SOW.pdf

USCG Station Tillamook Lower Gate Renew

1 | P a g e

BASE SCOPE OF WORK: Double Swing Gate Installation Project

1. Project Overview

The purpose of this project is to furnish and install a new double swing gate system to control access at the facility. The gate will span an 18-foot roadway, swing inward toward the facility, and integrate with both employee access devices and the radio room for secure and reliable operation.

2. Scope of Work

2.1 Gate Removal & Disposition

Remove old gate, gate mechanisms and excess materials not needed for re-use.

Properly dispose of all materials in accordance with all applicable federal and state regulations.

2.2 Gate Design & Fabrication

Supply and install a double-leaf swing gate, each leaf 9 ft wide, total roadway clearance 18 ft.

Gate shall swing inward toward facility property.

Clearance between ground and bottom of gate shall be no more than 2 inches.

Gate frame shall be constructed of heavy-duty steel tubing with welded connections.

Gate infill shall consist of 7 ft fence material with an additional 1 ft extension fitted with three-strand barbed wire (total 8 ft overall height).

Finish: powder-coated or painted for corrosion resistance or hot dip galvanized steel.

2.3 Gate Posts & Foundations

Inspect existing gate post foundations for suitability.

Replace or augment posts/foundations as needed to ensure adequate support for new gates and operators.

Posts shall be sized and set per engineering best practices to support gate weight, wind loads, and operator stress.

Posts must be minimum 3 feet depth of concrete foundation.

2.4 Gate Operators & Controls

Install heavy-duty, continuous-duty commercial-grade gate operators, UL compliant.

Operators shall include:

2 | P a g e o Obstruction sensing & entrapment protection.

o Manual release for power failure.

Provide 50 employee wireless remotes pre-programmed for gate access.

Install a new programmable keypad allowing for periodic update of gate access codes.

Integrate operator system with the facility radio room controls for open/close/lock functionality.

2.5 Vehicle Detection & Safety

Install in-ground exit sensor (vehicle loop detector) to allow automatic opening for exiting vehicles.

Apply durable painted roadway markings to clearly indicate sensor detection zones and gate swing path.

Provide photo eyes or additional safety devices to ensure compliance with UL and ASTM F2200 standards.

2.6 Electrical & Infrastructure

Utilize existing power and conduit infrastructure where feasible.

Upgrade/replace electrical wiring and conduit as required to meet code.

Provide surge and lightning protection for operator controls.

2.7 Permitting & Compliance

Contractor shall be responsible for all permits, inspections, and approvals required by local jurisdiction.

Work shall comply with UL, ASTM F2200, and all applicable building/electrical codes.

2.8 Testing & Training

Perform full system functional testing, including operator cycles, radio room control, keypad access, remotes, exit sensor, and safety devices.

Provide onsite training to facility staff for daily operation, code programming, and troubleshooting.

Provide training on basic maintenance of system to include proper lubrication schedule and application training.

3. Deliverables

Fully operational double swing gate system with inward-swinging leaves.

3 | P a g e

50 programmed employee wireless remotes.

New programmable keypad.

Integrated radio room control system.

In-ground exit sensor with roadway paint markings.

As-built documentation, wiring diagrams, and programming instructions.

Warranty documents and manufacturer’s manuals.

4. Warranty

Minimum 1-year warranty on all labor and materials.

Manufacturer’s standard warranties to apply to gate operators and accessories.

5. Contractor Responsibilities

Contractor is fully responsible for:

o All permits, labor, and materials.

o Disposal of old gate and operator components.

o Engineering verification of post foundation size and construction.

o Ensuring gate meets safety and code compliance.

Example:

4 | P a g e

UNIT PRICE ITEMS: In the event that additional work is required, the additional work shall be done per the Contracting Officer’s authorization based on the unit price identified in the Solicitation. The unit price shall include all demolition, disposal, labor, testing service, tools, and materials required for a complete unit of work.

LOCATION: 1 Coast Guard Way, Garibaldi, OR 97118

CONTRACTOR SECURITY REQUIREMENTS: The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer. The contractor shall update this list when changes occur.

Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities. Contractor and delivery personnel may be required to present personal photo identification to gain access to a Coast Guard installation. If identification does not indicate United States citizenship, Coast Guard Security may require proof of the legal right to work in the United States. Contractor and delivery personnel also may be subjected to an immigration status and outstanding criminal warrants check.

The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards. Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access. Government IDs annotated with “Federal Limits Apply” will not be accepted for access purposes.

It is the responsibility of the Contractor to ensure that their personnel have federally acceptable personal photo identification and comply with any other requirements for base access.

Contractors shall provide the Contracting Officer's Technical Representative with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance.

Otherwise access to the Coast Guard facility may be denied.

CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facilities normal operations. Notify the Contracting Officer and the site contact 3 business days in advance of any shutdowns. Perform all on-site work, including deliveries, between the hours of 7:00 AM and 4:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Contracting Officer and the Unit Commanding Officer.

5 | P a g e

NOTIFICATION OF START AND COMPLETION OF WORK: The Contractor shall notify the Contracting Officer in writing five (5) business days in advance of the date he intends to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

RECYCLING AND DISPOSAL OF REFUSE: Refuse and excess or waste materials resulting from construction operations shall become the property of the Contractor and the Contractor shall recycle, reuse and/or salvage to the maximum extent feasible construction, demolition, and land clearing waste. Disposal shall be off Government property in accordance with federal, state, and local laws and regulations.

REGIONAL MATERIALS: The contractor shall make all attempts to maximize the procurement of materials within a 250-mile radius of the project site.

SAFETY: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

PROTECTED WORK ENVIRONMENT: The contractor shall maintain a safe and healthy work environment for employees, subcontractors, suppliers and occupants in the areas where work is performed. Contractor shall not allow introduction into the work areas or the air surrounding the work areas any chemical or biological contaminants whether or not visible or detectable by sight or smell that are known to cause or increase the potential for harm to personal health. Contractor shall prohibit anyone from entering the work area who has been exposed to or has contracted a communicable disease which can be passed through physical contact or air borne particulates. Contractor shall comply with all federal, state and local health agency instructions for responses to known threats to personal health. Smoking or vaping shall only be permitted in areas specifically designated by the Station Commander.

CONSTRUCTION INSPECTION REQUIREMENTS: Construction inspection is the responsibility of the contractor. This responsibility, established by FAR 52.246-12, requires that the contractor maintain an adequate inspection system and perform such inspection as will ensure that the work performed under the contract conforms to contract requirements. The contractor shall maintain inspection and test records and make them available to the Contracting Officer. The government reserves the right to inspect and test any phase of the work at all reasonable times without relieving the contractor of any responsibility for contract compliance.

TEMPORARY FACILITIES:

A. STORAGE: The location for exterior stock piling of materials is shown on the drawing. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, 6 | P a g e theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

B. SANITARY FACILITIES: There are no toilet facilities available for Contractor use at the job site. The Contractor shall provide his own facilities, including hand washing facilities.

C. WATER AND ELECTRICITY: Water and 120V electricity are available at no cost to the Contractor. Cost of these utility connections and disconnections shall be the responsibility of the Contractor.

Personnel using extension cords to bring power from another location to construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCI), even if connecting to building wiring.

D. TELEPHONE: No telephone service is available for contractor use.

EXISTING UTILITIES: Utility locations shown are approximate. The Contractor shall field verify all utility locations. This shall include but not be limited to the use of sonic, electronic or magnetic detection devices, by noting pull box and utility box locations at the surface, and by potholing. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

Invoicing:

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from

7 | P a g e ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET