Amend 2_APO ALSS RFP_16 Nov 2020_Track Changes.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NO.

70Z02321RPAP02500

6. SOLICITATION ISSUE DATE

22 October 2020

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Nichol Fitzpatrick, Contracting Officer

b. TELEPHONE NO. (No collect calls)

410-590-7009

8. OFFER DUE DATE/LOCAL TIME

20 November 2020 at

12:00 PM EST

9. ISSUED BY CODE

10. THIS ACQUISITION IS

USCG Headquarters (CG-9125)

2703 Martin Luther King Jr. Ave, SE

Washington DC 20593-0001

UNRESTRICTED OR

NAICS: 541611

SIZE STD: $16.5

million

SET ASIDE: 100__% FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED SMALL

BUSINESS

EMERGING SMALL

BUSINESS

8(A)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS

PROGRAM

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

Net 30

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

See Schedule

USCG Headquarters (CG-9125)

2703 Martin Luther King Jr. Ave, SE

Washington DC 20593-0001

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

DUNS:

TIN:

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QTY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. _____________ OFFER DATED

_________________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Nichol Fitzpatrick

31c. DATE SIGNED

22 October 2020

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

Section B – Supplies or Services and Prices / Costs

B-1 General

The United States Coast Guard (USCG), Asset Project Office (APO) has a requirement for Acquisition Logistics Support

Services (ALSS). The APO facilitates transition of asset sustainment responsibility from CG-93 (acquiring organization) to the sustainment organization (USCG Logistics and Service Centers) after the new asset is fielded. The APO requires

ALSS to facilitate Integrated Logistics Systems (ILS) development and execution of all ship and boat Hull, Mechanical and Electrical (HM&E), Command, Control, Communications, Computers, Cyber, and Intelligence Service Center

(C5ISC), and Navy-Type systems.

This requirement will be a single award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract to provide a wide range of logistics support services for the USCG APO as described in Section C. The Contractor shall provide, in accordance with issued Task Orders (TOs), all management, supervision, labor, and materials necessary to perform these support services on an IDIQ basis.

B-2 Scope

This acquisition will provide the USCG APO with the support necessary to execute ILS for Surface Programs currently supported by the APO as well as all future CG-932 Surface Programs and associated projects. The contract vehicle contemplated hereunder is intended to cover a broad range of potential program and project requirements. Required services include acquisition and program support services, as well as technical, administrative and management capabilities.

None of the services to be provided under the contract entail activities that require either the exercise of discretion in applying Government authority or the making of value judgments or decisions for the Government.

This is a commercial item acquisition in accordance with FAR Part 12, “Acquisition of Commercial Items.” The services to be provided under the contract are considered commercial as defined by FAR 2.101. The types of services described in

Section C are customarily used by non-governmental entities for purposes other than government purposes.

B-3 Competition

The APO ALSS is intended to be single award IDIQ contract. This contract shall be 100% set aside for Women Owned

Small Businesses (WOSBs) to provide support services as broadly described in Section C. All Offerors must meet the small business size standard of $16.5 million under the North American Industry Classification System (NAICS) code

541611, “Administrative Management and General Management Consulting Services.”

B-4 Period of Performance

The term of the APO ALSS is a 12-month base ordering period with six (6) 12-month option periods. The performance periods will be specified under individual TOs which may include options and extend up to 12-months beyond the expiration date of the basic IDIQ contract.

B-5 Contract Pricing

All TOs will be issued on a Firm-Fixed Price (FFP) or Labor Hour (LH) basis and will be subject to the firm-fixed price labor rates set forth in the IDIQ contract. The labor rates will reflect fully-burdened hourly rates for each labor category and will apply to all direct labor hours. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit.

(End of Section B)

Section C – Description/Specifications/Statement of Work

C-1 Background

The Asset Project Office (APO) develops and implements comprehensive Integrated Logistics Support (ILS) strategies for the Coast Guard’s portfolio of surface acquisition programs to facilitate achievement of operational requirements of new assets.

The APO provides overall ILS management support to program management offices (PMOs) as well as specific logistics product development to which are on the Coast Guard’s mission support business processes and principles. In addition, the APO manages the transition of new assets from acquisition to management by sustainment stakeholders primarily the

Coast Guard’s Surface Forces Logistics Center (SFLC) and Command, Control, Communications, Computers, Cyber, and

Intelligence Service Center (C5ISC).

