FINAL_SOLICITATION_PACKAGE_3-8-2019.pdf

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70Z04019Q61445B00

ADDENDUM TO STANDARD FORM 1449

SCHEDULE OF SUPPLIES/SERVICES

BACKGROUND

The purpose of this contract is to acquire maintenance and repair services for the Caterpillar Models D3508 and D3612 Main and Auxiliary Diesel Engines and Generators currently installed on USCGC MACKINAW (WLBB-30), a 240’ Icebreaker. All work shall be performed at the cutter’s home port, Cheboygan, MI, with the exception of emergency repairs that may require travel to another location. All work shall be performed in accordance with Coast Guard specifications, Attachment 1.

TYPE OF CONTRACT

The solicitation will result in the award of one (1) Requirements contract consisting of one (1) 12-month base period and four (4) 12-month option periods. A Requirements contract is defined in Federal Acquisition Regulation (FAR) Clause 52.216-21, Requirements, as stated on page 22.

ORDERING

a. Task Orders for Caterpillar Models D3508 and D3612 Main and Auxiliary Diesel Engines and Generators services shall be ordered by the issuance of individual task orders. Refer to FAR Clause 52.216-18, Ordering, as stated on page 21.

b. Any Coast Guard warranted Contracting Officer is authorized to issue orders under this contract.

OPTIONS

Each option extending the term of this contract shall be for a period of 12-months from the effective date of each option, if exercised.

QUANTITIES

The quantities shown for all CLINS reflect estimated quantities only.

BRAND NAME SPECIFIED IS MANDATORY

All parts utilized in the performance of this contract shall be genuine Caterpillar parts. No substitutes shall be accepted. All technical representatives to perform under this contract shall be OEM certified.

WAGE RATE DETERMINATION

Wage Rate Determination Number 2015-4265, Revision 9, dated 12/26/2018, is hereby incorporated into this contract. A new wage rate determination shall be requested if and when each option period is exercised.

BASE YEAR PERIOD

Contractor shall provide all personnel, labor, materials, parts, tools, test equipment, test fittings, supplies, consumables, and equipment required to accomplish the below Contract Line Items (CLINs) in accordance with the Specification, Attachment 1.

CLIN DESCRIPTION EST.

QTY.

UNIT PRICE TOTAL PRICE

0001 Work Item 1 - Annual Maintenance and support services for the 3612 Main Diesel Engine and Generator

1 Job

0002 Work Item 2, Section 3.2.1.1 - Diesel Engine, 8000 hour service or 3 years

0003 Work Item 2, Section 3.2.2.2 - Diesel Engine, 16000 hour service or 6 years

0004 Work Item 2, Section 3.2.1.3 - Vibration Analysis, as required

0005 Work Item 2, Section 3.2.2 .1 - Generator and Generator Monitoring System, 20,000 hour service or 3 years

0006 Work Item 2, Section 3.2.2.2 - Generator and Generator Monitoring System, 40,000 hour service or 6 years

0007 Work Item 2, Section 3.2.2.3 - Generator Balancing, as

0008 Work Item 2, Section 3.2.2.4 - Infrared Scan, as

0009 Work Item 3, Section 3.3 - Top End Overhaul for Main Diesel Engine and Generator

0010 Work Item 3, Section 3.4 - Major Engine Overhaul for Main Diesel Engine and Generator (include Top End)

0011 Work Item 4 - Annual Maintenance and support services for Auxiliary Diesel Engine and Generator

0012 Work Item 5, Section 3.2.1.1 - Auxiliary Diesel Engine, 3000 hour service or 3 years

0013 Work Item 5, Section 3.2.1.2 - Auxiliary Diesel Engine, 6000 hour service or 6 years

0014 Work Item 5, Section 3.2.2.1 - Auxiliary Engine Generator and Generator Monitoring System, 20,000 hour service or 3 years

0015 Work Item 5, Section 3.2.2.2 - Auxiliary Engine Generator and Generator Monitoring System, 40,000

0016 Work Item 6, Section 3.3 - Top End Overhaul for Auxiliary Diesel Engine and Generator

0017 Work Item 6, Section 3.4 - Major Engine Overhaul for

0018 Work Item 7 - Remote Technical Support Services 100 Hour

0019 TECHNICAL REPRESENTATIVE SERVICES - The Contractor shall provide Technical Representative Services as requested by the Government in accordance with Work Item 7, Section 3.2, of the Specification. The cost for these services shall not exceed $15,000.00 per call.

