SOW.pdf

7/11/2025

Scope of Work and Specifications for

USCG Base Ketchikan 1300 Stedman Street

Ketchikan, AK 99901-6698

Base Ketchikan Annual Boiler Maintenance

Located at U.S. Coast Guard Base

Ketchikan, AK.

Commanding Officer United States Coast Guard

Base Ketchikan Facilities Engineering

Ketchikan, AK 99901-6698

1. SCOPE:

1.1. Provide labor to complete preventative annual maintenance and testing of oil-fired boilers and water heater systems located at USCG Base Ketchikan in accordance with manufacturer specifications, NFPA 31, 40 CFR Part 63 Subpart J, and local fire codes and regulations.

2. GOVERNMENT FACILITIES AND UTILITIES:

2.1. Electrical power is available on the site; the Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded. Telephone services will not be available for use by the contractor.

3. MATERIALS AND LOCATIONS:

3.1. The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

4. SCHEDULE OF WORK:

4.1. Completion of work shall be within 35 calendar days from the date of award notice unless authorized by the Contracting Officer (KO). The Contractor shall perform all work during normal base work hours. The base normal working hours are 7:00 am to 4:00 pm, Monday through Friday. If the contractor is going to work outside normal working hours, permission must be obtained from KO.

5. EXISTING CONDITIONS:

5.1. The Offeror is allowed to visit the site and take such other steps as may be reasonably necessary to ascertain the nature of the work, including the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

6. SITE VISIT:

6.1. Contractors are highly encouraged but not required to conduct a site visit. Access and site visits must be coordinated through the Contracting Officer (KO). A site visit close to the closing date of the RFQ will NOT justify a late response or the expectation of an extension to the response time frame.

7. LIABILITY OF CONTRACTOR:

7.1. Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the KO. 7.2. The contractor shall be responsible for cleanup and disposal of any and all waste generated as a result of the work conducted.

8. INSPECTION AND ACCEPTANCE:

8.1. The Base Ketchikan’s Public Works Supervisor or the Facilities Engineer will provide inspection and acceptance of work on behalf of the KO.

9. SAFETY:

9.1. The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the work area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc., as well as complying with the requirements of all Federal, State, and Local safety laws, rules, and regulations.

10. GOVERNMENT FACILITIES AND REGULATIONS:

10.1. The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless authorized to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building.

11. TECHNICAL REQUIREMENTS:

11.1. GENERAL: The contractor shall provide all labor, materials, tools, equipment, supervision, engineering services, and transportation necessary to complete preventative annual maintenance, cleaning, and testing of heating systems located at USCG Base Ketchikan in accordance with manufacturer specifications, NFPA 31, 40 CFR Part 63 Subpart JJJJJJ, and local fire codes and regulations for the following boilers (Pertinent notes are included):

11.1.1. Admin Building: 2x Weil-McLain 588, 943 MBH Net IBR burner, Beckett CF1400 series.

11.1.2. MAT Building: 1x Burnham V1104H.

11.1.3. MAT Building: 1 Burnham V1104H.

11.1.4. Warehouse: 2x Burnham V-904 (SN 7595848 & 7595850)

11.1.5. Industrial Production Facility: 3x Weil-McLain 850, Beckett CF800-W burners.

o Boilers 2 & 3 are operational but will require diagnostic inspection of fuel.

Units will not remain online while Boiler 1 is online running.

11.1.6. Boathouse: 1x Weil-McLain Gold Oil with Beckett Burner.

11.1.7. Commanding Officer’s Quarters: 1x Weil-McLain Gold Oil with Beckett Burner

11.1.8. Armory: 1x Weil-McLain Gold Oil with Beckett Burner

11.1.9. Medical Clinic: 2x Weil-McLain, Series 3 Gold Oil, with Beckett Model

AF/FG Burners

11.1.10. Galley: 2x Weil-McLain, Series 3 Gold Oil, with Beckett Model AF/FG

Burners.

11.1.11. Galley: 1 Bock brand Gas Fired Hot Water Heater Burner with Beckett

Burner

11.1.12. UPH/Barracks: 2x Weil-McLain, Series 3 Gold Oil, with Beckett Model

AF/FG Burners.

11.2. The contractors shall consider all risks to equipment and personnel and incorporate safe work practices, hazard analysis, and hazard mitigation procedures to ensure the risks and hazards of the proposed work are mitigated. The contractor shall participate in all utility outages and lock out tag out procedures required to isolate energy sources and set up the work site for the performance of the work.

11.3. The contractor shall provide proof of experience and qualifications to perform work.

11.4. Provide a report of the work performed and results of the inspection, maintenance, and testing to USCG Base Ketchikan:

11.4.1. The report should include, but is not limited to, verified equipment information (capacity, manufacturer, model, serial...), devices inspected/tested, and any code violations or deficiencies found.

11.4.2. Equipment specific Boiler Information and Record of Tune-Up Procedures Document (form), for each individual oil-fired unit. The form must be filled out by the technician and included in the report.

11.4.3. Pre and Post maintenance exhaust gas readings must be taken.

11.4.4. A statement showing the current calibration date for the flue gas analyzer must be included in the report.

11.4.5. An electronic copy of the report shall be delivered in PDF format via email to Russell.M.Dever@uscg.mil.

11.4.6. The contractor shall ensure the submission of the report and confirm receipt within 15 business days of completing work.

11.5. The maintenance to each heating unit should include, but is not limited to, the following:

11.5.1. Inspection of the combustion chamber/fire box.

11.5.2. Brush and vacuum the heat exchanger.

11.5.3. Provide & properly install new fuel nozzle, primary and secondary fuel filter (as currently configured).

11.5.4. Clean, inspect, re-install, or replace as needed, the fuel pump couplings, fuel pump pickup screens, and ignition electrodes.

11.5.5. Clean, inspect, and adjust as needed, the barometric damper/draft regulator, burner diffuser and blade gap, and combustion air damper.

11.5.6. Optimize fuel/air mixture to ensure complete and efficient combustion.

11.6. Any materials, parts, and/or labor not directly related to the tasks covered under this statement of work will be treated as an independent requirement outside the scope of the resulting contract.