JA_Parts_HAMILTON_HangerDoor_70Z08518QP45496_RD.pdf

PROJECT/TASK

NUMBER

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER ESTIMATED AMOUNT (OVER $3, 00 BUT NOT

EXCEEDING $150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

Purchase of the following: Mandatory OEM parts required for the repair of the CGC HAMILTONs hanger door. This J&A is not to include the service, only the parts.

Item Part Number QTY/UI

1) Hanger Door Curtain Assembly HH3060 02 each, 2) Door Curtain Bottom Bar Assembly HH3070 02 each, 3) Hood Baffle Seal Kits HH3113 02 each

4) Door LH Guide Seal Kits HH3031 02 each, 5) Door RH Guide Seal Kits HH3032 02 each OEM: Federal Equipment Company Cage: 60587

This J&A is for the purchase of components not service for the Federal Equipment Company Door Model HH3000 Series used on the 418’ cutters. They are designed to conform to, and be compatible with each other and other existing components of the door. The USCG did not purchase the manufacturer's proprietary data rights, and therefore, cannot determine with certainty that an alternative part would mount to, interface with, or operate effectively on Coast Guard 418 cutters. Use of parts supplied by other than the OEM could cause failure of the door, resulting in reduction and loss of the cutter's ability to use the hanger door and helicopter operations for normal and emergency operations.

The Coast Guard did not purchase the manufacturer's proprietary data rights, and therefore, cannot determine with certainty that an alternative part number would mount to, interface with, or operate effectively on Coast Guard 418 ' cutters. They are designed to conform to, and be compatible with each other and other existing components of the door. Use of parts supplied by other than the OEM could cause failure of the door, resulting in reduction and loss of the cutter's ability to use the hanger door and helicopter operations for normal and emergency operations.

When the Coast Guard purchased the original equipment there were no requirements for manufacturer's drawings, detailed parts lists, design or testing procedures. OEM is the only known manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation necessary to manufacture these parts as used on board 418' Coast Guard Cutters.

COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, however without technical data described above obtaining full and open competition will be difficult. The Coast Guard cannot require any vendor to release proprietary information.