FLAT RATE PER DAY (8 HOUR DAY):________________________

0020 ENGINEERING SUPPORT SERVICES – only if required by the Government, the Contractor shall provide engineering support services as in accordance with General Requirements, Section 3.8, of the Specification. If required, the Contracting Officer, will contact the Contractor to negotiate a fixed price. The price for engineering services shall not exceed to total amount negotiated if a task order is issued.

ENGINEER – LOADED LABOR RATE: _____________________

0021 TRAVEL – At the order level, a travel quote will be requested and a fixed price will be negotiated based on current Federal travel per diem rates.

0022 DATA DELIVERABLES

The following data deliverables shall be submitted during the term of this contract in accordance with the Specification.

All data deliverables are NOT SEPARATELY PRICED.

A. Trip Reports – Contractor shall submit a trip report summarizing all work accomplished for each ship visit as identified in Section 3.4.3 of the Specification.

B. Quarterly Reports – Contractor shall submit a quarterly report summarizing all work accomplished for the fiscal quarter as identified in Section 3.4.4 of the Specification.

TOTAL PRICE – BASE PERIOD $_______________________

FIRST OPTION PERIOD

Contractor shall provide all labor and material to accomplish the below Contract Line Items (CLINs) in accordance with the Specification, Attachment 1.

1001 Work Item 1 - Annual Maintenance and support services

1002 Work Item 2, Section 3.2.1.1 - Diesel Engine, 8000 hour

1003 Work Item 2, Section 3.2.2.2 - Diesel Engine, 16000

1004 Work Item 2, Section 3.2.1.3 - Vibration Analysis, as

1005 Work Item 2, Section 3.2.2 .1 - Generator and Generator

1006 Work Item 2, Section 3.2.2.2 - Generator and Generator

1007 Work Item 2, Section 3.2.2.3 - Generator Balancing, as

1008 Work Item 2, Section 3.2.2.4 - Infrared Scan, as

1009 Work Item 3, Section 3.3 - Top End Overhaul for Main

1010 Work Item 3, Section 3.4 - Major Engine Overhaul for

1011 Work Item 4 - Annual Maintenance and support services

1012 Work Item 5, Section 3.2.1.1 - Auxiliary Diesel Engine, 1013 Work Item 5, Section 3.2.1.2 - Auxiliary Diesel Engine, 1014 Work Item 5, Section 3.2.2.1 - Auxiliary Engine

1015 Work Item 5, Section 3.2.2.2 - Auxiliary Engine

1016 Work Item 6, Section 3.3 - Top End Overhaul for

1017 Work Item 6, Section 3.4 - Major Engine Overhaul for

1018 Work Item 7 - Remote Technical Support Services 100

1019 TECHNICAL REPRESENTATIVE SERVICES - The Contractor shall provide Technical Representative Services as requested by the Government in accordance with Work Item 7, Section 3.2, of the Specification. The cost for

FLAT RATE PER DAY (8 HOUR DAY): __________________________

1020 ENGINEERING SUPPORT SERVICES – only if required by the Government, the Contractor shall provide engineering support services as in accordance with General Requirements, Section 3.8, of the Specification. If required, the Contracting Officer, will contact the Contractor to negotiate a fixed price. The price for engineering services shall not

1021 TRAVEL – At the order level, a travel quote will be requested and a fixed price will be negotiated based on current

1022 DATA DELIVERABLES

The following data deliverables shall be submitted during the term of this contract in accordance with the Specification.

All data deliverables are NOT SEPARATELY PRICED.

A. Trip Reports – Contractor shall submit a trip report summarizing all work accomplished for each ship visit as identified in Section 3.4.3 of the Specification.

