Attachment 1 - Statement of Work Rev 1.pdf

Statement of Work Link Assembly Repairs

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A. Schedule of Services

1.0 General

The Department of Homeland Security (DHS), United States Coast Guard (USCG), Aviation Logistics Center (ALC), Medium Range Recovery (MRR) Product Line Division located in Elizabeth City, North Carolina has a requirement to repair the following component(s) specified in the following table:

Nomenclature National Stock Number (NSN) Part Number (P/N)

Estimated Quantity Per Yearly Period

LNK ASSY, ROT SCISSOR 1615-01-221-2614 70104-08021-044 15

The quantities listed in the Schedule of Services represent the Government's estimated quantities and are not a representation to the Contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. These estimated quantities are based on the most current information available.

B. Statement of Work (SOW)

1.0 General

This is a non-personal services contract to provide Link Assembly Repair Services.

1.1 The USCG currently operates a fleet of approximately forty-eight (48) MH-60T rotary wing aircraft manufactured by Sikorsky Aircraft Corporation (SAC). This specialized, high demand, aircraft currently enables the USCG to perform missions such as search and rescue, law enforcement, international ice patrol, marine environmental protection, and marine resource conservation. With such a demanding operational tempo, aircraft condition and availability are essential to mission success.

1.2 The Naval Supply Weapons Systems Support (NAVSUP WSS) is the Primary Inventory Control Agency and has authority and responsibility to certify commercial source(s) for repairs. The component(s) to be repaired are highly specialized component(s). The Contractor shall provide all necessary parts, material, labor, tooling, repair manuals, test equipment, engineering services, management, and facilities to test, evaluate, and repair the component(s) to like new condition ln Accordance With (IAW) this Statement of Work (SOW). The USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. The Contractor is advised to expect corrosion on the component(s) to be repaired under this contract. The component(s) shall be repaired and returned by the Contractor in an airworthy condition suitable for installation on the MH-60T aircraft.

1.3 The basic service objective of this requirement is to preserve service life, reduce life cycle cost, and increase mission capabilities through the performance of comprehensive link assembly repair services.

Remainder of Page Intentionally Left Blank

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2.0 Repair

2.1 Repair services must be performed IAW the procedures established in this SOW. The documents are listed in order of precedence. Latest revisions of any instruction or manual shall apply. The information contained within is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the Contractor shall utilize the OEM overhaul manual. If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer may approve deviation from requirements. When applicable, each manual will specify if the Export Control Act applies. The following document(s) are required to complete the services required by this acquisition.

• All OEM shop, inspection, overhaul, repair, or other OEM Component Maintenance Manuals (CMM).

• All OEM service bulletins, amendments, modifications, and specifications as applicable.

2.2 The Contractor shall perform repair services IAW the SOW. In the event that a serial number is not visible, ALC has the rights to assign a serial number to the component(s) for tracking purposes in order to complete the repair. The Contractor shall perform a thorough visual and technical inspection of component(s) requiring repair and correct all deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. Parts found to be defective shall be replaced with new parts. A DD Form 1577-2, Unserviceable Tag- Material, or a CG-1577-A (11-90), Unsatisfactory Report Tag, will be attached to each Not Ready for Issue (NRFI) link assembly describing faults. Once the component(s) have been repaired to like new condition, the Contractor shall remove the unserviceable tag from the component(s).

2.3 USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. Corrosion is expected on the component(s) to be repaired under this contract. During inspection and functional test, the presence of corrosion in a component or subcomponent thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced except in those cases where removal of corrosion from a part will impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications and Federal Aviation Administration (FAA) Advisory Circular AC 43-4B, dated 9/11/2018, Corrosion Control for Aircraft.

2.4 Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused.

Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during overhaul shall be included in the price listed in the schedule for these operations.

2.5 Component(s) which are considered by the Government to be unusually damaged shall be shipped to the Contractor for an Unusual Damage Evaluation. The Firm Fixed Price (FFP) proposed for repair shall not include assemblies and components which have been cannibalized of repairable parts or severely damaged due to mishandling, crash damage, or acts of nature. These items shall be evaluated at the FFP specified in the Schedule of Services for Unusual Damage Evaluation.

2.5.1 When component(s) are received for repair, but upon inspection obvious misuse, cannibalizing, or severe damage due to mishandling or crash damage is found, the Contractor shall, within thirty (30) days of induction of the link assembly, notify the Contracting Officer (KO) in writing that the component(s) is considered unusually damaged and requires an Unusual Damage Evaluation.

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2.5.2 When a component(s) is processed for Unusual Damage Evaluation, the Contractor shall within thirty (30) calendar days of induction, submit an inspection condition report and rework price proposal, covering all parts and repairs needed to return the component(s) to airworthy condition which meets the OEM's minimum performance specification. The proposal shall contain the Nomenclature, National Stock Number (NSN), Part Number (PN), and Serial Number (SN) of the component(s), a listing of labor, replacement parts and materials required with costs substantiated with invoices or catalog pricing, and the time needed to affect the repair. The proposal shall not include the work involved in the tear down and inspection as this is covered by the FFP specified in the schedule for Unusual Damage Evaluation. Within thirty (30) calendar days of receipt of the inspection condition report and proposal, the KO shall either initiate negotiations for a FFP with the Contractor or deny authorization for the rework, based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery terms, a task order modification will be issued to require rework at the agreed upon terms. If rework is not desired, the KO shall provide the Contractor with disposition instructions for the un-reworked item.

The item will be returned to the USCG in disassembled and unserviceable condition. The Contractor shall be entitled only to the FFP rate specified at Schedule of Services for Unusual Damage Evaluation.

2.6 The Contractor shall notify the KO in writing when changes are made to the applicable/compliance documents referenced in SOW 2.1. Such notification shall include the nature of the changes and details sufficient for the USCG to evaluate the scope and impact of the change. In addition, when the Contractor receives a component(s) for which certain parts or processes have become obsolete, the Contractor shall within sixty (60) calendar days after receipt of the component(s) notify the KO in writing and submit rationale and verification of any specification change or obsolete part or process, and a written estimate of the effort required to accomplish the repair. Such estimates shall include nomenclature, NSN, PN, price, and quantity of replacement parts and labor. The Contractor shall substantiate price of parts with invoices or catalog pricing. The Contractor's delivery obligation for the components identified shall be suspended as of the date of notice to the KO. The KO will within thirty (30) calendar days after receipt of the Contractor's written estimate, make a written determination as to the disposition of the component(s). A new delivery date will be negotiated. Written approval to perform IAW the revised specifications or drawings and obsolete part processes must be obtained from the KO prior to commencement of work. The USCG reserves the right to waive any specifications.

2.7 All non-repairable/scrap parts replaced during overhaul/modification including the end item shall be scrapped (rendered unusable to the point they cannot be returned to service) in accordance with the approved Sikorsky Aircraft scrap procedure.

The Contractor shall submit Standard Form 1428 to ALC. This form shall include the serial number if applicable, NIIN, part number and quantity and be dated and signed by SAC. The Contractor shall notify the KO in writing within thirty (30) calendar days after receipt of the Contractor's written estimate and make a written determination as to the disposition of the component(s). Written approval from the KO prior to disposition of component(s) must be obtained from the KO prior to disposition. The USCG reserves the right to waive any specifications.

2.8 In the event a link assembly cannot be repaired to like new condition and is found to be Beyond Economical Repair (BER), the Contractor shall immediately stop working on the component(s) and notify the KO in writing. The Contractor's written notification shall include the following information at a minimum: contract number, TO number, Contract Line Item Number (CLIN), Nomenclature, NSN, PN, SN, and a brief description supporting the determination. The KO will provide disposition instructions via modification within thirty (30) calendar days after receipt of notification. The Contractor shall be entitled to compensation for Scrap only.

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Service Total

BER/NFF Fee TBD at time of award Test & Evalution TBD at time of award

2.9 The ALC conducts quarterly audits validating component(s) at commercial vendor facilities. The Contractor shall follow the instructions provided each quarter by the ALC and comply with its instructions. The Contractor's role shall be to validate each component(s) identified by SIN by the ALC. Validation shall take place the same date as the audit.

2.10 The Contractor shall provide resolution to Government questions/concerns/inquiries within three (3) business days of receipt of email or phone call.

3.0 Other Applicable Conditions

3.1 Ordering Period

The ordering period for this contract consists of one (1) base period plus two (2) one-year options years.

