MTU Tech Rep SOW.docx

PR #: 2125405Y6171K43002

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

MTU Diesel Engine Maintenance, Repair, and Overhaul Technical Representative

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) Yard is developing a capability to organically repair and overhaul MTU series 4000 marine diesel engines to the QL4 standard. To this end, the Engine Shop will require an MTU-certified and trained engineer/technician physically on-site to train, assist, and provide process improvement guidance to the Engine Shop personnel.

1.2 SCOPE

The Contractor shall provide on-site MTU technical representative/consulting services for a minimum of 8 hours per day, 5 days a week (Monday to Friday) with no less than 40 hours per week. The Period of Performance (POP) will be for 6 weeks, starting on or around Friday, 01 August 2025. The final POP will be determined by the Yard POC.

“On-site” means physical presence in Building 5 of the USCG Yard, 2401 Hawkins Point Road, Baltimore, MD, 21226.

The work performed will include, at a minimum, hands-on training Engine Shop personnel in maintenance, repair, and overhaul procedures for MTU series 4000 marine diesel engines. The technical representative shall also validate the Engine Shop’s overhaul process, make process improvement suggestions, and suggest production efficiency enhancements.

The Contractor shall make daily reports in writing to the Contracting Officer/Contracting Officer’s Representative/their designated representatives, regarding work and training completed.

1.3 OBJECTIVE

The objective of this contract is to enhance the organic productive ability of the USCG Yard Engine Shop by expediting gaining efficiencies in the performance of maintenance, repair, and overhauls on MTU series 4000 marine diesel engines, leading to full operating capacity of the facility.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall be physically present in the facility as dictated by the Contract Scope, section 1.2. The Contractor shall provide assistance, support, and guidance to the Engine Shop personnel in maintenance, repair, and overhaul procedures for MTU series 4000 marine diesel engines.

The Contractor shall provide daily written reports regarding work completed and input from the Contractor and may be required to participate in progress meetings regarding the performance of the overhaul process.

3.0 CONTRACTOR PERSONNEL

The Contractor shall provide an individual trained and designated by MTU as either a field inspector or workshop supervisor. The Individual shall be able to supervise, guide, assist, and train Coast Guard personnel during all phases of the repair and overhaul MTU series 4000 marine diesel engines to the QL4 standard. The Contractor shall provide proof of the individual’s training and/or resume if requested by the Contracting Officer/Contracting Officer’s Representative.

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Employee Identification

3.3.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.4 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.5 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer/COR/designated representatives), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 SECURITY

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.1 PERIOD OF PERFORMANCE

The Period of Performance will be for 6 weeks, starting on or around Friday, 01 August 2025. The final POP will be determined by the Yard POC.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be in Building 5 of the USCG Yard, 2401 Hawkins Point Road, Baltimore, MD, 21226.

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0700 and 1530 EST, Monday through Friday (except Federal holidays), with a 30 minute lunch. However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 TRAVEL

Contractor travel may be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

4.5 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than ten business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held at the Government’s facility, located at 2401 Hawkins Point Road, Baltimore, MD, or via teleconference.

4.6 PROGRESS REPORTS

The Project Manager shall provide a weekly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period. Progress Reports shall be turned in one business day prior to progress meetings.

4.7 PROGRESS MEETINGS

The Contractor shall be responsible for keeping the COR informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives. At a minimum, the Project Manager shall review the status and results of Contractor performance with the COR on a weekly basis via telephone or in-person. Additionally, Contractor may be required to attend weekly progress meetings hosted by the COR to review status and performance of the overhaul process.

4.8 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have five business days to review deliverables and make comments. The Contractor shall have five business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

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