USCG_TRACEN_YORKTOWN_PWS_FOR_Roman_Catholic_Priest_-.pdf

Updated July 29, 2019

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest

U.S. Coast Guard Training Center Chapel, Yorktown, VA

1.0 GENERAL OVERVIEW

1.1 The United States Coast Guard Training Center (TRACEN) Yorktown Chapel seeks the services of a Roman Catholic Priest in order to officiate mass and confessions weekly for the Catholic Congregation that meets at the Olde Yorke Chapel and other holy days of obligation according to the Catholic Church.

2.0 DUTIES AND RESPONSIBILITIES

2.1 Services to be provided include, but are not limited:

a. Provide Catholic Mass and Confessions (with appropriate sermon/homily preparation time) for the 52 Sundays of this contract time period. Sunday Mass shall begin at 1030am.

b. Provide Mass on all Holy Days of Obligation as indicated by the AMS (at present those days are: New Year's Day, Ash Wednesday, Ascension, Assumption, All Saints, Immaculate Conception, Christmas). Times for these services will be coordinated with the Command Chaplain.

c. Any unscheduled item (funerals, weddings, etc.) must be approved prior to the service. The contractor will provide as much notice of such events as is possible.

d. The contractor is responsible to coordinate substitute coverage when not available and to notify the Command Chaplain of when these absences/substitutions will occur.

e. SCHEDULED ITEMS (TYPICALLY 1 UNIT EACH)

- 1 UNIT- CATHOLIC MASS

- 1 UNIT- CONFESSIONS

MINIMUM 2 UNITS PER SUNDAY. 52 SUNDAYS PER YEAR – MINIMUM TOTAL

104 UNITS.

3.0 MINIMUM QUALIFICATION REQUIREMENTS

3.1 The Contractor’s quote must include a résumé in order for the US Coast Guard to determine acceptability and availability of the individual that will be providing these services. The minimum qualification requirements are as follows:

a. Must be US Citizen.

b. Must have a minimum of 5 years of Pastoral experience.

c. Shall be able to read, write, and articulate the English language fluently and be understood not only from the pulpit but also in pastoral counseling opportunities with service members and families.

d. Shall be flexible and adjust on short notice and demands.

e. Shall be an ordained Priest in good standing with the Catholic Church.

f. MUST obtain and maintain Ecclesiastical Endorsement from the Military

Archdiocese.

g. All Roman Catholic priests providing Roman Catholic services on Coast Guard installations are required to have their "faculties" from the Archdiocese for Military Services, USA (AMS).

h. Must provide a copy of his faculties. A contract will not be offered unless a copy is provided.

4.0 COMMAND POINT OF CONTACT:

The US Coast Guard Training Center Yorktown Command Chaplain will be the Point of Contact for this contract. LCDR Robert Hess is the current Command Chaplain.

5.0 PLACE OF PERFORMANCE:

The contractor shall perform these services at the US Coast Guard Training Center Yorktown Chapel, 1 US Coast Guard Training Center, Yorktown, VA 23690. The US Coast Guard TRACEN will furnish all necessary facilities, equipment and materials appropriate to the Catholic Priest services. The US Coast Guard TRACEN will not provide lodging, food or relocation expenses.

6.0 PERIOD OF PERFORMANCE:

The Period of Performance shall be for a Base year plus Four (4) Option Years, as listed below:

Base Year: 01 October 2019 – 30 September 2020.

Option Year One: 01 October 2020 – 30 September 2021.

Option Year Two: 01 October 2021 – 30 September 2022.

Option Year Three: 01 October 2022 – 30 September 2023.

Option Year Four: 01 October 2023 – 30 September 2024.

SCHEDULED ITEMS (TYPICALLY 1 UNIT EACH)

- 1 UNIT- CATHOLIC MASS

- 1 UNIT- CONFESSIONS

MINIMUM 2 UNITS PER SUNDAY. 52 SUNDAYS PER YEAR – MINIMUM TOTAL

104 UNITS.

NOTE: THE FOLLOWING UNSCHEDULED ITEMS MUST BE APPROVED BY THE

TRACEN COMMAND CHAPLAIN PRIOR TO THE SERVICE.

A. FUNERALS

B. WEDDINGS

C. BAPTISMS

D. CONFIRMATION

E. 1ST HOLY COMMUNION

F. MEMORIAL SERVICES

7.0 PAYMENT

Contractor shall submit monthly invoices, in arrears, as stated in the Continuation of the Request for Quotation SF1449, page 1 of 2, block 18b. The contractor shall include a note on each invoice the total amount being invoiced, and period of performance covered.

8.0 ACCEPTANCE OF FEES:

The Contractor shall not accept any additional fees for services performed under this contract: i.e. Mass stipends, fees for performance of sacraments, in particular baptisms, weddings, or funerals.

9.0 ABSENCES AND HOLIDAYS:

The Contractor shall provide written notice in advance to the US Coast Guard TRACEN Command Chaplain in the event of scheduled absences. The observed Federal holiday during this contract’s period of performance are: Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Memorial Day, and Independence Day. The contractor shall not be paid for observance of Federal holidays. In all events where the Contractor is personally unavailable to provide coverage for a service required by this Performance Work Statement (PWS), the Contractor shall provide a qualified substitute who is able to fulfill that service in accordance with the requirements of the Roman Catholic Church. The Contractor shall provide all compensation for work performed by a substitute directly to that substitute.

In the event that the Contractor is unable to provide services in accordance with this Performance Work Statement (PWS), or provide a qualified substitute to perform these services in their absence the contract will be subject to termination pursuant with the recommendation of the US Coast Guard TRACEN Command Chaplain.

10.0 QUALITY ASSURANCE

The US Coast Guard TRACEN Command Chaplain shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Performance Objective

PWS

Paragraph

Performance Standard

Acceptable quality Level (AQL) Frequency

Provide Roman Catholic

2.1 Provide Roman

Catholic

100%

Mass/Confessions Mass/Confessions at specified times per the PWS

Absences 9.0 Ensure a replacement is available for absences

100%

11.0 UNATHORIZED WORK PERFORMANCE

The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

12.0 BASE ACCESS:

All persons entering TRACEN Yorktown are subject to NCIC background checks.

a. The contractor shall submit the required TRACEN Short Term Contractor's Access List for USCG Training Center Yorktown with all personnel who will be coming on site to, to the Command Chaplain, before services begins on site.

This access list shall be completely filled out and submitted to the Command Chaplain, who will forward it to the Base Security Officer for approval. No personnel will be allowed on base until the required information is submitted and approved by the government. The contractor shall anticipate that it could take up to 5 working days to receive approval of the access list. It is the contractor's responsibility to submit this list in a timely manner and with all required information provided. Any delays to the project due to the access list not being approved (late submission of list or missing/incorrect information) are the contractor's responsibility and not the governments. Persons not included on the access list will not be allowed on base. All contractor personnel, subcontractor personnel and visitors shall be included on the list. List shall be updated and resubmitted for new contractor personnel, subcontractor personnel and contractor visitors before they are allowed access to the base.

b. If the contractor desires, a RAPID Gate pass may be used instead of obtaining daily passes by calling 1-877-RAPID Gate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled “RAPID Gate Program Enrollment Information". Once enrolled and eligible to receive a RAPID Gate credential, employees will be able to apply at the kiosk located at the USCG TRACEN Yorktown Security Building and pick up the credential at the same location once approved. Companies already enrolled in the RAPID Gate Program at another installation such as Norfolk Naval Base, may request access for their employees at this installation by calling 1-877RAPlDGate (1-877-727-

4342). Once the company is approved by TRACEN Yorktown, its employees who already hold RAPID Gate Credentials will be able to use them at this installation.

c. If you have any questions regarding USCG TRACEN Yorktown access control, please contact Mr. Terry Ellis, Anti-Terrorism/Force Protection Officer, at 757- 856-2150 or Terry.L.Ellis@uscg.mil.

mailto:Terry.L.Ellis@uscg.mil