B. Quarterly Reports – Contractor shall submit a quarterly report summarizing all work accomplished for the fiscal

TOTAL PRICE – FIRST OPTION PERIOD $_______________________

SECOND OPTION PERIOD

Contractor shall provide all labor and material to accomplish the below Contract Line Items (CLINs) in accordance with

2001 Work Item 1 - Annual Maintenance and support services

2002 Work Item 2, Section 3.2.1.1 - Diesel Engine, 8000 hour

2003 Work Item 2, Section 3.2.2.2 - Diesel Engine, 16000

2004 Work Item 2, Section 3.2.1.3 - Vibration Analysis, as

2005 Work Item 2, Section 3.2.2 .1 - Generator and Generator

2006 Work Item 2, Section 3.2.2.2 - Generator and Generator

2007 Work Item 2, Section 3.2.2.3 - Generator Balancing, as

2008 Work Item 2, Section 3.2.2.4 - Infrared Scan, as

2009 Work Item 3, Section 3.3 - Top End Overhaul for Main

2010 Work Item 3, Section 3.4 - Major Engine Overhaul for

2011 Work Item 4 - Annual Maintenance and support services

2012 Work Item 5, Section 3.2.1.1 - Auxiliary Diesel Engine, 2013 Work Item 5, Section 3.2.1.2 - Auxiliary Diesel Engine, 2014 Work Item 5, Section 3.2.2.1 - Auxiliary Engine

2015 Work Item 5, Section 3.2.2.2 - Auxiliary Engine

2016 Work Item 6, Section 3.3 - Top End Overhaul for

2017 Work Item 6, Section 3.4 - Major Engine Overhaul for

2018 Work Item 7 - Remote Technical Support Services 100

2019 TECHNICAL REPRESENTATIVE SERVICES - The Contractor shall provide Technical Representative Services as requested by the Government in accordance with Work Item 7, Section 3.2, of the Specification. The cost for

2020 ENGINEERING SUPPORT SERVICES – only if required by the Government, the Contractor shall provide engineering support services as in accordance with General Requirements, Section 3.8, of the Specification. If required, the Contracting Officer, will contact the Contractor to negotiate a fixed price. The price for engineering services shall not

2021 TRAVEL – At the order level, a travel quote will be requested and a fixed price will be negotiated based on current

2022 DATA DELIVERABLES

The following data deliverables shall be submitted during the term of this contract in accordance with the Specification.

All data deliverables are NOT SEPARATELY PRICED.

A. Trip Reports – Contractor shall submit a trip report summarizing all work accomplished for each ship visit as identified in Section 3.4.3 of the Specification.

B. Quarterly Reports – Contractor shall submit a quarterly report summarizing all work accomplished for the fiscal

TOTAL PRICE – SECOND OPTION PERIOD $_______________________

THIRD OPTION PERIOD

Contractor shall provide all labor and material to accomplish the below Contract Line Items (CLINs) in accordance with

3001 Work Item 1 - Annual Maintenance and support services

3002 Work Item 2, Section 3.2.1.1 - Diesel Engine, 8000 hour

3003 Work Item 2, Section 3.2.2.2 - Diesel Engine, 16000

3004 Work Item 2, Section 3.2.1.3 - Vibration Analysis, as

3005 Work Item 2, Section 3.2.2 .1 - Generator and Generator

3006 Work Item 2, Section 3.2.2.2 - Generator and Generator

3007 Work Item 2, Section 3.2.2.3 - Generator Balancing, as

3008 Work Item 2, Section 3.2.2.4 - Infrared Scan, as

3009 Work Item 3, Section 3.3 - Top End Overhaul for Main

3010 Work Item 3, Section 3.4 - Major Engine Overhaul for

3011 Work Item 4 - Annual Maintenance and support services

3012 Work Item 5, Section 3.2.1.1 - Auxiliary Diesel Engine, 3013 Work Item 5, Section 3.2.1.2 - Auxiliary Diesel Engine, 3014 Work Item 5, Section 3.2.2.1 - Auxiliary Engine

3015 Work Item 5, Section 3.2.2.2 - Auxiliary Engine

3016 Work Item 6, Section 3.3 - Top End Overhaul for

3017 Work Item 6, Section 3.4 - Major Engine Overhaul for

3018 Work Item 7 - Remote Technical Support Services 100

3019 TECHNICAL REPRESENTATIVE SERVICES - The Contractor shall provide Technical Representative Services as requested by the Government in accordance with Work Item 7, Section 3.2, of the Specification. The cost for

3020 ENGINEERING SUPPORT SERVICES – only if required by the Government, the Contractor shall provide engineering support services as in accordance with General Requirements, Section 3.8, of the Specification. If required, the Contracting Officer, will contact the Contractor to negotiate a fixed price. The price for engineering services shall not

3021 TRAVEL – At the order level, a travel quote will be requested and a fixed price will be negotiated based on current

3022 DATA DELIVERABLES

The following data deliverables shall be submitted during the term of this contract in accordance with the Specification.

