RFQ_70Z08418QAA152200_Pest_Control_USCG_Sector_NY_v2.pdf

ATTENTION TO OFFEROR

Solicitation Notice: U.S. Coast Guard (USCG) Shore Infrastructure Logistics Center (SILC) invites you to submit an offer via Acquisition of Commercial Items and Simplified Procedures for Certain

Commercial Items (cf. Federal Acquisition Regulation [FAR] Part 12 and 13.5), to provide commercial

Pest Control Services at USCG Sector New York.

The North American Industry Classification System (NAICS) code that applies to this Request for Quote

(RFQ) is 561710 (Exterminating and Pest Control Services) and its size standard is $11M.

These services are being solicited under RFQ Number:

70Z08418QAA152200

Please carefully read and complete the entire solicitation document. The following information is highlighted for your attention.

1. Be sure to complete the SF1449 first page of offer, including appropriate signature.

2. Be sure to complete all required prices set forth in the Schedule of Prices, Unit Price and Total

Amount information required.

3. Be sure to read FAR Provisions 52.212-1, Instructions to Offerors – Commercial Items.

4. Be sure that your offer reaches this office by the time and date specified in Block #8 of the

SF1449, and/or any amendment thereto.

TECHNICAL QUESTIONS:

Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing via email to Nicholas.K.Sabellico2@uscg.mil on or before 3:00 PM EDT, Thursday September

13, 2018. See page 33 of this solicitation.

DUE DATE:

All offers shall be submitted by 12:00PM EDT, Wednesday, September 12, 2018. See page 34 of this solicitation.

FAILURE TO COMPLETE THE SOLICITATION DOCUMENTS AND AMENDMENTS AS

REQUIRED MAY RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR OFFER

IS NOT RESPONSIBLE.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 40

21188481GV713

05 September

Nicholas Sabellico 757-628-4261 12 September

2018 12:00 p.m.

United States Coast Guard

SILC BSS COB2

300 East Main Street Suite 965

Norfolk VA 23510

X

561710

$11.0 Million

NET 30 DAYS

X

N/A

USCG SECTOR NEW YORK

212 Coast Guard Dr, Staten Island, NY 10305

SILC BSS COB2

300 East Main Street Suite 965

Norfolk, VA 23510

51800

Commanding Officer

CG Finance Center

1430A Kristina Way

Chesapeake VA 23326-0624

Provide Pest Control Services for USCG Sector New York and

Associated facilities for a base year of 01 October 2018 –

30 September 2019 and four option years.

Period of Performance: 01 October 2018 – 30 September 2023 if options are exercised by the government.

X X

Cynthia E. Floyd

Contracting Officer

SECTION B – CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. Contractor:

b. Government: Nicholas Sabellico

SILC-BSS-COB2

300 E. Main Street, Suite 965

Norfolk, VA 23510

757-628-4261 or Nicholas.K.Sabellico2@uscg.mil

2. Contractor Remittance Address: All payments made by the Government to the Contractor will be made in accordance with:

☒ FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award

Management, or

☐ FAR 52.232-36, Payment by a Third Party

3. Invoices: Invoices shall be submitted in arrears:

a. Quarterly ☐

b. Semi-Annually ☐

c. Other ☒ - Monthly in arrears

4. Government Invoice: All invoices from the Contractor shall be submitted electronically IAW

FAR 52.232-33.

a. Using Internet Explorer (not Google Chrome, Yahoo, Firefox, etc.) select the link:

http://www.fincen.uscg.mil/electron_cg24.htm

b. Click Online: Coast Guard Award Invoices or Contract/Order Invoices. This will take you to a login page. Please click on the link for the USCG Vendor Electronic

Invoice Submissions Quick Reference Guide which will walk you through the process of creating a login and password needed to electronically submit invoices.

c. https://www.fincen.uscg.mil/centralinv/USCGVendorElectronicInvoiceSubmissionsQuic kReferenceGuide.pdf

d. When filling out the Contractor Invoice Submission Form please be sure to select the

Invoice Routing Code (SILC COB-2) so the invoice reaches our office for processing.

Please make sure you insert the contract and invoice number as it is documented on your invoice.

e. If you have difficulties uploading your invoice, contact the Finance Center’s Customer

Service Team at (757)523-6940 or you can fax it to (757) 523-6900. Please specify on your cover sheet that it should be sent Attn: Invoice Routing Code (SILC COB-2).

mailto:Nicholas.K.Sabellico2@uscg.mil http://www.fincen.uscg.mil/electron_cg24.htm https://www.fincen.uscg.mil/centralinv/USCGVendorElectronicInvoiceSubmissionsQuickReferenceGuide.pdf https://www.fincen.uscg.mil/centralinv/USCGVendorElectronicInvoiceSubmissionsQuickReferenceGuide.pdf

f. Copies shall also be emailed to the Contract Specialist and the COR.

g. The web submission requires the Contractor to complete the Invoice Receipt Cover

Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

h. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website:

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCHEDULE OF SERVICES

The Contractor shall be responsible for all supervision, tools, equipment, labor, and materials necessary to provide Pest Control Services in accordance with the terms and conditions herein.

