Combined_Synopsis_Solicitation_School_Bus_Transportation_70Z08418QBB101400.pdf

COMBINED SYNOPSIS/SOLICITATION

70Z08418QBB101400

Title: School Bus Transportation Services

Issued by:

U.S. Coast Guard

SILC-COCO-BSS-COB4E

300 E. Main Street Suite 965

Norfolk, VA 23501

Contracting POC:

Nicholas K. Sabellico, Contract Specialist

Telephone Number: (757) 628-4261

E-Mail Address: Nicholas.K.Sabellico2@uscg.mil

Issued Date: June 29, 2018

Offer Due Date/Time: July 20, 2018 12:00 PM, Eastern

Combined Synopsis/Solicitation 70Z08418QBB101400 2

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

CGAP Appendix B

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative

Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the

Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the

U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the

Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting

Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

Combined Synopsis/Solicitation 70Z08418QBB101400 3

COMBINED SYNOPSIS/SOLICITATION 70Z08418QBB101400

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 13.5 –

Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The Solicitation Number is 70Z08418QBB101400. This solicitation is issued as a Request for Quote

(RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2005-99 effective 15 June 2018.

(iv) This acquisition is: Unrestricted

NAICS: 485410 (School and Employee Bus Transportation)

Size Standard: $15.0M

(v) Contract line item number(s) (CLINS) and items, quantities and units of measure, (including option(s)): See Attachment 1, Price Schedule/CLIN Structure.

(vi) Description of requirements for the items to be acquired: See Section 3, Statement of Work

(vii) Period of Performance: Base Year and Four (4) Options (if exercised by the government)

Place of Performance: U.S. Coast Guard, Training Center (TRACEN) Cape May, NJ

Base Period: September 1, 2018 – August 31, 2019

Option Period One: September 1, 2019 – August 31, 2020 (if exercised by the Government)

Option Period Two: September 1, 2020 – August 31, 2021 (if exercised by the Government)

Option Period Three: September 1, 2021 – August 31, 2022 (if exercised by the Government)

Option Period Four: September 1, 2022 – August 31, 2023 (if exercised by the Government)

(viii) FAR Provision 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition. See

Section 6 for the addenda to the provision.

(ix) FAR Provision 52.212-2, Evaluation—Commercial Items, applies to this acquisition. See Section 7 for the full text of the provision.

(x) FAR Provision 52.212-3, Offeror Representations and Certifications—Commercial Items, with

Alternate I, applies to this acquisition. The Offeror shall complete only paragraph (b) of FAR Provision

52.212-3 (with Alternate I) if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Website located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of FAR Provision 52.212-3

(with Alternate I) and submit with their offer.

(xi) FAR Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition and is incorporated by reference. See Section 4

(xii) FAR Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Items, applies to this acquisition. See Section 4 regarding which of the additional https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179124 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179178 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.sam.gov/portal https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179465 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1203358

Combined Synopsis/Solicitation 70Z08418QBB101400 4

FAR Clauses cited in 52.212-5 are applicable to the acquisition.

(xiii) Additional contract requirement(s) or terms and conditions: See Section 4.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating: Not Applicable

(xv) The date, time and place offers are due.

Offer Due Date/Time: July 20, 2018 12:00PM, Eastern

Submit Offers via one of the following methods:

E-Mail to Nicholas.K.Sabellico2@uscg.mil (if e-mail attachments are under 10MB)

Note: Attachments to e-mails should be less than 10MB and USCG policy does not allow receipt of

WinZip files via e-mail.

(xvi) All questions/concerns regarding this solicitation shall be submitted in writing (NO phone calls) to the Contract Specialist at Nicholas.K.Sabellico2@uscg.mil AND the Contracting Officer at

Catherine.Prestipino@uscg.mil no later than July 13, 2018 12:00 PM Eastern. The Government reserves the right to not accept follow-up/additional questions after that date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. All questions/concerns and the Government’s responses shall be included in a solicitation amendment and posted to FedBizOpps.

