Neah Bay Gym HVAC PWS (FY26 RIPIT).pdf

Performance Work Statement

Install HVAC System for Gymnasium USCG Station Neah Bay, 31 Coast Guard Dr, Neah Bay, WA 98357

PART 1 - GENERAL

1 - Performance Work Statement

The intent of this Performance Work Statement (PWS) is to have the contractor provide effective heating for the gymnasium and weight room at USCG Station Neah Bay, 31 Coast Guard Dr, Neah Bay, WA 98357. The contractor shall furnish all labor, materials, services, equipment, and supervision necessary to complete the work in accordance with project specifications, ensuring a fully functional and efficient heating system to meet the needs of the facility's occupants.

2 - Place of Performance

USCG Station Neah Bay, 31 Coast Guard Dr, Neah Bay, WA 98357

Technical Point of Contact:

Christopher Goolsby Christopher.J.Goolsby@uscg.mil

(321) 576-5239

Alternate Point of Contact:

MKC Nick Wall Nick.D.Wall@uscg.mil 208-304-0771

Contractor Personnel

Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor Employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S.

Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security Requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours:

Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

Holidays: If applicable.

mailto:Christopher.J.Goolsby@uscg.mil mailto:Nick.D.Wall@uscg.mil

Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Period of Performance

The period of performance for this contract will be 90 calendar days from the date of award. All on-site work shall be completed within 30 calendar days of the project start date.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov.

Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

PART 2 - DEFINITIONS

General Definitions

When the PWS, solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements;

and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

https://www.ipp.gov/ http://sam.gov/ mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.acqnet.gov/

Technical Definitions: Not applicable to contract.

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

None

The following utilities are available for use at no cost by the contractor:

None

Government Furnished Material:

None

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5 - SPECIFIC TASKS

The contractor shall provide a system to supply effective heating for the gymnasium and weight room at USCG Station Neah Bay, 31 Coast Guard Dr, Neah Bay, WA 98357. The contractor shall ensure all equipment and installation meet applicable codes, standards, and USCG requirements. All work shall be performed to high-quality standards, ensuring reliable operation and energy efficiency for the facility.

DETAILED TASKS

Detailed Tasks to Execute the Heating and Cooling Project at USCG Station Neah Bay

1. Compliance with OSHA Standards

Ensure all work is executed in compliance with OSHA Safety and Health Standards 29 CFR Part 1926 – Safety and Health Regulations for Construction to maximize worker safety and site compliance.

2. Mobilization and Demobilization

Plan and execute mobilization of all necessary personnel, equipment, and materials to the project site before work begins.

After project completion, demobilize and restore the site area to its original condition, removing all waste and unused materials.

3. Site Survey and Inspection

Conduct a thorough site survey to assess the existing conditions of the gymnasium and weight room room.

Identify any pre-existing conditions that may impact installation.

4. Load Calculations

Perform accurate heating load calculations for the two designated spaces (gymnasium and weight room) using industry standards such as ASHRAE Fundamentals or ACCA Manual N.

Base heating capacity calculations on the ASHRAE 99% winter design dry-bulb temperature of 24°F (-4.4°C) for Neah Bay, WA, as required.

5. System Design and Selection

Propose a mechanical HVAC system, or systems, to provide effective heating.

Ensure the proposed system meets the following design requirements:

a. Maintain a minimum indoor temperature of 65°F (20°C) +/-5°F across all designated spaces at the local outdoor winter design temperature (24°F).

b. Include independent zone controls via thermostats in each of the designated spaces for individualized temperature management.

c. Adhere to the manufacturer's specifications for connected capacity and combination limitations.

Consider energy efficiency and cost-effectiveness in system selection per FAR Part 23.1 (Sustainable Products and Services).

6. Rapid Setback Recovery Compliance

Ensure that the heating system is capable of achieving a temperature rise in the Gym zone from 55°F setback to 65°F within 2 hours, complying with the rapid setback recovery requirement.

7. Procurement of Materials and Equipment

Source materials and equipment in compliance with Buy American Act requirements (FAR Subpart 25.2).

Verify all materials and equipment meet applicable standards for energy efficiency, safety, and compatibility with the design plans.

8. System Installation

Install the approved HVAC system per the submitted design and manufacturer's guidelines, ensuring all installed systems operate effectively and meet the required heating and cooling performance.

Ensure proper placement, connection, and secure mounting of all mechanical components.

9. Testing and Balancing

Perform system testing, adjustment, and balancing to ensure uniform heating and cooling coverage per the specified temperature thresholds.

Verify independent controllability of temperature in each zone through the installed thermostatic controls.

10. Documentation and Reporting

Submit documentation of heat loss and load calculations, including methodology, input data, and results.

Provide the Government contracting representative with operation manuals, warranties, and maintenance procedures for the installed HVAC system.

11. System Commissioning

Conduct a final commissioning of the HVAC system, ensuring compliance with all heating (65°F minimum) across all zones.

Verify the system adheres to manufacturer specifications and guidelines for operation.

