Ocean_AE_SOW_2MAY19.pdf

UNITED STATES COAST GUARD

OCEAN ARCHITECT-

ENGINEERING SERVICES IDIQ

STATEMENT OF WORK

Dated: 01 May 2019

STATEMENT OF WORK

1. GENERAL

A. GENERAL/ORDERING INFORMATION

The Architect-Engineer, (A/E), shall furnish all services, materials, supplies, labor, equipment, investigations, studies, supervision and travel required for the development and completion of drawings, specifications, design calculations, cost estimates and studies that may be specified in the task orders between the United States Coast Guard (USCG) and the

Architect-Engineer (A-E).

Separate task orders will be issued, each based on an individual Statement of Work. The firm shall provide all necessary personnel, facilities, equipment, materials, and subcontractor services for multiple task orders in conjunction with this scope of services. Key Personnel1 used for each effort shall possess appropriate certifications and licenses as necessary for performing work under each task order, including any applicable location-specific requirements.

It is not intended that this statement of work fully describe all information contained in the

IDIQ contract. Each task order issued under the contract will include a scope of work with more specific instructions and project specific data.

2. STANDARD PROVISIONS

A. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (COR)

1. The overall contract will be administered by an overall administrative Contracting Officer.

Additional/other contracting officer’s may place orders against the contract.

2. Only the contracting officer may direct contract performance, or affect cost, time and scope of work.

3. The Contracting Officer’s Representative (COR) is the Contracting Officer’s representative for coordination of day-to-day activity. They will be designated for each individual Task

Order. All contacts and conferences concerning individual Task Orders shall be through them.

B. A/E’s PROJECT MANAGEMENT, COORDINATION AND QUALITY CONTROL

1. The A/E shall designate a Program Manager who will be directly responsible for and is to be contacted on all matters pertaining to this contract. The Program Manager shall be an employee of the prime contractor. Submit Program Manager for government approval and any substitution is subject to government approval. The Program Manager shall have a bachelor’s degree in business or engineering and have five (5) or more years’ experience managing multi-discipline design projects.

Note: The Contracting Officer reserves the right to designate other key personnel on a task order basis.

2. The A/E’s Project Manager shall review and submit all work products. Prior to the submittal of each work product, the Project Manager shall review the work to assure the completeness of the submittal and the elimination of conflicts, errors and omissions, and to insure the technical accuracy of all designs, drawings, and specifications. In the event a submittal is returned to the A/E as incomplete, the missing information is be added and the submittal redistributed. The delivery schedule will not be extended due the re-submittal.

3. The A/E shall maintain written schedules for work being performed and review/submit invoices for completed work.

4. The Contractor must create and maintain an administrative record of work, including all technical data, field notes, correspondence, and analysis. The record must be available to the Contracting Officer on request.

5. Standards:

a. In accordance with Federal Acquisition Regulations (FAR) clause 52.236-23, Responsibility of the Architect-Engineer Contractor, the Contractor is responsible for professional quality and technical accuracy of all work performed under this contract in all disciplines, including non-engineering disciplines and sub-contracted disciplines.

b. The final work product for any task order must be in compliance with applicable

Federal, State, and local laws and regulations.

c. The Contractor must be able to work concurrently on several task orders during the same performance period under the IDIQ contract terms.

d. When contamination is encountered during a site investigation, the USCG shall be notified immediately to coordinate possible modifications to the work.

e. Release or use of information: The information developed, gathered and assembled in fulfillment of the contract requirements as defined in or related to any task order shall not be released or used by the Contractor, its consultants, its sub-contractors, or their associates without prior coordination and written approval by the Contracting Officer or her designee.

f. All products resulting from services provided to the Coast Guard by the Contractor as a result of this contract become the sole property of the Coast Guard.

C. GOVERNMENT REVIEWS

The Government may furnish the A/E review comments on the data submitted at the various design levels. The Government’s review is intended to be limited to functional aspects of the design with limited technical review of a general cursory nature only. The A/E shall comply with the review comments in the development of the data for the next design submittal. The

A/E shall furnish a statement of compliance or noncompliance on all review comments. The

Government’s procedures for review, approval or acceptance of the design will be defined in each Task Order.

3. WORK PRODUCT GUIDANCE

Precise content and schedule of submissions will be described in each Task Announcement.

With each submission, the A/E shall communicate any areas of concern, and any Coast Guard decisions that may be required for the A/E to successfully complete their work.

4. DESIGN SCHEDULE.

Upon award of a task order, the Consultant Engineer shall provide the Coast Guard with a design schedule either in CPM or bar graph. The schedule shall work within the time constraints provided by the task order. Task Order documentation shall generally be submitted for review at 35%, 65%, and 100% followed by a final submission of the original documentation (including changes required in comments from the 100% submission).

Payment for design will not exceed 95% of design fees until the final originals have been submitted and accepted as complete.

5. COORDINATION OF PLANS AND SPECIFICATION.

The importance of the quality control and coordination of plans, specification, and other project documents cannot be over emphasized. It shall be the responsibility of the A-E to coordinate all project data prior to completing all submittals. Deficiencies, ambiguities, conflicts and inconsistencies shall be rectified prior to submittal and be signed by a principal of the A-E firm. The USCG project manager for each task will be available to answer project scope and technical type engineering questions and also help coordinate the project documents.