All data deliverables are NOT SEPARATELY PRICED.

A. Trip Reports – Contractor shall submit a trip report summarizing all work accomplished for each ship visit as identified in Section 3.4.3 of the Specification.

B. Quarterly Reports – Contractor shall submit a quarterly report summarizing all work accomplished for the fiscal

TOTAL PRICE – THIRD OPTION PERIOD $_______________________

FOURTH OPTION PERIOD

Contractor shall provide all labor and material to accomplish the below Contract Line Items (CLINs) in accordance with

4001 Work Item 1 - Annual Maintenance and support services

4002 Work Item 2, Section 3.2.1.1 - Diesel Engine, 8000 hour

4003 Work Item 2, Section 3.2.2.2 - Diesel Engine, 16000

4004 Work Item 2, Section 3.2.1.3 - Vibration Analysis, as

4005 Work Item 2, Section 3.2.2 .1 - Generator and Generator

4006 Work Item 2, Section 3.2.2.2 - Generator and Generator

4007 Work Item 2, Section 3.2.2.3 - Generator Balancing, as

4008 Work Item 2, Section 3.2.2.4 - Infrared Scan, as

4009 Work Item 3, Section 3.3 - Top End Overhaul for Main

4010 Work Item 3, Section 3.4 - Major Engine Overhaul for

4011 Work Item 4 - Annual Maintenance and support services

4012 Work Item 5, Section 3.2.1.1 - Auxiliary Diesel Engine, 4013 Work Item 5, Section 3.2.1.2 - Auxiliary Diesel Engine, 4014 Work Item 5, Section 3.2.2.1 - Auxiliary Engine

4015 Work Item 5, Section 3.2.2.2 - Auxiliary Engine

4016 Work Item 6, Section 3.3 - Top End Overhaul for

4017 Work Item 6, Section 3.4 - Major Engine Overhaul for

4018 Work Item 7 - Remote Technical Support Services 100

4019 TECHNICAL REPRESENTATIVE SERVICES - The Contractor shall provide Technical Representative Services as requested by the Government in accordance with Work Item 7, Section 3.2, of the Specification. The cost for

4020 ENGINEERING SUPPORT SERVICES – only if required by the Government, the Contractor shall provide engineering support services as in accordance with General Requirements, Section 3.8, of the Specification. If required, the Contracting Officer, will contact the Contractor to negotiate a fixed price. The price for engineering services shall not

4021 TRAVEL – At the order level, a travel quote will be requested and a fixed price will be negotiated based on current

4022 DATA DELIVERABLES

The following data deliverables shall be submitted during the term of this contract in accordance with the Specification.

All data deliverables are NOT SEPARATELY PRICED.

A. Trip Reports – Contractor shall submit a trip report summarizing all work accomplished for each ship visit as identified in Section 3.4.3 of the Specification.

B. Quarterly Reports – Contractor shall submit a quarterly report summarizing all work accomplished for the fiscal

TOTAL PRICE – FOURTH OPTION PERIOD $_______________________

DELIVERIES OR PERFORMANCE

The Government requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

CLIN DESCRIPTION WITHIN CALENDAR DAYS

AFTER……

0001, 1001, 2001, 3001, and 4001

Annual Maintenance and support services for the 3612 Main Diesel Engine and Generator

30 calendar days after receipt of task order

0002, 1002, 2002, 3002, and 4002

Diesel Engine, 8000 hour service or 3 years 30 calendar days after receipt of

0003, 1003, 2003, 3003, and 4003

Diesel Engine, 16000 hour service or 6 years 30 calendar days after receipt of

0004, 1004, 2004, 3004, 4004

Vibration Analysis, as required 30 calendar days after receipt of

0005, 1005, 2005, 3005, and 4005

0006, 1006, 2006, 3006, and 4006

0007, 1007, 2007, 3007, and 4007

Generator Balancing, as required 30 calendar days after receipt of

0008, 1008, 2008, 3008, and 4008

Infrared Scan, as required 30 calendar days after receipt of

0009, 1009, 2009, 3009, and 4009

Top End Overhaul for Main Diesel Engine and Generator

0010, 1010, 2010, 3010, and 4010

Major Engine Overhaul for Main Diesel Engine and Generator (include Top End)

