SOW_FarWestValorGames_EventEquipmentRental.docx

Far West Valor Games June 1- June 2, 2019

Statement of Work (SOW) for Event Equipment Rental

Project Title: Logistical Supplies in Support of the 2019 Far West Valor Games

1. BACKGROUND. The United States Olympic Committee (USOC) will be hosting the 2019 Far West Valor Games in the Oakland, CA vicinity from Friday 31 May -Sunday 2 June 2019. The Chief of Paralympic Sport (USOC), requested Department of Defense support on 30 December 2018. The Assistant Secretary of Defense (Homeland Defense and Global Security) approved support on 30 January, 2018. United States Coast Guard Base Alameda is assisting the Joint Staff with contracting support for the 2019 Far West Valor Games. The Far West Valor Games is an introductory, regional competition for ill, injured, and wounded Veterans with traumatic brain injuries, PTSD, orthopedic injuries, amputations, spinal cord injuries, etc. Over 200 Veterans and active duty Service members will compete in field competitions, indoor rowing, cycling, archery, and powerlifting.

2. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to install an outdoor ceremony tents and associated equipment at US Coast Guard Base Alameda, Coast Guard Island, Alameda CA 94501.

3. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 15 working days after contract award.

4. SCOPE OF WORK:

Delivery and set-up of event tents, associated furniture (ex. Tables, Chairs). All equipment must be delivered and setup the day before the event, Thursday 30 May 2019, between the hours of 0900 to 1600.

Strike and pick-up of all event equipment will occur Monday 3 June 2019, between the hours of 0900 to 1600.

Vendor needs to be within local area, no more than 60 miles away.

All materials and supplies to be furnished are as follows:

Tents:

Archery Field (vicinity): One (1) 10’x20’ quick peak tent (white top) to be delivered and set up vicinity medical area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Archery Field (vicinity): One (1) 20’x50’ tent (white top) to be delivered and set up vicinity athlete field area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Athlete Check-in (vicinity): One (1) 20’x20’ quick peak tent (white top) to be delivered and set up vicinity athlete check-in (near corner of Wakefield and Campbell Drive) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Field Pit Shade (vicinity): One (1) 10’x10’ quick peak tent (white top) to be delivered and set up vicinity field pit one (near corner of Wakefield and Campbell Drive) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Ceremony Shade (vicinity): One (1) 20’x60’ quick peak tent (white top) to be delivered and set up vicinity Podium Park area (adjacent to bldgs. 24-26) (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Lunch Area (vicinity): One (1) 30’x50’ tent (white top) to be delivered and set up vicinity lunch area (between bldg. 24-26) (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Cycling Area (vicinity): One (1) 20’x20’ quick peak tent (white top) to be delivered and set up vicinity cycling (between bldg. 50-51) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Cycling Area (vicinity): One (1) 10’x10’ quick peak tent (white top) to be delivered and set up vicinity cycling (timing area on Eagle Road/pit) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Cycling Area (vicinity): One (1) 10’x10’ quick peak tent (white top) to be delivered and set up vicinity cycling (announcer area on Eagle Road/pit toward Wakefield) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Cycling Area (vicinity): Two (2) 10’x10’ quick peak tent (white top) to be delivered and set up vicinity cycling (athlete shade on Eagle Road/pit) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Demo Area (vicinity): One (1) 10’x10’ quick peak tent (white top) to be delivered and set up vicinity tennis court (near bldg. 48) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Opening and Closing Ceremonies (Helipad) Area (vicinity): One (1) 40’x80’ tent (white top) to be delivered and set up vicinity opening and closing ceremony (helipad) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Opening and Closing Ceremonies (Helipad) Area (vicinity): One (1) 10’x20’ tent (white top) with walls to be delivered and set up vicinity opening and closing ceremony (helipad) area (per POC below) for the VIP Green Room, US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Opening and Closing Ceremonies (Helipad) Area (vicinity): One (1) 10’x20’ tent (white top) with walls to be delivered and set up vicinity opening and closing ceremony (helipad) area (per POC below) for the Band Shade, US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Opening and Closing Ceremonies (Helipad) Area (vicinity): One (1) 10’x10’ tent (white top) to be delivered and set up vicinity opening and closing ceremony (helipad) area (per POC below) for VIP check-in, US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up and tear down can take place on 06/03/19 between 9:00 AM-4:00 PM.

Tables and Chairs:

Archery Field (vicinity): Six (6) 6-foot by 30-inch tables and 100 white plastic folding chairs to be delivered vicinity archery field area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up can take place on 06/03/19 between 9:00 AM-4:00 PM.

Podium Park (vicinity): One-hundred (100) white plastic folding chairs to be delivered vicinity podium park area (adjacent to bldgs. 24-26) (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up can take place on 06/03/19 between 9:00 AM-4:00 PM.

Lunch Area (vicinity): Twenty (20) 6-foot by 30-inch tables and 120 white plastic folding chairs to be delivered vicinity lunch area (adjacent to bldgs. 24-26 (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up can take place on 06/03/19 between 9:00 AM-4:00 PM.

Resource Fair (vicinity): Forty (40) 6-foot by 30-inch tables, 65 white plastic folding chairs, and four (4) 35-lb sand bags to be delivered vicinity resource fair (outside bldg. 4) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up can take place on 06/03/19 between 9:00 AM-4:00 PM.

Biathlon Competition (vicinity): Eight (8) 6-foot by 30-inch tables and 8 white plastic folding chairs to be delivered vicinity biathlon competition (in bldg. 4) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up can take place on 06/03/19 between 9:00 AM-4:00 PM.

Powerlifting Competition (vicinity): Four (4) 6-foot by 30-inch tables and 10 white plastic folding chairs to be delivered vicinity powerlifting competition (outside bldg. 16) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up can take place on 06/03/19 between 9:00 AM-4:00 PM.

Opening and Closing Ceremonies (Helipad) (vicinity): Forty-eight (48) 6-foot by 30-inch tables and 250 white plastic folding chairs to be delivered and set-up vicinity opening and closing ceremonies (helipad) area (per POC below), US Coast Guard Island, 1900 Dennison Street, Oakland, CA on 05/30/19 between 9:00 AM-4:00 PM. Pick up can take place on 06/03/19 between 9:00 AM-4:00 PM.

Water Barrels:

On Hundred and Twenty (120) Water Barrels for tents to be delivered and set-up at the direction of on-site project manager. Staking is not permitted in some locations and weight/water barrels will be needed to needed to secure. Water Barrels must be set-up on Thursday, 30 MAY 19, between 9:00 AM - 4:00 PM and be picked-up on Monday, 3 JUN 19, between 9:00 AM - 4:00 PM. USCG will provide water and rapid fill hoses.

5. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE of the intended start date. The work shall be done in accordance with the specification.

6. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modifies or otherwise affect the terms of this contract.

7. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

8. PERMITS/INSURANCE: No event permits are required, Event Equipment will be set-up on Federal property. The contractor shall hold current liability insurance.

9. CLEAN UP: The job site shall be left in a clean and neat manner.

10. WORK OUTSIDE REGULAR HOURS: Set-up and Strike shall be conducted within normal business hours 0800-1600.

12. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

13. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The USCG Base Alameda Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required, plus proof of insurance and registration. All vehicles operated on government property shall be maintained in a good state of repair.

14. SAFETY REQUIREMENTS: