70Z08419QD580840-A00001.pdf

NOTICE TO OFFERORS

The U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will acquire the services outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Part 13, This solicitation is issued as a Total Small Business Set Aside

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation, including any attachments, to ensure completion of all required representations, certifications, and submissions. Acknowledge all Solicitation Amendments (SF-

30) issued by the Government.

2. Your offer shall include ALL of the documents and information listed on page 34 (FAR Provision 52.212-1, (b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF-

1449, Block 8 to be eligible for award.

3. Submit your offer, with all required documentation, via one of the following method):

2) Via e-mail to: Courtney.baker-williams@uscg.mil

4. DO NOT submit removable memory/storage devices or media, such as, flash drives, thumb drives, memory sticks, hard drives, CD, DVD, or any other similar devices. USCG policy prohibits the use of removable memory/storage devices or media on USCG workstations and the USCG network.

5. This solicitation does not obligate the Government to compensate for any costs incurred by the Offeror in the preparation and/or submission of any offer, nor does it obligate the Government to procure for said services or supplies.

6. QUESTIONS/CONCERNS: It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation.

All questions/concerns regarding this solicitation shall be submitted in writing (NO phone calls) to the Contract

Specialist at Courtney.baker-williams@uscg.mil no later than March 20, 2019 3:00 PM Eastern. Follow-up/additional questions will not be accepted after this date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. All questions/concerns will be compiled and addressed on an “Amendment of Solicitation” (SF-30) and will be posted on the FedBizOpps website for viewing by all potential offerors.

*Only send questions/concerns to the Contract Specialist listed above or, if not available, to the Primary Contracting

Officer listed in this solicitation. DO NOT ask or submit questions/concerns regarding this solicitation to any other

USCG or government personnel (e.g., COR, program/project manager, etc.).*

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

(CGAP Appendix B-Chapter 3033)

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative

Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the

U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the

Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the

OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer of by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting

Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

https://www.acquisition.gov/far/index.html https://www.acquisition.gov/far/index.html mailto:OPAP@uscg.mil

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

70Z084-19-Q-D5808400

6. SOLICITATION

ISSUE DATE

03/13/2019

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

COURTNEY BAKER-WILLIAMS

b. TELEPHONE NUMBER (No collect calls)

757-628-4042

8. OFFER DUE DATE/

LOCAL TIME

03/27/2019

03:00 PM, Eastern

9. ISSUED BY CODE 84

U.S. Coast Guard

SILC-COCO-BSS-COB4

Attn: Courtney Baker-Williams 300 East Main Street, Suite 965

Norfolk, VA 23510-9112

Telephone: (757) 628-4042

Fax: (757) 628-4135

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

HUBZONE SMALL BUSINESS (WOSB) ELIGIBLE

BUSINESS UNDER THE WOMEN-OWNED

SERVICE-DISABLED SMALL BUSINESS PROGRAM

VETERAN-OWNED EDWOSB

SMALL BUSINESS 8(A)

NAICS: 721110

SIZE STANDARD: $32.5 Million

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

Net 30

Other: ________________________

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

CONTINUED ON PAGES 2

16. ADMINISTERED BY CODE 84

U.S. Coast Guard (USCG)

SILC-COCO-BSS-COB4

CONTINUED ON PAGES 2

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800

U.S. Coast Guard Finance Center

Chesapeake, VA

CONTINUED ON PAGES 3

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)*

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM: CONTINUED ON PAGES 3

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The USCG has a requirement for IDT

Reservist Lodging in accordance with the attached Statement of Work.

THE VENDOR MUST BE ABLE TO

PROVIDE LODGING FOR ALL

LOCATIONS LISTED.

CONTINUED ON PAGES 2-65

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN ONE (1) COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

CONTINUATION SHEET FOR:

STANDARD FORM 1449

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

70Z084-19-Q- D5808400

Continuation of SF-1449 Block 15: Deliver To

Place of Performance: Various Location

Place of Acceptance on behalf of the Government: Assigned at award

Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the

Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Coast Guard, SILC-COCO-BSS-COB4, 300 East Main

Street, Suite 965, Norfolk, VA 23510-9112 will perform all contract administration.