0011, 1011, 2011, 3011, and 4011

Annual Maintenance and support services for Auxiliary

0012, 1012, 2012, 3012, and 4012

Auxiliary Diesel Engine, 3000 hour service or 3 years 30 calendar days after receipt of

0013, 1013, 2013, 3013, and 4013

Auxiliary Diesel Engine, 6000 hour service or 6 years 30 calendar days after receipt of

0014, 1014, 2014, 3014, and 4014

Auxiliary Engine Generator and Generator Monitoring System, 20,000 hour service or 3 years

0015, 1015, 2015, 3015, and 4015

System, 40,000 hour service or 6 years

0016, 1016, 2016, 3016, and 4016

Top End Overhaul for Auxiliary Diesel Engine and

0017, 1017, 2017, 3017, and 4017

Major Engine Overhaul for Auxiliary Diesel Engine and Generator

0018, 1018, 2018, 3018, and 4018

Remote Technical Support Services As Required

0019, 1019, 2019, 3019, 4and 4019

Technical Representative Services 48 hours after receipt of task order

0020, 1020, 2020, 3020, and 4020

Engineering Services 30 calendar days after receipt of

0022, 1022, 2022, 3022, and 4022

Data Deliverables As identified in the Specification

The Government will evaluate equally, as regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR’S PROPOSED DELIVERY SCHEDULE

0001, 1001, 2001, 3001, and 4001

Annual Maintenance and support services for the 3612 Main Diesel Engine and Generator

____ days after receipt of task

0002, 1002, 2002, 3002, and 4002

Diesel Engine, 8000 hour service or 3 years ____ days after receipt of task

0003, 1003, 2003, 3003, and 4003

Diesel Engine, 16000 hour service or 6 years ____ days after receipt of task

0004, 1004, 2004, 3004, 4004

Vibration Analysis, as required ____ days after receipt of task

0005, 1005, 2005, 3005, and 4005

0006, 1006, 2006, 3006, and 4006

0007, 1007, 2007, 3007, and 4007

Generator Balancing, as required ____ days after receipt of task

0008, 1008, 2008, 3008, and 4008

Infrared Scan, as required ____ days after receipt of task

0009, 1009, 2009, 3009, and 4009

Top End Overhaul for Main Diesel Engine and

0010, 1010, 2010, 3010, and 4010

Major Engine Overhaul for Main Diesel Engine and Generator (include Top End)

0011, 1011, 2011, 3011, and 4011

Annual Maintenance and support services for Auxiliary

0012, 1012, 2012, 3012, and 4012

Auxiliary Diesel Engine, 3000 hour service or 3 years ____ days after receipt of task

0013, 1013, 2013, 3013, and 4013

Auxiliary Diesel Engine, 6000 hour service or 6 years ____ days after receipt of task

0014, 1014, 2014, 3014, and 4014

System, 20,000 hour service or 3 years

0015, 1015, 2015, 3015, and 4015

System, 40,000 hour service or 6 years

0016, 1016, 2016, 3016, and 4016

Top End Overhaul for Auxiliary Diesel Engine and

0017, 1017, 2017, 3017, and 4017

Major Engine Overhaul for Auxiliary Diesel Engine and Generator

0018, 1018, 2018, 3018, and 4018

Remote Technical Support Services As Required

0019, 1019, 2019, 3019, 4and 4019

Technical Representative Services ___ hours after receipt of task

0020, 1020, 2020, 3020, and 4020

Engineering Services ____ days after receipt of task

0022, 1022, 2022, 3022, and 4022

Data Deliverables As identified in the Specification

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding

(1) five calendar days for delivery of the award through the ordinary mails, or

(2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term “working day” excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected.

(End of clause)

CONTRACT ADMINISTRATION DATA

INVOICE SUBMISSION PROCESS

All information set forth in FAR Clause 52.212-4(g) must be included in an invoice for it to constitute a proper invoice.

