overall administrative Contracting Officer. Additional/other contracting officer’s may place orders against the contract.

2. Only the contracting officer may direct contract performance, or affect cost, time and scope of work.

3. The Contracting Officer’s Representative (COR) is the Contracting Officer’s representative for coordination of day-to-day activity. They will be designated for each individual Task Order. All contacts and conferences concerning individual Task Orders shall be through them.

B. A-E’s PROJECT MANAGEMENT, COORDINATION AND QUALITY

CONTROL

1. The A-E shall designate a Program Manager and a Project Manager who will be directly responsible for and is to be contacted on all matters pertaining to this contract. The Program Manager and Project Manager shall be employees of the prime contractor. Submit program and project manager for government approval, and, any substitution is subject to government approval. The program and project manager shall be a professional engineer or architect, and have more than 5 years experience managing multi-discipline design projects in in Alaska.

2. The A-E’s project manager shall review and submit all work products. Prior to the submittal of each work product, the project manager shall review the work to assure the completeness of the submittal and the elimination of conflicts, errors and omissions, and to insure the technical accuracy of all designs, drawings, and specifications. In the event a submittal is returned to the A-E as incomplete, the missing information is be added and the submittal redistributed. The delivery schedule will not be extended due the re-submittal.

3. The A-E shall maintain written schedules for work being performed and review/submit invoices for completed work.

4. The Contractor must create and maintain an administrative record of work, including all technical data, field notes, correspondence, and analysis. The record must be available to the Contracting Officer on request.

5. Standards:

a. In accordance with Federal Acquisition Regulations (FAR) clause 52.236-23, Responsibility of the Architect-Engineer Contractor, the Contractor is responsible for professional quality and technical accuracy of all work performed under this contract in all disciplines, including non-engineering disciplines and sub-contracted disciplines.

b. The final work product for any task order must be in compliance with applicable Federal, state, and local laws and regulations.

c. The Contractor must be able to work concurrently on several task orders during the same performance period under the IDIQ contract terms.

d. When contamination is encountered during a site investigation, the USCG shall be notified immediately to coordinate possible modifications to the work.

e. Release or use of information: The information developed, gathered and assembled in fulfillment of the contract requirements as defined in or related to any task order shall not be released or used by the Contractor, its consultants, its sub-contractors, or their associates without prior coordination and written approval by the Contracting Officer or her designee.

f. All products resulting from services provided to the Coast Guard by the Contractor as a result of this contract become the sole property of the Coast Guard.

C. GOVERNMENT REVIEWS

The Government may furnish the A-E review comments on the data submitted at the various design levels. The Government’s review is intended to be limited to functional aspects of the design with limited technical review of a general cursory nature only. The A-E shall comply with the review comments in the development of the data for the next design submittal. The A-E shall furnish a statement of compliance or noncompliance on all review comments. The Government’s procedures for review, approval or acceptance of the design will be defined in each Task Order.

III. WORK PRODUCT GUIDANCE

Precise content and schedule of submissions will be described in each Task Announcement. General guidance is provided below. With each submission, the A-E shall communicate any areas of concern, and any Coast Guard decisions that may be required for the A-E to successfully complete their work.

A. PRELIMARY DESIGN

Preliminary designs shall typically consist of floor plans, elevations, and a bird’s-eye perspective of the site development as appropriate. Also included for each project shall be a design approach narrative, cost estimates, alternatives w/analysis, and the A-E’s recommendations.

A graphic brochure type presentation with sufficient drawings, sketches, perspectives is typical.

B. SCHEMATIC DESIGN

Schematic Design (typically 35%) shall further develop the selected alternative from Preliminary Design. The submittals shall consist of: schematic drawings, outline specifications, a design narrative discussing each area of technical expertise, cost estimates, and alternatives analysis.

C. FINAL DESIGN

Final Design and Related Data shall be based on the approved Schematic Design and shall provide permittable, biddable construction documents consisting of: Construction Drawings, Project Specifications, Final Design Analysis, Final Cost Estimate and a completed bid schedule.

