Ocean_AE_Synopsis_2MAY19.pdf

03 May 2019

THIS IS THE FINAL SYNOPSIS FOR THE SOURCES SOUGHT AND DRAFT SYNOPSIS NUMBER:

70Z04719S-OCEANAE.

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT PROPOSALS, INCLUDING A

STANDARD FORM (SF) 330, ARCHITECT/ENGINEER QUALIFICATIONS IS CONTAINED HEREIN.

THERE IS NO SEPARATE REQUEST FOR PROPOSAL (RFP) PACKAGE TO DOWNLOAD.

1. CONTRACT INFORMATION:

Professional engineering services are required for an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple

Award Task Order Contract (MATOC) with the U.S. Coast Guard (USCG). Services require performance or approval by a registered engineer to substantial extent. This USCG enterprise-wide contract is intended to provide prompt responses on an as-needed basis for above and underwater marine surveys, marine inspections and other marine services. The area of responsibility (AOR) for this contract includes the fifty states and its territories (Puerto Rico, Guam, etc.).

This opportunity is open to all 100% small business concerns. The NAICS Code for this contract is 541330.

The size standard is $15,000,000. FAR clause 52.219-14 Limitations on Subcontracting is applicable to this acquisition. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Award is intended to be made to no more than five (5) small businesses.

If a firm is competing for this contract under a contractor team arrangement as defined in FAR Subpart 9.6, the firm must submit, along with their SF330, a written agreement identifying the contractor team arrangements and fully disclosing the company relationships. In the event this written documentation is not complete at the time of the SF330 submission, the partnership or joint venture (JV) shall submit a notarized letter of intent documenting the intent to form the partnership or JV to act as a potential prime contractor for award of this contract and fully disclosing the company relationships. The partnership or JV may (but need not) be in the form of a separate legal entity. The paperwork must demonstrate how the partnership or JV will remain effective for the duration of the five year contract. The documentation verifying the team arrangement, partnership or JV will not be considered part of the page limit for SF330 submission.

The partnership or JV need not be registered in the System for Award Management (www.SAM.gov) at time of SF330 submission, but each partner in the partnership or JV must be registered at the time of submission and the partnership or JV must be registered in www.SAM.gov prior to contract award.

2. DESCRIPTION OF WORK:

The selected firm shall provide professional engineering and diving services to support USCG shore infrastructure, real property, and other projects. This scope of services includes a variety of assignments nationwide. Most work will consist of, but will not be limited to:

(1) Conducting above and underwater marine surveys to ascertain existing conditions and state of repair for various waterfront installations including, but not limited to, wave breaks and breakwaters, off shore structures, pilings, bulkheads, piers and wharves, floats, etc.

(2) Preparing reports, recommendations, and cost estimates for identified marine repair/replacement work.

http://www.sam.gov/ http://www.sam.gov/

(3) Conducting hydrologic dredge surveys and preparing reports.

(4) Preparing competitive bid, marine construction contract documentation including, but not limited to, design analysis and development, cost estimates, permitting, and drawings and specifications.

(5) Providing inspection services for marine work.

Services may be required in any U.S. state (including Alaska and Hawaii) or territory, as well as other locations outside of the U.S. where the USCG may have a mission interest. It is anticipated that the majority of the work would be performed at USCG facilities along the coastal U.S. (ocean, Great Lakes states, and inland rivers) and Alaska and Hawaii.

Separate task orders will be issued, each based on an individual Statement of Work. The firm shall provide all necessary personnel, facilities, equipment, materials, and subcontractor services to simultaneously execute multiple task orders issued with this scope of services. Disciplines used for each effort shall possess appropriate certifications and licenses as necessary for performing work under each task order, including any applicable location –specific requirements.

The firm shall ensure that all activities performed by its personnel, subcontractors, and suppliers are executed as required in compliance with all applicable marine and safety laws and regulations and shall meet all relevant, appropriate, and applicable professional standards.

3. SELECTION PROCESS AND CRITERIA:

Federal Acquisition Regulations (FAR) Part 36.6, (“The Brooks Act”), selection procedures apply.

Evaluation and selection will be based on the most highly qualified firms and the firms’ proposed teams upon evaluation of the selection criteria stated herein. The USCG is authorized to use a preselection board as outlined in FAR 36.602-2. The term “preselection board” is synonymous with the term “slate” in a “Slate-

Selection Board”. The USCG will use one group of USCG employees comprised of technical experts in the field for the Slate-Selection Board. The Contracting Officer will advise the Slate-Selection Board.

The “Slate-Selection” process is a two-step process where step one (slate) consists of the Slate-Selection

Board reviewing the SF330s submitted in response to the synopsis and developing a list of those firms that are considered “most highly qualified” with which to hold discussions in accordance with FAR 36.602-3(c).

The number of firms that are considered most highly qualified will be sufficient such that the intended number of awards can be made. Step two (selection) consists of the Slate-Selection Board conducting discussions with the most highly qualified firms and then using the information gathered from the discussions and the SF330s to establish a ranking of the most highly qualified firms. The highest ranked firms are then

“selected” and sent a solicitation including a request for rate proposals. For the purposes of conducting debriefs, this is considered the “final selection” in FAR 36.607. Negotiations are then conducted with those selected firms until a mutually agreeable contract with negotiated labor rates is established. Should a mutually agreeable contract with negotiated rates not be established, the next highest ranked firm or firms would be contacted.

Firms will be notified in writing after step one has been completed as to whether or not they are being invited for discussions. After the “final selection” has occurred, firms will be notified in writing as to which firms were selected for negotiations. Firms may then request a debrief which will be provided as soon as reasonably possible. In all cases, the USCG will make a best attempt to debrief firms as outlined in FAR

36.607. Note that the A-E debriefing requirements are based on a limited subset of the FAR 15.506 requirements, and it is the USCG’s interpretation that FAR 15.506(d)(2) through (d)(5) do not apply. Firms will be debriefed from the written records of the Slate-Selection Board. Debriefs will be provided in writing.

Firms will also have the option of requesting an optional follow-up telephone conference to discuss the written debrief materials. The telephone conference option must be elected within two business days of receiving the written debrief materials.

Step One (Slate)

Review of the SF330 will begin with the Professional Qualifications Selection Criteria. A SF330 submission that does not meet the Professional Qualifications Selection Criteria will not be reviewed any further. SF330s that meet the Professional Qualifications will then, be carefully and completely evaluated by the Slate-

Selection Board using the remaining evaluation criteria. The SF330 will be assigned a rating of Exceeds, Meets, or Does Not Meet for each of the evaluation criteria, with the exception of Professional Qualifications, which will only receive a Meets or Does Not Meet rating. Those SF330s that receive the greatest number of highest ratings for the evaluation criteria, taking into account the relative order of importance of the evaluation criteria, will be considered most highly qualified. A ranking of all offerors that submitted SF330s will not be developed.

Exceeds, Meets and Does Not Meet criteria ratings are defined as follows:

Exceeds Criteria (E) – The SF330 clearly addresses all aspects of the criteria in detail. The SF330 provides clear and compelling evidence to support statements made addressing the criteria. SF330 demonstrates fulfillment of the required qualifications and it exceeds the qualifications in a manner that offers distinct advantages to the Government.

Meets Criteria (M) – SF330 addresses all aspects of the criteria. SF 330 provides evidence to support statements made addressing the criteria. SF330 demonstrates appropriate fulfillment of the required qualifications.

Does Not Meet Criteria (NM) – SF 330 does not address all aspects of the criteria. SF 330 does not provide sufficient evidence to support statements made addressing the criteria. SF 330 does not demonstrate appropriate fulfillment of the required qualifications.