An original invoice shall be submitted to the following designated payment office:

U.S. Coast Guard Finance Center 1430A Kristina Way Chesapeake, VA 23326-1000

Failure to submit invoices directly to this office will delay prompt payment of your invoice. A copy of any invoice submitted for payment must also be forwarded to the Contracting Officer clearly marked “Information only.”

**NOTE: Contractor's may submit invoices by email via:

https://www.fincen.uscg.mil/secure/web_invoices.htm

Each invoice shall contain the following information to ensure proper processing:

Name and address of the Contractor (the name on the invoice must match the name on the task order) Contract Number, Task Order Number, Document Number Invoice Number and Invoice Date Contract Line Item Number(s) Period of performance covered by the invoice Terms of any discount for prompt payment, if offered Name and address of official to who payment is to be sent Name, title, phone number, and email address of person to notify in event of defective invoice Taxpayer Identification Number DUNS Number Name of the Contract Specialist and Contracting Officer’s Invoice Routing Code (IRC): SFLC-2 Indicate Small Business Status Notification of final invoice, if applicable

Invoices shall be processed in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) Circular A-125, Prompt Payment. The Contractor is encouraged to assign an identification number to each invoice.

To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file. A maximum of approximately ninety-nine (99) .pdf pages may be submitted at a time.

The Contractor shall submit the Contractor Invoice Submission Form, provide a PDF file of the invoice, and any necessary documents for supplies or services via the U.S. Coast Guard Finance Center website at:

https://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document

24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information Invoice Routing Code:

SFLC-2

(help) Invoice Number: (help)

Contract Number: (help) Invoice Date:

MM/DD/YY

(help)

BPA Number: (help) Invoice Amount:

0.00

Delivery/Task Order Number:

(help) Discount Terms:

00.00

Discount Days:

Net Days:

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help) Point of Contact Email:

Phone: (help) Fax:

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

• Attachment must be a single PDF file no larger than 3 MB. Grey-scale PDFs are not compatible.

This will be our official invoice. Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

• Need help creating a PDF file? Click here for instructions.

Verify

Reset https://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm

In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received on the latter of:

a. For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

b. For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

c. The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

i. The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

ii. A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

d. On the date placed on the invoice by the contractor, if/when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

e. On the date of delivery, if/when the contract specifies that the delivery ticket may serve as an invoice.

The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SFLC-2.

Web based submission by the Contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

For inquiries and payment status please visit: http://www.fincen.uscg.mil/electron.htm.

RESPONSIBLE OFFICIAL(S) WHO CAN RECEIVE NOTIFICATION OF AN IMPROPER

INVOICE AND ANSWER QUESTIONS REGARDING THE INVOICE

For use in the event your firm receives a contract as a result of this solicitation, designate below the responsible official(s) who can receive notification of an improper invoice and answer questions regarding the invoice.

Name:

Title:

Address:

Telephone Number:

Email Address:

http://www.fincen.uscg.mil/electron.htm

CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person, other than the Contracting Officer, will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change, at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

A Government employee may designated, in writing, by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

CONTRACTOR PERFORMANCE EVALUATION

(A) GENERAL: The U.S. Coast Guard Surface Forces Logistic Center (SFLC) will monitor and evaluate the successful offeror’s past performance of this contract and prepare a Contractor Performance Assessment Report (CPAR) in accordance with FAR Part 42.15. All information contained in this assessment may be used, within the limitations of FAR 42.15, by the government for future source selections and in accordance with FAR 15.304, when past performance is an evaluation factor for award.

(B) NOTIFICATION: Upon completion of the contract, the Contractor will be notified of the assessment.

The Contractor may be allowed 30 days to respond to the SLFC’s assessment of its performance entered into CPARS. The Contractor’s response, if any, will be made part of the CPAR system at https://www.cpars.gov/index.htm.

(C) INFORMATION: Information included in the CPAR may include, but is not limited to, the Contractor’s record of conforming to contract requirements and to standards of good workmanship; the Contractor’s record of forecasting and controlling costs; the Contractor’s adherence to contract schedules, including the administrative aspects of performance; the Contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; the Contractor’s record of integrity and business ethics, and generally, the Contractor’s business-like concern for the interest of the customer.

http://www.cpars.gov/index.htm

(D) RELEASE OF DATA: CPARS information is considered business sensitive and will not be released except: (1) to other Federal procurement activities which request it; (2) when SFLC must release pursuant to a Freedom of Information Act (FOIA) request; or (3) when prior written consent is requested and obtained from the Contractor.