D. DRAWINGS

All drawings furnished under the contract shall be prepared in accordance with documentation standards described in the Task Order(s).

E. SPECIFICATIONS

Specifications shall be prepared in accordance with documentation requirements described in the Task Order(s).

The consultant may be required in the Task Order to obtain and provide the USCG copies of reference specifications.

Specification Division 1, General Requirements, will typically be prepared by the government. The A-E will be required to review the Division 1 for compliance with the A-E design, and incorporate it into the final construction package as appropriate.

F. COST ESTIMATES

Cost Estimate submittals shall be prepared in the format as required in the Task Order. The A-E shall be aware of and take such precautionary measures as necessary to maintain the confidential nature of all estimates prepared under this contract. The basic bid item must provide a functionally complete and usable facility within the established cost limitation (if any) for the project. The use of unit price, additive or option bid items will be permitted subject to the approval of the Contracting Officer.

All estimates of construction costs submittals required under the contract shall reflect the then current unit and lump sum prices at the time of the construction midpoint.

G. DESIGN ANALYSIS

The Design Analysis submitted for review shall document the process of how the design has been reached and includes a design approach narrative with an architectural/building program, all options considered during the design with explanation of advantages and negatives and with economic comparisons of studied solutions.

The Design Analysis shall include a narrative of all information, data, and computations necessary to support and describe the design development and shall be in such detail as to permit complete understanding of the project design.

The Design Analysis shall include a design approach narrative providing (as applicable) a thorough architectural/building program for each building space, the building as a whole and the site development. The program shall include graphic diagrams of spatial and functional relationships and include a narrative of each space listing the size, function, occupants, furniture, equipment and all other salient features.

The Design Analysis shall provide a code review by building space or component of the applicable codes including the International Building Code, National Fire Protection Association #101 Life Safety Code, and the National Fire Protection Association #80 Fire Code.

Sample computations and other appropriate data are to be included in the design analysis. Sample calculations of heating and air-conditioning loads shall include derivations of factors and multipliers.

Complete design calculations shall be submitted with Final Design data for construction reference.

H. DESIGN CRITERIA

Design criteria shall be based on the most current edition of the recognized standards governing design and the construction practices; in effect at time of Task Order Award.

I. REVIEW COMMENTS

After each review, the A-E will be furnished one set of comments to be annotated and returned to the Government. Comments not incorporated into the design shall have an explanation note added to justify any noncompliance with the comment.

Detailed review requirements and timelines will be specified in each Task Order.

J. CONFERENCES AND SUBMITTALS

Timing, attendance and documentation requirements will be specified in the Task Order.

Submittals: The A-E shall submit documents in the quantities and format specified in each Task Order.

K. FIELD INVESTIGATION

During the Field Investigation, the A-E shall obtain all information necessary to develop a thorough building program for each building space, the building as a whole and the site development. This information shall be included in the Design Analysis.

If special tests are found to be necessary, the A-E shall identify the work required in advance and submit a detailed proposal for accomplishing such work. The findings and conclusions of all pertinent investigations shall be included in the design calculations, unless otherwise stipulated in the Task Order.

Utilities: Responsibility is limited in extent to the nearest reasonable and designated points of connection to the existing mains or primary services.

L. CONSTRUCTION AND FIELD SUPPORT SERVICES

The requirements for construction and field support services (CCSS/FSS) will be specified in individual Task Orders.

M. TRAVEL

All travel on this contract shall be approved in advance. Travel requirements will be determined from analysis of the SOW and will be specified within the terms of the initial fixed-priced task order or through an advanced pre-priced modification to the task order. The cost principles outlined at FAR 31.205-46 will be used to determine maximum allowable costs for travel. Ordinarily, all travel that is anticipated for successful completion of an individual task order will be negotiated and made a part of the initial task order. In certain cases, unit costs for expected travel may be negotiated in advance and specific provisions for utilization will be incorporated in the task order. Any changed conditions that require travel will be negotiated in advance. Travel will not be reimbursed unless it was specifically authorized by the Contracting Officer in advance.

END