SECTION_L_Instructions.pdf

SECTION L

INSTRUCTIONS TO OFFERORS

FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 98)

The following FAR provision is incorporated by reference:

NUMBER TITLE DATE

52-212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS JAN-17

SOLICITATION PROVISIONS IN FULL TEXT

The following provisions are hereby incorporated in full text:

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm, Fixed-Price contract resulting from this solicitation.

(End of Provision)

52.233-2 SERVICE OF PROTEST (SEPT 2006)

a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Department of Homeland Security United States Coast Guard (CG-91) Ombudsman Program for Agency Protests Email: OPAP@uscg.mil Fax: 202-372-8477 Phone: 202-475-5786

(b) The copy of any protest shall be forwarded to the Contracting Officer, Jerry Low, at Jerry.Low@uscg.mil.

(End of Provision)

PROPOSAL INSTRUCTIONS, PREPARATION AND SUBMISSION

A. OVERVIEW

This acquisition will be conducted using FAR 15 – Contracting by Negotiation. The Government intends to select one Offeror for award of a firm, fixed-price contract.

The Government intends to evaluate proposals and award contracts without discussions with the Offerors, except clarifications as described in FAR 15.306(a), and will evaluate each offer on the basis of the Offeror’s initial proposal. Therefore, the initial proposal should contain the Offeror’s best terms from a technical and cost/price standpoint.

mailto:OPAP@uscg.mil mailto:Jerry.Low@uscg.mil

Section L Instructions to Offerors

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Portions of the Offeror’s proposal may be incorporated by reference into any resultant contract at award. If discussions are conducted, specific areas to be incorporated will be identified. If discussions are not conducted and award is based upon the initial proposal, Offerors agree that the Government may reserve the right to incorporate specific areas of the proposal at the Government’s discretion.

B. GENERAL INSTRUCTIONS

1. Point of Contact

All questions and/or requests for clarification concerning this solicitation shall be submitted via e-mail to the Contracting Officer, Jerry Low, at Jerry.Low@uscg.mil, and the Contract Specialist, Vallerie Pringle, at vallerie.j.pringle@uscg.mil. Each question shall include the referenced document name, specific page, paragraph, and/or clause requiring clarification.

2. Proposal Instructions - General

These instructions prescribe the format of proposals and describe the approach to be used in the development and presentation of proposal information. Proposals must be prepared in accordance with these instructions, providing all required information in the format specified. Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

Offerors shall include a Performance Work Statement (PWS) in their chosen format to address their approach to meeting the requirements set forth in the government Statement of Objectives

(SOO).

Offerors shall include a Contractor Logistics Support Plan (CLSP) (which shall include the Offeror’s Configuration Management (CM) Plan for the sUAS), a standard commercial Quality Control Plan (QCP) (for product and services), and a System Design Installation Information (SDII), each of which shall be formatted in accordance with the Contract Data Requirements List

(CDRL).

Specific instructions on the content requirements for each volume are identified below. The information must be presented in sufficient detail to allow a comprehensive evaluation of the Offeror’s ability to deliver the required UAS services. The proposal shall clearly demonstrate these in a concise, logical manner, which is easy to read and understand. Excess verbiage, unnecessary elaborate brochures, or repetitious, disorganized presentations beyond those sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror’s lack of understanding of the requirements or lack of cost consciousness.

No price data shall be included in any other volume than the Price Volume. This program is unclassified. No classified data shall be submitted as part of an Offeror’s proposal.

The Government will not pay any costs incurred by any Offeror in the preparation and submission of a proposal in response to this RFP.

mailto:vallerie.j.pringle@uscg.mil

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3. Response Date

The proposal shall be delivered no later than 1300 EST 27 March 2018.

The proposal shall be delivered via AMRDEC (https://safe.amrdec.army.mil/safe/) to jerry.low@uscg.mil, and a hardcopy shall be delivered to (in person is preferred as it takes 1 week for shipments to be irradiated, please coordinate with KO):

COMMANDANT (CG-9127)

United States Coast Guard, STOP 7828 ATTN: Jerry Low, Contracting Officer 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7828

The Offeror is solely responsible for ensuring its proposal is delivered by the due date and time.

Late submissions will not be accepted. Late PPQs may constitute automatic disqualification.

The required number of copies of the proposal must be received by the Contracting Officer at Coast Guard Headquarters prior to the date and time specified above. No changes or additions to a volume will be permitted after this date. An Offeror that fails to meet any due date will be considered “late” in accordance with FAR 52.215-1 – Instructions to Offerors- Competitive Acquisition.

4. Proposal Preparation and Submission

The Offeror agrees to hold offers firm for 180 days from the date specified for receipt of proposals, unless another time period is specified in an amendment to the solicitation.