Communications pertaining to contractual administrative matters shall be addressed to one of the

Contracting Officers (KO) listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC-COCO-BSS-COB4 Contracting Officer.

Contracting Officer: Courtney Baker-Williams Telephone #: (757) 628-4042

E-Mail: courtney.baker-williams@uscg.mil Fax #: (757) 628-4135

Contracting Officer: Jackie Dickson Telephone #: (757) 628-4108

E-Mail: jackie.a.dickson@uscg.mil Fax #: (757) 628-4135

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

mailto:courtney.baker-williams@uscg.mil mailto:jackie.a.dickson@uscg.mil

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM).

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

1. Upon completion of each contract requirement (or monthly increment thereof), the Contractor shall prepare and furnish to the COR/Alternate COR for approval a DHS 700-21 Form, Material Inspection and Receiving Report (MIRR). One copy of each DHS 700-21 Form, or approved equivalent, shall be submitted with the invoice. The report shall include:

Contract number.

DHS 700-21 Form or equivalent invoice number.

CLIN Number, CLIN description, quantity, unit price, and extended price.

Description of any invoice deductions.

A copy of the Progress Report

Invoices shall not be submitted until the Material Inspection and Receiving Report (DHS 700-21) has been approved by the COR.

2. Upon completion of each contract requirement (or monthly increment thereof), the Contractor shall prepare and furnish to the COR/Alternate COR for approval a DHS 700-21 Form, Material Inspection and Receiving Report (MIRR). One copy of each DHS 700-21 Form, or approved equivalent, shall be submitted with the invoice. The report shall include:

Contract number.

DHS 700-21 Form or equivalent invoice number.

CLIN Number, CLIN description, quantity, unit price, and extended price.

Description of any invoice deductions.

A copy of the Progress Report

Invoices shall not be submitted until the Material Inspection and Receiving Report (DHS 700-21) has been approved by the COR.

3. The Contractor shall submit all invoices for supplies or services via the U.S. Coast Guard

Finance Center (FINCEN) website at: www.fincen.uscg.mil

(a) Select “Submitting Invoices” under “Vendors” on the right hand side of the screen.

(b) Select “Coast Guard Vendors”

(c) Select “Coast Guard Award Invoices or Contract/Order Invoice” (‘24’ document)

(d) Select “Online: Coast Guard Award Invoices or Contract/Order Invoices “ http://www.fincen.uscg.mil/

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

(e) Go to Step 3 (if contractor has already created a PDF invoice) to complete the “Contractor

Invoice Submission Form”.

4. The electronic submission requires the contractor to:

(a) Complete the Contractor Invoice Submission Form

(b) Select the correct Invoice Routing Code, which is SILC PCB-4 (the Contractor must select the correct Invoice Routing Code for timely invoice processing.)

(c) Attach a single PDF file, which can be no larger than 3 MB, containing the invoice and any necessary supporting documentation. (Grey-scale PDFs and Portfolio PDFs are not compatible.)

(d) If your single PDF file is larger than 3 MB:

Complete the Contractor Invoice Submission Form via the website and attach the invoice document only, then

E-mail the invoice and any supporting documentation to (Courtney.baker-williams@uscg.mil)

5. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g)

Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

6. A sample Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

7. Invoices may by submitted only after monthly services are received, inspected, and accepted by the government, as denoted on DHS 700-21 Form, Material Inspection and Receiving Report

(MIRR).

Continuation of SF-1449 Blocks 19-24: Schedule of Supplies/Services

Contract Type The contract type is an Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract with Firm-Fixed

Unit Prices. Orders will be issued in accordance with the contract when supplies/services are required. Orders will be issued on an Optional Form 347 (OF-347), “Order for Supplies or

Services” (or other equivalent form). Individual Orders will specify the quantity ordered and the period of performance/delivery date of the Order. Orders may be issued by facsimile, by electronic commerce (e.g., e-mail), or by mail. The Contractor is not authorized to provide supplies/services prior to the issuance of an Order.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

*Firm-Fixed Unit Prices shall include all costs to provide the services/supplies, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties in accordance with

FAR Clause 52.212-4(k), Taxes.

Estimated Quantities/Ordering Probability The estimated quantities specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S. Coast Guard.

Contract Period of Performance Base Period: 01 April 2019 -31 March 2020

Option Period One: 01 April 2020 -31 March 2021 (if exercised by the Government)

Option Period Two: 01 April 2021-31 March 2022 (if exercised by the Government)

Option Period Three: 01 April 2022 -31 March 2023 (if exercised by the Government)

Option Period Four: 01 April 2023 -31 March 2024 (if exercised by the Government)

The contract period of performance shall not exceed five years if all options periods are unilaterally exercised by the Government in accordance with FAR Clause 52.217-9; unless FAR

Clause 52.217-8 is also unilaterally exercised by the Government to extend the contract for up to an additional 6 months.

Schedule of Supplies/Services (The start date of the Base Period may be changed after award.)

Base Period: 01 April 2019-31 March 2020

CLIN Description Unit Unit Price

00001

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Single Occupancy; Estimated 1 monthly Daily Rate $

00002

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Double Occupancy; Estimated 39 rooms monthly Daily Rate $

00003

USCG SECTOR NORTH CAROLINA(SFO) ATLANTIC BEACH, NC 28512

Hotel Room- Double Occupancy; Estimated 6 rooms monthly Daily Rate $

00004

USCG SECTOR NORTH CAROLINA WILMINGTON, NC 28401

Hotel Room- Double Occupancy; Estimated 12 rooms monthly Daily Rate $

00005

USCG SECTOR DELAWARE BAY/USCG STATION PHILADEPHIA

PHILADELPHIA, PA 19147

Hotel Room- Double Occupancy; Estimated 5 rooms monthly Daily Rate $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Option Period 1: 01 April 2020-31 March 2021

10001

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Single Occupancy; Estimated 1 monthly Daily Rate $

10002

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Double Occupancy; Estimated 39 rooms monthly Daily Rate $

10003

USCG SECTOR NORTH CAROLINA(SFO) ATLANTIC BEACH, NC 28512

Hotel Room- Double Occupancy; Estimated 6 rooms monthly Daily Rate $

10004

USCG SECTOR NORTH CAROLINA WILMINGTON, NC 28401

Hotel Room- Double Occupancy; Estimated 12 rooms monthly Daily Rate $

10005

USCG SECTOR DELAWARE BAY/USCG STATION PHILADEPHIA

Option Period 2: 01 April 2021-31 March 2022

20001

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Single Occupancy; Estimated 1 monthly Daily Rate $

20002

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Double Occupancy; Estimated 39 rooms monthly Daily Rate $

20003

USCG SECTOR NORTH CAROLINA(SFO) ATLANTIC BEACH, NC 28512

Hotel Room- Double Occupancy; Estimated 6 rooms monthly Daily Rate $

20004

USCG SECTOR NORTH CAROLINA WILMINGTON, NC 28401

Hotel Room- Double Occupancy; Estimated 12 rooms monthly Daily Rate $

20005

USCG SECTOR DELAWARE BAY/USCG STATION PHILADEPHIA

Option Period 3: 01 April 2022-31 March 2023

30001

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Single Occupancy; Estimated 1 monthly Daily Rate $

30002

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Double Occupancy; Estimated 39 rooms monthly Daily Rate $

30003

USCG SECTOR NORTH CAROLINA(SFO) ATLANTIC BEACH, NC 28512

Hotel Room- Double Occupancy; Estimated 6 rooms monthly Daily Rate $

30004

USCG SECTOR NORTH CAROLINA WILMINGTON, NC 28401

Hotel Room- Double Occupancy; Estimated 12 rooms monthly Daily Rate $

30005

USCG SECTOR DELAWARE BAY/USCG STATION PHILADEPHIA

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Option Period 4: 01 April 2023-31 March 2024

40001

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Single Occupancy; Estimated 1 monthly Daily Rate $

40002

USCG PSU 305 FORT EUSTIS, VA 23604

Hotel Room- Double Occupancy; Estimated 39 rooms monthly Daily Rate $

40003

USCG SECTOR NORTH CAROLINA(SFO) ATLANTIC BEACH, NC 28512

Hotel Room- Double Occupancy; Estimated 6 rooms monthly Daily Rate $

40004

USCG SECTOR NORTH CAROLINA WILMINGTON, NC 28401

Hotel Room- Double Occupancy; Estimated 12 rooms monthly Daily Rate $

40005

USCG SECTOR DELAWARE BAY/USCG STATION PHILADEPHIA

Estimated Grand Total Amount (Base Period and All Option Periods) $

NOTE: Orders may be issued orally, by facsimile, or by electronic commerce methods.

Maximum Contract Ceiling (Base Period and All Option Periods): To Be Determined at contract award All Orders issued pursuant to this contract shall not exceed the Maximum Contract Ceiling. The contract will remain in place and Orders may be issued in accordance with the contract until the

Maximum Contract Ceiling has been used in its entirety or until the contract period of performance ends, whichever occurs first.

Total Minimum Guarantee: $_5,000_(Base Year Only)____ It is anticipated that the minimum guarantee will be satisfied by the issuance of the first Order at time of contract award and therefore the minimum guarantee would not be obligated on the contract.

If a Order is not issued at the time of contract award to cover the minimum guarantee, then the contract will obligate the minimum guarantee in the amount of $5,000.00. However, the

$5,000.00 will be de-obligated off of the contract, via a unilateral contract modification, when the total minimum guarantee is satisfied through the award of Orders. If the entire minimum guarantee amount is not satisfied through the award of Orders during the contract period of performance, then the remaining amount of the minimum guarantee shall be paid to the

Contractor at the end of the contract period of performance. If no Orders are ever awarded during the contract period of performance, then the total minimum guarantee amount shall be paid to the

Contractor in full at the end of the contract period of performance.

Note: If the contract is Terminated for Cause, the minimum guarantee or the remainder of the minimum guarantee shall not be paid to the Contractor as stated above.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

STATEMENT OF WORK

1. GENERAL REQUIREMENTS

THE VENDOR MUST BE ABLE TO PROVIDE LODGING FOR ALL LOCATIONS LISTED.

- The work consists of providing all labor, materials and equipment as required to secure monthly short term lodging accommodation services for Reservists on Inactive Duty

Training (IDT) located at the following locations:

a. USCG Port Security Unit 305, 2747 Taylor Avenue, Fort Eustis, VA 23604

b. USCG Sector North Carolina(SFO), 2301 East Fort Macon RD, Atlantic Beach, NC 28512

c. USCG Sector North Carolina, 721 Medical Center Drive, Suite 100, Wilmington, NC 28401

d. USCG Sector Delaware Bay/USCG Station Philadelphia, 1 Washington Avenue, Philadelphia, PA 19147

-Parking spaces will be available free of charge, one parking space per member.

2. SCOPE OF WORK

- The contractor is to provide lodging within TWENTY (20) miles drive of each location listed above. For operational and logistical reasons, all Government Personnel will need housing in one location.

-The actual number of rooms needed or dates needed can change from month to month depending on members lodging requirements. Drill dates are scheduled per fiscal year.

An updated schedule will be provided to the contractor upon availability. The tentative schedule for the first portion of the base year is as follows. These dates conclude at the end of Fiscal year 19 which is September 30, 2019. Room amounts and dates are subject to change:

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

USCG Port Security Unit 305

USCG Sector North Carolina (SFO)

DATE # OF ROOMS TYPE OF ROOM

25-28 APRIL 2019 16 DOUBLE OCCUPANCY

26-28 APRIL 2019 22 DOUBLE OCCUPANCY

26-28 APRIL 2019 1 SINGLE OCCUPANCY

25-29 APRIL 2019 1 DOUBLE OCCUPANCY

16-19 MAY 2019 16 DOUBLE OCCUPANCY

17-19 MAY 2019 22 DOUBLE OCCUPANCY

17-19 MAY 2019 1 SINGLE OCCUPANCY

16-20 MAY 2019 1 DOUBLE OCCUPANCY

06-09 JUNE 2019 16 DOUBLE OCCUPANCY

07-09 JUNE 2019 22 DOUBLE OCCUPANCY

07-09 JUNE 2019 1 SINGLE OCCUPANCY

06-10 JUNE 2019 1 DOUBLE OCCUPANCY

18-21 JULY 2019 16 DOUBLE OCCUPANCY

19-21 JULY 2019 22 DOUBLE OCCUPANCY

19-21 JULY 2019 1 SINGLE OCCUPANCY

18-22 JULY 2019 1 DOUBLE OCCUPANCY

15-18 AUGUST 2019 16 DOUBLE OCCUPANCY

16-18 AUGUST 2019 22 DOUBLE OCCUPANCY

16-18 AUGUST 2019 1 SINGLE OCCUPANCY

15-19 AUGUST 2019 1 DOUBLE OCCUPANCY

19-22 SEPTEMBER 2019 16 DOUBLE OCCUPANCY

20-22 SEPTEMBER 2019 22 DOUBLE OCCUPANCY

20-22 SEPTEMBER 2019 1 SINGLE OCCUPANCY

19-23 SEPTEMBER 2019 1 DOUBLE OCCUPANCY

DATE # OF ROOMS TYPE OF ROOM

12-14 APRIL 2019 6 DOUBLE OCCUPANCY

03-05 MAY 2019 3 DOUBLE OCCUPANCY

10-12 MAY 2019 3 DOUBLE OCCUPANCY

07-09 JUNE 2019 6 DOUBLE OCCUPANCY

12-14 JULY 2019 6 DOUBLE OCCUPANCY

09-11 AUGUST 2019 6 DOUBLE OCCUPANCY

13-15 SEPTEMBER 2019 6 DOUBLE OCCUPANCY

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

USCG Sector North Carolina

USCG Sector Delaware Bay/USCG Station Philadelphia

***The lodging facility shall meet, at a minimum, the requirements of three diamonds rating from the American Automobile Association (AAA) and meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list. ***

3. DESIGNATED CONTRACTING OFFICER’S QUALITY ASSURANCE

EVALUATOR (QAE) REPRESENTATIVE

-The designated contracting officer’s QAE representative and Point of Contact for this project is as follows:

-USCG Sector North Carolina (SFO), USCG Sector Delaware Bay/USCG Station

Philadelphia & USCG Sector North Carolina

-SKC Donald Rush @ 757-483-8591 or Donald.a.rush2@uscg.mil

- USCG Port Security Unit 305

-SK1 Sebastian Garcia; 757-878-5922 ext 237 or Sebastian.n.garcia@uscg.mil

-SK1 Peter Dvorsky; 757-878-5922 or peter.dvorsky@uscg.mil

If the designated QAE should change at any point during duration of the contract, the contracting officer will notify the contractor in writing with the name and contact information of the new QAE.

DATE # OF ROOMS TYPE OF ROOM

12-14 APRIL 2019 12 DOUBLE OCCUPANCY

03-05 MAY 2019 12 DOUBLE OCCUPANCY

07-09 JUNE 2019 12 DOUBLE OCCUPANCY

12-14 JULY 2019 12 DOUBLE OCCUPANCY

09-11 AUGUST 2019 12 DOUBLE OCCUPANCY

13-15 SEPTEMBER 2019 12 DOUBLE OCCUPANCY

DATE # OF ROOMS TYPE OF ROOM

12-14 APRIL 2019 5 DOUBLE OCCUPANCY

17-19 MAY 2019 5 DOUBLE OCCUPANCY

07-09 JUNE 2019 5 DOUBLE OCCUPANCY

19-21 JULY 2019 5 DOUBLE OCCUPANCY

16-18 AUGUST 2019 5 DOUBLE OCCUPANCY

20-22 SEPTEMBER 2019 5 DOUBLE OCCUPANCY

mailto:Donald.a.rush2@uscg.mil mailto:Sebastian.n.garcia@uscg.mil mailto:peter.dvorsky@uscg.mil

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

4. ORAL MODIFICATION

-No oral statement, of any person, other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

5. UPON CONCLUSION OF STAY

- Contact the Contracting Officer QAE Representative to verify number of rooms utilized after each period of stay.

6. SAFETY REQUIREMENTS

-Lodging facility room entrance shall be accessible only by internal hallway(s). The lodging facility internal hallway(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the lobby. A front desk attendant shall be present at the desk or lobby 24 hours a day and 7 days a week.

7. ALLOWED CONTRACT CHARGES

- The Government will only pay for the items requested on the purchase order itself. The

Government is exempt from Federal taxes, North Carolina state sales tax, and local taxes.

