SOW Fire Extinguisher Maintenance.pdf

PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD BASE ASTORIA FIRE EXTINGUISHER HYDROSTATIC TESTING AND

INTERNAL EXAMINATIONS

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor shall provide all personnel, equipment, tools, transportation, supervision and other items and services necessary to ensure proper maintenance of BASE ASTORIA’s fire extinguishers. The contractor must perform to the standards in this Scope of Work (SOW) contract. All questions regarding this Scope of

Work for Services must be sent through the US Coast Guard Point of Contact (POC). The POC is LT Holden

Takahashi, Phone, (503) 706-3150; Email: Holden.S.Takahashi@uscg.mil.

There will be no bid walk or site visit for this solicitation.

1.1.1 Place of Performance

Coast Guard Base Astoria

2185 SE 12th Place

Warrenton, OR 97146

And

Coast Guard Base Astoria Tongue Point Detachment

27573 Old US Hwy 30

Astoria OR 97103

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the

English language.

1.2.1.3 The contract manager’s firm must be licensed and certified in accordance with the National Fire

Protection Association, Federal requirements, and Oregon requirements, to perform hydrostatic tests and internal examinations of fire extinguishers.

1.2.2 Contractor employees

mailto:Holden.S.Takahashi@uscg.mil

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.2.3 The contractor employees must be licensed and certified in accordance with the National Fire

Protection Association, Federal requirements, and Oregon requirements, to perform hydrostatic tests and internal examinations of fire extinguishers.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this

SOW, while onboard a Coast Guard facility, shall have proper valid identification, specifically a Real ID.

Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition. Prior to commencing work the contractor shall send a roster to the COR which includes the names of the contractor employees who will be onsite, their dates of birth, and their license number.

1.3 Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 08:00am and 6:00pm unless other time is specified. The contractor shall have all work completed within 40 days of award of contract.

1.3.1 Holidays: If applicable.

1.3.2 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing.

Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

1.4 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing

Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve

Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal

Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance http://www.acqnet.gov/ requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: Not applicable to contract.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information:

The Government must provide the facilities, equipment, materials, and services listed here:

3.1.1 On-site parking for contractor vehicles

3.1.2 120V Electricity necessary for use by contractor in conjunction with this contract

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS

The contractor shall perform hydrostatic testing on CO2 fire extinguishers as they are in need of 5-year hydrostatic tests. The contractor shall perform internal examinations on ABC fire extinguishers as they are in need of 6-year internal examinations. As part of their bid & proposal, the contractor shall provide a Unit

Price Line Item (UPLI) to account for fire extinguishers that are found to be defective and requiring replacement.

5.1 Quantities:

Name Part/Model Number Quantity

Hydrostatic testing of 55 pound

CO2 extinguishers

Patent # 2218189 3

Hydrostatic testing of 50 pound

CO2 extinguishers

Hydrostatic testing of 40 pound

CO2 extinguishers

Hydrostatic testing of 30 pound

CO2 extinguishers

Internal Examination of 10 pound

ABC extinguishers

AMEREX B456 120

Internal Examination of 20 pound

ABC extinguishers

5.2 Hydrostatic Testing

5.2.1 In accordance with NFPA 10 and manufacturer guidance, the contractor shall hydrostatically test all

CO2 fire extinguishers, recharge upon completion of test, and placed back into a ready posture.

5.2.1 If a CO2 extinguisher is found to be defective, the contractor shall replace in accordance with Section

5.5.

5.2.3 Upon completion of hydrostatic testing or extinguisher replacement, the contractor shall label the extinguisher with the completion date, and the date when the next testing is due.

5.3 Internal Examinations

5.3.1 In accordance with NFPA 10 and manufacturer guidance, the contractor shall perform internal examination of ABC fire extinguishers. Internal examination should at a minimum include disassembly of extinguisher, inspection of parts within, and inspection of dry chemical condition. Passing extinguishers shall be reassembled and placed back into a ready posture.

5.3.2 If an ABC extinguisher is found to be defective, the contractor shall replace in accordance with Section

5.5.

5.3.3 Upon completion of internal examination or extinguisher replacement, the contractor shall label the extinguisher with the completion date, and the date when the next testing is due.

5.4 Onsite Work

5.4.1 The contractor shall perform all work at the above-mentioned addresses; the contractor may not ship or freight the fire extinguishers off site for maintenance.

5.4.2 The contractor is authorized to bring a mobile or vehicular module that serves as a work area for hydrostatic tests and internal examinations. If the contractor elects to test or examine the fire extinguishers in situ, the contractor shall use a tarp or covering to ensure that the ABC dry chemical is not released into the environment or into buildings.

5.4.3 While testing each fire extinguisher, the contractor shall provide a temporary fire extinguisher of identical or greater capacity to ensure continuous firefighting capability at Base Astoria.

5.5 Unit Price Line Item for Replacing Extinguishers

5.5.1 Along with their base bid, the contractor shall provide a UPLI for replacing each different type of fire extinguisher. Replacements should be similar in type and capability.

5.5.2 If an extinguisher is found to be defective, the Contracting Officer shall exercise the UPLI and purchase a replacement extinguisher at the pre-agreed upon UPLI price.

5.5.3 Any replacement extinguisher the contractor provides shall be at the beginning of their service life; ie a

CO2 replacement shall not have hydrostatic testing due for another 5 years, an ABC replacement shall not have internal examinations due for another 6 years.

5.5.3 For each UPLI that the contracting officer exercises, the contractor is responsible for disposing of the defective fire extinguisher and its contents off site.

5.6 Licensing and Certifications:

5.6.1 The contractor shall be certified and licensed to conduct the work described above.

5.6.2 Prior to commencing work, the contractor shall provide the COR with digital copies of their licenses & certification.

5.7 Interferences:

5.7.1 The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

5.8 Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. Base Astoria reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including

OSHA.

5.9 Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

SECTION 6 – ACCEPTANCE

6.1 Acceptance

6.1.1 Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6.1. above.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

7.1 Publications

7.1.1 OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for

Construction

7.1.2 NFPA 10 Chapter