The Offeror’s proposal shall be submitted in accordance with the table below. Identify one complete paper/hard copy set of each proposal as ‘ORIGINAL’ on the outside binder(s) and on the interior page(s).

The cover letter shall include the Point of Contact (POC) name, telephone number, e-mail address and company DUNS number.

Ensure no price information is contained in Volume I.

Volume Title Paper Copy

Electronic Copy

Page Limitation

I Technical Proposal 1 1 150 II Price Proposal 1 1 No Limit III Contract Documentation 1 1 No Limit IV Redacted Copy of all Volumes 1 No Limit

Written proposals shall be bound using standard three (3) ring loose leaf binders or similar technique. Volumes may consist of more than one binder. Each binder shall be numbered (e.g., 1 of 6) and labeled with the title of the volume, the solicitation name and number, and the Offeror’s company name. Each binder shall include a table of contents.

The proposal shall be prepared on standard 8½ inches by 11 inches page format, 1.5-spaced, single-sided, with 1” minimum margins. The type used shall be no smaller than 11 Times New Roman. Tables and spreadsheets may use a reduced font of not less than ten (10) point font.

mailto:jerry.low@uscg.mil JLow Typewritten Text

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Drawings are exempt from this requirement but must be clearly legible. Illustrations, including photographs, drawings, diagrams, tables, and charts may be included in the proposals.

Illustrations may be provided on fold-out pages. These pages are limited to 11 by 17 inches when unfolded and 8½ by 11 inches when folded.

The electronic copy of each proposal volume shall be formatted the same as the paper/hard-copy.

All price/cost breakdowns and reports in the electronic submission shall be submitted in Microsoft Excel format. All electronic submissions shall be source files that are 100% operable/compatible with and in native formats for the following software: Microsoft Office 2007.

When creating electronic copies of licenses, certificates, and documents, containing a signature or hand written data, the image shall be recorded into “.PDF” format compatible with Adobe Acrobat 8.0, and text contained within those .PDF files shall be searchable using Optical Character Recognition (OCR) within Adobe Acrobat or through other OCR enabled software.

Formulas and functions must not be converted to values or text and all cells shall be unlocked and unprotected so as to facilitate the Government determination that the cost/price estimate has been constructed with generally acceptable mathematical assumptions and calculations that can be replicated by the Government using Excel 2007.

All Offerors are responsible for including sufficient details to permit a complete, accurate evaluation of each proposal. Each Volume of the proposal shall consist of a Table of Contents, Summary Section, Narrative discussion, and a Glossary of all abbreviations and acronyms used, with an explanation of each. The Summary Section shall also contain a brief abstract of the file.

Proprietary information shall be clearly marked when it is displayed on a page.

The Contractor shall prepare an electronic version of the proposal that is releasable under the Freedom of Information Act (FOIA). This version shall be submitted as a “Redacted Copy” volume and shall have all proprietary information either removed or blanked out. The electronic submission may consist of scanned pages in .PDF format.

C. SPECIFIC INSTRUCTIONS

1. VOLUME 1 – TECHNICAL PROPOSAL

Volume I shall be broken out into two different sections 1) Technical Factor and 2) Past Performance Factor. Any Past Performance information submitted within Volume I shall be recent and relevant to the scope and complexity of the UAS requirements, include a reference point of contact for each example, and be limited to five contracts from the last five years Past Performance Questionnaires (PPQs) are provided for use. Official CPARs may also be provided (preferred). PPQs/CPARs must be received by the Government by the proposal due date to be included in the evaluation.

Cover pages, table of contents, and PPQs are not included in the Volume I page limitation.

For organization purposes, the Technical Factor Section shall contain two different tabs as follows. These are not to be misconstrued as evaluation sub-factors as there are 3 evaluation sub-factors:

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1. Tab A – Technical Approach

Offerors shall demonstrate their ability to meet all of the requirements identified in the Solicitation. Offerors shall set forth the rationale for the proposed solution and explain how it satisfies the requirements identified in the Statement of Objectives.

Offerors shall describe the proposed approach that will be employed to ensure the efforts described in this Solicitation will successfully be supported, to include the management of material, tasking, and actions that may be provided and carried out by subcontractors or third-party suppliers. Information provided will be used to determine the extent to which the Offeror has demonstrated comprehension of all requirements and how well the Offeror’s management strategy addresses the effective and efficient management of activities included in its proposed approach.

Offerors shall review the technical requirements described within this Solicitation and identify any issues or uncertainties that will impact the Offeror’s ability to successfully satisfy the requirements outlined. Additionally, Offerors shall propose resolutions that may be employed to overcome those identified issues.