The APO organization includes integrated product teams that are responsible for supporting the acquisition of assets. The

APO operates as a subordinate command under Surface Program Office (CG-932). The APO is organized in four divisions (Major Cutter Division, Patrol Boats, Boats & ISVS Division, a Shared Services Division, and a Cutter

Transition Division (CTD).

Currently, the APO supports the following Program Management Offices (PMOs):

CG-9321 National Security Cutter (NSC)

CG-9322 Offshore Patrol Cutter (OPC)

CG-9323 In-Service Vessel Sustainment (ISVS)

CG-9324 Fast Response Cutter (FRC)

CG-9325 Boats

CG-9326 Polar Security Cutter (PSC)

CG-9327 Waterways Commerce Cutter (WCC)

Major Acquisition Systems Infrastructure (MASI)

The APO supports the delivery of assets from the beginning of the acquisition lifecycle by documenting ILS contract language and data requirements and contributes to Life Cycle Cost Estimates (LCCE). As the acquisition program matures, the APO provides subject matter expertise to assist with subsequent shipbuilder contract compliance enforcement, as well as, for validation for applicable supportability requirements. The APO utilizes approved vendor and government furnished information to develop many of the artifacts required to adequately support a newly delivered assets. Finally, the APO validates the supportability requirements and ensures a transition of ILS products to the sustainment community.

C-1.1 Scope

The Contractor shall provide all aspects of ILS for Surface Programs currently supported by the APO as well as all future

CG-932 Surface Programs and associated projects. Detailed support requirements will be defined within individual Task

Orders.

Primary areas of support include, but are not limited to the following support areas aligned with the Coast Guard’s 12 elements of logistics defined by the Integrated Logistics Support Manual, COMDTINST M4105.14:

(1) Integrated Logistics Support Management

(2) Maintenance Planning and Management

(3) Support Equipment

(4) Technical Data

(5) Supply Support

(6) Facilities and Infrastructure

(7) Computer Resources

(8) Training and Training Support

(9) Packaging Handling Storage and Transportation

(10) Design Interface

(11) Manpower and Personnel

(12) Acquisition Technical Project Support

Required services include acquisition and Program support services, as well as technical, administrative and management capabilities. Program support requirements are generic and may apply to various USCG projects.

C-2 Requirements

Contractor support services include supporting compliance with USCG with logistics policy and requirements for the entire system life cycle. Support shall include assistance in the development of new or modified policies, instructions and procedures. The Contractor shall submit all findings and recommendations, with supporting documentation, to the COR for review and approval for all tasks accomplished. Typical activities will include Integrated Product Team participation, assistance with requirements analysis and development, and assistance with the review and evaluation of data submittals.

C-2.1 ILS Management

2.1.1 The Contractor shall provide ILS Management support consisting of activities that enable and implement the life cycle support planning and sustaining engineering activities. ILS Management activities include but are not limited to:

(1) Development, management, and inputs into Logistics Master Schedules (LMS)

(2) ILS Budgeting and Funding

(3) Configuration Management (CM)

(4) Performance Based Logistics (PBL) and non-performance based logistics

(5) Logistics assessments

(6) Diminishing Manufacturing Sources and Material Shortages (DMSMS) management

(7) Transition planning

(8) Development, review, management, and maintenance of ILS Program Documents including the

Integrated Logistics Support Plan (ILSP); Transition to Sustainment Criteria; Responsible, Accountable, Contribute, Inform (RACI) matrix; Contract Data Requirements Lists (CDRLs); and requirements documents (Statements of Work (SOW), Operational Requirements Document (ORD) and others), Tech Data Management Plan, Maintenance Plan, DMSMS Plan and others.

2.1.2 Configuration Management. The Contractor shall provide configuration data verification capability for USCG assets and systems. Configuration data verification shall also be required for inventory items maintained at various USCG locations. Data verification shall be required for equipment located at support or shore based operating facilities. Technical data will be reviewed to ensure that it adequately supports installed equipment. Technical data shall include drawings, manuals, or other information used when providing logistics support.

2.1.3 Configuration Data Management. The Contractor shall process configuration status reports as they are received. Also, the Contractor shall provide data entry support for USCG information systems. The

Contractor shall provide the capability to develop and maintain Illustrated Parts Breakdowns that contain data that describes the system configuration hierarchy. All Contractor personnel performing

Configuration Data Management (CDM) activities shall possess Fleet Logistics System (FLS)

Configuration Data/Maintenance Management or Asset Computerized Maintenance System (ACMS) qualifications, as applicable for each TO, prior to performing CDM tasks.

