SOW-STA Oak Island Revision 001 dated May 07 2026.pdf

SCOPE OF WORK: USCG Station Oak Island Exterior and Wet Room Renovations

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to seal the 2nd deck soffit edges, replace 16 windows, and renovate wet room at USCG Station Oak Island, 300 Caswell Beach rd. Oak Island NC, 28465.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work no later than 10 days after notice to proceed and work diligently to complete the entire work and have equipment ready for use by 60 working days after contract has been awarded. Deviations from this timeline due to materials must be documented in the estimate.

3. SCOPE OF WORK:

3.1: Scope of work for Main Building: Replace 4 window sets (total of 12 windows) on the parking lot side of main building in kind. Board up (1) gable vent to help keep air from getting into insulated attic. On the ocean side. Replace 2 window sets (4 Windows) and 2 singles windows (total of 6 windows) in kind. Install new solid soffit on the upstairs room to match existing soffits. Paint small soffit area as needed to match existing soffit color.

3.1.1 Demolition:

- Tear out (parking side) windows (12)

- Tear out (ocean side) windows (6)

- Remove vented soffit

- Remove the existing gable vent from the exterior of the building

- Remove trim around Gable Vent

3.1.2: Installation:

- From the building exterior, infill the gable vent opening with a solid piece of exterior-grade plywood, securely fastened.

- From the building exterior, install an appropriate self-adhered, waterproof building membrane over the new plywood, ensuring it is properly integrated with the surrounding weather-resistive barrier to create a continuous seal

- From the building exterior, cover the sealed area with either a solid PVC board or a non-functioning decorative gable vent and paint to maintain the building's exterior aesthetic. (material shall match existing exterior)

- Re-flash windows, to insure water tightness

- Install new windows (parking side) (12) [Windows shall match existing material and color]

- Install new windows (ocean side) (6) [Windows shall match existing material and color]

- Install new window trim (white PVC) [Window trim shall match existing material and color]

- Install new Solid Soffit (Upper room section only) [Soffit shall match existing material and color]

- Paint soffit area (Upper room section only) [Paint shall match existing color]

3.1.3: Discovery of rot/decay:

- In the event that any rot or unsuitable substrate is discovered during the removal process, the contractor shall immediately notify the contracting officer and provide a cost estimate for the necessary repairs. No repair work shall proceed until the contracting officer provides written authorization via a formal change order. This authorized work shall then be considered an extra to the contract, and the cost must not be exceeded.

3.1.4: Discovery of potential black mold:

- In the event that any suspicious growth is discovered during the removal process, the contractor shall immediately notify the contracting officer, test the suspected growth prior to demolition, and provide a cost estimate for the necessary clean or repairs in accordance with the results of the findings. No repair work shall proceed until the contracting officer provides written authorization via a formal change order. This authorized work shall then be considered an extra to the contract, and the cost must not be exceeded.

3.2: Scope of Work for Wet Room: This scope applies to both bathrooms (Men’s &Women’s).

Tear down existing ceiling sheetrock. Install new ceiling, Mud, Paint, and finish ceiling. Remove

Mini splits in both bathrooms, install new mini splits. Install self draining dehumidifier inside overhead for minimum of 350 sqft, 35-70 pints per day (PPD) 115v, 60hz and humidity range

25-80% with access door for maintenance and a drain to the outside of the building. Grout bathroom walls and floors, to achieve a finished look.

3.2.1 Demolition: (Men’s & Women’s Bathroom)

- Remove lights, intercom, fire alarm, and accessories

- Remove Ceiling sheet rock bathroom

- Remove insulation

*Inspect insulation (reuse if possible)

- Remove all lockers

- Remove Mini Splits

- Remove all grout, clean and prep for new grout and sealer

*All trash associated & accumulated throughout job will be hauled away and disposed of in accordance with local environmental requirements

3.2.2 Installation: (Men’s & Women’s Bathroom)

- Install insulation (reuse old insulation in good condition)

- Install Dehumididifier (one in each bathroom)

- Install new sheetrock in ceiling

*new sheetrock shall be mold-resistant and moisture-resistant

- Mud, Tape, Finish

*shall be finished to a level 4 finish

- Prime Ceiling

- Paint Ceiling (Anti-Microbial)

- Install lights, fire alarm, accessories, etc...

- Paint trim around bathroom

- Apply new grout to floor and wall tile

- Seal grout (stain) - Finished Look

- Install new mini split

4. SITE VISIT: All bidders shall visit the site to verify any/all quantities before submitting bids. Interested parties shall arrange for a site visit with MKC Joshua Rice (732)-864-6695.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of

Contact for this project is MKC Joshua Rice (732)-864-6695.Inquiries concerning any phase of the specification before or after award shall be made to the QAE.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person, other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: No permitting is required for this project.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the unit’s regular hours (0800-1600), he/she must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE

Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and driver’s license number. The Station Oak Island Command

Duty Officer (CDO) will be given a copy of the employee list. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on USCG Station Oak Island shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29

CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by MKC Joshua Rice prior to starting work.

b. Written notification must be provided to MKC Joshua Rice, in his capacity as Fire

Marshal, of any activity that could potentially cause fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification so long as the outsource review sheet is signed by MKC Joshua

Rice.

c. Copies of the following must be provided to MKC Joshua Rice prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits.

Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

A facility dig chit is required in addition to a Miss Utility dig chit.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on USCG Station Oak Island has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on USCG Station Oak Island shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40

CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by Mr. Todd Ogle, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to Mr. Todd Ogle of any activity that could potentially cause a permit violation on USCG Station Oak Island. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to Mr. Todd Ogle prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.