02-updated_8753150_Waterfront_Final_Spec.pdf

UNITED STATES COAST GUARD

RFP DESIGN/BUILD

SPECIFICATIONS

FOR

H Matthew Waterfront Repair at STA Ponce de Leon Inlet

PROJECT NUMBER 8753150

USCG STATION PONCE DE LEON INLET

NEW SMYRNA BEACH, FLORIDA

December 2019

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

FACILITIES DESIGN & CONSTRUCTION CENTER

FDCC Norfolk

5505 ROBIN HOOD ROAD SUITE K

NORFOLK, VIRGINIA 23513-2413

H Matthew Waterfront Repair Project Number: 8753150 USCG STA Ponce de Leon Inlet, FL

TABLE OF CONTENTS - Page 1 of 1

PROJECT RFP REQUIREMENTS

Section Title

TOC TABLE OF CONTENTS

01110 01115

DESIGN-BUILD GENERAL PARAGRAPHS

DEDICATION PLAQUE

01200 DESIGN-BUILD PROGRESS PAYMENTS

01320 DESIGN-BUILD PROGRESS SCHEDULE

01330 DESIGN-BUILD SUBMITTAL PROCEDURES

01450 QUALITY CONTROL

01500 TEMPORARY COR FACILITIES AND EQUIPMENT

01781 OPERATION AND MAINTENANCE DATA DOCUMENTATION

01800 DESIGN-BUILD CRITERIA

1.1 GENERAL PROJECT REQUIREMENTS AND DESCRIPTION

1.2 ROLES OF RFP SPECIFICATIONS & DRAWINGS

1.3 SUSTAINABLE DESIGN AND LEED-NC CERTIFICATION

1.4 CIVIL AND SITE WORK

1.5 GEOTECHNICAL

1.6 LANDSCAPING

1.7 ARCHITECTURAL

1.8 STRUCTURAL

1.9 DEMOLITION

1.10 FIRE PROTECTION

1.11 PLUMBING

1.12 HEATING VENTILATING AND AIR CONDITIONING

1.13 ELECTRICAL

1.14 CCTV

1.15 CABLE TV

1.16 TELECOMMUNICATIONS AND PUBLIC ADDRESS

1.17 FURNISHINGS, EQUIPMENT AND OUTFITTING

1.18 ENVIRONMENTAL DESIGN, PERMITS, CONTROLS, AND PROTECTION

1.19 DREDGING

01802 CONSTRUCTION DESIGN DOCUMENTS

01803 RECORD DOCUMENTS AND DRAWINGS

01900 LIST OF RFP DRAWINGS, EXHIBITS, AND ATTACHMENTS

DRAWINGS USCG STA PONCE DE LEON INLET

APPENDIX A CRITERIA FOR COMPUTER GENERATED DRAWINGS

APPENDIX B CRITERIA FOR ELECTRONIC DELIVERABLES

APPENDIX C FDCC’S ADEPT FILE NAMING

APPENDIX D BASIS OF DESIGN NARRATIVE

APPENDIX E INDUSTRY STANDARDS FOR CONSTRUCTION DOCUMENTS

APPENDIX F

APPENDIX G

PHOTOS

VESSEL CONFIGUATIONS

APPENDIX H

CEU MIAMI FUEL FARM GUIDE DETAILS

APPENDIX O&M PART 1 EXISTING SAM COAST GUARD MAINTAINED EQUIPMENT

APPENDIX O&M PART 2 EQUIPMENT ENROLLMENT FORM

APPENDIX O&M PART 3 SAM JOB PLAN

SECTION 01110 Page 1 of 7

SECTION 01110_DESIGN-BUILD GENERAL PARAGRAPHS

Part 1 GENERAL

SCOPE OF WORK

Design and build new infrastructure along with modifying the existing infrastructure required for the project at CG Station Ponce de Leon Inlet in New Smyrna Beach, Florida. The contractor shall perform the work according to this specification and as shown on the enclosed drawing sheets. There is a separate funding source for Option Item #3 Marine Fueling System, so costs for option item #3 shall be tracked and billed separately. The project has one (1) base item and three (3) option items.

Base Item No. 1: The scope includes new waterfront infrastructure, site work, and demolition. Work include new floating dock, repair existing bulkhead, ANT storage area, bulkhead protection, repair to boat ramp, relocating storage shed, demolition, utility services, site work, new fuel dispensers (with new fuel lines). Site work includes new sidewalk, paving and etc. Utility services shall require new, provisional, and modifications to existing electrical, telecommunications, water, and fuel lines.

Option Item No. 1: Repair existing groin. The contractor shall perform the work in accordance with this specification and as shown on the enclosed drawing sheets.

Option Item No. 2: Provide new covered mooring for the two (2) – 45 foot RBM boats at the floating docks. The contractor shall perform the work in accordance with this specification and as shown on the enclosed drawing sheets.

Option Item No. 3: The removal of the existing marine fueling system and install a new marine fuel system. The contractor shall perform the work in accordance with this specification and as shown on the enclosed drawing sheets.

