Questions_and_Answers_for_RFI_-.pdf

RFI # 70VT15-18-N-00001 AMENDMENT 00001

Questions/Answers for RFI # 70VT15-18-N-00001

# RFI Section/Page Reference

Question Government Response

1 How many employees would this solution be supporting?

The system solution would support approximately 800 employees.

2 Can companies from Outside USA can apply for this? (from India or Canada)

No

3 Does the vendor need to come over to DHS

HQ for meetings?

The vendor will have to be onsite at DHS OIG to assess legacy systems and system interfaces and for periodic meetings with

OIG stakeholders.

4 Can we perform the tasks (related to RFP) outside USA? (from India or Canada)

The vendor will have to be onsite at DHS OIG at times to assess legacy systems and system interfaces and for periodic meetings with OIG stakeholders and project team.

5 Can we submit the proposals via email? Yes

6 Can you please provide general information as to what HRMD currently uses for

“existing internal systems for recruitment and end processing of personnel actions and other applicable internal and external systems”?

HRMD uses OPM’s USA Staffing system for recruitment and the

National Finance Center system for end processing of personnel actions. OIG accesses DHS HQ or other component systems for data reporting and analysis.

Can the Government please provide an estimate of the number of stakeholders that will need to be interviewed to gather requirements?

No more than 100 stakeholders.

8 Will the Government please provide the automated system that is currently being used for staffing and recruiting?

OPM’s USA Staffing

Does the Government anticipate that the selection of a new system will be implemented within other components of

DHS in addition to OIG?

An OIG system would be implemented within OIG but have interconnectivity to other DHS component systems..

Is the Government open to extending the period of performance of the Market

Research and Requirements beyond two months, given the comprehensive nature of this study to include market research data collection and analysis as well as identification of stakeholder requirements?

No.

Can the Government provide expectations around the number of federal agencies and/or commercial organizations to be included in the benchmarking activity?

The number of Federal or commercial agencies to be included in benchmarking will depend on number of agencies/companies identified in research that have systems similar to that needed by

OIG.

Is the Government able to provide an estimate of the number of internal processes that they believe need to be reviewed/included in this study?

All OIG HR functional processes would need to be included, which are approximately 10 to 15.

Is the Government able to identify and share a listing of systems/solutions that are currently being utilized in other parts of

DHS?

OIG does not have a comprehensive list of systems being used by other DHS components.

Has the Government conducted similar studies of this nature in the past and if so, will this information be available to the vendor?

OIG is unaware of any similar studies conducted in the past. If, in the course of research it is found that similar studies have been conducted, then the information can be made to available to the vendor, provided that the OIG has no proprietary or security concerns.

Does the Government have a preference regarding survey tool(s) utilized by the vendor?

No preference in survey tools. Some surveys will require individual interviews, while other survey tools may be used for different audiences. The government expects surveys to result in a comprehensive study that is fully supported by findings. .

Is the Government open to leveraging multiple systems as part of the automation of processes?

The OIG realizes that automation of processes may require more than one system solution. We are open to exploring multiple interconnected systems to arrive at a solution to automate HR processes.

What HR Information Systems does DHS

OIG currently utilize (i.e. HRConnect, NFC, etc.)?

National Finance Center system is used for end processing of personnel action and USA Staffing is used for staffing and recruitment.

Does the Government anticipate that participation in this effort will preclude a vendor from competing in the follow-up work?

Bidding on this requirement will preclude a vendor from bidding on the follow-up work.

The government states “HRMD automated processes are limited to its staffing and recruitment system.” Can the government elaborate on the current software or method of automation for these processes?

OIG uses web-based USA Staffing application used for staffing and recruitment

How many users does the government estimate will need access to the automated system?

Approximately 800.

The RFI states “Data Collection will occur at OIG Headquarters program offices primarily in Washington, DC and virtually to its field offices.” Does the government have a preference on hosting a system on an agency site or off site at the contractor site?

System must be hosted on agency site.