Neutral (N) (Past Performance only) - SF330, Part I Section F projects do not have a performance record identifiable upon which to base a meaningful performance rating. A search was unable to identify any relevant past performance for the offeror. This is neither a negative or positive assessment.

Step Two (Selection)

The most highly qualified firms will then be invited to discussions. The number of firms invited for discussions will be sufficient such that up to approximately five contracts may be awarded. A firm will not be invited to a discussion if it cannot be determined most highly qualified by the evaluation board.

Upon completion of discussions, the Slate-Selection Board will determine a final ranking of the most highly qualified firms. The highest ranked firms will be selected for negotiation of a mutually agreeable contract award.

The Slate-Selection Board will first establish a numerical ranking accompanied by a narrative justification for each evaluation criterion. Both the information gathered from the discussions and the SF330s will be used in the ranking process. The highest ranked firm in a criterion will be given a ranking of one. The second highest ranked firm in a criterion will be given a ranking of two and so on for all of those firms that were considered most highly qualified and invited for discussions. In the case of a tie, all firms that the Slate-

Selection Board has determined tied for a ranking in a certain criterion will be given the same ranking.

Once all firms are ranked for individual criterion, the Slate-Selection Board will evaluate these rankings to determine an overall ranking of all firms. The Slate-Selection Board will consider the numerical rankings for each criterion, the relative order of importance of the evaluation criteria, and underlying facts that resulted in rankings. Firms cannot tie in the overall ranking.

Selection Criteria

Each firm and its proposed team must demonstrate its qualifications with respect to the selection criteria which are listed below in descending order of importance.

3.1 Professional Qualifications

In Part I, Section H. Additional Information, of the SF330, provide information that demonstrates the firm is a registered/licensed engineering firm. Provide proof that the firm and its proposed team are permitted by law to practice the profession of engineering. (i.e. state registration number, a brief explanation of the firm’s licensing in states that do not register firms, etc.).

In Part I, Section E. Resumes of Key Personnel Proposed for this Contract, of the SF330, submit one (1) résumé for each of the positions and disciplines identified below. Each resume shall not exceed two (2) pages in length. The selected firm must have, either in-house or through sub-consultants, these positions and disciplines. If the individual for the submitted resume is not a current firm employee, a signed letter of commitment (does not count towards page count) must accompany the resume.

In Part I, Section E, Block 13. Role In This Contract, the same position titles as listed below must be used.

If an individual will serve in more than one position, then those positions shall be clearly indicated in Part

I, Section E, Block 13. In Part I, Section E, Block 19. RELEVANT PROJECTS, include only projects having the final project deliverable approximately 65% complete within the past ten (10) years of the posting date of this synopsis. At least the Program Manager and the Project Manager must be provided by the prime.

Disciplines required are as follows:

Program Manager ***

Project Manager **

Civil Engineer *

Structural Engineer *

Ocean/Marine Engineer*

Dive Inspector**

*(10+ years experience plus appropriate state or professional certification commonly recognized for the discipline)

**(5+ years experience)

***(bachelor degree or higher in business or engineering plus 5+ years experience)

Evaluation Methodology: The Slate-Selection Board will review the résumés submitted along with the additional supporting information required in Section H and determine whether or not the firm and its proposed team meets or does not meet this required criterion. In order to meet this criterion, the firm’s proposed team members must demonstrate that each person proposed for each discipline possesses the number of years of experience and professional certification as indicated by the asterisk for each of the positions. The resumes must demonstrate experience with projects relevant to the scope of this requirement.

One résumé may cover more than one discipline. In instances where one individual’s résumé is used to cover more than one discipline, 2 pages may be allotted for each of the disciplines.