SILC PCB-2

(BASE YEAR) FIXED PRICE PORTION (01 OCT 2018 – 30 SEP 2019)

CLIN Description QTY Unit Unit Price Total

0001A Facility Structure (Service Calls) 12 MO $ $

0001B Family Housing (Service Calls) 12 MO $ $

0001C Scheduled Pest Control Services 12 MO $ $

0001D Annual Facility Structural Pest Inspections 1 EA $ $

0001E Annual Housing Structural Pest Inspections 1 EA $ $

TOTAL FIXED PRICE $

(BASE YEAR) REQUIREMENT PORTION (01 OCT 2018 – 30 SEP 2019)

0002A Facility Structural Pest Treatment 300 LF $ $

0002B Housing Structural Pest Treatment 300 LF $ $

TOTAL REQUIREMENTS PRICE $

GRAND TOTAL (Base Year) $

(OPTION YEAR 1) FIXED PRICE PORTION (01 OCT 2019 – 30 SEP 2020)

1001A Facility Structure (Service Calls) 12 MO $ $

1001B Family Housing (Service Calls) 12 MO $ $

1001C Scheduled Pest Control Services 12 MO $ $

1001D Annual Facility Structural Pest Inspections 1 EA $ $

1001E Annual Housing Structural Pest

(OPTION YEAR 1) REQUIREMENT PORTION (01 OCT 2019 – 30 SEP 2020)

1002A Facility Structural Pest Treatment 300 LF $ $

1002B Housing Structural Pest Treatment 300 LF $ $

GRAND TOTAL (Option Year 1) $

(OPTION YEAR 2) FIXED PRICE PORTION (01 OCT 2020 – 30 SEP 2021)

2001A Facility Structure (Service Calls) 12 MO $ $

2001B Family Housing (Service Calls) 12 MO $ $

2001C Scheduled Pest Control Services 12 MO $ $

2001D Annual Facility Structural Pest Inspections 1 EA $ $

2001E Annual Housing Structural Pest

(OPTION YEAR 2) REQUIREMENT PORTION (01 OCT 2020 – 30 SEP 2021)

2002A Facility Structural Pest Treatment 300 LF $ $

2002B Housing Structural Pest Treatment 300 LF $ $

GRAND TOTAL (Option Year 2) $

(OPTION YEAR 3) FIXED PRICE PORTION (01 OCT 2021 – 30 SEP 2022)

3001A Facility Structure (Service Calls) 12 MO $ $

3001B Family Housing (Service Calls) 12 MO $ $

3001C Scheduled Pest Control Services 12 MO $ $

3001D Annual Facility Structural Pest Inspections 1 EA $ $

3001E Annual Housing Structural Pest

(OPTION YEAR 3) REQUIREMENT PORTION (01 OCT 2021 – 30 SEP 2022)

3002A Facility Structural Pest Treatment 300 LF $ $

3002B Housing Structural Pest Treatment 300 LF $ $

GRAND TOTAL (Option Year 3) $

(OPTION YEAR 4) FIXED PRICE PORTION (01 OCT 2022 – 30 SEP 2023)

4001A Facility Structure (Service Calls) 12 MO $ $

4001B Family Housing (Service Calls) 12 MO $ $

4001C Scheduled Pest Control Services 12 MO $ $

4001D Annual Facility Structural Pest Inspections 1 EA $ $

4001E Annual Housing Structural Pest

(OPTION YEAR 4) REQUIREMENT PORTION (01 OCT 2022 – 30 SEP 2023)

4002A Facility Structural Pest Treatment 300 LF $ $

4002B Housing Structural Pest Treatment 300 LF $ $

GRAND TOTAL (Option Year 4) $

TOTAL VALUE OF BASE YEAR AND ALL OPTION YEARS $___________

The following abbreviations are used in the price schedule above:

CLIN: Contract Line Item Number

QTY: Quantity

MO: Month

EA: Each

LF: Linear Feet

B.3 PERFORMANCE WORK STATEMENT

Pest Control Services at Coast Guard Sector New York at

Fort Wadsworth and Station NY/Rosebank, Staten Island, New York, the Battery Building, New

York and ANTNY, Bayonne, New Jersey.

1.0. INTRODUCTION

The Coast Guard is procuring Exterminating and Pest Control Services as described in the following paragraphs for the Coast Guard Sector New York, Fort Wadsworth and Rosebank, Staten Island, New

York, the Battery Building, New York and Bayonne, New Jersey.

2.0. BACKGROUND

2.1. Mission: The mission of the Coast Guard Sector New York is to maintain a safe, clean and healthy environment for all the residents, military/civilian personnel and members of the general public. To accomplish this mission, it is essential that the personnel, properties and facilities of the CG Sector New

York have qualified and effective Exterminating and Pest Control Services. The purpose of this PWS is to provide support to the CG Sector New York to accomplish its mission.

3.0. SCOPE

3.1. The contractor shall provide all labor, equipment, materials and transportation necessary to perform exterminating and pest control service necessary to control and prevent the infestation of, but not limited to the following pests: cockroaches, ants, termites, ticks, fleas, fire ants, bees, lice, mice, and rats at the

Coast Guard Sector New York Fort Wadsworth & Rosebank, Staten Island, New York, the Battery

Building, New York, and ANTNY, Bayonne, New Jersey. The service requirements relate directly to mission essential items as identified in the PWS, the Contractor Quality Control Plan (QCP) and the

Government Monitoring Functions providing for the highest level of service delivery performance critical to mission success. The Contractor shall use the PWS, as well as the approved QCP to accomplish the functions/tasks generated for this effort as identified in Paragraph 5, Technical Requirements, of the

PWS.

3.2. Hours of Operation: The Contractor is expected to work between the hours 8:00 AM to 6:00 PM

Monday through Saturday. Contractor is to expect some delays at the housing quarters. Contractor is responsible for scheduling all work in occupied housing units with tenants. The Contractor may contact residents by phone during the hours of 0800 and 1800, Monday through Saturday to schedule appointments. Approximately 25% of the residents may not be at the house when visited and a second appointment may be required. If a second meeting fails, Contractor must report this to COTR prior to the expiration of the service call.

3.2.1. Work Areas. The following table identifies the work areas requiring pest control services:

a. Fort Wadsworth, STATION New York/Rosebank and The Battery Building, New York

BLDG

NO.

BLDG. NAME

SQ FT

FREQUENCY

NOTES

Chapel

8,585

W2

Food Area Kitchen

Gym/ Recreation Ctr

21,003

Food, Area, Kitchen, Comm Room

207 Exchange 5,760 W2

Food Handling

Commissary

Admin, VTS, Bldg

A&B 23,984 W2

Mess & Vending 3

Floors

215 Bldg C, D, (Berthing) 36,340 W2 Vending, Laundry

216 Galley (Dining) 9,380 W2

Food Handing

Entire Bldg

311 Offices/Shops 13,134 W2 Food Area

460 Storage 2,689 Service Call

McClean Ave (Quest

Qtrs) 2,000 Service Call

110 A&B 1 Family 2 Story 2,000 Service Call

b. Rosebank

BLDG

NO.

QTRS 1 (CO) 1 Family 2 Story 2,240 Service Call

Bldg 99 HSG 64 Family 2

Story

18,880

Service Call

Palazzo

Hall

Admin 3 Story

10,240

Food Area

Bldg 10 Admin 2 Story STA

ActNY

3,020

Foods Area

Bldg 8 Shops 2 Story 2,812 Service Call

Bldg 13 Shops 2 Story Service Call

MSST Shops 2 Story Service Call

c. Battery Park Building (Manhattan)

Battery Manhattan 27,000 W2 Food Area (64 SF)

d. Ant New York Bayonne, New Jersey

ANT CG Facility Service Call

e. Family Housing at Ft Wadsworth

BLDG NO.

423 North Carolina(9 Apts) 11,400 Service Call Wood Structure

427 Connecticut (12 Apts) 11,400 Service Call Wood Structure

428 Connecticut (6 Apts) 11,400 Service Call Wood Structure

430 Arizona (6 Apts) 11,400 Service Call Wood Structure

431 Arizona (6 Apts) 11,400 Service Call Wood Structure

432 Iowa (12 Apts) 11,400 Service Call Wood Structure

434 Iowa (6 Apts) 11,400 Service Call Wood Structure

435 Iowa (6 Apts) 11,400 Service Call Wood Structure

436 Iowa (6 Apts) 11,400 Service Call Wood Structure

437 Iowa (12 Apts) 11,400 Service Call Wood Structure

438 Iowa (12 Apts) 11,400 Service Call Wood Structure

440 Iowa (12 Apts) 11,400 Service Call Wood Structure

442 Iowa (8 Apts) 11,400 Service Call Wood Structure

445 Florida (6 Apts) 11,400 Service Call Wood Structure

446 Florida (6 Apts) 11,400 Service Call Wood Structure

447 Florida (6 Apts) 11,400 Service Call Wood Structure

448 Florida (6 Apts) 11,400 Service Call Wood Structure

450 Florida (6 Apts) 11,400 Service Call Wood Structure

451 Florida (6 Apts) 11,400 Service Call Wood Structure

452 Florida (6 Apts) 11,400- Service Call Wood Structure

454 Florida (6 Apts) 11,400 Service Call Wood Structure

455 Tennessee (2 Apts) 3,800 Service Call Wood Structure

3.3. Service Call Response Time: During normal working hours, the Contractor shall respond within two

(2) hours after receipt of the service call. Outside Normal working hours, the Contractor shall respond within (1) day after receipt of the service call. Below is the average number of service calls in a 12 month period which is part of the firm fixed price portion.

Type of Service Call

Average number of Service calls in 12 month period

Facility/Structure

(non-family housing structure or facility)

50 service calls

Family Housing

(occupied by residents)

150 service calls (include change of occupancy)

3.3.1. Service Call Documentation/Log: The Government will assign a unique control number to each service call which will be used for inquiries and Quality Assurance Purposes. The Contractor shall maintain a log/record of all service calls received and responded to, and retain in the file for the

Government's Inspection purposes and shall retain a copy of the service ticket for not less than (12) months. A copy of the Contractor's log and all service calls performed the previous month shall be submitted monthly. In addition, within 24 hours after completion of a Service Call, the Contractor shall submit to the COTR, a completed Work Authorization Form to include the following:

(1) Description of actual work completed.

(2) Brief description of material and parts used, including quantities.

(3) Date and time, work began and was completed.

(4) Signature or initials of the Contractor's craftsman performing the work (or supervisor), indicating that the work has been completed.