3.2 Place of Performance

The place of performance will be the Contractor's facilities.

3.3 Delivery

The following table shows the required delivery for each priced line item listed in the schedule. Early deliveries, when appropriate, are desired and acceptable.

Item Description Due No Later Than:

Test and Evaluation

TBD

Repair TBD

3.4 Inspection and acceptance shall be performed at destination by USCG personnel for count, condition, and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies may be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

3.5 At the time of each delivery of services under this contract, the Contractor shall prepare and furnish to the Government a properly completed DD Form 250, Material Inspection Receiving Report which will be used as a packing slip. The packaging slip shall include the following information: (1) NSN, (2) PN, (3) Nomenclature, (4) SN, (5) Contract Number, (6) TO number, (7) CLIN, and (8) quantity. Two copies of the packaging slip shall be submitted with the shipment. One copy shall be inside the shipping container and one copy shall be attached to the outside of the shipping container.

3.6 The COR shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations

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Rev 1 of the COR, especially with regard to changes in price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

3.7 Only warranted KOs are authorized to issue and modify any contract, approve changes in any of the requirements, or obligate funds. Notwithstanding any term or condition contained elsewhere in the contract, the authority to modify the contract remains solely with the KO. If the Contractor makes any contract changes at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the contract to cover any increases in charges that may result. The KO has the authority to perform any and all post-award functions in administering and enforcing a contract IAW its terms and conditions.

3.7.1 The COR will represent the KO in the administration of technical details within the scope of the contract.

The COR is also responsible for the final inspection and acceptance of all contract deliverables and reports, and such other responsibilities as may be specified in the contract. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the KO or the Government. The COR does not have authority to alter the Contractor's obligations or to change the contract specifications, price, terms or conditions. If, as a result of technical exchanges, it is desirable to modify contract obligations or the specification, changes will be issued in writing via modification and signed by the KO. The KO will designate individuals to act as the COR under this contract; such representatives will be designated by letter of appointment from the KO at time of contract award.

3.7.2 The Contractor shall bill not more frequently than once monthly per task order. To constitute a proper invoice, the invoice shall include those items cited in Paragraph (g) of FAR 52.212-4, "Contract Terms and Conditions - Commercial Items." In addition, the final invoice submitted under each awarded TO, if any, shall be clearly marked and labeled as the final invoice. A copy of the invoice and all supporting documentation shall be submitted to the following address:

Email: ALC-FISCAL@USCG.MIL (preferred method)

Or

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Rd., Bldg 63 Elizabeth City, NC 27909

Courtesy copies of invoices shall be provided to the COR and Contract Specialist (CS) at the same time invoices are submitted to the payment office. For payment status or other invoice related inquiries please call 252-335-6852.

4.0 Certifications

When checked the Contractor shall:

Maintain OEM certification for the repair of the components listed in this statement of work. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The contractor shall also:

• Comply with the certification/documentation requirements specified herein.

• Attach certifications/documentation to the outside of the shipping container.

All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition mailto:ALC-FISCAL@USCG.MIL

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Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components.

These forms shall be packaged with each component.

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number, and date of manufacture. For Production Approval Holder, a COC and a copy of the FAA Parts Manufacturer Approval or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the

USCG.

5.0 Warranty

5.1 The Contractor's standard commercial warranty, including extended warranties, provided to the Government at no additional cost, shall apply. In accordance with FAR 46.706(b)(5), Markings, the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. The purpose of the marking or notice is to inform Government personnel who store, stock, or use the supplies that the supplies are under warranty. Markings may be brief but should include:

• a brief statement that a warranty exists,

• the substance of the warranty,

• its duration, and

• who to notify if the supplies are found to be defective.

5.2 For commercial items the Contractor's trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

5.3 In accordance with FAR 46.706(a), Warranty Terms and Conditions, the warranty shall clearly state:

• Exact nature of the item and its components and characteristics that the Contractor warrants.

• Extent of the Contractor's warranty including all the Contractor's obligations to the Government for breach of warranty.

• Specific remedies available to the Government; and

• Scope and duration of the warranty.

5.4 Acceptance of the standard commercial warranty does not waive the Government's rights under any "Inspection" clause that may be in the contract, nor does it limit the Government's rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The standard commercial warranty period shall begin upon final acceptance of the applicable material and/or services listed in the Schedule. The warranty shall cover a minimum period of twelve (12) months.