2.1.4 Configuration Audits. The Contractor shall support configuration audits and assist the APO in verifying configuration data. Support will require travel to inspect installed systems in order to gather product baseline data (including digital photographs), and to apply tracking information to components, such as bar codes.

2.1.5 Configuration Control. The Contractor shall support the USCG’s configuration change process.

Support will include tracking changes that are being developed, fielded, or that are completed. Support will also include the development of information required to facilitate review of proposed changes by

USCG authorities.

2.1.6 Project Execution. The contractor shall assist the APO with project control as well as the establishment of communications procedures for ILS development, assist in the development Work Breakdown

Structure (WBS), assist with the management of the Integrated Logistics Support Management Teams

(ILSMTs), establish and maintain Relational Block Diagrams (RBD), etc.

C-2.2 Maintenance Planning and Support

2.2.1 Reliability-Centered Maintenance (RCM) Analysis. The Contractor shall provide the capability to complete the 12 phases of the RCM analysis stated in, MIL-STD-3034 or equivalent standards.

Contractor personnel performing RCM shall have an active NAVSEA Level II certification in RCM

Analysis. RCM Level II certifications not obtained from NAVSEA may be accepted on a case by case basis. The Contracting Officer will review the course curriculum and make a determination.

2.2.2 Planned Maintenance System (PMS) Feedback. The Contractor shall provide support for the PMS feedback system, including managing recommendations for improvement and implementing approved changes.

2.2.3 Maintenance Procedure Cards (MPC) Development. The Contractor shall provide support for MPC development for all organizational and depot levels. MPC development shall also include the development of specifications to support either Government or Commercial maintenance activities, for example, developing specifications for maintenance. The Contractor shall support MPC validation at maintenance activities; this shall require placing personnel at the maintenance activity on a long-term basis (e.g., length of task order (TO) or contract, whichever is longer). The contractors shall have attended or shall attend at the soonest opportunity the Surface Forces Logistics Center (SFLC) MPC

Development Course.

2.2.4 Technical Support

2.2.4.1 The Contractor shall provide technical support that includes developing and providing operating and maintenance procedures directly to field operators and maintainers; typically, this support is in response to a system or component failure. The Contractor shall also assist the USCG in risk management associated with maintenance and operational issues, such as compartment fires, groundings, stability, maintenance deferrals, etc. The Contractor shall provide capability to review or “mine” operational and maintenance data in order to support the PMS or assess readiness.

2.2.4.2 Examples of technical support services include: reviewing operational reports and maintenance and readiness data to identify issues or problems; gathering and reviewing maintenance data to analyze reliability; identifying or revising equipment operating procedures; developing maintenance procedures to address emergent system failures; identifying sources of supply for maintenance parts; categorizing system failures or deferred maintenance items as mission critical, mission limiting, or non-critical.

2.2.5 Maintenance Planning

2.2.5.1 Contractor maintenance planning services provided under this contract shall include monitoring the USCG maintenance program. Planning data will be used by the USCG to identify maintenance budget requirements to ensure that operational requirements are addressed. The maintenance plans shall identify when an asset is scheduled for a depot maintenance activity, the estimated cost, and government furnished material. The plan shall also indicate whether the maintenance project is scheduled for commercial or government accomplishment. In the event of funding shortfalls the plan shall assist the USCG in prioritizing maintenance requirements.

Maintenance activities shall be either government or commercially owned facilities.

2.2.5.2 Examples of maintenance and support planning services include assistance in the preparation for the assessment of assets (e.g. checklists, inventory assessment), assistance in conducting asset surveys to determine their current condition, identification of planned maintenance requirements planned; provision and update of maintenance schedule information for assets, including cost estimates and identification of long lead time material items; identification and, if necessary, revision of repair specifications; and system initialization when enrolling new assets into the

USCG’s ILS IT systems.

C-2.3 Support Equipment

2.3.1 Test, Measurement, Handling and Support Equipment

2.3.1.1 The Contractor shall assist the USCG in identifying and defining requirements for handling and support equipment (such as boat lifts, cranes, etc.). Support requirements shall be associated with asset types, systems or USCG facilities. The Contractor shall also support USCG calibration programs, suggest improvements and assist in the implementation of identified improvements.

2.3.1.2 The Contractor shall maintain documentation for supported capabilities and evaluate the impact of proposed or delivered capabilities by acquisition programs.

C-2.4 Technical Data

2.4.1 Technical Data Management. The Contractor shall support technical data management for the APO and other USCG organizations responsible for providing life cycle support and system acquisitions.

Support will include the identification, development and maintenance of standards describing technical information requirements and processes. Tasks may include the following:

(1) Assist with development of Technical Data/Technical Manual (TD/TM) requirements and acquisition process standardization;

(2) Advise the USCG regarding data rights and contracting strategies for life cycle support of technical data;

(3) Verify technical documentation and support management activities

(4) Participate in technical data meetings at system contractor sites

(5) Evaluate and plan for Information Assurance (IA) requirements to ensure configuration management and logistics support planning is sufficient to satisfy certification and accreditation requirements;

(6) Evaluate processes for issuing patches, updates, and security releases needed to sustain IA requirements;

(7) Support Government Furnished Information (GFI), Government Furnished Procurement (GFP), and

Government Furnished Equipment (GFE) management.

2.4.2 Technical Information Feedback. The Contractor shall provide support for feedback processes used by personnel to recommend improvements to technical information including Maintenance Procedure

Cards, Technical Manuals and Drawings, and USCG Instructions.

2.4.3 Develop and Maintain Technical Information. The Contractor shall provide support for the development and maintenance of technical information. Support will include the modification of existing data maintained in a variety of formats, such as jpeg, tiff, pdf, etc. Support also include the development and maintenance of Integrated Electronic Technical Manuals.

2.4.4 Graphic Illustrations. The Contractor shall support the development and maintenance of graphics illustrations. Support shall include providing capability to use the USCG’s standard software used for graphics illustrations. Currently, the USCG uses Tech Illustrator® and AutoCAD® for graphic illustration. The Contractor shall also provide the capability to convert illustrations to vector graphic format. The Contractor shall provide capabilities necessary to develop and maintain images in formats commonly in use. Such as jpeg, tiff, pdf, etc.

2.4.5 Document Production. The Contractor shall support the production of documents including the development and maintenance of XML documents and the use of the USCG standard software.

Currently, the USCG uses Arbortext® for XML documents. The Contractor shall also assist the USCG in the physical production of documents including printing and assembling documents when required.

2.4.6 Technical Writing and Editing. The Contractor shall provide capability for technical writing and editing. Support will include reviewing and revising content provided by other USCG organizations.

2.4.7 Data Management. The Contractor shall provide support to develop and maintain physical and electronic data files. Support will also include managing web-based content and data files containing

XML objects.

C-2.5 Supply Support

2.5.1 The Contractor shall provide Readiness-Based Sparing and Supply Chain Management capabilities in the execution of parts provisioning efforts.

2.5.2 The Contractor shall support the development and management of buy lists associated with system acquisition or maintenance projects including outfitting lists, seed stock lists, deep insurance spares, and similar. In addition, support shall include the gathering and development of data necessary to support procurement.

2.5.3 The Contractor shall review supply demand data to identify trends and possible improvements, and to support budget development.

2.5.4 The Contractor shall support cataloging items in the Federal Supply System, Item and Equipment management.

2.5.5 The Contractor shall assist the USCG in the development and maintenance of supply data, for example

Allowance Parts Lists. The Contractor shall assist the APO in the development and review of Level of

Repair Analyses (LORA).

2.5.6 The Contractor shall have the capability to receive, manage, manipulate, track, handle, store, and utilize logistics product data in a variety of data standards, including but not limited to GEIA-STD-0007, S1000D, GEIA-STD-0009, etc.

C-2.6 Facilities and Infrastructure

2.6.1 The Contractor shall provide facilities and infrastructure support to the USCG for all life cycle phases, which will include the identification and maintenance of requirements for USCG systems at the interface to Surface Assets. Services may also include the development of preventative maintenance procedures and maintenance of Coast Guard’s shore facilities databases.

C-2.7 Computer Resources

2.7.1 The Contractor shall provide computer resource support to the USCG for all life cycle phases, which will include the identification and maintenance of requirements for USCG systems. The Contractor shall also support the USCG on complex issues such as system integration, technical data and data rights, software life cycle support, and configuration management.

2.7.2 The Contractor shall provide the capability to develop and execute queries in various USCG information systems. Examples of computer resources support include identifying and revising requirements that meet operational or logistics system needs; providing information technology support; web page development; database development, modification and maintenance; identifying hardware and software procurement needs; Integrated Data Environment development, hosting and management.

C-2.8 Training and Training Support

2.8.1 Training capability is required to support various programs. Providing training is not generally an APO responsibility, however for new systems or procedures, or for applications not in widespread use, the

APO does provide training. Support requirements will be identified by the APO at the TO level.

Certain components of the training capabilities that are developed or maintained under this contract will be reviewed by USCG training logistics element managers and possibly transferred to their control.

This contract will support on-site training for the transfer and sustainment of selected training capabilities for new systems or procedures, or for applications not in widespread use.

2.8.2 The contractor shall provide support to the APO who provides support to the training logistics element managers including but not limited to training requirements development, development and collection of maintenance requirements data both new and historical to support manpower training assessments, analyses, and requirements development.

C-2.9 Packaging Handling Storage and Transportation (PHS&T)

2.9.1 The contractor shall provide PHS&T support to the USCG consisting of identifying requirements for packing, handling, storing, and transporting assets and their associated outfitting (e.g. supplies, repair parts, support equipment, insurance spares, etc.) and development and management of plans how to satisfy those requirements. PHS&T analysis considers factors such as:

(1) Transportation, handling, and storage environment considerations

(2) Preservation requirements

(3) Security requirements

(4) Packaging materials and containers

(5) Transport equipment (e.g. forklifts, cargo aircraft, pipelines, commercial transportation, etc.)

(6) Delivery scheduling

(7) Storage requirements and facilities

(8) Software and data storage and distribution

(9) Labeling and Automated Identification Technology (AIT)

(10) PHS&T personnel

(11) Legal requirements (e.g. customs, Code of Federal Regulations (CFR) requirements, Environmental Protection Agency requirements, Department of Transportation (DOT) requirements, etc.)

(12) Shipping modes (e.g. truck, rail, vessel, air, etc.) and their capabilities, and PHS&T impacts on design

2.9.1.1 PHS&T planning must implement and address the PHS&T requirements stated in the

Supply Policy and Procedures Manual (SPPM), COMDTINST M4400.19 (series)

C-2.10 Design Interface

2.10.1 The Contractors shall review and analyze various data products and change proposals to evaluate the possible impacts on the USCG’s logistics support systems.

C-2.11 Manpower and Personnel

2.11.1 Manpower and Personnel support is required to support various programs. Manpower and Personnel is not generally an APO responsibility, however for new assets, systems, or procedures, or for applications not in widespread use, the APO does provide supporting data and analysis as needed.

Support requirements will be identified by the APO at the TO level. Certain components of the

Manpower and Personnel capabilities that are developed or maintained under this contract will be reviewed by USCG manpower and personnel logistics element managers and possibly transferred to their control.

2.11.2 The contractor shall provide support to the APO who provides support to the Manpower and

Personnel logistics element managers including but not limited to manpower and personnel requirements development, development and collection of maintenance requirements data both new and historical to support asset crewing assessments, analyses, and requirements development.

C-2.12 Acquisition Technical Project Management

2.12.1 The Contractor shall provide project management support to the APO. The Contractor shall develop and maintain a task schedule that describes what services are to be provided and when they will be completed; this schedule will be reviewed and approved by the COR, but will not be the basis for any changes in contract delivery schedule or price. The Contracting Officer will approve all changes affecting contract delivery schedule and price.

2.12.2 The Contractor shall provide logistics support for meetings and conferences. Envisioned support includes:

(1) Facility procurement/arrangement

(2) Agenda preparation

(3) Participant solicitation

(4) Preparation of conference materials

(5) Issue research

(6) Task Management

(7) Presentations

(8) Meeting minutes

(9) Intranet posting of group materials

(10) Professional facilitation

2.12.3 The Contractor shall provide decision support. Contractor capabilities shall include:

(1) Business-case analyses

(2) Statistical analysis

(3) Creating and tracking metrics

2.12.4 The Contractor shall provide document and process support services necessary to accomplish the required tasks, which may include:

(1) Documentation development to support USCG plans and procedures.

(2) Review USCG documents for adequacy and compliance with mission requirements and provide oral or written presentation of findings as directed by the Contracting Officer’s Representative

(COR).

(3) Assist in the development, review, refinement of necessary internal processes.

Section D – Packaging and Marking

D-1 Packing, Packaging, Marking and Storage of Equipment

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

Specific requirements may be addressed in individual TOs.

