Updated SOW Replace Deadman Switch.pdf

PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD BASE ASTORIA REPLACE FUEL FARM DEADMAN VALVE

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor shall provide all personnel, equipment, tools, transportation, supervision and other items and services necessary to replace the deadman valve and switch at Base Astoria’s aviation fuel farm. The contractor must perform to the standards in this Scope of Work (SOW) contract. All questions regarding this Scope of Work for Services must be sent through the US Coast Guard Contracting Officer’s Representative

(COR). The COR is LT Gary Nelthropp, Phone, (503) 706-3150; Email: Gary.C.Nelthropp@uscg.mil

A bid walk will be offered on Tuesday 17FEB2026 at 0900 at the below listed address. No other bid walk will be offered.

1.1.1 Place of Performance

Coast Guard Base Astoria, Warrenton Campus 2185 SE 12th Place Warrenton, OR 97146

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.1.3 The contract manager’s firm must be licensed to conduct mechanical engineering work in accordance with Federal and State requirements.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.2.3 Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

1.2.2.4 Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification, specifically a Real ID.

Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition. Prior to commencing work the contractor shall send a roster to the COR which includes the names of the contractor employees who will be onsite, their dates of birth, and their license number.

1.3 Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 08:00am and 4:00pm unless other time is specified. The contractor shall have all work completed within 40 days of award of contract.

1.3.1 Holidays: If applicable.

1.3.2 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing.

Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

1.4 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: Not applicable to contract.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information:

The Government must provide the facilities, equipment, materials, and services listed here:

3.1.1 On-site parking for contractor vehicles

3.1.2 120V Electricity necessary for use by contractor in conjunction with this contract

3.1.3 Live fueling evolution to support operational test of new deadman valve at the conclusion of replacement

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS

The deadman safety valve at the aviation fuel farm is stuck in the open position, creating risk of a runaway spill when fueling helicopters. This Scope of Work requires the contractor to replace the valve, switch, associated hardware, and potentially the braided line. Following replacement, the contractor shall test the functionality of the new deadman valve and switch.

Figures 1 and 2: existing site layout, deadman valve circled in red, braided 3” fuel line circled in orange, and deadman switch circled in green

5.1 Selective Demolition

5.1.1 The contractor shall remove and dispose of offsite the existing deadman valve.

5.1.2 The contractor shall remove and dispose of offsite the existing deadman valve switch.

5.1.2 The contractor shall refer to all figures.

Figure 3: existing deadman valve which requires replacement

5.2 Deadman Valve Replacement

5.2.1 The existing deadman valve is a 3” diameter valve made by OCV Control Valves in Tulsa, Oklahoma.

It is model number 114-3 with serial number 56557. It has a flow rating of 150.

5.2.2 The contractor shall replace-in-kind the deadman valve. Due to the apparent age of the existing deadman valve, if no identical replacement part is available, the contractor shall replace the valve with the most up-to-date model of valve, or, another brand or model as long as the new valve has the same or better performance as the existing valve.

5.2.3 The length of the existing deadman valve is approximately 10 and 7/8 inches. The contractor should select a replacement valve with the same length; if the contractor cannot find a replacement valve with the same length, then contractor shall also replace the existing 2’ long, 3” diameter braided fuel line with an in-kind product of the correct length to accommodate the new deadman valve’s different length.

5.2.4 The existing deadman valve has pressure regulating components with model numbers 1340, 2430, and 2470. When selecting a replacement deadman valve, the contractor shall ensure this replacement deadman valve comes with all associated pressure regulating and safety valves, and that these smaller valves do not have to be purchased separately.

5.2.5 The contractor shall refer to the pictures below.

Figure 3: manufacturer’s data plate for existing deadman fuel valve

Figure 4: length of existing deadman valve is approx. 10 and 7/8 inches.

Figure 5: pressure regulating and pressure reducing valves on existing deadman valve. Note that the red and green lines come out of the deadman valve and then become part of the deadman switch.

5.3 Deadman Switch Replacement

5.3.1 The red and green hoses that run from the deadman valve to the handle at the end constitute the existing deadman switch. The existing deadman switch is a pneumatic system.

5.3.2 The contractor shall select and install a sensing hose to replace the existing hoses on the deadman switch. The sensing hoses shall be 3/8” and rated to handle both the fuel and air pressure generated by the deadman valve operation. The sensing hoses shall each be a different color.

5.3.3 The contractor shall select and install a pneumatic deadman valve handle at the end of the new hoses.

5.3.4 After all components in have been replaced according to the Scope of Work, contractor shall test the system to ensure correct operation of the deadman valve in a live-fueling scenario. Government personnel will assist with the live-fueling scenario as needed.

5.4 Licensing, Certifications, and Qualifications:

5.4.1 The contractor shall be certified and licensed to conduct the work described above.

5.4.2 Prior to commencing work, the contractor shall provide the COR with digital copies of their licenses & certification.

5.5 Interferences:

5.4.1 The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

5.6 Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. Base Astoria reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including

OSHA.

5.7 Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

5.8 Warranty

5.8.1 The contractor shall offer a minimum 1 year warranty on materials and workmanship if they execute.

SECTION 6 – ACCEPTANCE

6.1 Acceptance

6.1.1 Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6.1. above.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

7.1 Publications

7.1.1 OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction