SOW for PSU 311 for June 2026-May 2027_011226 FINAL - Copyv1.pdf

SCOPE OF WORK

Temporary Lodging for Reserve IDT

USCG Port security Unit 311 San Pedro, CA 90731

i. Scope of Work:

a. Temporary Lodging for Coast Guard personnel.

b. Period of performance: June 1, 2026 – May 30, 2027.

c. Total number of rooms 30 single occupancy rooms and 440 double occupancy rooms for a total number of 470 rooms during the period of performance.

d. Total number of room nights: 1,070 during the period of performance.

e. PSU 311 will provide berthing rosters for specific dates and rooms needed throughout the performance period NLT 28 days before check-in. While the final berthing rosters and specific dates may change, the current anticipated dates of usage are below. The total number of rooms and/or room nights reserved under this contract, may fluctuate from the below anticipated usage by up to 15% on a monthly basis due to operational needs. Such fluctuation shall not constitute a breach of the contract, provided that the adjusted totals remain within the stated percentage variance, and all applicable rates and terms herein shall continue to apply to the adjusted room totals.

02 single occupancy room from 11 (check-in) to 14 (check-out) Jun 2026 2x3 = 6 01 single occupancy room from 12 (check-in) to 14 (check-out) Jun 2026 1 x 2 = 2 11 double occupancy rooms from 11 (check-in) to 14 (check-out) Jun 2026 11 x 3 = 33 33 double occupancy rooms from 12 (check-in) to 14 (check-out) Jun 2026 33x2 = 66 = 107 room nights

02 single occupancy room from 20 (check-in) to 23 (check-out) Aug 2026 01 single occupancy room from 21 (check-in) to 23 (check-out) Aug 2026 11 double occupancy rooms from 20 (check-in) to 23 (check-out) Aug 2026 33 double occupancy rooms from 21 (check-in) to 23 (check-out) Aug 2026

02 single occupancy room from 17 (check-in) to 20 (check-out) Sep 2026 01 single occupancy room from 18 (check-in) to 20 (check-out) Sep 2026 11 double occupancy rooms from 17 (check-in) to 20 (check-out) Sep 2026 33 double occupancy rooms from 18 (check-in) to 20 (check-out) Sep 2026

02 single occupancy room from 15 (check-in) to 18 (check-out) Oct 2026 01 single occupancy room from 16 (check-in) to 18 (check-out) Oct 2026 11 double occupancy rooms from 15 (check-in) to 18 (check-out) Oct 2026 33 double occupancy rooms from 16 (check-in) to 18 (check-out) Oct 2026

02 single occupancy room from 12 (check-in) to 15 (check-out) Nov 2026 01 single occupancy room from 13 (check-in) to 15 (check-out) Nov 2026 11 double occupancy rooms from 12 (check-in) to 15 (check-out) Nov 2026 33 double occupancy rooms from 13 (check-in) to 15 (check-out) Nov 2026

02 single occupancy room from 21 (check-in) to 24 (check-out) Jan 2027 01 single occupancy room from 22 (check-in) to 24 (check-out) Jan 2027 11 double occupancy rooms from 21 (check-in) to 24 (check-out) Jan 2027 33 double occupancy rooms from 22 (check-in) to 24 (check-out) Jan 2027

02 single occupancy room from 18 (check-in) to 21 (check-out) Feb 2027 01 single occupancy room from 19 (check-in) to 21 (check-out) Feb 2027 11 double occupancy rooms from 18 (check-in) to 21 (check-out) Feb 2027 33 double occupancy rooms from 19 (check-in) to 21 (check-out) Feb 2027

02 single occupancy room from 18 (check-in) to 21 (check-out) Mar 2027 01 single occupancy room from 19 (check-in) to 21 (check-out) Mar 2027 11 double occupancy rooms from 18 (check-in) to 21 (check-out) Mar 2027 33 double occupancy rooms from 19 (check-in) to 21 (check-out) Mar 2027

02 single occupancy room from 15 (check-in) to 18 (check-out) Apr 2027 01 single occupancy room from 16 (check-in) to 18 (check-out) Apr 2027 11 double occupancy rooms from 15 (check-in) to 18 (check-out) Apr 2027 33 double occupancy rooms from 16 (check-in) to 18 (check-out) Apr 2027

02 single occupancy room from 13 (check-in) to 16 (check-out) May 2027 01 single occupancy room from 14 (check-in) to 16 (check-out) May 2027 11 double occupancy rooms from 13 (check-in) to 16 (check-out) May 2027 33 double occupancy rooms from 14 (check-in) to 14 (check-out) May 2027

f. Single Occupancy Rooms is to be defined as only one member accommodated per room.

The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants.

Pull out beds and sofas shall not be used in substitution for an actual bed

g. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.

h. Hotel and vendor shall not add additional room nights to the Scope of Work unless approved by the Contracting Officer.

ii. Requirements:

a. The place of performance MUST be within 10 miles from PSU 311 1001 S. Seaside Ave.

San Pedro, CA 90731

b. MUST be within the city limits of Long Beach.

c. For operational purposes, ALL personnel shall be housed in one single hotel location.

d. Room Cancellation deadline – 24 hours before day of stay.

e. All rooms shall be non-smoking.

f. All rooms shall include a refrigerator.

g. Free wi-fi, assuming all individuals on berthing list will require wi-fi.

h. Secured parking. Parking charges shall be included in the price quote (if applicable);

assuming all individuals on berthing list have a vehicle each.

i. Dining establishments are available within walking distance of no greater than 0.5 miles from the hotel location.

iii. Regulations and standards:

a. The contractor shall ensure that all Berthing facilities provided must meet the following standards:

i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.

ii. Facility shall minimally meet the requirements of three stars for a Mobile Travel Guide rating or 3 star hotel class rating, or three diamonds for an American Automotive Association (AAA) rating, or Cranley Rating Level six (6). Google ratings and/or AAA Star ratings of 3 or more are acceptable.

iii. Hotel facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex.

Highways, live music, construction, etc.).

iv. Allowed contract charges:

a. The Government will be responsible for room rate and parking (if applicable) fees only. All other charges are the responsibility of the individual and will be paid separately. Examples of charges not paid by the Government -

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641

c. US Coast Guard and its members do not pay for parking.

v. Personally charged services:

a. Contractor shall ensure alternate arrangements are made for any charges other than room rate.

b. Individual Coast Guard members will be responsible for all other valid charges. Examples:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts.

vi. Invoicing:

a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b. Billing departments shall invoice as follows:

i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.

ii. Submit invoice to payment address listed on the Purchase Order (block 18a). You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

iii. In the course of a Continuing Resolution, all payments are subject to the Federal Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF FUNDS clause.

End