SECTION 1

CONTRACT REQUIREMENT(S), TERMS AND CONDITIONS

1.1 General Description of Services/Supplies

School Bus transportation services for USCG Training Center Cape May in accordance with the

Statement of Work (SOW).

1.2 Contract Type

The intended contract vehicle will be single award Indefinite Delivery Indefinite Quantity (IDIQ) contract with firm-fixed unit prices*; individual task orders would be issued pursuant to the IDIQ contract if services are required.

*Firm-Fixed Unit Prices shall include all costs to provide the services/supplies, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties in accordance with FAR Clause 52.212-

4(k), Taxes.

1.2.1 Task Orders

Task Orders will be issued in accordance with the contract when services are required. Task Orders will be issued on an Optional Form 347 (OF-347), “Order for Supplies or Services” (or other equivalent form).

Individual Task Orders will specify the CLINs, quantity ordered, and the period of performance of the

Task Order. The Contractor is not authorized to provide services prior to the issuance of a Task Order.

1.2.2 Price Schedule/CLIN Structure

The Price Schedule/CLIN Structure (Attachment 1) includes all the CLINS for the tasks/deliverables outlined in the Statement of Work. The prices shall be in U.S. dollars and include all the costs to complete each task/deliverable, excluding travel costs.

mailto:Nicholas.K.Sabellico2@uscg.mil mailto:Nicholas.K.Sabellico2@uscg.mil mailto:Catherine.Prestipino@uscg.mil

Combined Synopsis/Solicitation 70Z08418QBB101400 5

1.3 Minimum Contract Guarantee and Maximum Contract Ceiling

1.3.1 Minimum Contract Guarantee Amount: $5,000.00

The Government has no obligation to issue task orders to the Contractor beyond the minimum contract guarantee amount.

1.3.2 Maximum Contract Ceiling: $500,000.00

All task orders issued pursuant to this contract shall not exceed the Maximum Contract Ceiling. The contract will remain in place and task orders may be issued in accordance with the contract until the

Maximum Contract Ceiling has been used in its entirety or until the contract ordering period ends, whichever occurs first.

1.4 Contract Period of Performance

The period of performance will be for a one-year Base Period and 4 one-year Option Periods (not to exceed five years if all options periods are exercised by the Government).

Base Period: September 1, 2018 – August 31, 2019

Option Period One: September 1, 2019 – August 31, 2020 (if exercised by the Government)

Option Period Two: September 1, 2020 – August 31, 2021 (if exercised by the Government)

Option Period Three: September 1, 2021 – August 31, 2022 (if exercised by the Government)

Option Period Four: September 1, 2022 – August 31, 2023 (if exercised by the Government)

The contract period of performance shall not exceed five years if all options years are unilaterally exercised by the Government in accordance with FAR Clause 52.217-9; unless FAR Clause 52.217-8 is also unilaterally exercised by the Government to extend the contract for up to an additional 6 months.

1.5 Task Order Period of Performance

Task orders may be issued at any time during the contract ordering period within the limits of FAR

Clause 52.216-19. The period of performance for individual task orders will be established at the task order level.

Task orders may end twelve (12) months beyond the expiration date of the contract in accordance with

FAR Clause 52.216-22 paragraph (d).

Task orders may include Options or Option Periods as long as the total task order period of performance does not exceed twelve (12) months beyond the expiration date of the contract. FAR Clauses 52.217-8 and/or 52.217-9 will be included at the task order level when applicable.

1.6 Place of Performance

U.S. Coast Guard, Training Center (TRACEN) Cape May, NJ

1.7 Delivery

Not applicable.

1.8 Markings for Shipments

Not applicable.

Combined Synopsis/Solicitation 70Z08418QBB101400 6

1.9 Contract Administration

The U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center, COB 4-E, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC COB Contracting Officer.

