STATEMENT_OF_WORK.doc

Lion Follow-On

Statement of Work

STATEMENT OF WORK

1.0 INTRODUCTION

The U. S. Coast Guard Training Center (TRACEN) Cape May requires school bus transportation services to/from TRACEN Cape May Owned Housing and TRACEN Cape May Child Development Center in Cape May, NJ and Cape May Elementary School. All services shall be performed in accordance with applicable local, state and federal regulations including the New Jersey Administrative Code, Title 6A, Chapter 27, Student Transportation. Chapter 27 can be accessed at the following website: http://www.nj.gov/education/code/current/title6a/chap27.pdf

2.0 BACKGROUND

The mission of the U. S. Coast Guard Training Center Cape May is to provide various recruit training for Coast Guard personnel. The Training Center provides services and logistics support, which consistently meets or exceeds the expectations of the Coast Guard units operating within the Fifth Coast Guard District geographic boundaries.

3.0 APPLICABLE STANDARDS/DOCUMENTS

3.1 Work under this contract shall be performed in compliance with all applicable local, state and federal regulations. The Contractor is responsible for obtaining all permits and licenses required in performance of this contract.

3.2 All buses must be issued a school bus inspection sticker by the State of New Jersey Division of Motor Vehicles, specifically authorizing the bus to be used for the transportation of students. The contractor shall submit evidence of inspection to the Contracting Officer prior to the beginning of each school year and at any time as the Contracting Officer deems necessary. A record of vehicle inspections shall be maintained by the Contractor, and made available to the Contracting Officer upon request. Maintenance records shall be maintained for each vehicle in the performance of this contract for 13 months.

3.3 Permits and Licenses

The contractor shall obtain all necessary permits and licenses necessary for the performance of the requirements specified herein and by the New Jersey Administrative Code, Title 6A, Chapter 27, Student Transportation. In addition to this general requirement, the following specially apply:

3.3.1 All buses must be issued all necessary and required school bus inspection stickers by the State of New Jersey Division of Motor Vehicles.

3.3.2 All bus drivers assigned to the performance of this contract shall possess a valid school bus driver's license issued by the state of New Jersey. Contractor shall ensure that prior to the beginning of contract performance and prior to the assignment of any bus driver or substitute driver, there is on file by the Contractor, the name and social security number of each driver and certification of a criminal background check.

4.0 SCOPE

4.1 Basic Monthly School Bus Transportation Services (CLIN X0001A-C) The contractor shall provide all labor, materials, services, equipment, and supervision necessary to provide school bus services to transport approximately 49-160 school age children to/from TRACEN Cape May Cape May Owned Housing and TRACEN Cape May Child Development Center and Cape May Elementary School. The estimated number of students may go up or down depending on the number of school age children residing at TRACEN Cape May. It is estimated that approximately 1 to 3 (49 passenger or larger) buses will be required for pick up/drop off at school per month. Transportation shall be provided daily Monday through Friday from approximately September 1st through June 30th following the schedule set by the local school district.

4.1.1 Transportation will be required from TRACEN Cape May Owned Housing and TRACEN Cape May Child Development Center to Cape May Elementary School. The normal start time for the Cape May Elementary School is 8:20 AM, Eastern. Some deviation of drop-off times may occur based on school schedules (e.g., school delays due to weather, etc).

4.1.2 Transportation will be required from Cape May Elementary School to TRACEN Cape May Owned Housing and TRACEN Cape May Child Development Center. The normal release time for the Cape May Elementary School is 3:00 PM, Eastern. Some deviation of pickup times may occur based on school schedules (e.g., half days, etc).

4.2Additional School Bus per Day (CLIN X0002) Additional buses may be ordered on a daily basis (as-needed) to transport additional school age children from/to TRACEN Cape May Cape May Owned Housing and TRACEN Cape May Child Development Center and Cape May Elementary School.

4.2.1 Transportation will be required from TRACEN Cape May Owned Housing and TRACEN Cape May Child Development Center to Cape May Elementary School. The normal start time for the Cape May Elementary School is 8:20 AM, Eastern. Some deviation of drop-off times may occur based on school schedules (e.g., school delays due to weather, etc).

4.2.2 Transportation will be required from Cape May Elementary School to TRACEN Cape May Owned Housing and TRACEN Cape May Child Development Center. The normal release time for the Cape May Elementary School is 3:00 PM, Eastern. Some deviation of pickup times may occur based on school schedules (e.g., half days, early release from school due to weather, etc).

5.0 TECHNICAL REQUIREMENTS

5.1 The Contractor shall furnish school buses and transport students, not to exceed in number the capacity of the vehicle, to and from school every day school is in session. The Contractor shall comply with all rules and regulations of the New Jersey Administrative Code, Title 6A, Chapter 27, Student Transportation governing student transportation. All school buses used for the performance of this contract must comply with all applicable local, state and federal regulations currently in effect, including rules and regulations that specifically apply for the manufacture year of the school bus. For example, buses with a chassis manufacture date of October 1992 or later, must be equipped with seat belts and high back seats, facing forward. Coast Guard authorized personnel shall inspect buses on a periodic basis. Any bus that does not meet these requirements will be rejected prior to loading.

5.1.1 Buses must be a 49 passenger or larger, and must be clean, safe and have a fully operative climate control during the entire contract period.

5.1.2 The exterior color of all buses shall be painted National School Bus "Glossy Yellow."

5.1.3 No advertisement of any kind on either the interior or the exterior of the school buses shall be permitted.

6.0 PERSONNEL REQUIREMENTS/QUALIFICATIONS

6.1 The Contractor shall provide personnel who meet or exceed established standards in order to effectively perform the services required herein. The personnel shall be licensed, qualified, experienced and demonstrate the capability of performing the services with minimum supervision.

6.2 The Contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records and quality control.

6.3 Removal or dismissal of employees, who are not fully able to perform the normally assigned duties or violate any security or health requirement, does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required. The Contractor shall provide contingencies for employees who are absent during their regular work hours. The Contractor shall have in place a suitable replacement for the absentee employee within two hours of initial notification by the Contracting Officer’s Representative (COR).

6.4 Employee Training / Operation of Equipment. The Contractor shall ensure that each employee used in the performance of this contract is adequately trained and instructed to safely and competently perform the work. All equipment operators shall be fully trained and capable to use equipment in the performance of the contract.

6.5 Alcohol and Controlled Substances. Contractor employees shall not possess, distribute, consume, use, or cause to be used any controlled substance or alcohol before or during performance of the services or on Government property. Any employee using a controlled substance prescribed by a physician shall get written permission from the Contracting Officer to continue performance of assigned duties for this contract. Any contractor or contractor employee found to be in violation of this section will be permanently prohibited from performing services. Actions taken under this section shall not relieve the contractor of the requirement to provide sufficient personnel to perform adequate and timely service as required in this contract.

6.6 Contractor Points of Contact (POC). The Contractor shall provide the names, phone numbers and e-mail addresses of POCs to contact regarding the contract during normal business hours and after hours. The Contractor shall provide updated POC information as needed to the Contracting Officer and Contracting Officer’s Representative (COR).

7.0 GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND/OR INFORMATION

Not Applicable

8.0. CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

8.1 The Contractor shall implement their commercial Quality Control Plan (QCP). The QCP shall outline management, safety and maintenance under the contract and shall contain Quality Checklists.

8.2 The Contractor may be required to meet with the COR and/or Contracting Officer as often as necessary to exchange quality control information or to discuss problems/concerns.

9.0. GOVERNMENT QUALITY ASSURANCE REQUIREMENTS

9.1 Fundamental Government Responsibilities. The Contracting Officer's Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews, approvals and handle deficiencies; and, ultimately accept on behalf of the Contracting Officer. The functions of the COR will be outlined in a COR Appointment Memorandum and is supplement by the following functions. Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the Contractor’s operations. However, these personnel may not interfere with Contractor performance.

9.2 General Quality Assurance Functions. To facilitate the surveillance of the contractor's quality program by the Government, the COR will verify contractor compliance with designate performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor is subject to re-performance. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor's QCP regularly for compliance with the requirements herein.

9.3 Specific Quality Assurance Functions. The COR will establish an Inspection Schedule using the Quality Checklists from the Contractor’s QCP. The COR will perform the following qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP):

9.3.1 Carry out periodic inspections using the Quality Checklists.

9.3.2 Report any findings resulting from these inspections to the Contractor and Contracting Officer.

9.3.3 If discrepancies are discovered as a result of the periodic inspections, or any other means, use a Contract Discrepancy Report (CDR) to communicate them to the Contractor;

and, follow up to ensure nonconformance are corrected.

9.3.4 Meet with the Contractor’s representative as agreed to or as often as necessary. The Contractor and COR will sign the written minutes of these meetings prepared by the COR. Any areas of non-concurrence by the Contractor with the minutes must be specified in writing to the COR within five calendar days of receipt of the signed minutes.

9.3.5 Follow-up to ensure customer surveys are conducted properly and contractor responds fully to concerns.

9.3.6 Review and approve changes for initial, annual and final equipment inventories and inventory reports.

9.3.7 Take appropriate actions based on Health, Safety, Environmental and any other inspection results.

9.3.8 Perform annual and final Performance Evaluations.

10.0 GOVERNMENT REMEDIES

In the event the Contractor fails to provide/maintain the equipment, manpower, insurance, permits and/or licenses necessary to accomplish the work required, the Government reserves the right to obtain the services elsewhere. The Government will deduct from the Contractor’s invoices, or at the Government’s discretion, will bill the Contractor for any differences in costs for the services, including any cost incurred in obtaining said services and any other damages incurred by the Government as a result of the Contractor’s failure to provide services. (This section is in addition to other Government remedies outlined in the contract.)

11.0 DELIVERABLES

The Contractor is responsible for meeting the deliverable format, content and schedule in accordance with the table below.

To Whom Date Required

“Certificate of Insurance” as required by FAR 52.228-5