(5) Signature of verification from primary customer representative receiving the services, if available.

3.3.2. Response to Service Calls. The Contractor shall establish and utilize a means for receiving via telephone, facsimile transmission, answering service, etc. service call work authorizations 24 hours per day, seven days a week, including weekends and holidays at the contractor’s office. Contractor receipt of service calls will be established at the time and date the Work Reception Desk delivers the work order by telephone, facsimile transmission, or other means to the Contractor’s office or the date the Work

Reception Desk makes the written work authorization available for pick up by the contractor, whichever comes first.

3.4. The contractor shall be responsible for restoring any damaged property or equipment caused by the contractor or the contractor’s employees. The restoration shall be to its original condition at no additional cost to the Government.

3.5. Contractor Safety Plan. All work shall be conducted in a safe manner and shall comply with all applicable safety standards and requirements. The Government reserves the right to inspect for compliance with safety standards and requirements. The contractor shall develop and submit a Safety

Plan and shall update the plan as needed. The contractor's Safety Plan shall comply with all federal and state laws, including OSHA and regulations set forth in 29 CFR 1910 and 29 CFR 1926 and in

Commandant Instructions M5100.29 and M11000.11. At a minimum, the Safety Program shall include the following:

3.5.1. Accident Prevention. In addition to addressing the following, the contractor shall maintain a record of property damage, accidents, and fires caused by the contractor or subcontractor employees. The contractor shall report the damages, fires or accidents to the Contracting Officer in accordance with

Homeland Security Acquisition Regulation (HSAR) clause 3052.223-90 Accident and Fire Reporting

(Dec 2003). The contractor shall comply with mishap reporting procedures found in the latest edition of

COMDTINST M5100, Safety and Environmental Health Manual. The procedures are for information and data gathering purposes only. The Government will supply the contractor with the necessary forms and instructions for completion of the forms. All mishaps shall be reported to the COTR within 24 hours.

3.5.1.1. Compliance with Code

3.5.1.2. Assignment of Responsibility

3.5.1.3. Safety Indoctrination and Training

3.5.1.4. Inspections, Reports and Control of Hazards

3.5.1.5. General Housekeeping and Cleanup

3.5.1.6. Protection of Employees (Contractor & Government)

3.5.2. General Operating Procedures.

3.5.2.1. Submission of Material Safety Data Sheets (MSDS) as required by FAR Clause 52.223-3.

3.5.2.2. Material Storage and Handling.

3.5.2.3. Protective Equipment - types and use.

3.5.2.4. Tools and Equipment - inspection schedules and operator qualifications, demonstrations and training of proper use.

3.5.2.5. Specific Control of Hazards of Jobs to be Performed (dust, noise, etc.)

a. Handling Hazardous or Toxic Material. The contractor shall adhere to all safety requirements as specified by Federal and State laws, OSHA regulations and COMDTINST 16478.1B.

b. Spills. For any oil or hazardous materials spills caused by or resulting from the contractor's action or inaction, the contractor shall provide all necessary manpower, equipment and material to respond, contain, cleanup and report as required by Federal, State and local laws, regulations, standards and plans referenced in this section. The Contractor shall notify the COTR and Safety Officer within 30 minutes, and the appropriate Federal and State Agencies within 4 hours of any spill.

c. Material Data Sheets. The contractor shall maintain a current file of hazardous material data sheets

(MSDS) describing the hazards of any chemical used in the performance of this contract. A copy of each

MSDS shall be provided to the COTR prior to ordering for approval.

d. MSDS for New Chemicals. The Contractor shall request a MSDS from his/her suppliers for each new chemical ordered. These sheets shall then be placed in the hazardous material data sheet file maintained by the Contractor. This is in addition to the requirements of FAR clause 52.223-3, Hazardous

Material Identification and Material Safety Data.

3.5.3. Fire Prevention Program. The Contractor shall establish a Fire Prevention Program to comply with the provisions of current Government regulation, OSHA, National Fire Codes, sound commercial practices, as well as other fire prevention regulations/manuals/codes cited throughout this contract and applicable to specific commercial-type functions. The Fire Prevention Program shall be included in the contractor's Safety Plan. The government reserves the right to inspect facilities for fire prevention compliance, evaluate through drills, and to enforce compliance.

3.5.3.1. Safe handling, use, storage and transportation of flammable materials

3.5.3.2. Identification of hazardous work environments.

3.5.4. Open Fires. The contractor shall not start any open fires on Government controlled property.

3.5.5. First Aid and Medical.

3.5.6. Working Conditions.

a. Sanitation

b. Illumination

c. Ventilation

3.5.7. Investigating/Reporting Accidents.

3.5.8. Occupational Safety and Health.

(a) Fire Codes

(b) OSHA

3.5.9. Safety Equipment. The contractor shall provide his employees with all personal protective equipment (PPE) required to accomplish the task safely. PPE includes but is not limited to protective clothing, hearing protection, respiratory protection, eye protection and respirators. The Contractor’s employees shall use the required PPE or clothing and/or use equipment appropriate to the work being done at all times. The contractor is responsible for ensuring that all personnel required to use respiratory protection are properly trained in its use and limitations and are medically screened and fit tested.

