Wastewater testing and analysis SOW FY24 with HMF.docx

Scope of Work & Specifications

Wastewater Testing and Analysis FY24

Located at U.S. Coast Guard Base/Heavy Maintenance Facility Elizabeth City, N.C.

December 2023

Commanding Officer United States Coast Guard Base Elizabeth City Facilities Engineering Department Elizabeth City, NC 27909

Chris Dunn (Environmental Protection Specialist) Wastewater Permit Manager Facilities Engineering Department Environmental Compliance Office Building 62

1) SCOPE: The Contractor shall provide all supervision, trained labor, transportation, equipment and materials to perform sampling, lab analysis and provide reports, for all samples taken at Building 29 Lift Station Pipe 002 in accordance with the 2023 Elizabeth City Wastewater Permit # 0001 [Ref. (a)] here to for referred to as Permit # 0001 or Ref. (a) and for all samples taken from Heavy Maintenance Facility Wastewater collection tank under Permit #0002 or Ref. (c).

2) GOVERNMENT FACILITIES AND UTILITIES: Telephone, Restroom facilities, Electrical power and water is available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

3) MATERIALS AND LOCATIONS: The Contractor will furnish all materials, equipment, instruments, tools and other items necessary for accomplishment of these services.

4) SCHEDULE OF WORK: The Contractor shall perform all work during Core Base working hours; Monday – Friday, 0800-1600 unless otherwise agreed to in advance by the Environmental Protection Specialist and the Contracting Officers Representative (COR). The initial report will be required by January 28th, 2024.

5) The period of performance is January 1, 2024 – December 31, 2029.

6) EXISTING CONDITIONS: The contractor is expected to satisfy themselves as to the existing conditions and the work to be performed and shall verify all dimensions and equipment data prior to ordering materials and commencement of work. Any site visit will be arranged by the Contracting Officers Representative (COR) and the Environmental Protection Specialist (EPS). The Contractor shall wear the appropriate personal protective equipment (PPE) when visiting the site in accordance with OSHA, State, and Federal regulations.

7) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the Contracting Officers Representative (COR).

8) INSPECTION AND ACCEPTANCE: The Contracting Officers Representative (COR) and the Environmental Protection Specialist (EPS) will accomplish inspection and acceptance of all work performed.

9) LABOR LAWS: The Davis-Bacon Act applies to the procurement.

10) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the service area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations as applicable.

11) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains.

12) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Government Building. All smoking must be done in the designated smoking area.

13) CONTRACT TIMELINE: The Contractor shall complete all work within a schedule agreeable to both the Contracting Officers Representative and the Environmental Protection Specialist.

14) SUBMITTALS: Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal shall contain sufficient information that can be used to determine compliance of the service with these specifications and referenced specifications.

a) Certification of Laboratory as defined by the permit.

b) Detailed schedule of work.

c) Six-month Security Request Form filled out and submitted to Chris Dunn @ chris.a.dunn@uscg.mil.

15) TECHNICAL REQUIREMENTS:

General: The Contractor shall provide transportation, sampling, analysis, training requirements, and reporting of results of wastewater analysis at Building 29 of the U.S. Coast Guard Base Elizabeth City, Elizabeth City, NC. Sampling and analysis shall comply with Local Wastewater Discharge Permit # 0001 issued by the City of Elizabeth City, North Carolina as well as the Federal Clean Water Act and any State overarching regulatory requirements.

a) All equipment, sampling, storage, transportation, training, preparations and analyses shall be conducted in accordance with Federal EPA testing procedures, 40 CFR Part 136 and protocols governing the testing of wastewater for Publicity Owned Treatment Works (POTW). The technicians and chemists responsible for setting up, taking, and analyzing the samples shall be familiar with the above referenced procedures and protocols to ensure that accurate and reproducible results are obtained. A chain of custody shall be kept on all samples with a copy being part of the report. The laboratory doing the analysis shall hold a current certification to test Industrial and POTW wastewater under the Clean Water Act by the Division of Environmental Management, Laboratory Section, North Carolina Department of Environment and Natural Resources. A copy of that certification shall be provided to the Coast Guard prior to contract award.

b) Grab and/or Composite samples shall be taken from Building 29 IAW reference Ref. (a). Sampling criteria must be performed as described in Permit # 0001 [Ref. (a)] Part 1 Section F.

c) Grab samples taken from Heavy Maintenance Facility Wastewater tank must be sampled and analysis performed as described in Permit # 0002. One sample will be drawn approximately every 1-2 months and the appropriate analysis and report provided.

d) Depending on exceedances this contract includes additional composite sampling events IAW Ref. (a) in the instance of an exceedance. However, if the government can reasonably prove the sample was mishandled or lab analysis was inaccurate/inconclusive/botched or taken with faulty equipment or improperly installed equipment, or transported improperly or tainted with foreign contaminates or mishandled, the re-sampling/analysis/report etc. will occur at no additional cost to the government.

e) Testing Procedures for the analysis of pollutants shall be performed in accordance with the techniques prescribed in 40 CFR part 136 and amendments thereto unless specified otherwise in the monitoring conditions of the permit.

f) Composite and must be drawn over a 24-hour period by use of a currently calibrated sample pump in accordance with IUP Part 1 Section F: “Effluent Limits and Monitoring Requirements” of Permit # 0001 [Ref. (a)].

g) The results of the sampling and analysis shall be emailed to the Base Elizabeth City Environmental Compliance Office (ECO), Wastewater Permit Manager “Confidential” no later than 15 working days after the completion of the sampling event. The initial report will be required by January 28th, 2024. The report shall contain the analytical results for each sample location, detection limits, EPA analytical method used, lab quality control information, chain of custody, concentration limits listed in Permit # 0001 [Ref. (a)] and in Permit #0002 and any other pertinent information concerning the sampling and analysis of each sample. The results shall be reported as milligrams per liter (mg/l) when concentration is reported and in all other cases in the standard unit of measurement. The test report is to be emailed “Confidential” to:

Chris Dunn Wastewater Permit Manager (chris.a.dunn@uscg.mil)

h) The contractor shall coordinate sampling and security clearance via Ref. (b) with the Environmental Compliance Office (ECO), Wastewater Permit Manager, Chris Dunn @ (252) 267-9789 as early as possible, prior to visiting the site for the purpose of setting up equipment or taking samples. This notification shall occur at least 7 calendar days prior to sampling. No testing equipment shall be installed, or samples taken until the Contractor's Representative has coordinated with Chris Dunn at the Environmental Compliance Office Base Elizabeth City, Building 62.

16) EXECUTION: Inspection, sampling, and analysis as well as site preparation and cleanup shall be in accordance with appropriate sections of 29 CFR 1910, 1926.

Ref. (a) Base Elizabeth City Wastewater Permit # 0001

(b) Base Elizabeth City Security Access Request Form

(c) Heavy Maintenance Facility Wastewater Permit # 0002 image1.png