Statement of Work A00001.pdf

PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD BASE ASTORIA

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the delivery and installation as defined in this Scope of Work. The contractor must perform to the standards in this contract. Any questions regarding scope of work must be directed to the Contracting Officer assigned to the contract. All requests for site visits or delivery/installation must be scheduled through the POC. One key POC for Base Astoria, although subject to change, for this contract is:

CWO Matthew Piper (Cell: 503-369-7797; email: Matthew.L.Piper@uscg.mil).

1.1.1 Place of Performance:

USCG Base Astoria 2185 SE 12th Pl, Warrenton, OR 97146

USCG Tongue Point 37573 Old Hwy 30 Astoria Or, 97103

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation – Projected Date of Completion

1.3.1 The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 7:30am and 5pm unless other time is specified.

1.3.2 Holidays: Are not permitted for work.

1.3.3 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3.1 above, the contractor must request same in writing.

Submit written request to the POC (see Section 1.1 above) a minimum of 72 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the POC prior to 9:00am on the Friday prior to commencement of work.

1.4 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actins taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information

The Government must provide the facilities, equipment, materials, and services listed here.

3.1.1 Electricity necessary for use by contractor in conjunction with this contract.

3.1.2 Exterior water spigots as necessary for use by contractor in conjunction with this contract.

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS

*Oregon Department of Agriculture Commercial Pesticide Operator License required.

BASE ASTORIA

5.1.1 This includes mowing, catching all clippings, edging, and blowing **Red area on map. With every mowing/trimming/edging blowing off all sidewalks, and open surfaces free of organic debris from mowing, edging, and string trimming. All edges will be edged, and perimeters will be string trimmed. You will maintain current edges and not correct/change them unless specifically requested by the POC.

5.1.2 This service will be performed every two weeks (bi-weekly) mid-February through mid-November, except weekly April through June with a maximum of 27 visits per year. Monday-Friday, 7:30am-5pm PDT, will be the hours that work will be performed, occasions may arise and be requested otherwise if unable to meet timelines listed before.

5.1.3 Performance of work will be on Base Astoria to include outside the front gate to the street. See 5.1.7.

5.1.4 Places of interest for lawn care will be considered common areas, which will be designated by local POC. All grassy areas on base are considered common areas.

5.1.5 Special occasions may arise where POC will ask for up to 2 extra mowing/cleaning up of common areas during the peak season months, POC will reach out and request for the additional mowing/cleaning with a minimum of 7 days in advance if the need arises.

5.1.6 Sidewalks and streets are to be free of clippings.

5.1.7 Satellite imagery for Base property and dumping of grass clippings.

TONGUE POINT

5.2.1 Professional Lawn Mowing – Mow, Edge, Blow, **Red area on map, 27 visits per year. This includes mowing, edging, and blowing. The clippings will be bagged and hauled away with every mowing. Also, with every mow will blow off all sidewalks, patios, and open surfaces free of organic debris from mowing, edging, and string trimming. All edges will be edged, and perimeters will be string trimmed. Will maintain current edges and not correct/change them unless specifically requested.

5.2.2 Trim/Prune Plants & Perimeter Cut Back, **Blue on map, 2 visits per year. Trim and/or prune all ornamental plants as needed. Also, cut back all perimeter wild growth as needed. Mid-February and late August.

5.2.3 This service will be performed every two weeks (bi-weekly) mid-February through mid-November, except weekly April through June with a maximum of 27 visits per year. Monday-Fridays 7:30am-5pm PDT will be the hours that work must be performed, occasions may arise and be requested otherwise if unable to meet timelines listed before.

5.2.4 Special occasions may arise where POC will ask for up to 2 extra mowing/cleaning up of common areas during the peak season months, POC will reach out and request for the additional mowing/cleaning with a minimum of 7 days in advance if the need arises.

5.2.5 Leaf and Needle Cleanup

Work through the entire property blowing and raking up leaves and needles that have fallen during the Fall and Winter months. 08 total times; Oct 1 time, Nov 2 times, Dec 2 times, Jan 2 times, Feb 1 time.

5.2.6 Weed Spraying

Every month in the growing season we will spray for weeds in all the gravel areas, as well as, in the cracks of the sidewalk and asphalt. No more than 09 times a season.

SECTION 6 – ACCEPTANCE

6.1 Acceptance

6.1.1 Acceptance on behalf of the government will be made by the POC as per the statement of work.