Questions and responses.pdf

70Z08425QDL930001 QUESTIONS

1. Is there an incumbent for this solicitation? Yes, the incumbent is The Gym Downtown, LLC and U.S. Fitness Holdings, LLC.

2. Are you able to provide the price of current memberships: The total contract cost is $607,787.10

3. You do not want gym passes in individual names so for the 375 passes, the passes need to be just under general Coast Guard? Correct, the passes will not be in individual names and just under the U.S. Coast Guard to be assigned.

4. If you don’t mind sharing, what tracking system have you guys used in the past to monitor the gym memberships? Each pass has a scan code and are assigned to individuals. A log is kept. When members transfer the pass is returned to be able to be reassigned to another member.

5. Do you have a budget for this contract? Yes

6. Does the Coast Guard want to pay annually or monthly for the memberships? Monthly.

7. Are you looking for scheduled classes/programs to be provided by the gym as well or just the membership that has the specified amenities in the capability statement? Just the specified amenities in the Statement of Work. If classes/programs were available at no additional charge that would be fine.

8. Contract dates should be Base Year: 16 February 2025 – 15 February 2026. Option Years 16 February 2026 – 15 February 2030

9. Does the requirement for the fitness facility to be within 5 miles pertain to a straight-line distance or driving distance? Driving distance

10. Should membership passes be issued in the name of the U.S. Coast Guard or individually to each personnel member? U.S. Coast Guard.

11. Are there specific weekend operational hour requirements, or is any level of weekend access acceptable? There are no specific weekend operation hours other than it needs to be open and available for use.

12. Is the facility expected to be exclusively available to Coast Guard personnel during certain hours, or will it remain open to the general public concurrently? It will remain open to the general public.

13. Are there specific standards or amenities required for the locker rooms beyond being separate for men and women and having showers? No.

14. What specific performance metrics or standards will be used to evaluate the contractor's performance throughout the contract period? Being able to provide to number of passes in a timely manner.

15. Are there any specific reporting requirements or formats that the contractor must adhere to during the contract term? A usage report should be submitted monthly.

16. Should the pricing proposal include a breakdown of costs per membership, or is an aggregate annual cost sufficient? Yes, it should.

17. Could you elaborate on the weightage or importance of each evaluation criterion mentioned in the solicitation? The government will award an Order resulting from this RFQ to the responsible offeror whose quote is conforming to the RFQ will be the Lowest Price, Technically Acceptable Offer. Technically acceptable is defined as the offeror’s ability to meet or exceed (and understand) all the requirements identified in the Statement of Work (SOW). Only the lowest priced offer will be evaluated for technical acceptability. If the lowest priced offer is found not to be technically acceptable, then the next lowest priced offer will be evaluated. This process will continue until a technically acceptable offer is identified. Not all offers will be evaluated.

18. Are there any budgetary limitations or constraints we should consider when preparing our cost proposal? No

19. Is there an incumbent contractor currently managing this requirement? If so, what has been their scope of work, and are there any documented pain points or gaps in their service? The incumbent is The Gym Downtown, LLC and U.S. Fitness Holdings, LLC. There are no documented pain points or gaps in their service.