3.2 Specialized Experience and Technical Competence

In Part I, Section F. Example Projects Which Best Illustrate Proposed Team’s Qualifications for this Contract, of the SF330, submit no more than six architect-engineering projects that include summaries/descriptions that address the Description of Work above. Projects must have the final deliverable approximately 65% completed within 10 years of the date of this synopsis. A minimum of four projects shall be from the prime firm. In the instance of JVs, projects may be submitted from each partner and counted as the four projects from the prime firm. At least one project must be submitted from each JV partner. An IDIQ contract is not considered one project. In Part I, Section H, of the SF330, include a narrative/charts/graphs or other supporting information detailing the firm and its proposed team’s ability to address the Description of Work above. The SF330 shall address the following areas at a minimum:

• Waterfront inspections/conditions assessment/quality assurance

• Waterfront and shore support facility engineering services

• Waterfront studies, permitting support, and planning and design

Discuss the qualifications and composition of dive team to include position, status (in-house or sub-consultant), engineering background, commercial dive certification, and years of underwater inspection experience.

Evaluation Methodology: Evaluation will be based on the Slate-Selection Board’s assessment of the firm’s and its proposed team’s ability to effectively address the specialized experience and technical competencies as described above. A firm and its proposed team that more effectively addresses the required specialized experience and technical competencies will be considered more highly qualified than one that does not. A firm and its proposed team that demonstrates a greater diversity of specialized experience across the aspects of the Description of Work in the submitted projects and supporting information in Section H will be considered more highly qualified. A firm and its proposed team that demonstrates innovative use of technology (sampling tools, mapping, risk models, presentations, etc.) in project performance may be considered more highly qualified. Firms with in-house or on-staff divers may be considered more highly qualified. The Slate-Selection Board will determine whether the firm and its proposed team exceeds, meets or does not meet the criterion based on how effectively the criterion is addressed.

3.3 Capacity and Management Capabilities

In Part I, Section H. Additional Information, of the SF330, describe the firm’s quality management plan, including quality assurance processes and coordination of in-house work with sub-consultants. Describe prior experience of the prime firm with any significant sub-consultant(s), or in the case of a partnership, teaming arrangement or JV, prior experience working together in addition to working with sub-consultant(s). Describe the firm’s and its proposed team’s ability to retain highly qualified staff. Describe the firm’s and its proposed team’s capacity to accomplish multiple simultaneous task orders within the AOR. Demonstrate capabilities to manage complex projects as evidenced by any one or more the following: negotiate with and successfully coordinate with several regulatory agencies or the public or multiple stakeholders; resolve controversial issues;

ensure project goals and schedules are met. Demonstrate how the firm and its proposed team will provide the most highly qualified team for each task order.

Evaluation Methodology: Evaluation will be based on the Slate-Selection Board’s assessment of the firm’s ability and its proposed team’s ability to effectively address the Capacity and Management Capabilities as described above. Section G. Key Personnel Participation in Example Projects, of the SF330, will be evaluated as part of this criterion. A firm and its proposed team that demonstrates greater participation of Disciplines identified in Section E in example projects will be considered more highly qualified than one that does not.

Part II may be used to assess this criterion in terms of the firm and its proposed team’s capacity to accomplish the scope of this contract within the AOR, taking into consideration the size of the business. The Slate-

Selection Board will determine whether the firm and its proposed team exceeds, meets or does not meet the criterion based on how effectively the criterion is addressed.

3.4 Past Performance.

A past performance record (Contractor Performance Assessment Reporting System (CPARS), Architect-

Engineer Contract Administration Support System (ACASS) for projects completed prior to 2014, or past performance questionnaires) must be submitted for each project included in the SF330 submission, Part I, Section F. DO NOT submit past performance records for projects not included in Section F. Past performance records may be dated within the last 10 years to correspond with the projects submitted under Part I, Section F.

Evaluation Methodology: Past performance will consider areas such as cost control, quality of work, and compliance with performance schedules. Evaluation will be based on the Slate-Selection Board’s assessment of the relevance and ratings of the past performance evaluations submitted. Evaluating past performance will also include reviewing the information available in the Past Performance Information Retrieval System

(PPIRS.gov) for DUNS numbers provided for the prime firm or for the JV partners. The Slate-Selection Board will determine whether the firm and its proposed team exceeds, meets or does not meet the criterion based on how effectively the criterion is addressed. Only relevant past performance information will be evaluated.