ITEMS FURNISHED TO CONTRACTOR BY FDCC

(a) One electronic set of the final approved Contract documents at the time of award.

(b) One electronic copy of any changed document due to a Contract modification

(c) One electronic copy of all FD&CC forms referred to herein. Reproduce as necessary.

(d) Publications incorporated into the technical provisions by reference will not be provided by the Government. Provide those references at the project site when necessary for clarification, or if required for reference to assist with quality control.

CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”

WORK HOURS

SECTION 01110 Page 2 of 7

Work is authorized at the site from 0630 to 1830, Monday through Friday. No work is allowed on weekends or Federal holidays unless authorized by the KO.

CONTRACTOR USE OF PREMISES

The Contractor will be working on an operational Coast Guard installation. Perform and conduct the work to minimize interference with Coast Guard operations. Become familiar with and obey station fire, traffic, and security regulations. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Representative. Contractor shall submit a list of all personnel who will be working on site for security reasons. The list shall include the following minimum items: Name of employee, current address, and last four digits of social security number, date of birth, citizenship and gender. The list shall be submitted to the COR, a minimum of two weeks prior to starting work. The Contractor may submit a revised list at any time during the project. Only personnel on the approved list will be allowed on the site. All personnel working on the project site must be legal to work in the United States of America.

All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual's driver's license, or a company issued ID. The identification must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

The contractor shall notify the government when an employee on the approved listing departs the company.

All lay down or staging areas for materials, equipment and Contractor vehicle parking must be located within the indicated Contractor fenced staging area and site.

Shipments of equipment, materials, and supplies shall be addressed to the contractor - not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments. The contractor shall notify the government two days in advance of all shipments.

DEFINITIONS

The following terms are defined as follows:

A/E Architect-Engineering Firm

COR FDCC Contracting Officer’s Representative

Day(s) Calendar day(s), unless otherwise noted

DOR

Contractor’s Design Engineer of Record and central point of contact for all design issues and questions

FDCC Facilities Design & Construction Center

FE Facility Engineer

GCI Government Contracted Inspector

ID Driver’s License or Company Issued Identification

KO Contracting Officer

KR Contractor

OR FDCC Onsite Representative (Inspector)

PM FDCC Project Manager

QAM Contractor's Quality Assurance Manager

RFI

Request for Information sent internally between Construction Contractor and the Contractors DOR clarifying design

RFP Request for Proposal

SECTION 01110 Page 3 of 7

UPH Unaccompanied Personnel Housing

REFERENCES AND ORDER OF PRECEDENCE

Where specifications or standards documents are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies.

(a) Contract

(b) RFP Specification

(c) RFP Drawings

(d) References

(e) Applicable code or standard governing the work in question

SECURITY

Coast Guard Station Ponce de Leon Inlet is a Federal facility. All personnel visiting the site will have to present valid picture identification from their state of residence. All personnel working on the project site must be legal to work in the United States of America. All vehicles entering the site must present and carry proof of insurance at all times. Provide a written list of expected workers with their driver’s license/identification card numbers and expected on site duration to the Engineering Petty Officer a minimum of 7 days prior to the personnel arriving.

OTHER STATION WORK

The Coast Guard and other contractors may be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause

FAR 52.236-8.

The Contractor shall anticipate a UPH (Unaccompanied Personnel Housing) construction project at the USCG Station Ponce de Leon Inlet that will run concurrently with this project.

NEW UTILITY SERVICES

Make all arrangements with the local utility providers and pay all fees, charges, and costs of any nature associated with establishing and installing new temporary (during construction) and subsequent permanent utility services required to ensure permanent and uninterrupted utility service at project completion. The contract documents may provide a conceptual plan for utility layouts. These plans shall be confirmed by the contractor during the bidding stage with the local utility provider to determine the exact materials, equipment placement, and other features that may be required by the specific utility provider. The term utility service includes, but is not limited to meters, mains, service lines, high voltage feeders, transformers, force mains, lift stations, etc. The contractor is responsible for coordinating the work with the utility provider to insure the utility connection to the site is completed and that there is no delay in the prosecution of the work or completion of the project. Utility services include electricity, water, sewer, and telephone. There is no gas at the site. The local utility providers are as follows:

Utility Provider Service Telephone Number

SECTION 01110 Page 4 of 7

New Smyrna Beach Utilities Commission

Water and sewer (386) 427-1368

New Smyrna Beach Utilities Commission

Electricity (386) 427-1366

Telephone AT&T 1-(866) 731-2653

CATV DirecTV 1-(800) 531-5000

NATURAL GAS

Natural gas is not available at the site.

PERMITS

Contractor’s responsibility for permits is discussed in Section I contract clause 52.236-7 “Permits and Responsibilities” and in Section 01800 paragraph 1.18 “Design Related Permits”. In addition the contractor shall pay for and obtain all temporary permits for construction of this contract work. The Contractor shall comply with all terms and conditions of permits, whether the Contractor or the Government obtains the permit.