Contracting Officer: Catherine Prestipino Telephone #: (757) 628-4116

E-Mail: Catherine.Prestipino@uscg.mil Fax #: (757) 628-4135

Contracting Officer: Clenton “Andy” Shanks Telephone #: (757) 628-4115

E-Mail: Clenton.A.Shanks@uscg.mil Fax #: (757) 628-4135

Alternate Contracting Officer(s): Any warranted USCG SILC PCB Contracting Officer

1.9.1 Contract Administrator (Contract Specialist): Serves as the point of contact between the

Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Nicholas K. Sabellico Telephone #: (757) 628-4261

E-Mail: Nicholas.K.Sabellico2@uscg.mil Fax #: (757) 628-4135

1.9.2 Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

1.10 Invoicing and Payment Information

1.10.1 Electronic submission of invoices is mandatory for payment under a task order, unless otherwise stated in a task order. Complete invoice submission instructions will be provided at the task order level.

A. The Contractor shall submit invoices for supplies or services via the U.S. Coast Guard Finance

Center website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

B. The web submission requires the contractor to complete the Contractor Invoice Submission Form, select the correct Invoice Routing Code, and attach a PDF file(s) of the invoice and any necessary supporting documentation.

C. A sample of the Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

mailto:Clenton.A.Shanks@uscg.mil http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Combined Synopsis/Solicitation 70Z08418QBB101400 7

Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type 24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information

Invoice Routing Code:

(help) Invoice Number: (help)

Contract Number: (help) Invoice Date: (help)

BPA Number: (help) Invoice Amount: (help)

Delivery/Task Order Number: (help) Discount Terms: %

Discount Days: Net Days: (help)

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help)

Point of Contact Email: (help)

Phone: (help) Fax: (help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

Attachment must be a single PDF file no larger than 3 MB. Grey-scale PDFs are not compatible.

This will be our official invoice. Supporting documentation must be combined in the single

PDF file or submitted to your contracting office separately via email.

Need help creating a PDF file? Click here for instructions.

D. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The

Invoice Routing Code for this contract is SILC PCB-4.

E. Visit the U.S. Coast Guard Finance Center Website for instructions regarding invoice attachments. http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

F. A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals: Nicholas.K.Sabellico2@uscg.mil and Catherine.Prestipino@uscg.mil.

G. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice.

All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm mailto:Nicholas.K.Sabellico2@uscg.mil

Combined Synopsis/Solicitation 70Z08418QBB101400 8

SECTION 2

Price Schedule/ CLIN Structure

BASE PERIOD

CLIN DESCRIPTION

ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

00001 Basic Monthly School Bus Transportation Services

00001A Two (2) Buses per month

10 MO $ $

FIRM-FIXED PRICE TOTAL $

OPTION PERIOD 1

QUANTITY

UNIT UNIT PRICE AMOUNT

10001 Basic Monthly School Bus Transportation Services

10001A Two (2) Buses per month

10 MO $ $

OPTION PERIOD 2

QUANTITY

UNIT UNIT PRICE AMOUNT

20001 Basic Monthly School Bus Transportation Services

20001A Two (2) Buses per month

10 MO $ $

OPTION PERIOD 3

QUANTITY

UNIT UNIT PRICE AMOUNT

30001 Basic Monthly School Bus Transportation Services

30001A Two (2) Buses per month

10 MO $ $

OPTION PERIOD 4

QUANTITY

UNIT UNIT PRICE AMOUNT

40001 Basic Monthly School Bus Transportation Services

40001A Two (2) Buses per month

10 MO $ $

FIRM-FIXED PRICE TOTAL $

FIRM-FIXED PRICE GRAND TOTAL $

MO - Month

Combined Synopsis/Solicitation 70Z08418QBB101400 9

Notes: CLIN X0001A (Two (2) Buses per month): The “Firm-Fixed Unit Price” shall be the price for two buses to drop children off at school and two buses to pick up children from school during one month.