Offerors without a record of relevant past performance or for whom information on past performance is not available will be rated neutral.

To establish whether past performance information is relevant, the board will consider the following comparison of submitted or obtained past performance information, relative to the proposed contract:

a. work that is similar in terms of complexity and scope; and

b. work where performance by the team member was in a similar role.

3.5 Locality Expertise and Knowledge.

In Part I, Section H. Additional Information, of the SF330, demonstrate experience conducting multiple different types of ocean engineering projects throughout the U.S. Coast Guard Districts including remote areas similar to Alaska, Hawaii, Guam or Puerto Rico. Demonstrate knowledge of and expertise in different ocean engineering challenges throughout the U.S. Coast Guard Districts.

https://www.uscg.mil/Units/Organiztion/

Evaluation Methodology: Evaluation will be based on the Slate-Selection Board’s assessment of the firm’s and its proposed team’s ability to effectively address the knowledge of locality as described above. A firm and its proposed team that more effectively addresses knowledge of locality will be considered more highly qualified than one that does not. A firm and its proposed team that more effectively demonstrates knowledge of the different nuances and variations of environmental regulations among different U.S. Coast Guard districts will be considered more highly qualified than one that does not. The Slate-Selection Board will determine whether the firm and its proposed team exceeds, meets or does not meet the criterion based on how effectively the criterion is addressed.

4. CONTRACT STRUCTURE

The Government anticipates award of up to five A-E IDIQ contracts. The work will be required on an as-needed basis during the life of the contract.

Firms must have a 3rd party audit of indirect rates prepared prior to submission of rate proposals (Defense

Contract Audit Agency (DCAA) or other 3rd party). The audit provided must support the indirect rates being proposed. Labor and indirect rates will be negotiated prior to award of the contract. There will be five one-year ordering periods with escalation rates (negotiated prior to contract award) being applied to ordering periods two through five.

The maximum duration of each contract will be five years. There will be no total per contract limit or annual contract limit, but when all IDIQ contracts are combined, the total aggregate value will not exceed $40

Million over the life of the contract. The government will determine the contract task order amount using the negotiated contract rates and negotiate the effort to perform the particular project/task order. Estimated date of contract award is on or before October 2020.

Award of task orders under this IDIQ contract are anticipated to vary from a minimum of $3,500 to a maximum of $2.5M per task. The task order maximum may be exceeded with agreement between the

Contractor and the Government. A minimum guarantee of $5,000 for the contract will be funded at award.

Should the firm be selected for a task order, the minimum guarantee will be applied to that task order. Each https://www.uscg.mil/Units/Organiztion/ task order will have a project-specific period of performance.

The task orders issued under the awarded contracts will be competed under Fair Opportunity, FAR

16.505(b), which will be awarded based upon the qualifications of the firm as required to best meet the requirements of the task order. When Fair Opportunity is provided, all firms awarded an IDIQ contract may compete for selection as the most highly qualified firm for that task order.

5. REQUIRED REGISTRATIONS

All A-E firms are advised that registration in the System for Award Management is required prior to contract award. For more information, check the website at https://www.sam.gov/portal/public/SAM/.

6. SUBMISSION REQUIREMENTS

A-E Firms that meet the requirements described in this announcement are invited to submit a completed

SF330.

Responses shall not exceed 50 pages single-sided print or 25 pages double-sided print. Include page numbers on pages that will be counted toward the page limitation. Pages not counted toward the page limitation need not have page numbers, but additional pages that are determined to be not applicable will be removed from the submission by the Contracting Officer and will not be evaluated.