D-2 Markings

All TO deliverables shall be submitted to the Contracting Officer (KO) and the Task Order Contracting Officer’s

Representative (TO COR) and shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of the consignor;

(d) Name and address of the consignee;

(e) Description of the item/material shipped, including item number, quantity, number of containers, and package number; and

(f) Government bill of lading number covering the shipment (if any).

Specific marking requirements may be addressed in individual TOs.

D-3 Equipment Removal

All Contractor-owned equipment, accessories, and devices located on Government property shall be removed from

Government premises by the Contractor, at the Contractor’s expense, within thirty (30) calendar days after contract expiration, or as mutually agreed, in writing, by the Government and the Contractor. Specific requirements will be addressed at the TO level.

(End of Section D)

Section E – Inspection and Acceptance

E-1 Clauses Incorporated by Reference

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text can be accessed electronically at the following Internet address: http://www.acquisition.gov/far.

FAR Clause No. Title and Date

52.246-4 Inspection of Services – Fixed Price (AUG 1996)

52.246-6 Inspection of Services – Time-and-Material or Labor Hour (MAY 2001)

E-2 Inspection and Acceptance

Final acceptance of all deliverables and/or services performed as specified under each TO will be made in writing, at destination by the TO COR, or as detailed in individual TOs.

E-3 Scope of Inspection

All TO deliverables will be inspected for content, completeness, accuracy, and conformance to TO requirements by the

TO COR as detailed in individual TOs. Inspection may include validation of information or software through the use of automated tools and/or testing of the TO deliverables, as specified in the TOs. The scope and nature of this testing must be negotiated prior to TOs issuance and will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

The Government may take up to thirty (30) calendar days after receipt of final TO or IDIQ deliverable items for inspection and acceptance or rejection unless otherwise specified in the TO or contract.

E-4 Basis of Acceptance

The basis for acceptance shall be compliance with the requirements set forth in the statement of work, the TO, the

Contractor's proposal and other terms and conditions of this contract. Deliverable items rejected under any resulting

TO shall be corrected in accordance with the applicable clauses.

Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the Government have been corrected.

(End of Section E) http://www.acquisition.gov/far

Section F – Deliveries or Performance

F-1 Clauses Incorporated by Reference

This contract incorporates the following clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text can be accessed electronically at this internet address: http://www.acquisition.gov/far/.

52.242-15 Stop-Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

F-2 Period of Performance

The term of the basic IDIQ contract shall have a 12-month base ordering period and six (6) 12-month option periods. TOs shall have individual periods of performance set forth in the task order, which may include option periods. However, no task order period of performance shall exceed more than 12-months past the expiration of this contract. The base ordering period is estimated to be February 1, 2020 – January 31, 2021. Option periods 1-6 would be February 1, 2021 – January

31, 2028, if the option periods are exercised.

F-3 Place of Performance

The place of performance shall be specified on each TO issued hereunder. The primary place of performance will be on-site at the USCG APO located at 711 E. Ordnance Road, Suite 711, Baltimore, MD 21226. However, due to space constraints at the USCG APO, there is work that will need to be performed at an off-site location(s) that shall be the

Contractor’s responsibility to manage and coordinate. Alternative work sites may be approved as agreed upon by the

Government and the Contractor. However, on-site presence of key personnel at the APO is highly desirable as frequent meetings will be required. All work shall be performed CONUS.

For the purposes of this contract, work locations within a USCG facility are also considered “on-site”. These possible locations include the following USCG sites and will be considered:

(1) C5ISC Telecommunications and Information Systems Command (TISCOM), Alexandria, VA and

Portsmouth, VA.

(2) U.S. Coast Guard Headquarters Building, Washington, DC.

(3) Naval Sea Naval Sea Logistics Center (NSLC), Mechanicsburg, PA.

(4) USCG Project Resident Offices co-located at the respective shipbuilder production sites (various).

F-4 Delivery Information

Delivery requirements shall be specified on each TO issued hereunder.

F-5 Task Order Status Reports

This contract requires TO Status Reports for all TOs. The type of status report may vary by the type of TO issued.

The status report recipients, content, and due dates will be identified in individual TOs. The TO Status Report shall contain data at the TO level unless a lower Work Breakdown Structure (WBS) level of reporting is explicitly required and stated in the TO.