DRAWINGS FURNISHED

One compact disc (CD) of the plans and specifications will be furnished to the Contractor without charge.

WORK SEQUENCE

The work shall be coordinated with the U. S. Coast Guard to afford the maximum use of the waterfront during construction. Bulkhead repairs west of the ramp shall be completed before beginning bulkhead repairs east of the ramp. The installation of the new floating docks, marine fueling lines and fuel dispensers shall be complete before demolition of the existing floating docks and fueling dispensers. The boat ramp repairs shall be accomplished within a 90 day period after providing the Coast Guard a 30 day notice. The helicopter pad shall remain usable throughout construction. Cranes or any other obstruction that creates a hazard to air navigation shall be lighted IAW FAA regulations.

GOVERNMENT-FURNISHED ITEMS

NONE

RELOCATED EQUIPMENT AND ITEMS

1.16.1 Items mounted to existing UPH Building and Site Items

Relocate any existing ANT stored piles from west of boat ramp to new ANT pile area east of boat ramp.

Relocate storage shed at waterfront to new location shown on drawings.

Relocate the existing gasoline tank from the fuel farm and incorporate into new marine fueling system. Relocate 275 gallon used oil tank. (Option Item 3)

SECTION 01110 Page 5 of 7

1.16.2 Disconnect, dismantle if necessary, remove, relocate, reinstall, connect, and test items shown on the drawings. Cap disconnected service lines. Provide mechanical and electrical service connections, fittings, fastenings, and other materials needed to assemble and install relocated equipment. Before disconnecting or relocating items, inspect the items in the presence of the COR to determine their existing condition.

The contractor is responsible for damage sustained by the items after this inspection.

UTILITY OUTAGES

Before interrupting or shutting down any utility, make a request for the interruption to the Contracting Officer at least 5 days before the anticipated interruption. Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the Contracting Officer.

UNDERGROUND UTILITIES

The underground utility locations shown on the drawings are not exact. “Sunshine 811” locator services are not available at US Coast Guard Facilities. Use a private utility locator service, at contractor expense, to locate underground utilities. Notify the COR and the cognizant utility companies at least 48 hours before excavating. Mark the excavation route and intersecting utilities. Where excavation will cross an existing utility line, use hand tools to excavate for a distance of 5 feet on each side of the intersection location shown on the drawings. Once exposed, protect underground utilities from damage.

(a) Make utility cut-over and interruptions after the normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in contract clause H.3 "Work outside Regular Work Hours.”

(b) Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

(c) Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm shall be considered utility cut-overs.

All outages shall be restored prior to the start of normal working hours on the next work day as defined in contract clause H.3 "Work Outside Regular Work Hours."

This time limit includes time for deactivation and reactivation.

(d) Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for the normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

WEATHER

1.19.1 Delays caused by unusually severe weather (FAR Clause 52.249-10). Unusually severe weather will be considered unforeseeable and unusually severe if it is more severe than the statistical 3-year average for the appropriate weather parameters established by the National Weather Service. See Section 01320 “Anticipated Weather Delays” for additional requirements.

1.19.2 Should warnings of severe weather be issued, the Contractor shall take every practical precaution to minimize danger to persons, the work, and to adjacent property.

Precautions shall include, but not limited to, closing all openings, removing all loose material, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

MANUFACTURER'S INSTRUCTIONS

SECTION 01110 Page 6 of 7

Particular items and products specified in the sections are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the contractor is deemed to be aware of the requirements of these instructions.

RECEIPT OF MATERIALS

Shipments of equipment, materials, and supplies shall be addressed to the contractor - not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments. The contractor shall notify the government two days in advance of all shipments.

DELIVERY, STORAGE, AND HANDLING OF MATERIALS

Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

(a) Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

(b) Store products subject to damage from the elements in weather tight enclosures;

maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

(c) Store fabricated products off the ground on platforms, blocking, or skids. Cover or protect products that may discolor or deteriorate due to exposure to the elements.

Provide ventilation to avoid condensation.

(d) Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material to prevent mixing with foreign matter. Provide drainage to prevent flow or ponding of rainwater. Prevent mixing of materials.

MINOR DEMOLITION, CUTTING, AND PATCHING

(a) Provide Contracting Officer 24 hour notice before commencing demolition.

(b) Cut surfaces such as masonry, plaster, tile, and metal in straight lines at natural points of division.

(c) Materials for patching, filling-in, repairing, and extending work shall be new, and shall be similar in appearance and equal in quality to the materials used in the adjoining construction or the removed materials when they were new.

(d) Protect existing construction, surfaces, and equipment from damage. Damaged existing construction, surfaces, or equipment shall be restored or replaced to match existing conditions or new adjoining work.

(e) Dust: Erect and maintain temporary dust tight partitions or barriers to prevent the spread of dust, fumes, and noise to other parts of the building. Seal off return air grilles in the areas enclosed by dust barriers. Vent areas enclosed by dust barriers to the outside and provide filters on these vents. Before removing the dust barrier, completely clean the area enclosed by the barrier and both sides of the barrier itself.

Cover existing equipment to protect it from dust.

(f) Disassemble, disconnect, cut, remove, and alter existing construction and equipment without damaging other construction or equipment that is to remain or be reused.

Cut and remove to the limits shown on the drawings, or, if not shown, to the minimum extent necessary for the proper installation of new work. Piping shall be removed and capped so as to be concealed in the finished work.

SECTION 01110 Page 7 of 7

(g) Cut, move, and remove existing construction as necessary to do the work; replace and restore when work is completed.

(h) Completely remove applied finish flooring such as ceramic floor and base, and resilient tile flooring and base, including mastic, to structural floor.

(i) Patching: Patch to provide a neatly finished installation and to restore surfaces and items to the condition they were in before the work started. Where removals leave holes and damaged surfaces that will be exposed in the finished work, patch and repair these holes and damaged surfaces to match adjacent finished surfaces and to provide surfaces that are suitable for the provision of the new work. Install materials according to standard trade practice. Provide a smooth, even line of transition where patched work adjoins existing construction or new work. Patches or repairs shall match existing conditions or new adjoining work and shall provide a uniform finish and texture over the entire surface. When existing finish cannot be matched, refinish the entire surface to the nearest intersection.

(j) Transitions: Make smooth and even transitions where new work abuts or aligns with existing construction. Where finished surfaces are cut such that a smooth transition with new work is not possible, terminate the existing surface along a straight line at a natural point of division and submit written recommendations to the COR on how to proceed.

(k) Adjustments: Where removal of partitions results in adjacent spaces becoming one, rework floors, walls, and ceilings to a smooth plane without breaks, steps, and bulkheads.

CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation.

Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

Part 2 PRODUCTS

NOT USED

Part 3 EXECUTION

NOT USED

END OF SECTION

SECTION 01115 Page 1 of 1

SECTION 01115

DEDICATION PLAQUE

Section Not Used.

End of Section

SECTION 01200 Page 1 of 4

SECTION 01200_DESIGN-BUILD PROGRESS PAYMENTS

Part 1 GENERAL

This section covers the submittal requirements for design-build progress payments.

1.1 RELATED CONTRACT CLAUSE

Section I contract clause 52.232-5 "Payments under Fixed-Price Construction Contracts."

1.2 SUBMITTALS

(a) SD-01 Preconstruction Submittals

Schedule of Prices for permits, design, and construction activities.

1.3 DESIGN ACTIVITIES

See Section 01802 Construction Design Documents for additional submittal requirements.

(a) Permit (application and submission)

(b) Initial 35% Design Submittal

(c) Initial Leadership in Energy and Environmental Design documentation

(d) 65% Design Submittal

(e) Final Design Submittal

(f) Corrected Final Construction Design Submittal

(g) Construction Submittal Reviews

(h) Site Visit Reports During Construction (see section 01802)

(i) Final Inspection Reports (see section 01802)

(j) As-Built Design Drawings (see section 01802)

1.4 SUBMITTALS DURING CONSTRUCTION

1.4.1 Request for Progress Payment

Payment requests during design may be made upon submission of each design submittal, and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section. Apply for progress payments using "Contractor's Monthly Estimate for Payment Voucher" which includes (form FDCC-4) and the required payment certification that are available from the Contracting Officer. Electronic copies are available.

1.4.1.1 Documentation for Materials Delivered But Not Installed

Paid invoices for materials stored on site for which progress payments are requested shall accompany the application for payment. Requests for payment for materials stored offsite will normally not be approved.

SECTION 01200 Page 2 of 4

Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings (see Section 01802 Construction Design Documents), and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.4.1.2 Required Schedule Updates

In accordance with FAR Clause 52.236-15, Schedules for Construction Contracts and section 01320, submit updated progress documentation along with the request for payment, including request for final payment.

1.5 TIMING FOR SUBMITTALS DURING CONSTRUCTION

1.5.1 Initial Submission

Submit an original schedule of prices with the progress documentation required by section 01320 for the Government's approval.

1.5.2 Progress Payments

Progress payment requests may be submitted once a month to coincide with the progress update.

Part 2 PRODUCTS

NOT USED.

Part 3 EXECUTION

3.1 SCHEDULE OF PRICES

The schedule of prices shall be prepared in conjunction with the development of the complete performance schedule. The contractor shall separate the design activities from the construction activities. The items listed on the schedule of prices (construction portion) shall align with the activities listed on the complete network schedule. Additionally the contractor is to include construction costs associated with the assets listed in the Real Property Project Management Data Sheet (PMDS) included at Attachment (H) by Real Property Unique Identifier (RPUID). This is a onetime requirement and shall be shown either on the Schedule of Prices form or a separate sheet attached to the Schedule of Prices form. Prepare and deliver to the Contracting Officer a schedule of prices on the forms furnished by the Government. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, design phases, unit prices and extended prices therefore.

3.1.1 Design Items in Schedule of Prices

The design cost shall be distributed across the eleven design deliverables listed in Paragraph 1.3.