SECTION 3

STATEMENT OF WORK

1.0 INTRODUCTION

The U. S. Coast Guard Training Center (TRACEN) Cape May requires school bus transportation services to/from TRACEN Cape May Owned Housing and TRACEN Cape May Child Development Center in

Cape May, NJ and Cape May Elementary School. All services shall be performed in accordance with applicable local, state and federal regulations including the New Jersey Administrative Code, Title 6A, Chapter 27, Student Transportation. Chapter 27 can be accessed at the following website:

http://www.nj.gov/education/code/current/title6a/chap27.pdf

2.0 BACKGROUND

The mission of the U. S. Coast Guard Training Center Cape May is to provide various recruit training for

Coast Guard personnel. The Training Center provides services and logistics support, which consistently meets or exceeds the expectations of the Coast Guard units operating within the Fifth Coast Guard District geographic boundaries.

3.0 APPLICABLE STANDARDS/DOCUMENTS

3.1 Work under this contract shall be performed in compliance with all applicable local, state and federal regulations. The Contractor is responsible for obtaining all permits and licenses required in performance of this contract.

3.2 All buses must be issued a school bus inspection sticker by the State of New Jersey Division of

Motor Vehicles, specifically authorizing the bus to be used for the transportation of students. The contractor shall submit evidence of inspection to the Contracting Officer prior to the beginning of each school year and at any time as the Contracting Officer deems necessary. A record of vehicle inspections shall be maintained by the Contractor, and made available to the Contracting Officer upon request. Maintenance records shall be maintained for each vehicle in the performance of this contract for 13 months.

3.3 Permits and Licenses

The contractor shall obtain all necessary permits and licenses necessary for the performance of the requirements specified herein and by the New Jersey Administrative Code, Title 6A, Chapter 27, Student

Transportation. In addition to this general requirement, the following specially apply:

3.3.1 All buses must be issued all necessary and required school bus inspection stickers by the

State of New Jersey Division of Motor Vehicles.

3.3.2 All bus drivers assigned to the performance of this contract shall possess a valid school bus driver's license issued by the state of New Jersey. Contractor shall ensure that prior to the beginning of contract performance and prior to the assignment of any bus driver or substitute driver, there is on file by the Contractor, the name and social security number of each driver and certification of a criminal background check.

http://www.nj.gov/education/code/current/title6a/chap27.pdf

Combined Synopsis/Solicitation 70Z08418QBB101400 10

4.0 SCOPE

4.1 Basic Monthly School Bus Transportation Services (CLIN X0001A)

The contractor shall provide all labor, materials, services, equipment, and supervision necessary to provide school bus services to transport approximately 49-160 school age children to/from TRACEN

Cape May Cape May Owned Housing and TRACEN Cape May Child Development Center and Cape

May Elementary School. The estimated number of students may go up or down depending on the number of school age children residing at TRACEN Cape May. It is estimated that approximately 2 (49 passenger or larger) buses will be required for pick up/drop off at school per month. Transportation shall be provided daily Monday through Friday from approximately September 1st through June 30th following the schedule set by the local school district.

4.1.1 Transportation will be required from TRACEN Cape May Owned Housing and TRACEN Cape

May Child Development Center to Cape May Elementary School. The normal start time for the Cape

May Elementary School is 8:20 AM, Eastern. Some deviation of drop-off times may occur based on school schedules (e.g., school delays due to weather, etc).

4.1.2 Transportation will be required from Cape May Elementary School to TRACEN Cape May

Owned Housing and TRACEN Cape May Child Development Center. The normal release time for the

Cape May Elementary School is 3:00 PM, Eastern. Some deviation of pickup times may occur based on school schedules (e.g., half days, etc).

5.0 TECHNICAL REQUIREMENTS

5.1 The Contractor shall furnish school buses and transport students, not to exceed in number the capacity of the vehicle, to and from school every day school is in session. The Contractor shall comply with all rules and regulations of the New Jersey Administrative Code, Title 6A, Chapter 27, Student Transportation governing student transportation. All school buses used for the performance of this contract must comply with all applicable local, state and federal regulations currently in effect, including rules and regulations that specifically apply for the manufacture year of the school bus. For example, buses with a chassis manufacture date of October 1992 or later, must be equipped with seat belts and high back seats, facing forward. Coast Guard authorized personnel shall inspect buses on a periodic basis. Any bus that does not meet these requirements will be rejected prior to loading.