6. ENGINEERING STANDARDS

Engineering work shall be accomplished in accordance with the Coast Guard Civil

Engineering Manual, Building Officials and Code Administrators (BOCA) International, Inc., all local, State and Federal environmental codes, and sound engineering practice. In general, brand names or equal methods of specifying will not be permitted unless there is a unique situation that may require this method. An example of a unique situation is the requirement of a brand name equipment in order to interact with already installed propriety equipment. In the case of a unique situation, prior approval shall be obtained from the USCG for this method.

Underwater marine surveys shall be conducted in accordance with the Department of the

Navy "Conventional Underwater Construction and Repair Techniques, NAVFAC P-990" for

Level 1, 2 and 3 inspections.

Calculations, reports and designs shall be sealed by a registered professional engineer licensed in the respective State where the project is sited.

7. DRAWINGS.

Drawings shall be prepared following standard Coast Guard and National CAD Standard practice. They become the property of the U.S. Coast Guard, and shall be printed at 300 dpi or better on 22" x 34" (ANSI D) bond.

Construction contract drawings and other types of drawings shall be completed using software capable of producing an Autodesk AutoCAD Release 2004/2005 compatible .dwg file format while conforming to the latest National CAD Standard. The National CAD

Standard may be obtained through the National Institute of Building Sciences (NIBS).

(http://www.nationalcadstandard.org). If AutoCAD .dwg files are created by means of a

Building Information Model (BIM) System, please also submit the entire BIM in an IFC 2x3 compatible format.

8. SPECIFICATIONS.

Electronic specifications shall conform to the Master Format 2004 Unified Facility Guide

Specifications (UFGS) as published within the Whole Building Design Guide (WBDG). An application that aids in producing these standard specifications is Specs Intact. This software and the specification files can be downloaded for free at http://specsintact.ksc.nasa.gov/ and http://www.wbdg.org/ccb.

Upon completion of specifications:

If using Specs Intact, the files should be saved using the software's Backup procedure to appropriate media.

If using word processing software, all files should be submitted in Microsoft Word 2003

(or earlier) compatible format (.doc preferred).

Convert to a single non-secured Adobe PDF file that includes cover sheet, specification sections, submittal register and any other type of documentation that is part of the final specification.

9. COST ESTIMATES.

The A-E shall provide project cost estimates in a Microsoft Office 2003 (or earlier) compatible format for each submittal in a task order, and provide it as complete as the various stages of the design will permit. Cost estimates shall reflect local cost and shall take into consideration any remote location cost factors. If it becomes apparent at any stage of the design development that the estimated cost exceeds the target budget cost, the A-E shall immediately advise the Coast Guard in writing and suggest methods for cost reduction.

10. ECONOMY IN DESIGN AND CONSTRUCTION.

The A-E, throughout their participation in the project, shall bear in mind that the interest of the Coast Guard is to acquire facilities which are economical in design, construction and maintenance. In addition, throughout the design process, the various A-E disciplines involved in the design shall apply value engineering to help ensure economy in design and construction.

11. SUBMITTALS REQUIRED OF THE ARCHITECT-ENGINEER.

The A-E shall provide project submittals as specified in the project scope of work. All submittals shall be forwarded to the Contracting Officer.

The A-E shall send a letter of transmittal with each submittal, including electronic submittals, to identify the “submittal” involved and listing the material submitted. The letter shall reference the project title, location, and contract and task order number. The Coast Guard will be responsible for timely review of the submittals and will normally provide written review of submittals within fourteen (14) days following each submission. Annotated review documents supplied to the A-E as a result of reviews must be returned to the Coast Guard with any subsequent reviews and shall indicate action taken in response to comments.

12. COAST GUARD CONSTRUCTION PROCEDURES.

The Coast Guard will produce all drawings and specifications to be included in the construction request for proposal package. The Contracting Officer will request offers, http://specsintact.ksc.nasa.gov/ http://www.wbdg.org/ccb award and administer all contracts. A Coast Guard construction representative will be assigned as the government inspector. The A-E shall be receptive to any question posed by the construction contractor but shall not answer them directly. All such questions and respective replies shall be submitted in writing to the Contracting Officer. The Contracting

Officer will respond to all inquiries.

13. ORDER PLACEMENT PROCEDURES.

Individual task orders will clearly describe all services to be performed. All task orders shall be within the scope, issued within the period of performance, and be within the maximum value of the contract.

The task orders issued under the awarded contracts will be competed under Fair Opportunity, FAR 16.505 (b), which will be awarded based upon the qualifications of the firm as required to best meet the requirements of the task order.

Each awardee shall be provided a fair opportunity to be considered for each task-order exceeding $3,500 unless one of the following statutory exceptions applies:

The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

It is necessary to place an order to satisfy a minimum guarantee.

Once the most qualified firm is determined, the Government will determine the contract task order amount using the negotiated contract rates for each ordering period and negotiate the effort to perform the particular project/task order.

14. TRAVEL

All travel on this contract shall be approved in advance. Travel requirements will be determined from analysis of the task order scope of work and will be specified within the terms of the initial fixed-priced task order or through an advanced pre-priced modification to the task order. The cost principles outlined at FAR 31.205-46 will be used to determine maximum allowable costs for travel. Ordinarily, all travel that is anticipated for successful completion of an individual task order will be negotiated and made a part of the initial task order. In certain cases, unit costs for expected travel may be negotiated in advance and specific provisions for utilization will be incorporated in the task order. Any changed conditions that require travel will be negotiated in advance. Travel will not be reimbursed unless it was specifically authorized by the Contracting Officer in advance.