USCG_TRACEN_YORKTOWN_PWS_FOR_Organ-Piano_Accompanist_-.pdf

Updated July 29, 2019

PERFORMANCE WORK STATEMENT (PWS)

Organ/Piano Accompanist

U.S. Coast Guard Training Center Chapel, Yorktown, VA

1.0 GENERAL OVERVIEW

1.1 The United States Coast Guard Training Center (TRACEN) Yorktown Chapel requires the services of an Organist/Pianist to perform during both Roman Catholic and Protestant workship services, to include special program events. Services to be performed at the Olde Yorke Chapel.

2.0 DUTIES AND RESPONSIBILITIES

2.1 Services to be provided include, but are not limited:

a. Coordinate with TRACEN Command Chaplain in the selection of music and provide that music for scheduled worship services and selected special worship services. As requested by the chaplain leading the service, provide music ten

(10) minutes before, during, and five (5) minutes after worship services.

b. Advise and recommend music materials needed for the music programs.

c. Work with the chaplains (volunteers and contract personnel of services for which there is no chaplain) of both Roman Catholic and Protestant services in the planning, practice, and execution of special programs.

d. The Contractor shall be available for approximately one hundred and four (104) regular worship services to include weekly 9:00 am Sunday Protestant Worship Service and 10:30 am Sunday Roman Catholic mass.

e. The Contractor may be required to perform up to twenty (20) special services, at the discretion of the Command Chaplain, to include but not limited to Christmas and Easter worship services, Memorial services, and special events.

f. The Contractor shall rehearse any special services with the choir/choir director before performing such events.

g. The Contractor shall arrive at least 20 minutes prior to any event stated in paragraphs (d) and (e) listed above.

h. Any unscheduled event (funerals, weddings, etc.) must be approved prior to the service by the TRACEN Command Chaplain. The contractor will provide as much notice of such events as is possible.

i. The contractor is responsible to coordinate substitute coverage when not available and to notify the TRACEN Command Chaplain of when these absences/substitutions will occur. The substitute must be acceptable to the TRACEN Command Chaplain. The Contractor will inform the TRACEN Command Chaplain of the service and reimburse the substitute according to agreement between the two parties.

2.2 MUSICAL SELECTIONS

The Contractor will coordinate suitable music selections with the chaplain and/or contract religious professional. Those selections chosen by the Contractor will be appropriate church music for the type of worship being conducted and related to the church season when possible. The TRACEN Command Chaplain or contracted religious professional responsible for the service is the approval authority for all music selections

2.3 EQUIPMENT AND SUPPLIES

Government-owned organ, piano, and sound equipment are available for the use of the Contractor. Government-owned equipment will not be removed without the permission of the Command Chaplain. The Contractor will provide any other instruments used by the Contractor. Requirements for music supplies (i.e. score, folders, song sheets etc.) will be submitted in writing to the chaplain responsible for the service at least thirty (30) days in advance of the required date and will include: title, cost, and source.

2.4 KEY PERSONNEL

Key personnel concerned with organist/pianist activities and who interface with the Contractor include:

TRACEN Command Chaplain – Senior Chaplain assigned to TRACEN Yorktown.

Roman Catholic Chaplain (Priest) – The religious ministry leader of the Roman Catholic faith group.

Protestant Chaplain (Pastor) – The religious ministry leader of the Protestant faith group.

3.0 MINIMUM QUALIFICATION REQUIREMENTS

3.1 The Contractor’s quote must include a résumé in order for the US Coast Guard to determine acceptability and availability of the individual that will be providing these services. The minimum qualification requirements are as follows:

a. Must be US Citizen.

b. Must have a minimum of 5 years of Organ/Piano Accompanist experience.

c. Shall be flexible and adjust on short notice and demands.

d. Contractor must have a thorough knowledge of and ability to play the chapel organ and/or piano as well as a thorough knowledge of and familiarity with music normally used in Roman Catholic and Protestant worship services

e. Contractor must be able to play a variety of music from different tradition (e.g., classical, southern gospel, black gospel, contemporary, and sacred).

4.0 COMMAND POINT OF CONTACT:

The US Coast Guard Training Center Yorktown Command Chaplain will be the Point of Contact for this contract. LCDR Robert Hess is the current Command Chaplain.

5.0 PLACE OF PERFORMANCE:

The contractor shall perform these services at the US Coast Guard Training Center Yorktown Chapel, 1 US Coast Guard Training Center, Yorktown, VA 23690. The US Coast Guard TRACEN will furnish all necessary facilities, equipment and materials appropriate to the Organ/Piano Accompanist services. The US Coast Guard TRACEN will not provide lodging, food or relocation expenses.

6.0 PERIOD OF PERFORMANCE:

The Period of Performance shall be for a Base year plus Four (4) Option Years, as listed below:

Base Year: 01 October 2019 – 30 September 2020.

Services for Organ/Piano Accompanist to perform during both Roman Catholic and Protestant worship services and to include special program events.

QUANTITY (12) MONTHS

Option Year One: 01 October 2020 – 30 September 2021.

Services for Organ/Piano Accompanist to perform during both Roman Catholic and Protestant worship services and to include special program events.

QUANTITY (12) MONTHS

Option Year Two: 01 October 2021 – 30 September 2022.

Services for Organ/Piano Accompanist to perform during both Roman Catholic and Protestant worship services and to include special program events.

QUANTITY (12) MONTHS

Option Year Three: 01 October 2022 – 30 September 2023.

Services for Organ/Piano Accompanist to perform during both Roman Catholic and Protestant worship services and to include special program events.

QUANTITY (12) MONTHS

Option Year Four: 01 October 2023 – 30 September 2024.

Services for Organ/Piano Accompanist to perform during both Roman Catholic and Protestant worship services and to include special program events.

QUANTITY (12) MONTHS

7.0 PAYMENT

Contractor shall submit monthly invoices, in arrears, as stated in the Continuation of the Request for Quotation SF1449, page 1 of 2, block 18b. The contractor shall include a note on each invoice the total amount being invoiced, and period of performance covered.

8.0 ACCEPTANCE OF FEES:

The Contractor shall not accept any additional fees for services performed under this contract: i.e. Mass stipends, fees for performance of sacraments, in particular baptisms, weddings, or funerals.

9.0 ABSENCES AND HOLIDAYS:

The Contractor shall provide written notice in advance to the US Coast Guard TRACEN Command Chaplain in the event of scheduled absences. The observed Federal holiday during this contract’s period of performance are: Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Memorial Day, and Independence Day. The contractor shall not be paid for observance of Federal holidays. In all events where the Contractor is personally unavailable to provide coverage for a service required by this Performance Work Statement (PWS), the Contractor shall provide a qualified substitute who is able to fulfill that service in accordance with the requirements of the Roman Catholic Church. The Contractor shall provide all compensation for work performed by a substitute directly to that substitute.

In the event that the Contractor is unable to provide services in accordance with this Performance Work Statement (PWS), or provide a qualified substitute to perform these services in their absence the contract will be subject to termination pursuant with the recommendation of the US Coast Guard TRACEN Command Chaplain.

10.0 QUALITY ASSURANCE

The US Coast Guard TRACEN Command Chaplain shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Performance Objective

PWS

Paragraph

Performance Standard

Acceptable quality Level (AQL) Frequency

Services for Organ/Piano Accompanist to perform during both

2.1 6.0

Provide services for Organ/Piano Accompanist to perform during both

100%

Roman Catholic and Protestant worship services and to include special program events.

Roman Catholic and Protestant worship services and to include special program events specified times per the PWS

Absences 9.0 Ensure a replacement is available for absences

100%

11.0 UNATHORIZED WORK PERFORMANCE

The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

12.0 BASE ACCESS:

All persons entering TRACEN Yorktown are subject to NCIC background checks.

a. The contractor shall submit the required TRACEN Short Term Contractor's Access List for USCG Training Center Yorktown with all personnel who will be coming on site to, to the Command Chaplain, before services begins on site.

This access list shall be completely filled out and submitted to the Command Chaplain, who will forward it to the Base Security Officer for approval. No personnel will be allowed on base until the required information is submitted and approved by the government. The contractor shall anticipate that it could take up to 5 working days to receive approval of the access list. It is the contractor's responsibility to submit this list in a timely manner and with all required information provided. Any delays to the project due to the access list not being approved (late submission of list or missing/incorrect information) are the contractor's responsibility and not the governments. Persons not included on the access list will not be allowed on base. All contractor personnel, subcontractor personnel and visitors shall be included on the list. List shall be updated and resubmitted for new contractor personnel, subcontractor personnel and contractor visitors before they are allowed access to the base.

b. If the contractor desires, a RAPID Gate pass may be used instead of obtaining daily passes by calling 1-877-RAPID Gate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled “RAPID Gate Program Enrollment Information". Once enrolled and eligible to receive a RAPID Gate credential, employees will be able to apply at the kiosk located at the USCG TRACEN Yorktown Security Building and pick up the credential at the same location once approved. Companies already enrolled in the RAPID Gate Program at another installation such as Norfolk Naval Base, may request access for their employees at this installation by calling 1-877RAPlDGate (1-877-727- 4342). Once the company is approved by TRACEN Yorktown, its employees who already hold RAPID Gate Credentials will be able to use them at this installation.

c. If you have any questions regarding USCG TRACEN Yorktown access control, please contact Mr. Terry Ellis, Anti-Terrorism/Force Protection Officer, at 757- 856-2150 or Terry.L.Ellis@uscg.mil.

mailto:Terry.L.Ellis@uscg.mil