6.0 Laws and Regulations

6.1 The Contractor shall be knowledgeable of and meet or exceed compliance with all applicable federal and state laws and regulations and certain local laws and ordinances regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

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7.0 Acronyms, Term and Definitions

7.1 Acronyms

Acronym Description Acronym Description

ACMS Asset Computerized Maintenance System

IAW In Accordance With

ALC Aviation Logistics Center KO Contracting Officer AOG Aircraft On Ground LECP Local Engineering Change Proposal AQL Acceptable Quality Level LPTA Lowest Price Technically Acceptable ARO After Receipt of Order MIL-STD Military Standard BER Beyond Economical Repair MRR Medium Range Recovery CLIN Contract Line-Item Number NAVAIR Navy Aviation CMM Component Maintenance Manual NRFI Not Ready for Issue COC Certificate Of Conformance NSN National Stock Number COR Contracting Officer's Representative OEM Original Equipment Manufacturer CPARS Contractor Performance Assessment

Reporting System OSHA Occupational Safety and Health Standards

CRR Component Repair Record PN Part Number CS Contract Specialist PQDR Product Quality Deficiency Report CSI Critical Safety Item PRS Performance Requirements Summary DCMA Defense Contract Management Agency SN Serial Number OHS Department of Homeland Security SOW Statement Of Work DMWR Depot Maintenance Work Requirements QASP Quality Assurance Surveillance Plan DOD Department Of Defense QC Quality Control ECP Engineering Change Proposal QCP Quality Control Plan ESD Engineering Services Division RFI Ready For Issue FAA Federal Aviation Administration SAC Sikorsky Aircraft Corporation FAR Federal Acquisition Regulation SCHR Significant Component History Record FFP Firm Fixed Price TCTO Time Compliance Technical Order GBL Government Bill of Lading TO Task Order USCG United States Coast Guard

7.2 Definitions

Term Definition

Repair

The process of disassembling the component, inspecting, cleaning, and replacing components in accordance with the latest revision of the manuals specified within the contract. It includes repair, replacement or servicing as necessary followed by reassembly and testing.

Upon completion of the repair process, the component or end article will be capable of performing its intended service life or tour.

Unusual damage Items that have been severely damage due to mishandling, mechanical failure, crash damage, or in which repairable assemblies have been cannibalized.

Scrap To render a component unusable for its intended purpose. This applies to components that have been determined to be BER.

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Cannibalized Components for which integral parts are missing when the component is provided to the Contractor for overhaul. Components covered in this contract which are received by the Contractor missing consumable parts are not considered to be cannibalized.

Modifications

A change in the basic structure of the part or component parts thereof. To make basic fundamental changes on items specified in the schedule of components when required by the KO. These modifications will be initiated by the OEM service bulletins or ALC engineering changes.

Rework To rework and /or overhaul components in accordance with the manufacturer's minimum performance specifications by replacing and reworking parts in accordance with the OEM Current specifications and procedures.

New Replacement Parts

Defined as parts having never been used, having traceability to the OEM.

AOG

An Aircraft On the Ground (AOG) condition, indicating that an otherwise operational aircraft is temporarily grounded awaiting overhaul and return of the component. This condition requires the component be handled as a high priority, and that its return to be expedited.

8.0 Government Furnished Resources

8.1 The Government will not furnish any resources to the Contractor in support of this contract.

9.0 Contractor Furnished Property

9.1 The Contractor shall furnish all necessary parts, material, labor, tooling, repair manuals, test equipment, engineering services, management, and facilities to test, evaluate, and repair the component(s) IAW this SOW to fulfill the requirements of this contract.

10.0 Inspection and Acceptance

10.1 An OEM Certificate of Conformance (COC) is required for all link assemblies delivered under this contract.

The OEM COC shall be signed by an authorized official of the approved source and shall specify the nomenclature, manufacturer's part number and date of manufacture. These forms shall be packaged with each link assembly and copies shall be included with the invoice. The Government considers link assemblies Ready For Issue (RFI) upon acceptance. Link assemblies determined to be Not Ready For Issue (NRFI) upon installation may be returned to the Contractor with a Product Quality Deficiency Report (PQDR) for rework/evaluation/investigation as mutually agreed upon. The Contractor shall report all findings of the evaluation/investigation to the KO within thirty (30) calendar days after receipt of the link assembly identified as having a quality deficiency. Failure to submit the appropriate certificates shall constitute an improper invoice and will result in nonpayment.