(End of Section F) http://www.acquisition.gov/far/

Section G – Contract Administration Data

G-1 Government Roles and Responsibilities

The following subsections describe the roles and responsibilities of individuals and / or authorized users who will be the primary points of contact for the Government on matters regarding contract administration as well as other administrative information. The Government reserves the right to unilaterally change any of these individual assignments at any time.

G-1.1 Government Personnel

G-1.1.1 Contracting Officer

The ALSS Contracting Officer (KO) has the overall responsibility for administration of the IDIQ contract. The ALSS

KO, without right of delegation, is the only individual authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. The

KO for this contract is:

Name: Nichol Fitzpatrick

Address: 711 E. Ordnance Road, Suite 711

Email: Nichol.a.fitzpatrick@uscg.mil

Telephone Number: 410-590-7009

G-1.1.2 Contracting Officer’s Representative (COR) – IDIQ Contract Level

The COR has responsibility for receipt and acceptance of the contract-level deliverables and reports and past performance reporting for the ALSS contract. The COR supports the KO in the general management of the contract. The COR for this contract is:

Name: [Name and Contact information to be completed at award]

Address:

Email:

Telephone Number:

The COR for this contract will be identified by the KO through a written designation. A copy of the letter of designation with specific duties and responsibilities will be provided to Contractor.

G-1.1.3 Task Order Contracting Officer’s Representative (TO COR)

The KO may designate CORs (including Alternate CORs) for individual TOs that will be responsible for the day-to-day coordination of the TO.

The TO COR will represent the KO in the administration of technical details within the scope of the TO. The TO COR is also responsible for the final inspection and acceptance of all TO deliverables and reports, and such other responsibilities as may be specified in the TO. The TO COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the KO or the Government. The TO COR does not have authority to alter the Contractor’s obligations or to change the TO specifications, price, terms or conditions. If, as a result of technical exchanges, it is desirable to modify task order obligations or the specification, changes will be issued in writing and signed by the KO

TO CORs will be specified in individual task orders.

G-2 Contractor Personnel Roles and Responsibilities

G-2.1 Contractor’s Program Manager

The Contractor’s Program Manager shall act as the central point of contact with the Government for all contract-level program-wide technical issues, and will represent the Contractor at all contract-level post-award status meetings. The

Program Manager shall be responsible for all contract-level issue resolution, program management, and other contract support including providing comprehensive account support for the ALSS contract. The Program Manager is responsible for overall contract performance. This individual holding this position may perform under individual TOs. However, the individual’s performance of contract-level duties shall not be separately billed to the contract or individual TOs.

G-3 Accounting and Appropriation Data

Accounting and appropriation data for obligations under this contract will be set forth in individual TOs.

G-4 Modification of Task Order Pricing

Pricing for each TO may not be changed except when authorized by a modification to the TO.

G-5 Submission of Invoices - Payment Instructions

A request for payment is proper if it includes the items required by the clause at FAR 52.232-25, Prompt Payment

[(a)(3)(i) through (a)(3)(ix)] and those items are accurate. If a request for payment does not include all the items required by the clause at FAR 52.232-25, Prompt Payment, or any information is inaccurate, then the request is not proper and shall be returned to the contractor with a statement of the reason(s) it is not proper.

(a) Each invoice shall contain the following information:

(1) Contract or Delivery/Task Order Number

(2) Name of the Contract Specialist or Contracting Officer

(3) Invoice Routing Code (IRC) provided in paragraph (b) below.

(4) Annotate on the invoice indicating if the contractor represents a Small Business for accelerated payment purposes

(b) The Coast Guard unique Invoice Routing Code (IRC) for this contract or delivery/task order is: CG-9125

(c) Each invoice must be submitted to the designated billing office via one of the following modes listed in descending order of preference:

(1) FINCEN Website invoice receipt form:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

(2) Mailed to: Commercial Invoices

U.S. Coast Guard Finance Center

1430A Kristina Way

Chesapeake, VA 23326

(a) To facilitate processing, all proper invoices and any supporting information submitted electronically using the

FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file, or as otherwise specified in the contract.

(e) Supporting documentation along with a courtesy copy of the invoice shall also be e-mailed to the Contract

Specialist and/or COR at the addresses cited below:

Contracting Officer, Nichol Fitzpatrick, nichol.a.fitzpatrick@uscg.mil

CORs: TBD

(f) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm mailto:nichol.a.fitzpatrick@uscg.mil

(1) On the later of:

(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(iii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(g) Web-based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(h) Payment inquiries and status may be obtained - at the following website:

https://www.fincen.uscg.mil/secure/payment.htm

(End of Section G) https://www.fincen.uscg.mil/secure/payment.htm

Section H – Special Contract Requirements

H-1 Authorized Users

This contract is available for use by the USCG APO.

