Response to Questions or Clarifications 70Z02325RBSX10001.xlsx
XLSX spreadsheet 27 KB Posted
- Solicitation number
- 70Z02325RBSX10001
About this file
The file is a Response to Questions or Clarifications document for Solicitation 70Z02325RBSX10001, a small business (8(a)) set-aside contract for Auxiliary National Supply Center Warehouse Support issued by the US Coast Guard. The solicitation seeks an 8(a) qualified vendor to provide warehouse management services, with key requirements including a Warehouse Manager, Warehouse Specialist, and Material Handling Laborer who will manage a warehouse processing approximately 400 orders per month (100 orders per week), maintain inventory using an Excel-based system, and handle five "print to order" items.
Key operational details include mandatory forklift certification for staff, a requirement for a full-time on-site Warehouse Manager, and periodic senior management oversight. The solicitation covers a four-year period with an average of $4,500 annually in Other Direct Costs for equipment repairs and upkeep. The current incumbent is Chaise Management Group LLC, and the solicitation period was extended to August 26, 2025, with technical and general questions to be directed to specific Coast Guard personnel. Potential offerors must use the provided Price Summary Template and comply with specific proposal submission requirements across multiple volumes.
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Q&Rs
| Question # | Reference | Questions | Responses |
| 1 | Solicitation - page 7 of 48 in respect to the "Cover Page" template. | The solicitation references "Attachment 1 - Cover Page Template." We were unable to locate this file in the solicitation package. Could you please provide this attachment? | Please disregard the coverage page template. You may use your own at your descretion. |
| 2 | Pricing Summary Spreadsheet | May we have permission to adjust the G&A formula in the pricing worksheet to accurately reflect our proposal rates? | Yes, you may adjust the G&A formula to reflect your proposal rates. |
| 3 | PWS 4.2 | Can the Government clarify who is considered Key Personnel | Key personnel is listed under HSAR 3052.215-70 Key Personnel or Facilities clause and listed as Key Personnel: (1) One Program Manager (Warehouse Manager), (1) One Warehouse Specialist, and (1) One Material Handling Laborer a total of (3) three staffers. |
| 4 | PWS 6.0, Pricing Summary | The Government states that the Contractor is responsible for all services, however the pricing summary indicates that the Contractor is required to supply Other Direct Cost (ODC) Maintenance and Repairs, Equipment Rental, Propane, Shipping Boxes and Packing Paper. Can the Government provide an estimated usage of each item so the costs can be accounted for properly? | The government will pay Other Direct Cost for equipment repairs and upkeep. Over a Four Year Period, ODC's have averged ~ $4500 Annually |
| 5 | Pricing Summary | The Pricing Summary provides a formula for a G&A line. What is the purpose of this formula? Does the Government require the G&A costs for labor or for the ODCs? | The G&A line is for your general and administrative cost. The government requires G&A cost and ODC cost. Some contractors list these seperately so, it based upon your companies lisiting of the required information. The purpose of the formula is to capture your cost entry to assist in determining the fair and reasonableness of your cost. You may adjust the formula as needed so it may reflect your companies rates. |
| 6 | Solicitation 11.d.1 | Can the Government provide the template for the cover page. The current attachment 1 is the PWS. | Please refer to answer in above questions 1. |
| 7 | Solicitation 11 d. | The Government states "Pricing section (Submit as separate proposal from technical proposal). Ensure that the pricing proposal is included on the attached pricing summary spreadsheet" Does the Government require any additional information or a separate volume other than the provided spreadsheet? | You don't have to provide a secondary volume for pricing if you choose ot only provide the pricing spreadsheet. |
| 8 | Solicitation 11 d. | The Government identifyies Parts 1–5 (Cover Page, Technical/Management, Capabilities, Schedule, Staffing/Key Personnel) with page limits and content requirements. Does the Government want these presented as “Volumes” or if the TAB approach? | Please use the volume approach. |
| 9 | 11.0. Proposal Submission Requirement | In the Solicitation Guidance for Proposal Submission Requirements (Section 11.0), the instruction for Part 1 – COVER PAGE states: "Submit in the format of the template provided as Attachment 1. Page limit is one (1) page.” |
Please confirm whether “Attachment 1” is correctly identified as the Performance Work Statement (PWS) per Solicitation Sections 2.0 Description of Services, 3.0 Delivery and Performance Information, and 10.0. List of Attachments, or if this refers to a different Attachment 1 serving as a cover page template.
| If no separate cover page template exists, please confirm whether our cover page may simply include the same information the Solicitation Guidance instructs us to provide in the Introduction section. Specifically: company name, address, website, point of contact’s email and phone number, Unique Entity Identifier (UEI), company size, and type of small business concern. | Please disregard the coverage page template. You may use your own cover page at your descretion with the information you provide in paragraph three of your question. | |
| 10 | 1. Evaluation Criteria |
Volume I Price - Evaluation Criteria:
Factor 1: Price Solicitation guidance instructs us to include as an attachment to our quote:
“...representations with regard to FAR Provisions 52.209-2 (Prohibition on Contracting with Inverted Domestic Corporations) and 52.209-11 (Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law).”
| Both of these provisions are included in the annual SAM.gov certification process. If our SAM registration is active and complete, can you confirm whether we still need to provide these representations as a separate attachment, given that our response for FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, will be to complete only paragraph (b) of this provision as permitted for offerors who have completed their annual representations and certifications in SAM.gov? | You may disreaged the clauses if you have already addressed them through SAM.gov registration. | |||
| 11 | Reference: PWS 5.3.1 – Order processing and delivery timeframes. | Is there an anticipated volume of orders per month that the contractor should plan for in staffing and resource allocation? | ||
| Orders average 400 per month | ||||
| 12 | Reference: PWS 5.3.3 – Special events and surges in workload | Are there any seasonal workload surges (e.g., auxiliary member events) that require advance planning for increased inventory movement? | ||
| The orders are static | ||||
| 14 | Reference: PWS 5.3.2 – Inventory control system requirements. | Will the Government provide warehouse management software access, or should the contractor propose and implement their own system compatible with Government reporting requirements? | ||
| The warehouse data is kept on an excel spreadsheet that the contractor updates monthly | ||||
| 15 | Solicitation, first page, second paragraph | Will the government provide wage determination for the area | No, the wage determination should be done by the offeror. The government will review the wage determination based on proposed labor rates supplied by the bureau of labor statistics (BLS) or GSA labor rates. | |
| 16 | Solicitation, page 7, 1) Part 1. COVER PAGE | Will the government provide the cover page template specified in this section? | Please refer to answer in above questions 1 or 10 answer. | |
| 17 | PWS 2.1 | Can the government provide layout, floor plans, and other specifications for the facility? | No, not during the proposal phase. The government can provide this informatin at the post award meeting. | |
| 18 | PWS 2.1 | What is the typical volume of orders per day/per week? | 100 Orders Per Week | |
| 19 | PWS 2.1.2 | Please clarify the certifications contractor staff will need to operate warehouse equipment and machinery. | The contractor will have to operate a forklift and have forklift certification. | |
| 20 | PWS 2.2.1 | What automated data management system are currently in use? | Please refer to question 14 | |
| 21 | PWS 2.2.2.2 | This subsection states: "The Contractor shall be responsible for producing and maintaing stock levels of all materials identifiied by the COTR as "print to Order"." Will the government confirm what percentage of the stock is "print to Order"? | There are five Print To Order items. The Government will supply the PTO Equipment. | |
| 22 | PWS 2.2.2.2 | This subsection states: "The Contractor shall be responsible for producing and maintaing stock levels of all materials identifiied by the COTR as "print to Order"." Will the government confirm if equipment for "print to order" is maintained by the Contractor? | Please refer to question 21 | |
| 23 | PWS 2.2.2.2 | This subsection states: "The Contractor shall be responsible for producing and maintaing stock levels of all materials identifiied by the COTR as "print to Order"." Will the government confirm if materials for "print to order" is part of stock inventoried by the Contractor?" | Yes | |