PRIME CONTRACTOR REPRESENTATIVE:

Name: __________________________ Email: __________________________ Telephone: ______________________

ALTERNATE CONTRACTOR REPRESENTATIVE:

Name: __________________________ Email: __________________________ Telephone: ______________________

ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –

COMMERCIAL ITEMS (OCT 2018)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov.

NUMBER TITLE DATE

52.204-21 Basic Safeguarding of Covered Contractor Information Systems JUN 2016 52.223-3 Hazardous Material Identification and Material Safety Data Sheet JAN 1997 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.246-6 Inspection – Time-and-Material and Labor-Hour MAY 2001 {Applies to Technical Representative and Engineering CLINs only}

CONTRACT APPROVAL

This contract is subject to the written approval of the C&P3 Section Chief, U.S. Coast Guard Surface Forces Logistics Center, 2401 Hawkins Point Road, Baltimore, MD 21226-5000, and shall not be binding until so approved.

http://www.acquisition.gov/

FAR 52.216-18 ORDERING (OCT 1995)

(a) Any supplies or services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of contract award through a period of sixty months.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of one year from the effective award date; or the last day of any subsequent option periods, if exercised by the government.

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor –

(1) Any order for a single item in excess of $500,000.00.

(2) Any order for a combination of items in excess of $500,000.00.

(3) A series of orders from the same ordering office within thirty (30) calendar days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at 52.216-21 of the Federal Acquisition Regulation (FAR), the Government is not required to order a part of any one requirement from the Contractor if that requirements exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) calendar days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 – REQUIREMENTS (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after one year after the contact expiration date.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor thirty (30) calendar days prior to the expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) months.

FAR 52.203-17, CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENTS

TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)(DHS-USCG DEVIATION

14-01)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the enhancement of whistleblower protections for Contractor employees established at 10 U.S.C.

2409 by section 827 of the NDAA for FY 2013 (Pub. L. 112-239) and FAR 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 10 U.S.C. 2409, as described in section 3.908 of the FAR.

(c) The Contractor shall insert the substance of this clause, including paragraph (c), in all subcontracts over the simplified acquisition threshold.

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR 30) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS

ACQUISITION OF COMMERCIAL ITEMS (SEP 2012)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

Provisions.

_____ 3052.209-72 Organizational Conflicts of Interest.

_____ 3052.216-70 Evaluation of Offers Subject to An Economic Price Adjustment Clause.

_____ 3052.219-72 Evaluation of Prime Contractor Participation in the DHS Mentor Protégé Program.

Clauses.

_____ 3052.203-70 Instructions for Contractor Disclosure of Violations.

_____ 3052.204-70 Security Requirements for Unclassified Information Technology Resources.

__X_ 3052.204-71 Contractor Employee Access.

_____ Alternate I __X__ 3052.205-70 Advertisement, Publicizing Awards, and Releases.

_____ 3052.209-73 Limitation on Future Contracting.

_____ 3052.215-70 Key Personnel or Facilities.

_____ 3052.216-71 Determination of Award Fee.

_____ 3052.216-72 Performance Evaluation Plan.

_____ 3052.216-73 Distribution of Award Fee.

__X___ 3052.217-91 Performance. (USCG) __X___ 3052.217-92 Inspection and Manner of Doing Work. (USCG) __X___ 3052.217-93 Subcontracts. (USCG) _____ 3052.217-94 Lay Days. (USCG) __X___ 3052.217-95 Liability and Insurance. (USCG) __X___ 3052.217-96 Title. (USCG) __X___ 3052.217-97 Discharge of Liens. (USCG) __X___ 3052.217-98 Delays. (USCG)

__X___ 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair. (USCG) _____ 3052.217-100 Guarantee. (USCG) _____ 3052.219-70 Small Business Subcontracting Plan Reporting.

_____ 3052.219-71 DHS Mentor Protégé Program.

__X___ 3052.228-70 Insurance.

_____ 3052.228-90 Notification of Miller Act Payment Bond Protection. (USCG) _____ 3052.228-91 Loss of or Damage to Leased Aircraft. (USCG) _____ 3052.228-92 Fair Market Value of Aircraft. (USCG) _____ 3052.228-93 Risk and Indemnities. (USCG) _____ 3052.236-70 Special Provisions for Work at Operating Airports.

_____ 3052.247-70 F.o.B. Origin Information.

_____ Alternate I _____ Alternate II

_____ 3052.247-71 F.o.B. Origin Only.

__X___ 3052.242-72 Contracting Officer’s Technical Representative __X___ 3052.247-72 F.o.B. Destination Only.

HSAR 3052.223-70 REMOVAL OR DISPOSAL OF HAZARDOUS SUBSTANCES – APPLICABLE

LICENSES AND PERMITS (JUN 2006)

The Contractor shall have all licenses and permits required by Federal, state, and local laws to perform hazardous substance(s) removal or disposal services. If the Contractor does not currently possess these documents, it shall obtain all requisite licenses and permits within fourteen (14) calendar days after date of award. The Contractor shall provide evidence of said documents to the Contracting Officer or designated Government representative prior to commencement of work under the contract.

REQUIRED INSURANCE

The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.228-70, Insurance (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including:

1. Ship Repairer's Liability - $500,000 per occurrence.

2. Comprehensive General Liability - $500,000 per occurrence.

3. Full insurance coverage in accordance with the United States’ Longshoremen's and Harbor Worker's Act.

4. Full insurance coverage in accordance with the State's Workmen's Compensation Law (or its equivalent) for all places of performance under this contract.

HAZARDOUS WASTE

Contractors are required to comply with FAR 52.223-3, Hazardous Material Identification and Material Safety Data (JAN 1997) Alt I, the U.S. Coast Guard shipboard hazardous waste policy, as prescribed in COMDINST M16478.1B, and SFLC standard specifications. Disposal of all hazardous wastes shall be performed by the Contractor and the Contractor shall meet all federal and state requirements. The Contractor is also required to submit an acceptable hazardous waste management plan to the Port Engineer at the Arrival Conference. The plan will be reviewed by the facility hazardous waste manager. An acceptable plan must address, at a minimum, the following requirements:

EPA and local authority hazardous waste generator ID numbers or registration of the Contractors, his transporters, and disposal facilities (TSDFs);

(a) An inventory of all hazardous chemicals, compounds and other agents brought aboard the facility accompanied by their respective Material Safety Data Sheets;

(b) A list of all anticipated hazardous wastes to be generated and a federal/state/local regulation cross reference list for those wastes;

(c) Waste collection and containment procedures;

(d) A hazardous material spill and cleanup plan including tools and materials that will be on hand and readily available to facility containment and cleanup;

(e) Training certification for the Contractor's hazardous waste manager.

VOLATILE ORGANIC COMPOUNDS (VOC) REGULATIONS

Contractors are required to comply with federal, state and local VOC compliance laws and regulations. Among other requirements, certain Contractors may also be required to operate pursuant to a Title V permit. The need for such a permit will depend on the provisions of the applicable state’s “State Implementation Plan” (SIP) and the type/quantity of the Contractor’s regulated emissions, including VOCs. Certain SIPs may also mandate certain Contractors to operate under the terms of a compliance plan intended to reduce VOC emissions.

Contractors, therefore, must submit the following to the designated Port Engineer not later than two weeks after contract award:

• Copies of any federal, state or local permits required and applicable to the use or application of VOCs at Contractor’s facility or offsite work places;

• Copies of any compliance plans required and applicable to the use or application of VOCs at

• Contractor’s facility or offsite work places.

If no federal, state or local permits or compliance plans are required and applicable to the use or application of VOCs at Contractor’s facility or offsite workplaces, then Contractor shall submit to the designated Port Engineer a letter, notarized under oath, that such documents are not required.

Contractors will submit the following to the designated Port Engineer not later than two weeks after contract award: Data Sheets (MSDS) documents, certificates, specifications or any other manufacturing data verifying the VOC ratings of paints to be applied to the Cutter in accordance with SFLC Standard Spec 63000N, Section 5.3.1.

HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN

2006)

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C.

395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003;

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it has submitted a request for waiver pursuant to 3009.108- 7004, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it plans to submit a request for waiver pursuant to 3009.108- 7004.

(g) A copy of the approved waiver, if a waiver has already…