3.1.2 Construction Items in Schedule of Prices

3.1.2.1 As noted in paragraph 3.1, the schedule of prices shall be prepared in conjunction with the development of the complete performance schedule. The items listed on the schedule of prices (construction portion) shall match the activities listed on the complete network schedule. Use unit prices for items when practical (provide quantities, units, labor and materials). Allocate overhead expenses such as field superintendent, temporary facilities and general

SECTION 01200 Page 3 of 4 conditions across all line items; do not show as individual expenses in the schedule of values. The bonds may be billed separately upon receipt by the government. Once approved, the values listed in the schedule of prices shall not be changed.

(a) ID # - The identification or activity number shall be obtained from the complete performance schedule. ID #’s shall not change after the schedule of prices is approved by the Government.

(b) Activity Description – The activity description shall be obtained from the complete performance schedule for the corresponding ID #.

3.1.3 Contract Modifications

Each contract modification shall be added to the end of the approved schedule of prices.

3.2 CONTRACTOR MONTHLY VOUCHER ESTIMATE

The contractor's monthly voucher estimate consists of the approved schedule of prices and the data elements below.

(a) Percent of Installation Complete To Date: Insert the percent complete value for this activity.

(b) Material Invoices Submitted To Date: The sum of the paid material invoices for the specific activity shall be placed in this field.

(c) Amount Payable To Date: The value in this field shall be automatically calculated and shall not be overtyped. The amount payable to date for stored material equals the greater of (1) the material invoices submitted to date column or (2) the material activity cost multiplied by the percent of installation complete to date value for the activity. The total amount shall not exceed the material activity cost. The labor value payable to date is calculated by multiplying the labor value activity cost by the percent of installation complete to date.

(d) Amount Payable to Date Last Month: The value in this field is carried over from the previous months approved invoice amount payable to date column.

(e) Amount Payable This Month: This value shall be automatically calculated and shall not be overtyped. The value is calculated by subtracting the amount payable to date last month value from the amount payable to date column. This value represents the amount earned for a specific activity without regard to retainage.

(f) Required Calculations: The last page of the contractor monthly voucher estimate shall include the following calculated values - (1) The Total Contract Value which is the sum of the activity cost field column values which shall also equal the current total contract price, including approved modifications;

(2) Subtotals of the amount payable columns (to date, to date last month, this month); (3) Percent Complete Based On Installed Material which is the sum of the activity cost labor column multiplied by the percent of installation complete to date and then divided by the sum of all of the values listed in the activity cost labor column; and, (4) Percent Earned To Date which is the total amount payable to date divided by the total contract value.

(g) Signature of Inspector: During construction phase, voucher should be reviewed (and signed) by Government’s inspector (if available) with contractor’s superintendent indicating agreement with requested percentage of work complete.

SECTION 01200 Page 4 of 4

3.2.1 Payment for Stored Materials

Although Section I contract clause 52.232-5 does not require payment for materials received but not installed, the Contracting Officer may consider requests for, and may authorize payment for the cost of the material based on the lesser of the following: (1) The total value of all invoices submitted for the activity; and (2) The value listed in the material total cost field. In order for requests for payment to be considered, the material shall be per the approved submittal, on site, and properly stored or protected. If the material is stored off-site it must be stored in a bonded warehouse.

3.2.1.1 Material Invoices

Paid material invoices shall be legible and clearly document the type, quantity and cost of the materials covered by the invoice. The contractor shall clearly mark on each invoice the activity number which payment is being requested. For invoices covering more than one activity, the contractor shall indicate both the activity number and the percentage of the total invoice to be applied. Incomplete or unreadable invoices will not be considered when processing payment requests.

3.2.1.2 LEED Activities/Certification

LEED is not required for this project.

SECTION 01320 Page 1 of 9

SECTION 01320_DESIGN-BUILD PROGRESS SCHEDULE

1.1 DESCRIPTION

Prepare a time-scaled construction performance schedule pursuant to the clause 52.236-15 "Schedules for Construction Contracts" of the Contract. Include scheduling of construction, creation of the network, production of the reports, execution of the plan described by the network, participation in meetings with the Construction Project Manager, and submission of progress updates and schedule revisions, as set forth below. Utilize conventional network analysis precedence diagram techniques.

1.2 DEFINITIONS

1.2.1 Preliminary Performance Schedule

Is defined as the planned operations during the first 90 days after the Contract Award.

The preliminary performance schedule shall consist of a diagram as described elsewhere in this section. No progress payments will be processed until the complete performance schedule has been approved by the Government.

1.2.2 Complete Performance Schedule

Is defined as the planned operations for the entire contract as described by contract clause 52.236-15.a. The complete performance schedule shall consist of a chart and required reports as described elsewhere in this section.

1.2.3 Float and Slack

Is defined as the amount of time between the early start date and the late start date, or the early finish date and the late finish date of any of the activities in the network analysis schedule. Float or slack is not time for the exclusive use or benefit of either the Government or the contractor.

1.2.4 Schedule Update

A schedule update shall provide actual start, current percent complete, and actual finish field updates to the complete performance schedule. No other fields shall be changed as part of an update.