Tab A shall also include:

• Performance Work Statement

• Contractor Logistics Support Plan (CLSP)

• Quality Control Plan (QCP)

• System Design Installation Information (SDII)

• J-3: Requirements Verification Traceability Matrix (RVTM)

• J-4: Contractor Air Vehicle Performance Capabilities

• J-5: Contractor Footprint-Mobility and Transportation Capabilities

• J-6: Contractor GCS Capabilities

• J-7: Contractor CNI Capabilities

• J-8: Contractor ISR Data Product Capabilities

• J-9: Contractor ATO Certification Qualification Capabilities

2. Tab B – Past Performance Section

Offerors shall demonstrate their ability to supply the required services to meet the Government’s need through a record of recent and relevant past performance. Offerors shall describe their previous performance (as prime or lead contractor) on contracts of similar scope and complexity for similar products involving similar efforts under the expected operational deployment conditions from the last five years. See System Performance

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Specification (SPS) at Attachment J-2. Offerors shall identify their specific role(s) for each referenced past performance record.

Offerors shall submit Past Performance information on at least three (3) but no more than five

(5) recent contracts during the past five (5) years from the date of issuance of this solicitation that are relevant and demonstrate the ability to satisfy the requirements of this Solicitation and to perform the proposed solution. The information presented by the PPQs, together with information from any other sources available to the Government may provide input for this evaluation factor. Offerors shall include the rationale supporting the relevance of the past performance experiences supplied. Past Performance information is limited to 15 pages.

PPQs are not included in the Volume 1 page limitation. PPQs are limited to one (1) per past performance reference. Official CPARs evaluation may be submitted in lieu of a PPQ.

2. VOLUME II – PRICE PROPOSAL

The Offeror agrees to hold the prices in its proposal firm for 180 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the solicitation.

The price proposal must be mathematically correct and all parts must be numerically consistent. It must correlate with the technical proposal, particularly the PWS, in a logical, consistent, and traceable manner. All information pertaining to price shall be confined to the Price Volume.

Supporting documents and/or reports not in an Excel format shall be submitted electronically in Microsoft Word version 2007 format.

This volume shall be organized into the following sections with no page limitations:

1. Tab A – Price Proposal: Offerors shall provide firm, fixed-prices identified in Attached Excel Pricing Sheet.

If the Offeror intends to utilize a proposed escalation rate for Years 2018-2026 it shall be identified in Attached Excel Pricing. Multiple option year pricing is requested due to the fact that each Option CLIN may be exercised at anytime throughout the duration of the contract period. The Offeror shall provide a rationale for the escalated rate used.

Each Offeror’s proposal must be based on the Offeror’s own technical proposal, the Government’s specifications and other requirements contained within this Solicitation. If the prices to be used are based on a published price list, or catalog, the Offeror shall so state, and provide a copy of the document with its price proposal.

If the prices are to be based on established market prices, not otherwise published, or are prices applicable only to the proposed contract, the Offeror shall so state.

i. All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor, overhead, G&A and profit.

ii. All items covered under Option CLINs may be ordered and performed during the scheduled period of performance of this contract. Offerors are required to

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Government makes no guarantee that the Option CLINs will be exercised.

2. Tab B – Price Information: The Offeror shall prepare a Price Proposal that contains all information necessary to evaluate the prices and discounts proposed by the Offeror.

Offerors must provide a price for ALL items. The Offeror shall provide pricing in accordance with the structure provided in Attachment J-18 and Volume II instructions. The Government anticipates the Offeror’s fixed price will include the price for Government purpose data rights (if applicable).

3. VOLUME III – CONTRACT DOCUMENTATION

This volume shall be organized into following sections with no page limitations.

(a) Standard Form 1449, “Solicitation, Offer and Award,” with blocks 12 through 18 completed and signed by the Offeror. This page shall be clearly marked under separate cover and provided without any punched holes. A SF1449 is attached.

(b) RFP Section K, “Representations, Certifications and Other Statement of Offerors,” completed by the Offeror. No need if vendor SAM has included an updated Reps and Certs. Contractor shall just indicate status. The vendor proposed individual subcontracting plan shall be included.

RFP CLARIFICATIONS AND AMENDMENTS

In order to provide any necessary clarifications to this Solicitation, questions may be submitted to the Coast Guard via email to the Contracting Officer, Jerry Low at Jerry.Low@uscg.mil

The cutoff date for questions will be 1300 ET on March 26, 2018. The Government cannot guarantee that questions received after the cutoff date will be answered before the proposals are due.

DEBRIEFING UNSUCCESSFUL OFFEROR

Notifications to and debriefing of Offerors will be conducted in accordance with FAR Subpart 15.5.

52.216-1 TYPE OF CONTRACT (APR 1984)