The Government will not pay for any additional charges. The following are examples of what the Government will not pay for:

Telephone

Premium TV/movie service

Internet Service

Room Service

Restaurant Charges

Hotel Bar/Honor Bar

Laundry

Parking

Gratuities

8. PERSONALLY CHARGED SERVICES

- Government will not pay for additional services not included in the Firm Fixed Unit

Price Room Rate. Contractor shall ensure alternate arrangements are made for any charges other than the room charge in Contract Line Items Numbers.

Individual Coast Guard members utilizing lodging contained in contract will be solely responsible for any other valid charges including:

Telephone

Premium TV/movie service

Internet Service

Room Service

Restaurant Charges

Hotel Bar/Honor Bar

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Laundry

Parking

Gratuities

9. ROOM ASSIGNMENT LIST

-The actual number of rooms needed or dates needed can change from month to month depending on members lodging requirements. The authorized personnel to make reservations and cancellations will provide room assignment list to the contractor one week before rooms are needed. The list will include the names of who will be assigned to each room and the dates each member will be checking in and checking out. The contractor shall provide confirmation of rooms back to the authorized personnel as soon as rooms are reserved.

10. CANCELLATION/NO SHOW

-Rooms reserved and not cancelled 24 hours prior to the scheduled check-in may be billed for one night by the contractor at the contract rate had the individual checked in. All other changes/cancellations will be made without penalty.

11. CHANGE IN TRAINING WEEKEND

- On an extremely rare occasion training weekend may change or split due to special training requirements. Contractor will be notified as soon as a change is known.

12. DEPLOYMENT (USCG Port Security Unit 305 ONLY)

- PSU-305 is a deployable unit that has the potential of deploying for a period of six months or greater. In the event of a deployment the contractor will be notified no less than

30 days prior to the deployment.

CONTRACT CLAUSES

FAR CLAUSE 52.212-4: Contract Terms and Conditions-Commercial Items (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113304 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137572

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—

System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate

EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the

Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153351 https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1203358 http://uscode.house.gov/

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting

Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the

Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes.

The contract price (including unit prices) includes all applicable Federal, State, and local taxes and duties

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.

Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2033_2.html#wp1079912 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html#wp1031290 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html#wp1031326

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the

Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. (The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability.

(1) The Contractor shall assume all liability for and shall indemnify and save harmless the Government, its officers, enlisted personnel, agents and employees from and against any loss, damage or injury which may be sustained by any person or persons, whether they be employees, agents, or representatives of the parties hereto, or third persons, as a result of the Contractor‘s failure to perform this contract as required by its terms. The

Contractor also shall be liable for and shall at all times defend, indemnify and hold harmless the government, its officers, enlisted personnel, agents and employees from and against any and all public or private environmental claims or liabilities arising from the Contractor‘s performance of this contract; public or private environmental claims or liabilities shall include but not be limited to civil and criminal penalties, natural resource damages, response costs, cleanup and remediation, damage to government and third party property, and any other third party liability.

(2) In the event any such claim or demand is made upon the Government, its officers, enlisted personnel, agents or employees, or in the event any suit therefore is instituted, the Government shall give immediate notice of such claim or suit to the Contractor and will refrain from any payment or demand with respect to such claim or suit without first allowing the Contractor a reasonable opportunity to resolve the claim. The Contractor‘s liability under this clause shall include reimbursement to the Government, its officers, enlisted personnel, agents and employees for any judgments, payments or litigation expenses occasioned to them in connection with claims, demands or suits of which notice has been given by the Government.

(3) The Contractor releases the Government, its officers, enlisted personnel, agents and employees from any liability for any loss, damage or injury which may be sustained by the Contractor‘s failure to perform this contract as required by its terms.

(4) Notwithstanding any other provisions of this clause, the Contractor shall not be liable for or required to defend, indemnify, hold harmless or release the Government, its officers, enlisted personnel, agents and employees for any judgments, payments or expenses arising out of and to the extent of the gross negligence, willful misconduct or criminal acts of the Government, its officers, enlisted personnel, agents or employees.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C.

1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to

Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the

SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of

Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see subpart 32.8, Assignment of

Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s

SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that

Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that…