Statement of Work (SOW)_FPVE.pdf

PR #: 75110PR260016756-001

STATEMENT OF WORK

LAST UPDATED: 03/11/2026 PAGE 1/7

STATEMENT OF WORK (SOW)

FOR

UNITED STATES COAST GUARD

FOREIGN PASSENGER VESSEL EXAMINER COURSE

1.0 GENERAL

1.1 BACKGROUND

Foreign passenger vessels that carry U.S. citizens or embark passengers in the United States are regulated by U.S. law and international conventions. These vessels are required to undergo an annual examination and obtain a Certificate of Compliance. The U.S. Coast Guard (USCG) has historically conducted up to three offerings of this course per year, with each convening including up to 16 Coast Guard students and 8 industry representatives.

This course is designed to broaden and deepen participants’ understanding of, and competency in, the Coast Guard’s Foreign Passenger Vessel Examination Program. The lessons provide in‑depth coverage of the technical and regulatory standards applicable to foreign passenger vessels. Through a combination of lesson proficiency assessments and an on‑board ship visit, the course enhances participants’ awareness and promotes consistency in their decision‑making when evaluating a vessel’s compliance with international and domestic safety, security, and environmental requirements.

1.2 SCOPE

The purpose of this contract is to acquire services in support of United States Coast Guard (USCG) Commercial Vessel Compliance (CVC) Office. The primary objective is to provide facilities and administrative support services for the Foreign Passenger Vessel Examiner (FPVE) Course (Course ID: 500317).

1.3 OBJECTIVE

The Coast Guard requires a cruise vessel of at least 70,000 gross tons to host two convenings of the Foreign Passenger Vessel Examiner Course during the period April 2026 through November 2026, departing from ports along the U.S. East Coast and Gulf of America coasts.

The cruise vessel contractor shall provide all necessary supplies and services, including lodging and meals, to accommodate up to 21 attendees for either a 6‑night/7‑day cruise or any combination of 7‑night/8‑day cruise events. The contractor shall also provide a fully furnished training room with audio/visual capabilities, Wi‑Fi Internet service, onsite support, and ship’s crew support to provide access to various shipboard locations and to conduct demonstrations and/or testing of shipboard equipment. There shall be at least four to six weeks between sailings.

1.4 APPLICABLE DOCUMENTS

None

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract: None https://uscg.sharepoint-mil.us/sites/CSNCOE/Shared%20Documents/FPVE%20Course/Course%20Planning/FPVE%20Course%20budgeting/SCOPE%20PARAGRAPHS.doc

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1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document: None

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor shall provide lodging, food, training room, Wi-fi and related support services needed to accomplish up to two (2) courses between April and November 2026.

2.1 SHIP LODGING REQUIREMENTS.

2.1.1 The Contractor shall provide lodging for up to 21 people for the duration of the cruise, 21 single person cabins.

2.1.2 The Contractor shall reserve lodging for up to 8 other people to be paid separately by industry personnel.

2.1.3 The Contractor shall provide at least three meals and non-alcoholic beverages each day.

2.2 SHIP TRAINING ROOM REQUIREMENTS

2.2.1 The Contractor shall provide a training facility with at least a room space of at least 1100sq ft and 8 ft ceilings. Facilities must be available between the hours of 0700 and 2100 ship’s time.

2.2.2 The Contractor shall provide, 30 chairs and 7 tables for students, instructors and guests;

arranged with a table across the back of the room for 5 instructors, 3 groups of tables oriented in a square) for up to 8 students each (arranged that to visibly see display screen). (can provide layout schematic)

2.2.3 The Contractor shall provide an overhead projector with computer hookup, projection screen, and sound equipment (if NOT available through projector) or similar arrangement and a lectern or additional table.

2.2.4 The Contractor shall provide Wi-Fi access for the 05 instructors & 16 students.

2.2.5 The Contractor shall provide refreshments in the training room during training hours (coffee, tea, water or similar).

2.3 SHIP PERSONNEL REQUIREMENTS AND ACCESS

2.3.1 The Contractor shall provide for clearing through security, the course material for loading immediately, or shortly upon arrival, to vessel. Instructors shall be listed on the early boarding list for embarkation.

2.3.2 Contractor shall ensure all training facilities are securely locked at the end of each training day, with a means for Coast Guard instructors to access at any time. (average day is 0700- 2100)

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2.3.3 Coast Guard personnel will be divided into three groups, lead instructors will meet with Point of Contact / vessel officers to coordinate access schedule to ensure no disruption of shipboard routine or projects.

2.3.4 The Contractor shall provide for each group a crewmember escorted access to the following locations:

Navigational bridge Engine Control room Safety Center Machinery Spaces Steer Compartment Emergency Generator room Transitional battery room Garbage room Galley Hospital Backstage area of theater Sauna area

2.3.5 The Contractor shall provide for each group a knowledgeable crewmember to demonstrate and/or explain the following equipment:

Watertight doors Fire pumps Fixed fire extinguishing system (watermist, sprinkler, and/or CO2) Quick closing valves Oily Water Separator (OWS) Steering gear Emergency generator Marine Sanitation Device Fire doors Smoke and/or heat/flame detectors Manually operated call points Lifeboat/rescue boat/life-raft deployment

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

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3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 Contractor Key Personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the COR via telephone between the hours of 0800 and 1700 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

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3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances.

Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is 8 months from time of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities (the cruise ship). The cruise ship shall depart a major port along the east or gulf coast of the Continental United States.

4.4 HOURS OF OPERATION

The Contractor shall ensure facilities are available for Instructors to convene courses between the hours of 0700 and 2100 ship’s time.

4.5 TRAVEL

No travel by contractor personnel is required under this contract.

4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via teleconference.

4.7 PROJECT PLAN

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and

(e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 20 business days after the Post Award Conference.

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4.8 PROGRESS REPORTS

The Project Manager shall provide a progress report to the COR/CG Program Manager Rep (CVC-2) via electronic mail no later than ten (10) business days after the completion of each course convening. This report shall include a summary of all Contractor work performed and an assessment of technical progress, schedule status, and any Contractor concerns, lessons learned, and recommendations for innovative improvements.

4.9 PROGRESS MEETINGS

The Project Manager shall meet with the COR/CG Program Manager Rep (CVC-2) as necessary to discuss progress, exchange information and resolve emergent technical problems and issues. This meeting can take place via conference call.

4.10 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.11 INTELLECTUAL PROPERTY

4.12 PROTECTION OF INFORMATION

4.13 SECTION 508 COMPLIANCE

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

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7.2 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

ITEM

SOW

REFERENCE

DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 4.6 Post Award Conference 5 Business Days After Award

N/A

2 4.6, 4.7 Draft Contractor Project Plan

Submitted with Proposal

COR,

Contracting Officer

3 4.7 Final Contractor Project Plan

No Later Than 20 Business Days after Post Award Conference

COR,

Contracting Officer