Responses must be presented using standard page size (8.5-in. by 11-in.), standard page margins (not less than included on the SF330), and standard font size (11 pt. for all content added by the firm; default font size as included in the SF330 forms available from GSA is acceptable) other than headers, footers, tables, spreadsheets, figures, and graphics which can be provided at not less than 8 point font. Up to five (5) pages of the total page count may be presented on 11-in. by 17-in. page size as long as it is strictly limited to the presentation of tables, spreadsheets, figures, or graphics. All pages submitted will be considered as part of the page count with the exceptions of cover letter (limited to 1 page), Part II – General Qualifications, JV paperwork, front cover, back cover and divider pages/tabs (must not contain information related to selection criteria), pages defining acronyms, and past performance submissions.

If no CPARS past performance is available, submit the attached past performance questionnaire (PPQ) filled out by the client. As an alternative to the prescribed PPQ form, information previously completed by a client may be submitted as long as the information contained is substantially the same information in the attached

PPQ form. Past performance submissions shall be submitted under a separate tab labeled “Past

Performance”. Include DUNS number for prime firm or JV partners in Part I.

Résumés submitted under Part I, Section E, are limited to those positions listed in the evaluation criteria above. Résumés will be considered as part of the page limitation. Each résumé under Section E shall be no more than two pages per discipline. Résumés for other positions will not be considered and should not be submitted. Should a firm be selected for contract award, additional positions, labor categories and their associated rates will be subject to negotiation.

Part I, Section D. Organizational Chart of Proposed Team, of the SF330: As an attachment, provide an https://www.sam.gov/portal/public/SAM/ organization chart of the proposed team. In addition to following the instructions provided in the SF330, identify the overall relationship and lines of authority of the proposed team, including the firm’s proposed team. This attachment will be included in the total page count. (Note: All individuals listed on the organizational chart are not required to have a résumé in Section E nor are all individuals with résumés in

Section E required to be on the organizational chart.)

Part II – General Qualifications Special Instructions: Please include a separate Part II for each branch office and each sub-consultant as applicable to this announcement that the offeror intends to use for this contract.

Responses shall be submitted in hard copy format in a three ring binder (NO SPIRAL BOUND) with one (1) original and four (4) copies, and one (1) electronic copy on a CD/DVD (offerors shall ensure that proposal disks are virus free, and free of password protection) to the Contract Specialist, Michele Williams at:

U.S. Coast Guard FD&CC

ATTN: Michele Williams

5505 Robin Hood Road, Suite K

Norfolk, VA 23513

The Government will issue a Request for Proposal (RFP) requesting discipline labor rates to those A-E firms selected as the most highly qualified after the conclusion of interviews. The list of discipline labor rates must at least include those positions listed above in the evaluation criteria. The Government has established a 14-day turnaround for the A-E firm’s proposal after receipt of the RFP. Responses shall include a detailed breakdown of overhead rates and an audit (DCAA audit or one by another 3rd party) of the proposed overhead rates.

THIS IS NOT A REQUEST FOR PROPOSAL. Electronic (e-mail, facsimile, etc.) submissions are not authorized. Firms responding to this notice by 2:00 PM Eastern Time on May 30, 2019, will be considered.

Inquiries concerning this project should include synopsis number, title, and point of contact and should be sent electronically to michele.b.williams2@uscg.mil and pamela.j.argilan@uscg.mil . The cutoff date for submitting inquiries is May 20, 2019. Firms are encouraged to submit any questions as soon as possible.

Responses to questions will be posted via amendment to this notice.

Contracting Office Address

United States Coast Guard (USCG), Facilities Design & Construction Center (FD&CC), 5505 Robin

Hood Road, Suite K, Norfolk, VA 23513

Points of Contact

Michele Williams, Contract Specialist, Phone 757-852-3422, Email: Michele.b.williams2@uscg.mil

Pamela J. Argilan, Contracting Officer, Phone 757-852-3449, Email: pamela.j.argilan@uscg.mil mailto:michele.b.williams2@uscg.mil mailto:pamela.j.argilan@uscg.mil mailto:Michele.b.williams2@uscg.mil mailto:pamela.j.argilan@uscg.mil