| 24 | PWS 4.1.1, 4.7 | Subsection 4.1.1 states: "The Contractor shall provide a full-time on-site Warehouse Manager...". However, section 4.7 states: "Contractor travel to the warehouse is required periodically to provide oversight." Will the government clarify to alleviate confusion between these two statements? | That languge refers to Senior Management at the Contractor needing to travel | |
| 25 | PWS 6.0 | Please clarify what is anticipated contractor furnished property. | That would be any property that the contractor decided to acquire outside of what the government has provided. | |
| 26 | SCA-WD | We note that FAR 52.222-53 is included, indicating exemption from Service Contract Labor Standards, implying that SCLS/SCA wage determinations may not apply to this contract? Please confirm this interpretation is correct. | (f) The Contractor is responsible for compliance with all the conditions of this exemption by its subcontractors. The Contractor shall determine in advance, based on the nature of the subcontract requirements and knowledge of the practices of likely subcontractors, that all or nearly all likely subcontractors will meet the conditions in paragraphs (a) through (d) of this clause. If the services are currently being performed under a subcontract, the Contractor shall consider the practices of the existing subcontractor in making a determination regarding the conditions in paragraphs (a) through (d) of this clause. If the Contractor has reason to doubt the validity of the certification, the requirements of the Service Contract Labor Standards statute shall be included in the subcontract. |
(g) If the Department of Labor determines that any conditions for exemption at paragraphs (a) through (e) of this clause have not been met, the exemption shall be deemed inapplicable, and the contract shall become subject to the Service Contract Labor Standards statute. In such case, the procedures in at 29 CFR 4.123(e)(2)(iii) and 29 CFR 4.5(c) will be followed.
| 27 | Workload Data | Can the Government provide historical workload metrics (e.g., monthly order volume, # of customer service requests, average special mailings per year, # of incoming shipments) to validate staffing and production timelines? | Yes |
| 28 | Inventory Management Systems | The PWS references “Government furnished automated data management systems.” Can the Government identify the system(s) currently in use and any anticipated changes during the contract term? | Please refer to question 14 |
| 29 | Key Personnel | The PWS requires the Warehouse Manager and alternates to have 15 years of warehouse experience. Will the Government accept equivalent experience combining warehouse management with other logistics management roles? | Yes |
| 30 | Security Clearance Processing | For personnel without an active NACI, what is the typical timeline for Government processing, and will interim access be granted pending final clearance? | We will check on the timeliness of those Clearances. More to follow. We also have staff currently at the warehouse that are fully accredited and willing to join the new contract. |
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&"Times New Roman,Regular"Questions and Clarifications Form Attachment # 3
70Z02325RBSX10001
Table 1
| 2024-2025 Months | Pages Imaged | Documents Processed | Average Pages per Document | Daily Average Pages Imaged | Daily Average Documents Processed |
| SEP | ERROR:#DIV/0! | - 0 | 0 | ||
| OCT | ERROR:#DIV/0! | - 0 | 0 | ||
| NOV | ERROR:#DIV/0! | - 0 | 0 | ||
| DEC | ERROR:#DIV/0! | - 0 | 0 | ||
| JAN | ERROR:#DIV/0! | - 0 | 0 | ||
| FEB | ERROR:#DIV/0! | - 0 | 0 | ||
| MAR | ERROR:#DIV/0! | - 0 | 0 | ||
| APR | ERROR:#DIV/0! | - 0 | 0 | ||
| MAY | ERROR:#DIV/0! | - 0 | 0 | ||
| JUN | ERROR:#DIV/0! | - 0 | 0 | ||
| JULY | ERROR:#DIV/0! | - 0 | 0 | ||
| AUG | ERROR:#DIV/0! | - 0 | 0 | ||
| SEP | ERROR:#DIV/0! | - 0 | 0 | ||
| TOTALS | 0 | 0 | ERROR:#DIV/0! | - 0 | 0 |
Table 2
| Original Hire Date | Labor Category |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator | |
| Data Entry Operator |
File details come from the government source that posted it. Updated .