1.2.5 Schedule Revision

Schedule revisions consist of the addition of new activities, as well as, changes in the approved work schedule, in contract completion date, logic and/or duration of existing activities. Approved schedule revisions change the schedule baseline only from the effective date of the revision for incomplete activities.

1.2.6 Schedule Baseline

The Baseline Schedule is the current approved performance schedule prior to updates.

1.2.7 Activity Description

Each activity shall be described to clearly define the feature of work and its location (Example: Phase I, first floor rough electrical).

SECTION 01320 Page 2 of 9

1.2.8 Responsibility Code

Field identifying the organization completing the specific activity (i.e. prime contractor, subcontractor's name, Government, etc.).

1.3 SUBMITTALS

1.3.1 General: Contractor shall provide all schedule submittals on CD-ROM as well as tabular printouts, and 24-by-36-inch time-scaled logic diagrams. All costs incurred by Contractor to correctly implement, computerize and update the CPM Schedule shall be borne by Contractor and are included in the Contract Price. The number of copies of each submittal shall be as described in this Section or as may be requested by

COR.

1.3.2 Contract CPM Schedule: The Contract CPM Schedule and its related narrative as described in this Section shall be submitted as early as practicable after the Notice to Proceed, but in no event later than 30 calendar days after the Notice to Proceed.

Within 15 calendar days, COR will respond with approval or direction to change and Contractor shall resubmit within 10 calendar days, if required.

Submit the following in accordance with section 01330 "Submittal Procedures":

1.3.3 SD-01 Preconstruction Submittals

(a) Preliminary Performance Schedule

Network Schedule Chart

(b) Original Complete Performance Schedule

Network Schedule Chart

Reports

(c) Monthly Updates

Electronic Network Schedule Chart

Progress Payments (See section 01200)

Reports

(d) Schedule Revisions

Revised Network Schedule Chart

Narrative description of changes to activity logic/duration

Reports

1.3.4 Submittal Requirements

For the above submissions submit the following: 2 color copies of all documents plus an electronic copy on CD-ROM except monthly updates of schedule charts may be submitted on the CD-ROM only. Submit both the original software file as well as a .PDF file.

1.4 TIMING

1.4.1 Preliminary Performance Schedule

SECTION 01320 Page 3 of 9

Within 30 days after Notice of Award, submit a preliminary network defining the planned operations during the first 90 days after Contract Award.

1.4.2 Original Complete Performance Schedule

Submit the complete network analysis, consisting of the network mathematical analysis and network charts, within 45 days after Notice of Award.

1.4.2.1 Resubmittals

Changes necessary as a result of this review shall be submitted for approval of the Contracting Officer within 15 days.

1.4.3 Monthly Updates

Shall be submitted each month along with the request for payment, see section 01200.

1.4.4 Schedule Revisions

Shall be submitted within 15 days of the Contracting Officer's request.

1.5 SOFTWARE

1.5.1 Software Description

The contractor shall use the latest version of, Primavera P6®, SureTrak® or an equally capable scheduling software. The Contractor shall use a commercially available, windows based, scheduling software program to manage the project. The software package shall have the characteristics and be capable of producing the time-scaled charts and reports described elsewhere in this section. The program shall also be capable of accepting revised completion dates as modified by approved time extensions, actual activity start/completion dates, and recompilation of tabulation dates and float accordingly without deleting the original proposed activity dates.

1.5.2 Payment Requests

Payment request may be prepared for submission using programs other than the scheduling software. See section 01200, Progress Payments for specifics.

1.6 CONTRACT MODIFICATIONS

When change orders or delays are experienced by the Contractor and the Contractor requests an extension of time under one or more of the Contract clauses, the Contractor shall submit a written Time Impact Analysis (TIA) illustrating the influence of each change or delay on the Contract completion date or milestones, utilizing the current updated Project Schedule.

Each TIA shall include a fragnet demonstrating how the Contactor proposes to incorporate the changes or delays into the Project Schedule. A fragnet is defined as a sequence of new activities and/or activity revisions that are proposed to be added to the existing schedule to demonstrate the influence of delay and the method for incorporating delays into the schedule as they are encountered.

The TIA shall be submitted with the cost proposal for each proposed change or delay.

Incorporate contract modifications into subsequent monthly updates only after approval by the Contracting Officer. Contract Modifications shall be added as items posted at the bottom of the original schedule with new activity numbers.

Part 2 PRODUCTS

2.1 NETWORK SCHEDULE CHART

SECTION 01320 Page 4 of 9

The network shall consist of time scaled activities with logical interdependencies shown on a diagram with accompanying mathematical analyses.

Prepare a horizontal time scaled performance schedule with the total project divided and subdivided into a sufficient number of work activities to accurately graphically display the work schedule, sequence in which the work is to be accomplished, activity duration, and interdependence of activities. A bar shall depict the start, finish, and duration of each activity.

The bar shall be shaded to indicate progress. In addition to construction activities, procurement times for critical items, including submittal turn-around, shall be shown on the schedule. The diagram shall clearly show the activities of the critical path.

