70Z02318RAHH00300_RFP_Attachment_A_SOW_Final_13DEC2017.pdf

70Z02318RAHH00300| Attachment A Statement of Work

STATEMENT OF WORK (SOW)

MH-65 CONVERSION/SUSTAINMENT PROGRAM

SERVICE LIFE EXTENSION PROJECT (SLEP) SIDE PANELS

12 December 2017

1.0 General

1.1 Scope. The United States Coast Guard (USCG) has a requirement to procure the replacement of flight critical components for the Service Life Extension Project (SLEP) in order to extend the MH-65 Short Range Recover (SRR) aircraft’s service life into the late 2030s. These components are commercial item side panels identified as: Side Panel

– LH P/N 366A21-1127-1001 and Side Panel – RH P/N 366A21-1117-0902. The contractor must be FAA Part 145 and AS9100 approved. Additionally, only parts presently approved for the USCG H-65 will be considered. Due to the nature of public use aircraft, the USCG approves parts under its own airworthiness authority by utilizing standards directed by the FAA and EASA. The component supplier will provide the required components, interface control, and warranty services for the full period of this contract.

1.2 Background. The Discrete Segment 8 (DS8) phase of the H-65 Conversion/Sustainment Program authorizes the procurement of SLEP side panels that need to be replaced due to wear and excessive repairs. The DS8 upgrade is essential to the airworthiness and flight safety of the aircraft and will ensure the aircraft achieves its useful service life with a planned phase out around 2035.

1.3 USCG Aviation Logistics Center (ALC), Elizabeth City NC. The ALC H-65 Product Line will serve as the primary airframe/system integrator for the DS8 components. ALC is the Government airworthiness authority for the H-65. The components will be received and installed by the USCG at the ALC during a Programmed Depot Maintenance (PDM) cycle. ALC will provide the old side panels, when available andif requested, as Government Furnished Equipment

(GFE).

2.0 Applicable Documents. The following documents are incorporated by reference into this SOW and are available commercially to assist the contractor in the administration of this contract. They will be provided upon request:

RTCA DO-160 Environmental Conditions and Test Procedures for Airborne Equipment RTCA DO-178 Software Considerations in Airborne Systems and Equipment Certification

3.0 Requirements

3.1 General: The contractor shall provide purchased components, related equipment, spare parts, software, integration support, test support and technical documentation for reference components. The contractor shall provide the following parts or equivalent parts that meet the salient characteristics and airworthiness requirements of the following part numbers: Side Panel – LH P/N 366A21-1127-1001 and Side Panel – RH P/N 366A21-1117-0902.

3.2 Airworthiness Certification. The contractor shall maintain OEM and/or FAA certifications for the manufacture or repair of all components for the Period of Performance (POP) prescribed herein. The contractor shall immediately notify the Contracting Officer of the loss of either certification should such loss occur. The Contractor shall immediately take actions to reestablish the certification(s), inform the Contracting Officer of the actions the Contractor intends to take and a timeline for such actions, and the contractor shall inform the Contracting office when certifications are in place. The contractor shall ensure software versions are noted distinctly on all repair documents, inventory management documents and any reports required by the SOW.

3.3 Component Supplier. The supplier may reuse any of the below parts deemed to be airworthy, structurally sound, and free of corrosion. The component supplier is responsible for purchasing and/or manufacturing any items that cannot be salvaged from GFE.

a) 365A21-3143-56 Forward support R/H

b) 365A21-3143-57 Aft support R/H

c) 365A21-3364-28 Box Left

d) 365A213364-27 Box Right

e) 365A21-3364-06 Door Footstep Left

f) 365A21-3364-07 Door Footstep Right

g) 365A21-3364-28 Footstep Box Left

h) 365A21-3364-27 Footstep Box Right

i) 366A21-1136-06 Door

j) 365A21-3143-57 Support

3.4 Engineering Liaison. The contractor shall designate an engineeri ng liaison for USCG ALC support issues. The engineering liaison shall have fu ll access to all applicable manufacturers’ data and shall be authorized to speak for the manufacturer regarding technical issues. The engineering liaison shall be available to respond to USCG inquiries during normal working hours throughout the POP of this contract.

3.5 Quality Assurance

3.5.1 Inspections and Tests. The USCG reserves the right to review the contractor operation and/or facilities at any time during the period of the contract.

3.5.2 Testing of Repaired Components. The contractor shall make available to the Government all acceptance test results and discrepancy reports with corrective actions taken for each component.

3.5.3 Final Inspection and Acceptance. Final inspection and acceptance of material under this contract shall be performed at destination (ALC) by local receiving personnel and will consist of count, condition and verification that all required documentation has been provided. ALC considers components Ready for Issue (RFI) upon acceptance.

Components determined to be non-RFI upon installation may be returned to the contractor with a Quality Deficiency Report.

3.5.4 Configuration Management Program. The contractor shall have an established Configuration Management Program with control systems in place for the referenced components including configuration identification of each hardware and software configuration item for the contract life. The contractor shall ensure hardware and software version consistency for all installed, repaired and spare systems. The contractor shall not change or modify any component software for the operating system, to include performance enhancement, and/or product improvement, etc.

without approval from the USCG. Changes other than Class II will not be made without approval from the Contracting Officer. The contractor shall provide a Configuration Management Plan, ninety (90) calendar days following contract award.

3.5.5 Notification. The contractor shall immediately notify the COR upon identification of any quality issue, failure, or situation that could possibly affect the reliability of the referenced components.

4.0 Warranty Program

4.1 The contractor shall maintain a warranty program plan that ensures warranty on the parts to be no less than 12 months from installation of the side panels. The warranty program plan shall be accessible to the government upon request.

5.0 Integrated Logistics Support

5.1 Engineering Liaison. The contractor shall designate an engineering liaison for USCG ALC support issues. The engineering liaison shall have full access to all applicable manufacturers’ data and shall be authorized to speak for the manufacturer regarding technical issues. The engineering liaison shall be available to respond to USCG inquiries during normal working hours throughout the POP of this contract.

5.2 Significant Component History Report (SCHR). The contractor shall ensure the SCHR remains with the corresponding part until returned to the USCG following repair.

5.3 Component Repair Record (CRR). The contractor shall maintain CRR records, for the maintenance performed by the contractor on a serial number tracked component. The original copy of the CRR shall remain with the component until returned to the Coast Guard. The contractor shall retain copies of the CRRs for ninety (90) calendar days after the item is shipped back to the Coast Guard. The CRR shall be accessible to the government upon request.

6.0 Technical Information

6.1 Technical Performance Information. The Contractor shall provide USCG personnel access to relevant technical performance information developed by OEMs. Technical performance information includes information pertaining to flight safety, equipment reliability and delivery performance. Inquiries by USCG technical personnel shall be answered as soon as possible and not later than 24 hours after requested for flight safety issues. Access will be provided to review manufacturer quality assurance and engineering documentation as required to support USCG flight safety investigations.

6.2 Service Bulletins. The contractor shall provides a copy of all service bulletins to the Contracting Officer within 10 calendar days of release of service bulletins (or other instructions) that may affect USCG components. The Contracting Officer will notify the Contractor in writing when mandatory service bulletins are required. Within 30 calendar days following receipt of notification from the Contracting Officer, the Contractor shall submit a detailed proposal for incorporation of the service bulletin(s). This proposal shall include a listing of replacement parts and/or materials required, the time needed to effect the modification, an estimated price breakdown of each part and the number of labor hours required. The USCG will normally incorporate all mandatory service bulletins.

6.3 Optional Service Bulletins. The contractor will be notified via contract modification of the USCG’s desire to incorporate optional service bulletins. If additional funds will be required to incorporate optional service bulletins, the contractor shall advise the COR. The COR will forward his/her recommendation to the Contracting Officer. For service bulletins that require additional funds, the contractor shall submit a detailed proposal within 30 working days following receipt of notice from the Contracting Officer. This proposal shall include a list of required parts and associated prices based on contractor's current commercial catalog minus the best commercial discount or best commercial price (whichever results in the lower price to the Government). This proposal shall also address the turnaround time needed to effect the modification and the total number of labor hours required. The labor rate will be as specified at a line item and corresponding optional line items. Additional labor charges will not apply for incorporation of service bulletins if they do n o t result in any “over-and-above” contractor shop labor. The contractor shall not incorporate optional service bulletins prior to written notification from the Contracting Officer.

7.0 Other Performance Terms

7.1 Post Award Conference. The contractor shall attend a Post Award Conference to be held at ALC no later than 15 business days following the date of award. The USCG will determine the specific date for the Post Award Conference at time of contract award. If more appropriate, the post award conference can be completed via teleconference.

7.2 Data Management. Unless otherwise specified, the contractor shall prepare and deliver all data deliverables in electronic format compatible with Coast Guard Standard Workstation (Windows Server 2007 and Microsoft Office 2007 or later). Data not required to be revised may be provided in Adobe Acrobat 8 (Standard) by Adobe Systems, Inc. Due to USCG Internet restrictions, electronic mail attachments over 5 MB in size cannot be accepted. The Contractor shall provide all deliverables exceeding the 5 MB file size on Compact Disk (CD) or Digital Video Disk

(DVD) with read/write capability and/or via a suitable large file upload server. As required, deliverables shall be made IAW the specified Contract Data Requirement List (CDRL).

7.3 Electronic Format. The contractor shall provide electronic copies of the technical data delivered in accordance with this SOW. The electronic copy will include the current publication's xml file, graphics files, folder structure, DTD and FOSIs. When feasible, documents and graphics shall be formatted to facilitate translation into USCG standard publications using the ALC compatible software as described below.

7.4 Documents. Documents that are primarily text shall be delivered as follows:

• XML file linked to applicable graphics in Autotrol Technical Illustrator-derived .cgm files that shall be capable of being accurately viewed, printed, and modified using Arbortext Editor version 5.3M090 [if the document will be delivered after March 2012, use version 6.0M020], and

• Adobe .pdf files that are electronically searchable.

• Graphics associated with these documents shall also be delivered separately per the following paragraphs.

• The USCG will accept the COTS Tech Manuals (e.g. in Microsoft Word format).

7.5 Graphics. Graphics (drawing, wiring diagram, or illustration) shall be delivered as follow: Drawings or wiring diagrams shall be capable of being accurately viewed, printed, and modified in:

• CoCreate Drafting 2008, or

• earlier compatible version of One Space Designer in .mi file format; or

• the latest version of Autotrol Technical Illustrator in .dg format.

7.6 Illustrations. Illustrations other than drawings or wiring diagrams shall be capable of being accurately viewed, printed, and modified using the latest version of Autotrol Technical Illustrator in .dg format.

8.0 Period of Performance

The Government anticipates a five (5) year FFP indefinite delivery indefinite quantity (IDIQ) contract.

BASE YEAR: Award – 12 months.

OPTION YEAR 1: 12 months after expiration of Base Period

OPTION YEAR 2 : 12 months after expiration of Option Year 1

OPTION YEAR 3: 12 months after expiration of Option Year 2

OPTION YEAR 4: 12 months after expiration of Option Year 3

9.0 Deliverables

CDRL Title Frequency Delivery Method

Acceptance Required

Timing SOW Data Rights

1 Configuration Management Plan

Once Electronic X 90 days post award

3.5.4 Unlimited

IAW FAR

52.227-14 (b)

2 Service Bulletins

As produced Electronic X 10 days after release

6.2 TBD IAW

FAR

52.227-14 (b)