70Z03026QCLEV0047 - Statement of Work (1).pdf

STATEMENT OF WORK (SOW)

FOR

Replace/install new Vehicle Entry Gate at USCG Sector Northern Great Lakes

1.0 GENERAL

This project provides for the complete removal and replacement of the automatic cantilever vehicle entry gate at the US Coast Guard Sector Northern Great Lakes in Sault Sainte Marie, MI. The existing gate panel has reached the end of its service life, exhibiting signs of structural fatigue to support posts and wear on the support track. The scope of this project includes the demolition, removal and replacement of the current gate panel system for a more robust system. The new gate shall match the aesthetics of the original while ensuring long-term durability and performance.

1.1 BACKGROUND

The government requires the replacement of the primary vehicle entry gate. The existing gate system is failing; main gate panel shows signs of metal fatigue, carriage wheels have worn through the aluminum cantilever support track, the two ground support posts have settled and are no longer plum, compromising stability and operation. The new gate system shall be designed for enhanced durability and longevity to closely match the material and appearance of the existing gate.

1.2 SCOPE

The contractor shall provide all labor, materials, equipment, and services necessary for the removal of the existing gate and the installation of a new gate system. The new gate will be designed to match the aesthetic and material of the existing gate. Design and materials shall be suitable to withstand site environmental conditions. This includes the following tasks:

Base Option:

SPECIFIC REQUIREMENTS/TASKS

Project Management

a) The Contractor shall designate a single point of contact to coordinate with the government's representative throughout the duration of the project.

b) The Contractor shall develop and provide a project schedule outlining all major tasks, milestones, and a projected completion date for government approval prior to the start of any work.

c) The contractor shall have all materials on site prior to removal and demolition of current gate. Once work has commenced, new gate shall be installed ready for inspection within five days file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

Design and Submittals

a) The Contractor shall provide design drawings and product specifications for the new gate system for government approval.

b) The design shall detail a new gate panel with estimated dimensions of 38 feet in length and six feet eight inches in height to best match current configuration.

c) The aesthetic design of the new gate panel, including style and color, shall match the existing gate.

Demolition and Site Preparation

a) The Contractor shall disconnect the existing gate panel from the operator and electrical systems if required.

b) The Contractor shall remove and dispose of the existing 38-foot gate panel and its associated hardware.

c) The Contractor shall demolish and remove the existing support posts.

d) The Contractor shall remove and dispose of the concrete footings for the existing posts.

Fabrication and Installation

a) The Contractor shall excavate for and install new support posts.

b) The Contractor shall pour new concrete footings for the new support posts, with footing dimensions appropriate for local soil conditions and frost depth to ensure stability.

c) The Contractor shall provide one new aluminum gate panel and associated hardware to the dimensions specified in section d).

d) The Contractor shall connect and adjust the new gate to the existing gate operator system.

Testing and Commissioning

a) The Contractor shall perform a full functional test of the completed gate system.

b) The test shall demonstrate that the gate opens and closes smoothly through its entire range of motion without binding or excessive effort from the operator.

c) The Contractor shall test all existing safety and access control devices to confirm full functionality with the new gate.

d) The Contractor shall receive acceptance from the government representative that the system is functioning correctly.

Site Cleanup and Restoration

a) The Contractor shall remove all construction debris and surplus materials from the site upon completion of the installation.

b) The Contractor shall restore any areas disturbed by construction activities to their original condition.

Deliverables

a) The Contractor shall provide a Project Schedule as described in task b).

b) The Contractor shall provide Design Drawings and Specifications as described in task c).

c) The Contractor shall provide one-year minimum warranty documentation for all labor, materials and equipment.

Option One:

a) The Contractor shall remove and install new gate electrical controller system for the automation of the vehicle gate.

b) 3 photo eye beam detectors for safety, one on entry side, one on exit side and one at the stop.

c) The contractor shall install a linear loop detector on the entry (inside the fence line) to allow automatic opening for exiting vehicles if pre-existing loop is not compatible with new electrical system.

d) The contractor shall ensure new gate controller is compatible with and integrated with existing call boxes and wired control devices.

1.3 OBJECTIVE

This document outlines the scope of work for the complete replacement of the existing aluminum automatic cantilever vehicle entry gate at the US Coast Guard Sector Northern Great Lakes facility. The primary objective is to install a new, more robust, and reliable gate suitable to withstand continuous use and local environment conditions. New configurations shall match the aesthetic of the current gate while addressing existing environmental factors, structural fatigue and wear.

1.4 APPLICABLE DOCUMENTS

Enclosures of existing gate attached show current configuration and conditions contractors may expect.

2.0 SPECIFIC REQUIREMENTS/TASKS

Please see the Scope of the SOW

3.0 CONTRACTOR PERSONNEL

Contractor personnel will have the appropriate certifications if applicable for the fabrication and installation stated within this scope of work.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.43 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 90 calendar days from the date of award. Period of performance may be adjusted to allow for weather conditions, material lead times, and fabrication.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at 337 E. Water Street, Sault Sainte Marie, MI 49783.

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours (Monday-Friday between 0800 and 1600), including weekends and holidays, will have to be granted special permissions via the Engineer Officer and have a designated member accompany them throughout their workday to fulfill requirements under this SOW.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will furnish 110vac electrical power via standard receptacles. The Government will make available potable water via installed garden style water spigots. Secondary vehicle entry will be established as not to impede contractors during installation.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2

The Contractor shall have 30 business days to make corrections and redeliver.

7.3

Enclosures.