2.1.1 Format

Provide network charts on D-size sheets (24 inches by 36 inches). Use continuation sheets as required. Establish the time schedule for the entire project duration across the top of the sheet; divide into months and subdivide into weeks. Extend these division lines vertically from top to bottom of page. Units of 1/2 inch equal to 1 week are suggested.

Indicate project name, location, contract number, data date, submission date, and general schedule data on each sheet. Provide a legend defining all symbols.

2.1.1.1 Required Columns

The following columns shall be provided on the left side of each sheet:

(a) Activity Number (ID #)

(b) Activity Name

(c) Duration

(d) Early and late start dates

(e) Early and late finish dates

(f) Actual start and actual finish dates

(g) Total float

(h) Actual duration

(i) Percent complete

2.1.1.2 Activity Bars

Each of the activity bars shall be color coded and hatched to distinguish between the baseline, critical, non-critical, milestones, and also indicate progress. Critical path activities shall be colored red. Each activity bar shall be labeled with the activity name and percent complete.

2.1.1.3 Required Sorts

The original network chart shall be sorted by early start and then by early finish dates. The activity numbers shall be assigned in ascending order based on the results of this sort and shall not change for the remainder of the project duration.

2.1.2 Quantity and Numbering of Activities

The minimum number of activities in the final performance schedule shall be 200. New activity numbers shall be assigned to activities required to be added to a revised schedule for contract modifications or logic changes.

2.1.3 Required Activities

The following specific activities shall be shown on the diagram and in the numerical analysis.

The durations indicated are minimum.

SECTION 01320 Page 5 of 9

(a) Bond

(b) Design Elements:

(c) Site Visit

(d) 35% Design Submission

(e) Government Review (14 days review)

(f) 65% Design Submission

(g) Government Review (21 days review)

(h) Final Design Submission

(i) Government Review (21 days review)

(j) Permits requiring Government signature including stormwater discharge permit

(k) Government Review (21 days review)

(l) Corrected Final Design Submission (14 days)

(m) Construction Activities:

(n) Submittal Submission requiring Government review

(o) Critical Submittal Approvals per Submittal Section (Include a 21 day review period activity with each critical submittal approval entry)

(p) Procurement time for critical items

(q) Work by the Government, or utility agencies, and other third parties that may affect or be affected by Contractor's activities.

(r) Government furnished materials and equipment using delivery dates indicated in "FAR 52.245-2, Government Furnished Property (Fixed-Price Contract)."

(s) Pre-Start Meetings with Major Subcontractors (e.g. mason, carpenter, roofer, plumber, and electrician)

(t) Commissioning Activities

(u) Mechanical Testing & Balancing Report Submitted

(v) Mechanical Testing & Balancing Approval (21 day duration)

(w) Draft Operation and Maintenance (O&M) Manuals Preparation

(x) Draft O&M Manual Review

(y) Corrected O&M Manuals Preparation

(z) Corrected O&M Manual Review

(aa) Final O&M Manual Submission (14 days)

(bb) Request for Final Inspection (minimum of 14 days prior to requested date)

(cc) Final Inspection (3 days)

(dd) Instruction to Government Personnel

(ee) Correct Punchlist (14 days)

(ff) Coast Guard Acceptance (On or before contract completion date)

SECTION 01320 Page 6 of 9

2.1.3.1 Final Inspection

2.1.3.1.1 Contractor Self-Inspection. Prior to the completion date, the Contractor’s Quality Control Manager shall conduct a self-inspection of the site and document all items needing correction by means of a punch list. The corrected punch list shall be provided to the Contracting Officer’s Representative at the same time the pre-final inspection is requested. All punch list items must be corrected prior to requesting the pre-final inspection.

2.1.3.1.2 The Contractor and the Contracting Officer’s Representative will jointly conduct a pre-final inspection prior to requesting a final inspection. Any item needing correction shall be noted on the Pre-Final Inspection Punch List. Any discrepancies noted will be corrected prior to any final inspection.

The Contracting Officer Representative may schedule more than one pre-final inspection if he determines it necessary.

2.1.3.1.3 The final inspection activity will only be held after the following events have occurred. Contractor shall ensure that all applicable activities are indicated as predecessors:

(a) Facility ready for use for intended purpose.

(b) All systems are operational.

(c) All Test & Inspection Reports received.

(d) Mechanical Testing & Balancing Report has been approved.

(e) Commission Reports are done

(f) All submittals approved.

(g) Up to date as-built drawings at the site.

(h) Corrected O&M Manuals submitted to the Government.

(i) Receipt of a letter from the contractor at least 2 weeks in advance requesting the inspection occur.

2.1.3.1.4 When the Contractor is ready for final inspection, he will request final inspection in writing to the Contracting Officer and Contracting Officer’s Representative (COR). A copy of the Pre-Final Punch List shall be attached to this request with the corrective action taken noted.

2.1.3.1.5 The final inspection shall be performed with the Contractor by the COR, Contracting Officer, Designer of Record, Safety Officer, and representatives of the using activity. Any discrepancies noted will be corrected within the time specified.

2.2 REPORTS

2.2.1 Narrative Report

A narrative report shall be provided with all schedule revision submissions to identify and explain the changes from the previously approved schedule. The report shall identify each changed activity by ID number, description, and the specific change. The narrative report shall be sorted by ID number.

2.2.2 Logic Report

A logic report shall be provided with the original complete network schedule submission and all subsequent revisions. The report shall be generated with the schedule software, SECTION 01320 Page 7 of 9 sorted by ID number and include the ID number, activity description, predecessor activity ID number(s), and successor activity ID number(s). Critical path activities in shall be highlighted.

2.2.3 Activity Report

An activity report shall be provided with the original complete performance schedule, updated schedule submissions, and revised schedules. A software generated report of the ID number, activity description, responsibility code, original duration, remaining duration, percent complete, early start date, early finish date, late start date, late finish date, total float or slack, quantity, and units of measure for each activity. Actual start and actual finish dates shall be printed for those activities in progress or completed. The report shall be sorted in ascending order by the total float or slack.

Part 3 EXECUTION

3.1 PROJECT SCHEDULER

Engage a project scheduler, either as Contractor's employee or as Contractor's consultant, to provide planning, evaluation, and reporting using CPM scheduling, and to prepare required schedules.

(a) Project Scheduler shall be an active participant at all meetings related to Project progress, alleged delays, and time impact.

(b) Time-impact analyses and special reports shall be provided at no additional cost to the Government.

3.2 MONTHLY SCHEDULE UPDATES

Monthly schedule updates for progress payments shall be prepared in conjunction with the monthly invoice. The contractor and on-site Government representative shall jointly review the update progress schedule to verify the listed actual start dates, percent complete for activities in progress, and actual finish dates for completed activities. Additionally, field verification of the materials stored on-site including required submittals, the material invoices, and material costs for the applicable activity on the schedule of values shall be conducted.

Mutual agreement by the contractor and Government representative for each of the entries on the schedule update and payment voucher is desired, however, the Government’s estimate of the percent complete for an activity shall govern. Activities not agreed upon shall be so noted by the contractor and initialed by the Government’s on-site representative prior to formal submission. Note: Combination of a schedule update and schedule revision as a single submittal will be immediately rejected and returned to the contractor without review. If a schedule revision is required by the Government or desired by the contractor (concurrently with an update/pay request), it shall be submitted separately for approval by the Government.

3.3 SCHEDULE REVISIONS

3.3.1 Procedures

A revised performance schedule shall be prepared when changes in the approved logic, duration, work schedule, or contract performance time in response to significant deviations from the approved schedule baseline occur. The revised network schedule shall not be utilized for schedule updates until approved by the Government. If a proposed revision is disapproved by the Government, the previously approved network schedule shall continue to be used for monthly updates.

SECTION 01320 Page 8 of 9

3.3.1.1 Changes in Means and Methods

If changes in the method of operating and scheduling are desired, the Contracting Officer shall be notified in writing stating the reasons for the change. If the Contracting Officer considers these changes to be of a significant nature, the contractor may be required to revise and submit for approval, without additional cost to the Government, the network charts and required sorts.

3.3.2 Contract Modifications

As part of a schedule revision, each contract modification involving either time, money, or both shall be entered into the network schedule as a new activity following the last activity number from the most recent approved schedule. Modifications may be subdivided into multiple activities to facilitate the appropriate logic requirements for the new activities.

3.4 DELAYS AND REQUESTS FOR EXTENSION OF TIME

3.4.1 The determination for an extension of the Contract Time will be made by the Contracting Officer according to the provisions of the Specifications.

3.4.2 Contractor acknowledges and agrees that delays in activities, irrespective of the party causing the delay, which according to the computer mathematical analysis do not affect any critical activity or milestone dates on the CPM network at the time of the delay, shall not become the basis for an extension of the Contract Time. The only basis for any extension of time will be the demonstrated impact of an excusable delay on the critical path. In demonstrating such impact, Contractor shall provide adequate detail as required by the Contract, and Contractor must prove that:

1. An event occurred.

2. Contractor was not responsible for the event in that the event was beyond the control of Contractor, and was without fault or negligence of Contractor, subcontractor, or supplier, and the event was unforeseeable.

3. The event was the type for which an excuse is granted according to the "Default" provision of this Contract.

4. Activities on the critical path of the Work were delayed.

5. The event in fact caused the delay of the Work.

6. The requested additional time is an appropriate and reasonable extension of the Contract Time, given the actual delay encountered.

3.4.3 Time Extensions for Unusually Severe Weather

3.4.3.1 If unusually severe weather conditions are the basis for a request for an extension of the Contract Time, such request shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that weather conditions had an adverse effect on the critical activities of the scheduled construction.

(a) Required Submittals

1. Provide a written Time Impact Analysis (TIA) illustrating the influence of each change or delay on the Contract completion date or milestones, using the current updated Project Schedule.