3.5.10. Results of Safety Noncompliance. If the contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until the contractor takes satisfactory corrective action. No part of the time lost due to any such stop order shall be made the subject of a claim for extension of time or for excess costs or damages to the contractor.

3.5.11. Safety Signs. The contractor shall use flags to indicate when yards have been treated with pesticides for fire ants or other pests.

3.5.12. Cleanup. All dirt & debris resulting from work under this contract shall be disposed of daily at the completion of work.

3.5.13. Vehicles. The contractor shall assure that all vehicles used in the performance of this contract conform to Coast Guard Sector New York regulations.

3.5.14. Permits and Licenses. The contractor shall obtain, without any additional cost to the government, all appointments, licenses, and permits required for the performance of the work and for complying with all applicable Federal, State and local laws. Copies of permits and licenses shall be provided to the

Contracting Officer with proposal.

4.0. APPLICABLE DOCUMENTS

4.1. The contractor shall comply with all applicable federal, state, local and municipal laws, regulations and requirements; and all industry standards/references and the Coast Guard Regulations listed in the table below applicable to the performance of the contract and to contractor personnel to ensure the health and safety of all. The contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA). The contractor shall instruct and guide its employees regarding any directives provided by the Coast Guard.

4.2. The Government will provide all publications listed upon request. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price. Upon completion of the contract, the Contractor shall return to the Government all issued publications and any unused forms.

Publication Number Title Date Provided

COMDTINST M4500.5D Property Management Manual 02/13 As necessary

COMDTINST M5100.47B Safety & Occupational Health Manual 05/16 As necessary

COMDTINST M6000.1F Medical Manual, Chapter 7 08/14 As necessary

COMDTINST 16478.1B Hazardous Waste Management 3/92 As necessary

COMDINST M110000.7 Facilities Energy Manual 2/99 As necessary

COMDTINST M5530.lC Physical Security Manual 12/01 As necessary

5.0. TECHNICAL REQUIREMENTS

5.1. General

5.1.1. Management: The Contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The Contractor shall be available to meet with the COTR as required.

5.1.2. Coordination: Residents of housing units must be notified in advance of the expected treatment date.

5.1.2.1. Occupied Space: The Contractor shall notify occupants and the COTR (24) twenty-hour hours prior to application (when possible) for scheduled work, and immediately prior to application for unscheduled routine and emergency work. The Contractor is responsible, thorough coordination with the

COTR, to obtain access to buildings, apartments, facilities, industrial facilities, houses, etc.

5.1.3. Storage Area and Controls: The Contractor shall not store chemical materials on Coast Guard property. All chemicals must be transported to and from Coast Guard property on a daily basis. The

Contractor shall comply with all federal and local regulations pertaining to the storage, transport and usage of pest control chemicals.

5.1.4. Pesticides. All pesticides shall be procured, processed, handled, and applied in strict accordance with the manufacturer's label instructions. All pesticides used by the Contractor shall be registered with the U.S. Environmental Protection Agency (EPA), and be certified by the appropriate State Board of

Health to perform pest control in accordance with the provisions of the Federal Insecticide, Fungicide and

Rodenticide Act (FIFRA), and the Federal Environmental Pesticide Control Act and the State of New

York and New Jersey for the intended use and shall be approved by the COTR prior to their use. At a minimum the contractor must be certified as a commercial applicator in category 7, industrial, institutional, structural, and health related pest control. The Contractor shall present proof of registration and certification prior to starting contract. A list of the proposed pesticides shall be submitted along with the submission of work schedules within thirty (30) days after the contract award date for COTR approval. Any change in pesticide usage shall have prior written approval of the COTR. The Contractor shall maintain a label book of all pesticides used, and have it readily available at all times. A copy of the label book and the material safety data sheet for each pesticide to be used shall be provided to the COTR prior to commencement of work.

5.1.4.1. Pesticide Application. Certified personnel shall make all pesticide applications. The Contractor shall apply pesticides in accordance with manufacturing label instructions and the pesticide application requirements specified herein. When control and/or equipment are specified the Contractor may use any or all of the listed methods necessary to obtain the acceptable level of control. The Contractor shall not use other methods or equipment without receiving the written approval of the COTR.

5.1.4.2. Pesticide Disposal. The Contractor shall dispose of all excess pesticides, unusable pesticides, pesticide containers, dead and dying animals, equipment rinse water, and rinse water in accordance with the label instructions and all Federal, State and local regulations. Pesticides, pesticide containers, pesticide residue, pesticide rinse water or any pesticide contaminated articles shall not be disposed of on

Coast Guard property.

5.1.4.3. Pesticide Spills and Decontamination. The Contractor shall be responsible for properly cleaning, decontaminating and reporting pesticide spills, as specified by the COTR.

5.1.5. Accident Reporting. The Contractor shall maintain an accurate record of accidents and shall report to the Contracting Officer in the manner and on the forms prescribed by the COTR, exposure data and all accidents resulting in death, trauma, or occupational disease. All accidents shall be reported to the COTR within twenty-four (24) hours of their occurrence. Any accident resulting in a pesticide spill shall be reported to the COTR within one (1) hour of its occurrence. All reports required by the Federal, State and

Local regulations and the time schedule shall be reported to the COTR. Copies of all such reports shall be provided to the COTR.

5.1.6. Integrated Pest Management (IPM). Where appropriate, the Contractor shall use a variety of control methods in an effort to minimize quantities used and enhance the effectiveness of pesticides.

5.1.6.1. Improvements in Technology. As technology improves and new materials and methods become available, it may become necessary to alter the specifications of this contract to accommodate such changes which would reduce reliance on chemicals, or use safer materials. The Contractor shall recommend changes to the Contracting Officer whenever:

a. Newer, safer, and more effective methods become available

b. More selective pesticides become available

c. Less toxic and less persistent pesticides become available

5.1.7. Standards of Conduct: The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and for taking such disciplinary action against his/her employees, as necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the U.S. Coast Guard, and the Federal Government. The

Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. To maintain continuity of services, the Contractor shall initiate immediate action to replace such an employee, at no additional cost to the Government.

5.1.8. Lost and Found Property: It is the responsibility of the contractor to ensure that all items of possible personal or monetary value found by contractor’s employees are turned in to the COTR as soon as possible.

5.1.9. Treatment Methodology and Products: The contractor shall conform to all federal, state and local regulations governing the performance of pest control work and the use of pesticides. The chemical formulations used in this project shall be only those recommended by the U.S. Public Health Services, the

Bureau of Reclamation (BUREC), Reclamation Safety and Health Standards (RSHS), U.S. Fish and

Wildlife Service, the U.S. Department of Agriculture, New York regulations and the registered label use for control on the type of pests involved.

5.2. Services/Execution

5.2.1. Pest Control Operations: Operations shall be scheduled so that the Contractor will be performing work on a scheduled appointed day and in a manner as to cause no interruption of the routines performed in any activity area.

5.2.1.1. Stray Animal Requirements. In the event a service call is ordered to catch a stray dog or cat or other animal, the Contractor will, upon catching the animal, turn it over to the nearest animal receiving depot. Prior to departing Coast Guard Property, the Contractor will notify the COTR with a description of the animal and the location/phone number of the Animal Receiving Facility.

5.2.1.2. Definitions.

a. Square Feet (SQ.FT.): is represented as cleaning space only, and does not include, attics, crawl spaces, basements, appurtences, etc., the Contractor remains responsible for Pest Control Services under the terms and conditions of this contract.

FREQUENCY:

b. W-2 - Every Two Weeks. Service is accomplished 26 times during each 12-month period of the contract, at intervals of 12 to 16 days, for food handling areas.

c. Service Call - It shall be understood that these units will be on an as needed basis and will be order by the issuance of a service call.

d. Wood Structure - Indicates the buildings/facilities that require Structural Pest Control Services, to be accomplished one (1) time during each 12-month period of the contract.

5.2.2. Household Pests / Scheduled Service: The Contractor shall inspect and treat all facilities, buildings and structures, except Coast Guard Family Housing Units at designated frequencies. All Food Handling

Facilities and Food Storage areas shall be inspected and treated, twice a month. The Contractor shall prevent and control nuisance arthropod pests including, but not limited to, cockroaches, crickets, termites, ants, fleas, silverfish, spiders, mites; all poisonous/venomous arthropods such as bees, wasps, hornets, etc;

on all facilities, buildings, structures, and utilities identified as requiring scheduled service below.

Inspection, Prevention, Treatment, and Control for all Pest Control Services will also include crawl spaces, basements, attics, areaways, common areas, and all required areas of a building, facility or structure. When infestations are found, the Contractor shall perform follow-up inspections and re-treatment at his/her own expense. The Contractor shall identify and report any conditions, which promote the occurrence of an infestation.

5.2.3. Household Pests / Unscheduled Service. The Contractor shall inspect and treat all Coast Guard family housing units, houses, apartments, apartment type dwellings at Ft Wadsworth/Rosebank, as requested by the COTR. Inspection, Prevention, and Treatment, for all Pest Control Services, will also include crawl spaces, basements, attics, common areas, areaways and required areas of row houses, houses, apartments, apartment type dwellings and/or apartment buildings. In multiple units (apartment type dwellings) the Contractor shall identify units requiring treatment, and advise, the COTR in writing.

The Contractor shall provide pest control service on a service call basis in buildings and areas of buildings listed below not covered by the scheduled pest control services. In addition to service calls, Family Housing Units shall also receive preventive pest control upon change of occupancy. The

Contractor will also respond to requests for service by the COTR in occupied units.

5.2.4. Notification of Actual or Potential Pest Problems. The Contractor shall report to the Government representative any evidence of pests or conditions conducive to pest infestation, which are not covered in the contract, at the time such condition is first noticed.

5.2.5. Precaution and Pesticide Storage: No pesticide shall be allowed to contact any foods or preparation surfaces or utensils. Service trucks used by the contractor shall have locked storage for the safe transport of pesticide being used on the job. All pesticides used by, or brought on the installation by the operator may be examined and checked by the COTR to see that only acceptable materials, formulations, and equipment are to be utilized. Completed job orders shall be turned in to the COTR at the end of each week.

5.3. Change Of Occupancy Pest Control Services. All Coast Guard Family Housing Units, apartments, houses, apartment dwellings, etc.; shall receive preventive Pest Control inspection and treatment for arthropod and vertebrate pests upon change of occupancy. In multiple units (apartment type dwelling) the

Contractor shall identify units requiring treatment and advise the Contracting Officer or his representative. In family housing units, all units in the building requiring treatment shall be treated at the same time to prevent the spread of the infestation. The other units in the building will most likely be occupied.