H-2 Personal Services

None of the requirements for any task order issued hereunder shall comprise a Personal Services Contract as defined by

FAR 2.101 and 37.104 or entail contractor performance of Inherently Governmental Functions as defined by FAR 2.101.

The Government will neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the Contractor to manage their employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor feels that any actions constitute or are perceived to constitute personal services, it shall be the Contractor’s further responsibility to notify the KO immediately.

H-3 Inherently Governmental Functions

Per FAR Part 7.5 and HSAM Chapter 3002.101, the KO has determined that all work contemplated hereunder is properly scoped so that the Contractor will not perform any inherently governmental functions. The oversight and assessment of contractor performance and contractor compliance with contract requirements, stipulation and management of requirements, program decisions, and acceptance of services delivered by the contractor to the Government are inherently governmental functions and will be performed by Government personnel. This oversight and assessment of contractor personnel by Government personnel will ensure contractors are prevented from performing inherently governmental functions.

Further, contractors are advised of the following:

(a) Final determination for all work products, recommendations, and the like is reserved for Government officials;

(b) Contractor personnel who attend meetings, answer Government telephones, or work in situations where their actions could be construed as acts of Government officials shall clearly identify themselves as contractor personnel; and

(c) Suitable marking of all documents or reports produced by contractors is required.

H-4 Travel

Performance of TOs under this contract may require travel beyond the minimum local commuting area of 50 miles from the primary place of performance. The Contractor will be reimbursed for transportation expenses in accordance with procedures established in the Federal Travel Regulations (FTR). The local commuting area is defined as a temporary duty outside of the primary place of performance, but within the vicinity surrounding it. The Contractor shall be reimbursed for actual transportation, lodging, meals, and incidental expenses using the allowable Government personnel rates.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare offered during normal business. No profit shall be added to costs incurred for travel. The Contractor may add general administrative and/or overhead in accordance with their standard accounting practices, at the rate specified herein (see Attachment 2, Pricing Spreadsheet). The Contractor will not be reimbursed for travel to the APO to attend required meetings. Travel shall not be undertaken or be reimbursable without prior approval of the TO COR.

(a) When the Contractor expects total funding expended for travel to reach 85 percent of the total funds available for travel on the applicable CLIN, the Contractor shall notify the KO and the TO COR. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule. The

Contractor shall not exceed or incur costs that exceed the amount of funding stated on the TO.

(b) The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funding obligated for travel under each TO.

(c) The Contractor is not obligated to continue performance of any reimbursable work under a given TO or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the TO unless the KO notifies the

Contractor in writing that the funded amount stated in the task order under the applicable CLIN has been increased.

In the event notification is made orally, such notification shall be followed up in writing within two (2) working days.

(d) No notice, communication, or representation from any person other than the KO shall affect the Government’s obligation to reimburse the Contractor for travel under a given TO.

(e) Any modification to the contract or TO shall not be considered an authorization to exceed the funded amount stated in the TO under the applicable CLIN unless it expressly increases the funded amount of that CLIN.

H-5 Disclosure of "FOR OFFICIAL USE ONLY" Information Safeguards

Any Government information made available or to which access is provided and which is marked or should be marked

"For Official Use Only" or “FOUO” shall be used only for the purpose of carrying out the provisions of this contract or any TO issued hereunder and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract or TO. Disclosure to anyone other than an officer or employees of the

Contractor or Subcontractor at any tier shall require prior written approval of the KO. Requests to make such disclosure should be addressed to the Contracting Officer.

H-6 Disclosure of Information

(a) Contractors are reminded that information furnished under this solicitation may be subject to disclosure under the

Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary information, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when the U.S. Office of Personnel Management (OPM or the Government) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

(b) Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the provisions of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

(c) In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of

Government records and must ensure that all work performed by its subcontractors shall be under the supervision of the

Contractor or the Contractor's responsible employees.

(d) Each officer or employee of the Contractor or any of its subcontractors to whom any Government record may be made available or disclosed must be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by

19 U.S.C. 641. That section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H-7 Advertisements, Publicizing Awards, and News Releases

All press releases or announcements about any contract/task order award hereunder shall be approved by the KO prior to release.