10.2 Inspection and Acceptance will be performed by the Defense Contract Management Agency (DCMA) and documented on the DD Form 250, Material Inspection Receiving Report. Link assemblies will be examined at destination for quantity, damage in transit, and verification that all required documentation has been provided.

11.0 Deliverables

11.1 All deliverable data identified in the table below will be submitted to the Government for approval as specified therein. The Contractor shall deliver all technical information in a suitable format and media as specified by the COR. Deliverables shall include both paper copy and electronic media as specified by the COR. The Contractor shall develop and submit all required deliverables as specified in the SOW. The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the

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Rev 1 deliverable has been accepted. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor's accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection.

The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The COR will have ten (10) business days to review deliverables and make comments. The Contractor shall have seven (7) business days to make corrections and redeliver.

11.2 In the event the Contractor anticipates or encounters difficulty in complying with the delivery schedule or date, they shall immediately notify, in writing, the KO and COR. All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) IAW FAR 52.212-4(t) Excusable delays.

12.0 Shipping Instructions

12.1 Component(s) being returned to the Government under this contract shall be shipped to the following address unless indicated otherwise on the DO:

USCG Aviation Logistics Center (Z50100) 1664 Weeksville Road Receiving Section, Bldg 63 Elizabeth City, NC 27909-5001

Mark for: (Applicable DO Number and CLIN)

12.2 AOG will necessitate a special schedule. When the KO notifies the Contractor of an AOG situation, the Contractor shall provide a response within twenty-four (24) hours of the notification. The Contractor's response shall provide status of the component(s) needed to satisfy the AOG situation and the requirements to expedite shipment.

The Contractor shall ship the component(s) directly to the USCG Air Station as quickly as possible. Material shall be shipped by the fastest traceable means, e.g. airfreight "next day delivery."

13.0 SAC Single Process Initiatives (SPl's)

13.1 Block Changes

Change Number

Effective Date

Description

(ARZ 994)

SPI #1

6/27/96 Quality System-ISO 9001/ANSI/ASQC Q9001 replaces MIL-Q-985A/MIL-I- 45208A Quality Specs and MIL-STD-1520C Nonconforming Material.

SPI #2 9/27/96 Calibration System-ISO 10012-1 replaces MIL-STD-45662S Metrology Spec.

SPI #3 1/3/97 Alternate Source Component Qualification of source-controlled Parts (exclusive of

Flt. Safety Parts) by our Qualification Acceptance Board. Component Qual. CDRLs are modified to recognize the QAB as the control.

SPI #4 5/22/97 Paint Spec-SAC Spec. SS8521 “General Specification for Organic Finishes” as replacement to MIL-F-18264.

SPI #5 6/30/97 Parts Management Program-Replaces MIL-STD-965 with SAC’s standard procedures for Program Parts Selection Lists (PPSL). SAC will provide GIDEP Alerts as appropriate.

SPI #7 10/17/97 Consolidated Patents Report-Permits submission of one annual Interim Patent Report for all DoD (non-NASA) contracts on one prior to the end of February of each year and a Consolidated Final Report at the end of each CY quarter.

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SPI #8 1/13/97 Low Residue/No Clean Solder-Incorporates SS7500 in lieu of MIL-STD-454, Requirements 5 in all DoD contracts. Spec is typically called out in Section E. (This is the second Block Change having “direct cost” savings)

SPI #9 12/15/97 Adhesive Bonding-Incorporates SAC Spec SS8659 in lieu of MIL-A-83377 and MIL-A-9067 in all DoD and DOT contracts. The spec is typically identified in Section E.

14.0 Special Contract Requirements

14.1 Government Furnished Property

The Contractor is authorized in the performance of this contract, on a no charge-for-use basis, the use of Government-owned special tooling, special test equipment, and/or agency peculiar property acquired and/or furnished under contracts specified in Memorandum of Understanding (MOU) GPUA-07 Government Property use Agreement dated December 31, 2009, between SAC and the U.S. Government.