5.4. Prevention And Control Of Vertebrates - Housing.

5.4.1. Unscheduled Service. The Contractor shall provide service on a Service Call basis in and around buildings listed in the tables identified herein not included in the scheduled services. The Contractor shall perform follow-up inspections and retreat as necessary at no additional cost to obtain the acceptable level of control.

5.4.2. The Contractor shall, within 24 hours, (Sundays and Holidays excluded) after receiving notice from the Contracting Officer, and at no additional charges to the Government, retreat previously treated areas when inadequate control was obtained with the initial treatment. There is no limit to the number of call-backs for re-treatment of control failures.

5.5. Prevention and Control of Miscellaneous Vertebrate Pests - All Sites.

5.5.1. Unscheduled Service. The Contractor shall provide services for the prevention and control of vertebrates, including but not limited to, squirrels, skunks, bats, ground hogs, possums, raccoons, snakes, and feral cats and dogs, in and around structures.

5.6. Traps. Rodent and animal traps shall be serviced daily during periods of active rodent infestations and when traps are set. The contractor shall inspect the traps daily during periods of active rodent infestations and when traps are set. Treated burrows shall be sealed immediately after treatment.

Reopened burrows shall be retreated and resealed until all rodents and or animal activity ceases.

5.7. Carcass Removal and Disposal/Unscheduled Service. The Contractor shall remove all carcasses from

Fort Wadsworth, STANY/Rosebank, the Battery Park Building and ANTNY, Bayonne, and dispose of them in accordance with local ordinances.

5.8. Prevention and Control Of Structural Pests.

5.8.1. Scheduled Service. The Contractor shall initiate an active program for the prevention and control of structural pests, including but not limited to termites, carpenter ants, powder post beetles, etc. The

Contractor shall inspect all buildings with wood construction identified herein to determine any visible infestations or damage to wood structural components. Conditions which may promote attack by structural pests, shall be reported to the COTR. A written report with a description of the location, nature, and extent of damage shall be submitted for each unit. This report shall be forwarded to the COTR within

48 hours after completion of the inspection. Treatment of structural pests shall be based on the results of the inspection as directed by the COTR, and shall be paid for under the Indefinite Quantity price portion of the contract. All treatments shall be in strict accordance with the EPA approved pesticide label. The inspections along with written reports shall be completed within three months of contract award.

5.8.2. Subterranean Termite Control. The Contractor shall control infestations of subterranean termites upon notification by the COTR.

5.8.2.1. Soil Application. At the time of soil treatment application, the soil shall be in a condition with low moisture content to allow uniform distribution of the treatment solution throughout the soil. The

Contractor shall not apply pesticide during or immediately following heavy rains, or when conditions will cause runoff and create an environmental hazard. The application shall establish a continuous soil treatment barrier. No pesticides shall be applied to the soil beneath a plenum air space. Pesticides shall not be applied until the location of heat or air conditioning ducts, vents, and water, sewer, and plumbing lines are known and identified. Extreme caution must be taken to avoid contamination of these structural elements and airways.

5.8.2.1.1. Termite Soil Treatment. Termite soil treatment shall be based on linear feet of foundation treated. Treatment includes the inside and outside of the perimeter of foundation. Payment shall be based on the measurement of linear feet treated in accordance with the contract and all local, state and Federal requirements, (measured along the outside of the foundation wall). Example: The treatment of one linear foot inside the foundations shall be paid as one linear foot. A minimal of 75 linear feet shall be ordered.

5.8.2.1.2. Areas Requiring Treatment. Areas requiring treatment may include portions of foundation slabs, hollow masonry units of the foundation, expansion joints or cracks in foundation slabs, interior and exterior foundation perimeters, crawl spaces, wood construction contacting soil and posts, and pillars with respective footings as applicable.

5.9. Warranty. The Contractor shall furnish the Contracting Officer with a one year written warranty against existing and new infestations from subterranean termites. The warranty shall also state that the chemical concentration, rates and method of application complied with the EPA label. The warranty period will commence from the date of acceptance. The Contractor shall make a detailed structural assessment with concurrence by the COTR prior to initial treatment for reference at a later date, should there be any questions of subsequent damage. Damages resulting from subterranean termite infestation within a period of one year from the date of acceptance will be repaired at the Contractor's expense. The limit of liability for repairs is $25,000 per building. If infestation should occur in the treated building within the warranty period, the soil shall be retreated to exterminate all infestations at the Contractor's expense.

5.10. Other Wood Destroying Organisms. The Contractor shall control other wood destroying organisms upon notification by the COTR. Other wood destroying organisms include but are not limited to carpenter ants, powder post beetles, old house borers, carpenter bees, and wood decay fungi.

5.11. Disease Vector Pests. All disease vector pest control services will be on an "as required" basis, and may be treated by a facility service call. Pest Control Services for Disease Vector Pests may also be ordered under the Indefinite Quantity price portion of the contract.

5.12 Unscheduled Services. The Contractor shall inspect and treat for houseflies, blow flies, flesh flies, bottle flies, and related insects in and around food service areas, loading platforms where food is handled, trash areas, and transportable garbage containers, and other areas indicated by the COTR.

5.12.1 Prevention and Control Of Venomous Arthropods. The Contractor shall control infestations of venomous arthropods including but not limited to bees, wasps, hornets, and yellow jackets at locations indicated by the COTR.

5.12.2. Prevention and Control Of Ticks, Mites, and Chiggers. The Contractor shall prevent and control infestations of ticks, mites, and chiggers at locations indicated by the COTR.

5.12.3. Prevention and Control of Stored Products Pests. The Contractor shall prevent and control stored products pests, including but not limited to flour beetles, Indian meal moths, rice weevils, and dermestid beetles in areas designated by the Contracting Officer.

6.0 DELIVERABLES

The Contractor is responsible for meeting the deliverable format, content and schedule in accordance with the table below.

Deliverables

Frequency

No. of Copies and

To Whom

Date Required

Quality Control Plan (Paragraph

8.0)

Update as needed

Two - Contracting

Officer

With Proposal

License Requirements for New

York and New Jersey (Paragraph

3.5.14)

Updated

As needed

Officer/COTR

With Proposal

Safety Plan (Paragraph 3.5)

Updated as needed

One-COTR

Within 15 Days of Award

Staffing List including identification of the designated

Supervisor/Site Manager

(Paragraph 7.2)

Officer

With proposal

List of Pesticides, label Book and

MSD sheets (Paragraph 5.1.4)

Updated as needed

One – COTR

Within 30 days of award

Inspection Documentation in accordance with sections 5.2.1, 5.2.2, and 5.2.3

One/ COTR

Within ten (10) working days of completing the inspection

Service call Documentation/Log

(Paragraph 3.3.1)

Monthly

One – COTR

Work Authorization – 24 hours

Service Calls - Monthly

Certificate of Insurance as required by FAR 52.228-5

Annually

One – Contracting

Officer

Within 15 days of award - Updated copy on anniversary of policy renewal.

Contract Discrepancy Report

Two – Contracting

Officer/COTR Within five days of receipt

Accident Reports – Spills

Spills 30 minutes -

Accidents

24 hours

As Necessary

Structural Pests Report (Paragraph

5.8.1)

Within 48 hours after inspection

7.0. PERSONNEL REQUIREMENTS/QUALIFICATIONS

7.1.1. Contractor Staff. The contractor shall provide personnel who meet established standards in order to effectively perform the services required herein. The contractor shall staff the contract with trained and experienced personnel who shall exhibit capability to perform with minimum supervision. The

Contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The

Contractor shall provide staff with the necessary management expertise to assure the performance of the required work; and, trained and experienced personnel who meet established standards to effectively perform the services required

7.1.2. Citizenship. All contractor employees shall be citizens of the United States or, if non-citizens, they shall be legal residents of the United States. If non-citizens are hired, proof of legal residency in the U.S.

shall be provided to the Contracting Officer prior to their commencing work under this contract.

7.1.3. Communication. All contractor personnel shall be able to speak, write and comprehend the English language with the degree of fluency needed to successfully perform their duties and understand direction from the project management staff.

7.1.4. Removal or dismissal of employees who are not fully able to perform the normally assigned duties or who violate any security or health requirement does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services required.

7.1.5. The Contractor shall provide contingencies for employees who are absent during their regular work hours. The Contractor shall have in place a suitable replacement for the absentee employee within two hours of initial notification by the COTR

7.2. Supervision/Site Manager. The contractor shall provide a Supervisor or Site Manager, named in writing, who shall be responsible for the performance of all work. The Supervisor/Site Manager shall have full authority on a day-to-day basis to act for the Contractor on all matters pertaining to the performance of this contract. The Supervisor/Site Manger will not be required to be on site on a full time basis. The Supervisor/Site Manager shall be available to discuss contract matters with the Contracting

Officer or the COTR, within one hour of notification during the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday. This can be accomplished in person, or by telephone, depending on the circumstances.

7.1.4. The Contractor shall also submit a staffing list of proposed personnel in accordance with Section 6 of the PWS.

7.3. SECURITY

7.3.1. Base Regulations. The Contractor, or any representative, and all contractor employees entering the

Government reservation, shall abide by all security regulations of this installation which may be in effect during the contract period; and, shall be subject to such checks as may be deemed necessary to insure that no violations occur. The contractor shall require their employees to comply with the instructions pertaining to conduct, safety and health regulations forming a part of this contract.

7.3.2. Identification. All contractor personnel shall possess the proper employee identification while on site. The employee shall carry the ID card at all times while on site

7.4. Appearance: Contractor personnel located onsite during normal duty hours shall present a neat appearance, and shall wear distinct clothing for easy identification bearing the name of the company.

Any color or color combination maybe used for the uniforms except blue. Clothing not to be worn: tube tops, tank tops, shorts, leotards, sandals, or other inappropriate clothing as determined by the COTR.

7.5 Conduct of Personnel: The contractor shall prohibit his/her employees from handling housing resident's personal belongings, disturbing papers on desk, opening drawers, closets or cabinets, or using the telephone or equipment unless specifically authorized by the COR. Contractor personnel shall not smoke or consume food or drink while performing work on this contract. During breaks, eating or smoking is permitted in designated areas only.

7.7. Conservation of Utilities: The Contractor shall actively…