5.1.1 Buses must be a 49 passenger or larger, and must be clean, safe and have a fully operative climate control during the entire contract period.

5.1.2 The exterior color of all buses shall be painted National School Bus "Glossy Yellow."

5.1.3 No advertisement of any kind on either the interior or the exterior of the school buses shall be permitted.

6 . 0 P E R S O N N E L REQUIREMENTS/QUALIFICATIONS

6.1 The Contractor shall provide personnel who meet or exceed established standards in order to effectively perform the services required herein. The personnel shall be licensed, qualified, experienced and demonstrate the capability of performing the services with minimum supervision.

Combined Synopsis/Solicitation 70Z08418QBB101400 11

6.2 The Contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records and quality control.

6.3 Removal or dismissal of employees, who are not fully able to perform the normally assigned duties or violate any security or health requirement, does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required. The Contractor shall provide contingencies for employees who are absent during their regular work hours. The Contractor shall have in place a suitable replacement for the absentee employee within two hours of initial notification by the Contracting

Officer’s Representative (COR).

6.4 Employee Training / Operation of Equipment. The Contractor shall ensure that each employee used in the performance of this contract is adequately trained and instructed to safely and competently perform the work. All equipment operators shall be fully trained and capable to use equipment in the performance of the contract.

6.5 Alcohol and Controlled Substances. Contractor employees shall not possess, distribute, consume, use, or cause to be used any controlled substance or alcohol before or during performance of the services or on

Government property. Any employee using a controlled substance prescribed by a physician shall get written permission from the Contracting Officer to continue performance of assigned duties for this contract. Any contractor or contractor employee found to be in violation of this section will be permanently prohibited from performing services. Actions taken under this section shall not relieve the contractor of the requirement to provide sufficient personnel to perform adequate and timely service as required in this contract.

6.6 Contractor Points of Contact (POC). The Contractor shall provide the names, phone numbers and e-mail addresses of POCs to contact regarding the contract during normal business hours and after hours.

The Contractor shall provide updated POC information as needed to the Contracting Officer and

Contracting Officer’s Representative (COR).

7.0 GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND/OR

INFORMATION

Not Applicable

8.0. CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

8.1 The Contractor shall implement their commercial Quality Control Plan (QCP). The QCP shall outline management, safety and maintenance under the contract and shall contain Quality Checklists.

8.2 The Contractor may be required to meet with the COR and/or Contracting Officer as often as necessary to exchange quality control information or to discuss problems/concerns.

9.0. GOVERNMENT QUALITY ASSURANCE REQUIREMENTS

9.1 Fundamental Government Responsibilities. The Contracting Officer's Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews, approvals and handle deficiencies; and, ultimately accept on behalf of the Contracting Officer. The functions of the COR will be outlined in a

Combined Synopsis/Solicitation 70Z08418QBB101400 12

COR Appointment Memorandum and is supplement by the following functions. Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the Contractor’s operations. However, these personnel may not interfere with Contractor performance.

9.2 General Quality Assurance Functions. To facilitate the surveillance of the contractor's quality program by the Government, the COR will verify contractor compliance with designate performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor is subject to re-performance. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor's QCP regularly for compliance with the requirements herein.

9.3 Specific Quality Assurance Functions. The COR will establish an Inspection Schedule using the

Quality Checklists from the Contractor’s QCP. The COR will perform the following qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP):

9.3.1 Carry out periodic inspections using the Quality Checklists.

9.3.2 Report any findings resulting from these inspections to the Contractor and Contracting Officer.

9.3.3 If discrepancies are discovered as a result of the periodic inspections, or any other means, use a Contract Discrepancy Report (CDR) to communicate them to the Contractor; and, follow up to ensure nonconformance are corrected.

9.3.4 Meet with the Contractor’s representative as agreed to or as often as necessary. The Contractor and COR will sign the written minutes of these meetings prepared by the COR. Any areas of non-concurrence by the Contractor with the minutes must be specified in writing to the COR within five calendar days of receipt of the signed minutes.