12. Training and Handover

Provide training to designated personnel at USCG Station Neah Bay on the operation and maintenance of the newly installed system.

13. Site Cleanup

Upon project completion, clear all debris, tools, and construction materials from the site.

Restore affected areas to their original condition or better and ensure the site is neat and orderly.

14. Warranty and Post-Award Support

Ensure contractor warranty provisions comply with FAR Clause 52.246-21 (Warranty of Construction).

Provide ongoing post-award technical or maintenance support if required under the terms of the contract.

15. Final Inspection and Acceptance

Coordinate with the Government when requesting a final inspection of the project according to FAR Clause 52.236- 11 (Use and Possession Prior to Completion).

Address any deficiencies identified during the final inspection promptly and secure acceptance from the Contracting Officer.

OTHER

1. Workmanship: All work shall be performed in a workmanlike manner and comply with OSHA Safety and Health Standards.

2. Primary Requirement – Heating Effectiveness: The contractor shall ensure the heating system is effective for the Gym and all adjacent rooms. The system must provide adequate and uniform heat distribution at floor levels to meet occupant comfort needs.

3. Destratification in Gym:

Gyms with high ceilings may require destratification measures.

Contractors shall evaluate the gym and include destratification fans if necessary to avoid energy losses and ensure even heat distribution. Ceiling or suspended destratification fans are acceptable.

4. Electrical Load Verification for Radiant Heat:

If the contractor proposes electric baseboard or radiant panel heating systems, they must verify the existing electrical panel can accommodate increased electrical loads (3x the amperage of a heat pump system).

Any necessary upgrades to the electrical system must be included in the contractor’s proposal.

5. LBP/ACM Considerations:

Contractor shall verify all site conditions.

If suspect Asbestos-Containing Material (ACM) or Lead-Based Paint (LBP) is discovered, the contractor shall immediately stop work in the affected area and notify the contracting officer.

No abatement or disposal of ACM/LBP is authorized under this contract.

6. Permitting and Regulatory Compliance:

The contractor shall comply with all local, state, and federal regulations.

The contractor is responsible for obtaining all necessary local, state, and federal permits prior to commencing work.

7. Material Specifications:

All materials used must meet applicable ASTM standards and shall be suitable for the environmental conditions at USCG Station Neah Bay.

Corrosion-resistant, energy-efficient, and durable materials are required.

8. Safety Standards:

All safety practices and procedures must comply with OSHA regulations and industry standards. Appropriate personal protective equipment (PPE) must be provided and used on-site.

9. Cleanup:

Upon completion of the project, the contractor shall clean the site, removing all debris, packaging materials, and construction waste, leaving the site in a clean and orderly condition.

10. Equipment Documentation and Warranty:

The contractor shall provide all manuals, warranty documentation, and maintenance schedules for installed equipment.

The contractor shall guarantee the installation and operation of the systems for a minimum of one year from the date of final acceptance.

11. Site Restoration:

The contractor shall restore all disturbed site areas to their original condition or better, including landscaping, sidewalks, or any other facilities impacted during construction.

12. Subcontracting and Small Business Participation:

The contractor shall maximize opportunities for small business participation per FAR Part 19. As applicable, contractors shall provide documentation of subcontracting plans and adhere to negotiated goals with approved small businesses.

13. Schedule Coordination:

The contractor shall coordinate with USCG Station Neah Bay personnel to minimize disruptions to facility operations.

Weekly progress meetings shall be conducted to review schedules and address any issues.

14. Inspections and Testing:

All systems (e.g., heating, cooling, destratification fans) must undergo thorough testing and commissioning to ensure compliance with contract requirements before final acceptance by the Government.

15. Change Orders or Modifications:

Any changes to the scope of work must be approved in writing by the Contracting Officer. The contractor shall submit timely requests if additional services or adjustments are required.

16. Building Access and Security:

The contractor must adhere to all security and access requirements at USCG Station Neah Bay. Background checks may be required for contractor personnel.

17. Progress Reporting:

The contractor must provide weekly progress reports, including updates on project milestones, challenges, and proposed resolutions. Reports shall be submitted to the contracting officer and/or designated representatives.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Hazardous Material Discovery:

Contractor to verify all site conditions. If suspect Asbestos-Containing Material (ACM) or Lead-Based Paint (LBP) is discovered, the contractor shall stop work in the immediate area and notify the contracting officer immediately. No abatement or disposal of ACM/LBP is authorized under this contract.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 6 - TESTING AND ACCEPTANCE

Testing

The contractor shall document and certify operational functionality test.

Acceptance

Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6 "Testing" above.

PART 7 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the PWS are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this PWS. The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this PWS.

Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

All work shall comply with the latest editions of the following codes and standards:

International Mechanical Code (IMC)

National Electrical Code (NFPA 70)

ASHRAE Standard 62.1 - Ventilation for Acceptable Indoor Air Quality

ASHRAE Standard 180 - Standard Practice for Inspection and Maintenance of Commercial Building HVAC Systems

END