SOW_CARDAN_SHAFTS_45S-47S_29JUN21_S.pdf

PR #: 2121401B3000CA067

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

45’ RB-M and 47’ MLB Cardan Shaft Repair and Supply

1.0 GENERAL

1.1 Background

The 45 foot Ready Boat-Medium and the 47 foot Motor Life Boat both have propulsion systems that use a flexible shaft system, known as

“Cardan Shafts”. These shafts are connected between the marine gear and the water jet on the 45’s and between the engine and the marine gear on the 47’s. Both shaft versions are outfitted with universal joints on either end of the shaft. This allows specific angles to be achieved as required by the mounted locations of their prospective equipment by which they are attached.

1.2 Scope

1.2.1 Repair

Inspect, repair, test, crate and ship to United States Coast Guard

(USCG) furnished Cardan shafts (a.k.a. shaft or driveshaft) and associated components derived from the 45’ RB-M (category “A”) and the

47’ MLB (category “B”).

1.2.2 New Issue

In the event a furnished Cardan shaft is determined to be beyond economical repair (BER) during the inspection process, the contractor shall contact the Contracting Officer Representative and request full replacement of shaft and associated components.

1.2.3 Quantity

Contractor shall provide sixty (60) category “A” and forty (40) category “B” repaired Cardan shafts to the USCG.

1.2.4 Warranty

Each new and/or repaired Cardan shaft shall be granted a warranty provided by the contractor for a duration of one (1) year or one thousand (1000) hours of operation, whichever comes first, upon installation on its associated vessel. Warranty should not exceed a duration of two (2) years time in total including time in storage.

Example: Contractor delivered a repaired Cardan shaft to the USCG on

01JAN18. It was installed on a boat on 01JUN19. The reminder of the original warranty is now ending either 01JAN20 or 1000 hours of operation, whichever comes first.

1.2.5 GFP

Government Furnished Property – The Government reserves the right to supply Government Furnished Property (GFP) at any time during the existence of this contract. The contractor shall provide protective storage for the GFP. The items are property of and managed by the USCG

Surface Forces Logistics Center, Baltimore, MD.

a. Cardan Shaft, 45’ RB-M (NIIN: 016041460)

b. Cardan Shaft, 47’ MLB (NIIN: 014639110)

2.0 APPLICABLE DOCUMENTS

2.1 Government Documents

a. 45’ CARDAN SHAFT TECH DRAWING

b. 47’ CARDAN SHAFT DRAWING

c. 47’ CARDAN SHAFT TECH MANUAL

d. MIL-STD-129R

e. MIL-STD-2073

f. MIL-STD-167-1A

g. MPC-45-RBM-A44001.0

h. MPC-47-MLB-A41006.0

2.2 Commercial Documents

a. ISO 9001:2015

b. ISO/IEC 17025:2017

c. ISO 1940-1:2003

d. ANSI-NCSL-Z540.3

e. ASTM-D3951-10

f. ASQC-Q9003

2.3 Contract Documents

a. Appendix A: Core Condition Report

b. Appendix B: Cumulative Tracking Report

c. Appendix C: Warranty Notice

d. Appendix D: Container Marking Example

e. Appendix E: Mandatory / Contingency Parts List

45s/45_CARDAN_SHAFT_TECH_DRAWING.pdf 47s/47_CARDAN_SHAFT_DRAWING.pdf 47s/47_CARDAN_SHAFT_TECH_MANUAL.pdf REFERENCES/MILSTD-129R.pdf REFERENCES/MIL-STD-2073.pdf REFERENCES/MIL-STD-167-1A.pdf REFERENCES/MPC-45-RBM-A44001.0.pdf REFERENCES/MPC-47-MLB-A41006.0.pdf REFERENCES/ISO_9001-2015.pdf REFERENCES/ISO-IEC_17025-2017.pdf REFERENCES/ISO_1940-1.pdf REFERENCES/ANSI-NCSL_Z540.3.pdf REFERENCES/ASTM_D3951-10.pdf REFERENCES/ASQC-Q9003.pdf

3.0 REQUIREMENTS

3.1 General

The contractor shall repair each shaft within sixty (60) calendar days after approval of the Core Condition report (Appendix A) by the

Contracting Officer. The contractor shall provide all labor, equipment, special tools and materials required to accomplish the following sequence of activities:

a. Complete disassembly of the driveshaft

b. Inspection of the spline section

c. Dye Penetrant testing and inspection of the inboard yoke parts

d. Clean, remove all oxidation, re-apply paint/preservation

e. Replacement of both universal joints

f. Replacement of grease fittings

g. Re-assembly of the driveshaft

h. Restore driveshaft to new condition

i. Re-balancing of the driveshaft

j. Serialization of the driveshaft (if not otherwise serialized)

k. Crating of each driveshaft as stated in paragraph 5.0

l. Shipment of each driveshaft

3.2 Inspection and Evaluation Report

The contractor shall submit a contractor generated Inspection and

Evaluation Report to the contracting officer within ten (10) calendar days upon receipt of the shaft. Report shall include, but not be limited to: Serial Number of Shaft, Anomalies found during visual inspection, condition of universal joints, condition of splines, condition of adapter flanges, condition of slip yoke and yoke shaft.

Inspection reports shall also note any major corrosion found.

3.3 Core Condition Report

The contractor shall submit the Core Condition Report (Appendix

A) to the contracting officer within ten (10) calendar days upon receipt of the shaft.

3.3.1 If repairs exceed 65% of the replacement cost of the

component, the shaft shall be considered “BER” and either properly disposed of by the contractor or returned to the USCG at the expense of the contractor. The COR may then initiate a request to exercise the CLIN for a new shaft.

3.3.1.1 In the event a shaft is deemed “BER”, and the

contractor will dispose of the shaft, the contractor shall not use any portion of the shaft deemed “BER” in conjunction with a new shaft without the direct authorization from the COR.

3.3.2 Core Condition Report shall also include picture of crate received, shaft at time of unwrapping, shaft and associated components after disassembly, and any anomalies noted in report.

3.4 Repair, Preserve, and Paint

The Cardan Shafts shall be completed within sixty (60) calendar days after approval of Core Condition Report, Appendix A.

3.5 Cardan Shaft Parts, Hazardous Materials and

Serialization

All parts including, but not limited to, universal joints, grease fittings, gaskets, seals, O-rings and fasteners shall be replaced by new OEM or similar.

3.5.1 The contractor shall adhere to the Mandatory/Contingency

Parts List in Appendix E.

3.5.2 Contractor shall only use the following grease for category

“A” shafts in accordance with reference 2.1(g): Grease, Aircraft, P/N:

MIL-PRF-81322, CAGE: 81349, NIIN: 001817724

3.5.3 Contractor shall only use the following grease for category

“B” shafts in accordance with reference 2.1(h): Grease, Lithium-

Saponified, P/N: Starplex 2, CAGE: 0FN10

3.5.4 Contractor shall sequentially serialize each shaft, (for warranty tracking purposes), by etching, engraving or by any method that will score the metal on the shaft body.

a. Paint, stencil and other non-permanent means of serialization are not acceptable.

b. Serial numbers are to be implemented at the discretion of the contractor, however, they are not to exceed 10 characters in length.

3.6 Warranty

3.6.1 Warranty Duration (Storage)

Shall be for two (2) years/twenty-four (24) months while shaft is in storage prior to installation. Storage time commences upon receipt of cardan shaft at the designated Coast Guard facility.

3.6.2 Warranty Duration (Installed)

Or, one (1) year/twelve (12) months or one thousand (1000) hours of operation, whichever comes first, upon installation aboard its prospective USCG vessel.

3.6.3 Warranty Coverage

a. Contractor is required to warranty an entire new and/or repaired shaft.

b. The contractor shall contact the prospective field unit to arrange a resolution of a claim within 24 (twenty-four) hours after receiving notification by the Coast Guard of a warranty claim.

c. The contractor shall contact SFLC’s Contracting Officer

Representative (COR) to evaluate the contractors proposed duration of warranty repair time.

d. The contractor shall repair each shaft to the condition level necessary for the contractor to honor a new full warranty at the expense of the contractor.

e. The contractor shall submit for approval, to the COR, an inspection report containing any parts and/or pricing containing any work/repair(s) that is/are required that were not a result of the discrepancy reported by the prospective field unit.

f. To properly adhere to the warranty outlined in this contract, the government will ensure each designated Coast Guard facility complies with the warranty guidelines stated herein, and will be required to submit a Warranty Notice (Appendix: C) to the

COR if, or when, a discrepancy is found with a shaft.

3.6.4 Accountability

a. To ensure proper warranty procedures are adhered to by both the contractor and the USCG, each shaft coming from the contractor will be sequentially serialized in accordance with paragraph 3.5.3.

4.0 QUALITY ASSURANCE

4.1 General

The contractor shall maintain an inspection system, in compliance with reference 2.2(f), which will ensure each shaft presented to the

Government for acceptance, conforms to the highest standards and meets the minimum contract requirements.

4.2 Records

The contractor shall maintain written records of all inspections and tests. The records shall indicate, at a minimum, the nature and number of observations made, type of deficiencies found, and the corrective action taken. Records shall be furnished upon arrival for the Contracting Officer's Representative.

4.3 Contractors Calibration System

The contractor shall maintain a calibration and maintenance system, traceable to the National Institute of Standards and

Technology (NIST), to control the accuracy of measurement and test equipment used in the fulfillment of this contract in accordance with reference 2.2(d). The system shall include at a minimum, prescribed calibration intervals, source of calibration, and a monitoring system to insure adherence to calibration schedules. Documentation in support of this requirement shall be readily available for Government review.

4.4 Responsibility for Inspection

The contractor shall be responsible for all inspections/test requirements specified herein. The contractor shall provide space, personnel, and test equipment to conduct all inspection requirements.

All testing and inspections shall be at the contractors’ facility or other facilities acceptable to the Government. The Government reserves the right to verify or have performed any of the inspection/tests set forth in this specification where such inspections are deemed necessary to assure that supplies or services conform to the prescribed requirements.

4.5 Required Tests

In accordance with references 2.1(f) and 2.2(c), each shaft provided under this contract shall be operationally tested to assure minimum performance prior to acceptance by the USCG.

4.5.1 Test Report

The contractor shall deliver a test report to the COR within seven (7) calendar days upon completion of required tests. At a minimum, the test report shall consist of the data, (including but not limited to parameters), obtained during the shaft test. Additionally, one (1) copy of the test report shall be packaged and submitted with each shaft delivered under this contract.

5.0 MARKING AND PACKAGING

5.1 Marking

5.1.1 Each shipping container shall be properly marked.

5.1.2 Shipments shall be marked in accordance with reference

2.1(d).

5.1.3 Each individual part, or part container must be marked.

5.1.4 Lettering shall be black; applied on a highly contrasting background.

5.1.5 Markings shall consist of the following:

a. National Stock Number (NSN), or Acquisition Control

Number (ACN)

b. Item Name:

c. Model Number:

d. Serial Number:

e. Contract Number:

f. Delivery order number:

g. Shipping weight:

h. Preserved for long term storage on:

i. Quantity and Unit of Issue:

j. Condition Code: A

k. Unit of Issue: (1) Each

l. Other USCG SFLC Material:

5.1.6 Container marking example can be found in Appendix: D

5.1.7 Lettering for a large part shipping container shall be at least 1/2 inch in height and width or 36 point type. Stenciling is acceptable. The contractor shall paint over non-essential markings.

5.1.8 Pictures of properly labeled crates shale be sent to the

COR prior to shipping for verification purposes.

5.2 Packaging

5.2.1 Packaging, handling, shipping, and transportation

procedures shall be in accordance with reference 2.2(e). If commercial practices cannot adequately protect and preserve the equipment, the contractor shall package, handle, ship and transport equipment in accordance with reference 2.1(e).

5.2.2 Each Part shall be packaged separately, or in its

designated unit of issue and wrapped properly to avoid corrosion and moisture consumption.

5.2.3 All parts shall be identified and accounted for by their

NSN or ACN on the packing list.

5.2.4 Large parts shall be shrink-wrapped or otherwise covered and sealed to prevent water damage. Small parts shall be enclosed in clear plastic packaging.

5.2.5 Documents and other enclosures shall be sealed in a

waterproof plastic bag, which shall be permanently affixed to the inside of the shipping container in a conspicuous location. The last line of the package label shall contain the words "DOCUMENTS ENCLOSED"

5.2.6 Shaft shall be packed in a wooden crate in accordance with reference 2.2(e).

5.2.7 The contractor shall ensure that all deliverables, when packed in separate shipping containers, will be capable of being transported on standard transportation systems, commercial or military carriers. The contractor shall preserve, package, and mark the containers to ensure complete delivery at destination without damage or deterioration due to the hazards of shipping, handling or storage.

5.2.8 The internal packaging material shall be sufficient to

prevent damage during shipping, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of at least two (2) years.

5.2.9 Loose fill & Styrofoam packing materials shall NOT be used.

5.3 Marking of Warranted Items

5.3.1 Pursuant to the requirements of FAR 46.706(b)(5), the

contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty.

5.3.2 Markings may be brief but should include, at a minimum:

a. A brief statement that a warranty exists.

b. The substance of the warranty.

c. Its duration.

d. Who to notify if the supplies are found to be defective.

For commercial items (see FAR 46.709), the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

5.4 Packing List and Packing Slip

5.4.1 All material shipped or delivered under this contract must be accompanied by an itemized packing list that cites the proper contract and delivery order number. Each packing unit shall have a list of all items contained in that unit. The packing list shall include the Due-In numbers provided by Surface Forces Logistics

Center.

5.4.2 The packing list shall be securely attached to the outside of the container and shall be enclosed in a clear waterproof envelope.

5.4.3 A packing slip shall be prepared for each box or shipping container. The packaging slip shall include the following information:

a. National Stock Number

b. Part Number

c. Nomenclature

d. Serial Number

e. Contract Number

f. Delivery Order Number

g. Line Item Number

h. Quantity

5.4.4 One copy of the packaging slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton inside a waterproof, clear envelope.

5.5 USCG Inspection and Acceptance

5.5.1 The contractor shall be responsible for the performance of any inspection and test requirements. Inspection shall take place at

Destination. Final acceptance shall be made by a Government representative at Destination. Acceptance shall be contingent upon verification of no damage in transit, correctness and completeness of the order, and conformance to the preservation, packaging, and marking requirements as outlined herein.

5.6 Failure to Comply

5.6.1 Failure to comply with the guidance set forth concerning any item, and/or mark all packages, boxes, etc., as indicated herein, shall result in rejection of the shipment and return of the shipment at the contractor’s expense.

APPENDIX: A

CORE CONDITION REPORT

Work Order # __________________________________

Delivery Order # ______________________________

Serial # ______________________________________

Core Acceptance is based on the following:

Core must NOT have “non-operational” damage

Core must be a complete unit and not disassembled

Core: Acceptable _____ Not acceptable ___

Remarks _______________________________________________________

Shipping crate: Acceptable ____ Not acceptable ____

Remarks ________________________________________________________

APPENDIX: B

CUMULATIVE TRACKING REPORT

REQUIREMENTS:

Report shall be submitted by the 15th of each month that the cardan shaft(s) is/are in then contractor’s position.

Report shall include, but is not limited to the following information:

SERIAL

NO.

WORK ORDER

NO.

DELIVERY

ORDER

NO.

DATE

RECEIVED

CORE

ACCEPTED

Y/N

CURRENT

STATUS

ESTIMATED

DATE OF

COMPLETION

COMMENTS

APPENDIX: C

WARRANTY NOTICE

This item has a warranty for whichever comes first: 1 year of operation from installation onto the USCG vessel or 1000 hours of operation.

If any discrepancies are noted upon receipt:

1. DO NOT REPAIR OR REPLACE!

2. CALL:

USCG SURFACE FORCES LOGISTICS CENTER

SMALL BOAT PRODUCT LINE SBPL

COMMERCIAL 410-762-6175

Have the following information ready when calling the SBPL:

__________ Date Received ___________ Date Installed

__________ Serial No. ___________ Vessel Home Port

__________ Engine Hours ___________ Vessel Hull No.

3. A Report of Discrepancy (ROD) Form 364 must also be submitted to

Surface Forces Logistics Center.

NOTES:

(1) Preventative Maintenance (PMS) should still be performed as per applicable Maintenance Procedure Cards (MPC’s). PMS does not void the warranty.

(2) If the above procedure is not followed, the warranty may be affected.

STOCK NUMBER ......................... 3040-01-604-1460

ITEM NAME ............................ SHAFT, STRAIGHT

MODEL NUMBER ......................... 107255-00

SERIAL NUMBER ....................... 12345-111

CONTRACT NUMBER ...................... HSCG40-20-D-55550

DELIVERY ORDER NUMBER ............... HSCG40-20-F-55551

SHIPPING WEIGHT ...................... 200LBS

PRESERVED FOR LONG TERM STORAGE ON: . 20DEC19

QUANTITY & UNIT OF ISSUE ............ 1-EA

CONDITION CODE ...................... CONDITION A

OTHER DATA AS DIRECTED: .............. -COAST GUARD SFLC MATERIAL.

-REUSABLE CRATE, DO NOT DAMAGE.

-DO NOT STACK MORE THAN TWO HIGH

APPENDIX: D

CONTAINER MARKING EXAMPLE

***NOTE***

Lettering for a large part shipping container shall be at least ½ inch in height and width or 36 point type. Stenciling is acceptable. The contractor shall paint over all other non-essential markings

APPENDIX: E

MANDATORY / CONTINGENCY PARTS LIST

MANDATORY REPLACEMENT PARTS

SHAFT

TYPE

ITEM

NUMBER

NOMENCLATURE QTY

A CP92N-

HWD

UNIVERSAL JOINT 2

B GEWWS-72 UNIVERSAL JOINT 2

CONTINGENCY REPLACEMENT PARTS

SHAFT

TYPE

ITEM

NUMBER

NOMENCLATURE QTY

A CSJMDP-1 JET MOUNTED

DRIVE PLATE

A CSGMDP-1 GEAR MOUNTED

DRIVE PLATE