9.3.5 Follow-up to ensure customer surveys are conducted properly and contractor responds fully to concerns.

9.3.6 Review and approve changes for initial, annual and final equipment inventories and inventory reports.

9.3.7 Take appropriate actions based on Health, Safety, Environmental and any other inspection results.

9.3.8 Perform annual and final Performance Evaluations.

10.0 GOVERNMENT REMEDIES

In the event the Contractor fails to provide/maintain the equipment, manpower, insurance, permits and/or licenses necessary to accomplish the work required, the Government reserves the right to obtain the services elsewhere. The Government will deduct from the Contractor’s invoices, or at the Government’s discretion, will bill the Contractor for any differences in costs for the services, including any cost incurred in obtaining said services and any other damages incurred by the Government as a result of the

Contractor’s failure to provide services. (This section is in addition to other Government remedies outlined in the contract.)

11.0 DELIVERABLES

Combined Synopsis/Solicitation 70Z08418QBB101400 13

The Contractor is responsible for meeting the deliverable format, content and schedule in accordance with the table below.

Deliverable Frequency No. of Copies and

To Whom Date Required

“Certificate of

Insurance” as required by FAR 52.228-5

Annually after issuance One/Contracting Officer

With initial offer and one copy on the anniversary of the policy renewal.

Permits, Inspections, and Licenses

Annually after issuance One/Contracting Officer

With initial offer and one copy on the anniversary of the issuance.

“Quality Control Plan

(QCP)”

As needed

Two/COR and

Contracting Officer

With initial offer and within

5 days after changes made to the QCP

Responses to “Contract

Discrepancy Reports

(CDRs)”

As needed Two/COR and

Contracting Officer

Within 5 days of receipt of

CDRs from the Contracting

Officer and/or the COR

“Incident Reports” After each incident Two/COR and

Contracting Officer Within 2 day after incident

SECTION 4

CONTRACT CLAUSES

FAR CLAUSE 52.204-18 - Commercial and Government Entity Code Maintenance (Jul 2016)

(a) Definition. As used in this clause—

“Commercial and government Entity (CAGE) code” means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the

Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or Government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as the NATO CAGE

(NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract. For contractors registered in the System for Award Management (SAM), the DLA Commercial and

Combined Synopsis/Solicitation 70Z08418QBB101400 14

Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart

42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within

30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch.

Requests for changes shall be provided at https://cage.dla.mil . Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(End of Clause)

FAR CLAUSE 52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

(Nov2017)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the

United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(6) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(7) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

https://cage.dla.mil/ http://www.nato.int/structur/AC/135/main/links/contacts.htm https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://cage.dla.mil/ http://www.sam.gov/portal

Combined Synopsis/Solicitation 70Z08418QBB101400 15

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

Combined Synopsis/Solicitation 70Z08418QBB101400 16

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

Combined Synopsis/Solicitation 70Z08418QBB101400 17

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United

States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding

$750,000 after taking into account the applicable exclusions set forth at 13 CFR

124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR

124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with

13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

Combined Synopsis/Solicitation 70Z08418QBB101400 18

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph

(b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the

SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

____________. [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [_] is, [_] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [_] is, [_] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [_] is, [_] is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that— https://www.acquisition.gov/

Combined Synopsis/Solicitation 70Z08418QBB101400 19

(i) It [_] is, [_] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part

127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each

WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB

Program and other small businesses that are participating in the joint venture:

_________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in

(c)(6) of this provision.] The offeror represents that—

(i) It [_] is, [_] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [_] is, [_] is not a joint venture that complies with the requirements of 13 CFR part

127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each

EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: _____________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [_] is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [_] is, [_] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and

Combined Synopsis/Solicitation 70Z08418QBB101400 20

(ii) It [_] is, [_] is not a HUBZone joint venture that complies with the requirements of 13

CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture.

[The offeror shall enter the names of each of the HUBZone small business concerns…