HR_RFI_70VT15-18-N-00001_-_FBO.pdf

RFI # 70VT15-18-N-00001

Request for Information (RFI) # 70VT15-18-N-00001

Office of Inspector General (OIG)

Data Collection to Support Acquisition of an Automated Human Resources System

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes; it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP or Request for Quote (RFQ). Furthermore, those who respond to this RFI should not anticipate feedback with regards to its submission; other than acknowledgment of receipt – IF a request for an acknowledgement is requested by the submitter. This RFI does not commit the

Government to contract for any supply or service. The Department of Homeland Security (DHS)

Office of Inspector General (OIG) is not at this time seeking proposals. Responders are advised that the U.S. Government will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the responding party’s expense. Not responding to this RFI does not preclude participation in any future RFP or RFQ. If a solicitation is released, it will be via the Government wide Port of Entry (GPE) at (http://www.fedbizopps.gov).

It is the responsibility of the potential offerors to monitor the website for any information that may pertain to this RFI. The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

1.0. PURPOSE

The Department of Homeland Security (DHS), Office of Inspector General (OIG), Office of

Management (OM), Human Resources Management Division (HRMD) is seeking information on available vendors to provide requirements analysis, market research and alternatives for identifying needs and potential solutions to automate HRMD’s manual processes.

The information provided by vendors in response to this RFI should include vendor capabilities, experience (including history working with Federal and commercial clients), costs for providing their services and availability. Responses to this RFI will be used for market research purposes only.

2.0 BACKGROUND

HRMD provides a broad range of services that support all levels of OIG’s workforce and all aspects of OIG’s operations. HRMD is organized into four functional areas: Executive

Resources, Workforce Relations, HR Operations, and HR Data Analytics/Information Systems.

These areas are responsible for developing and implementing policies and programs that promote a productive, supported and strategically managed workforce. HRMD’s programs and functions directly impact the OIG’s ability to fulfill its critical mission.

HRMD automated processes are limited to its staffing and recruitment system. All other HR processes are manual or do not have adequate automated system support to achieve maximum efficiency and effectiveness. Thus, HRMD is planning for the future acquisition of a comprehensive automated system to support its business processes, minimize manual inputs and improve analytics and reporting.

http://www.fedbizopps.gov/

In preparation for this acquisition HRMD is in need of a vendor to conduct market research and analysis, assess options to automate its functions; and assist in the preparation of the specifications for an automated system.

3.0 MARKET RESEARCH AND REQUIREMENTS

The purpose of the data collection and analysis is to gather the information needed to identify stakeholder requirements and explore the marketplace for this upcoming requirement.

Data collection will occur at OIG Headquarters program offices primarily in Washington, DC and virtually to its field offices. It will include an analysis of interfaces needed to HRMD’s existing internal systems for recruitment and end processing of personnel actions and other applicable internal and external systems. The selected vendor will document requirements, conduct analyses and provide findings to HRMD with conclusions. Market research will be based on requirements assessment and conducted through surveys, commercial vendor research and demonstrations, exploration of Federal shared services, examination of commercial-off-the-shelf (COTS) and Government-off-the-shelf

(GOTS) solutions, an examination of use or adaptability of DHS Headquarters and agency component systems for OIG HR automation, and other alternative solutions from the review.

The estimated period of performance for this requirement includes, but not limited to, two months of market research.

4.0 ACQUISITION STRATEGY FOR FINAL SOLUTION

The acquisition strategy for HRMD’s final solution is still under development. The acquisition strategy will be partially dependent upon the solutions/alternatives presented as a result of market research.

4.1 INQUIRIES

Those who wish to submit questions concerning this RFI may do so by e-mail them to the

Contracting Officer, Willie Lindsey at Willie.Lindsey@OIG.DHS.GOV and ccing Contracting

Officer Cheryl Bernhard at cheryl.bernhard@oig.dhs.gov by Friday, February 9, 2018; 12 PM

EST. Please include the RFI number in the subject line. While parties that are interested in this requirement are requested to provide written responses which discuss their technical solutions and the feasibility of their approach, written responses may include other alternatives and solutions for consideration. Written responses will not be returned and become the property of the OIG.

mailto:Willie.Lindsey@OIG.DHS.GOV mailto:cheryl.bernhard@oig.dhs.gov

4.2 RFI RESPONSE DUE DATE

Interested parties must submit their responses via a single email in pdf format no later than

Friday, February 16, 2018 at 4 PM EST.

4.3 SUBMISSION INSTRUCTIONS

Responses must be submitted electronically to the Contracting Officer, Willie Lindsey, at

Willie.Lindsey@OIG.DHS.GOV and ccing Contracting Officer Cheryl Bernhard at cheryl.bernhard@oig.dhs.gov. The response should be no more than twenty-five (25) pages in length, must be no larger than 5 megabytes, and should use font size 12. Should a vendor experience difficulty in transmitting its response, e.g. file size limitations, one must immediately contact the Contracting Officer.

Proprietary information submitted in response to this RFI will be protected from unauthorized disclosure as required by the Federal Acquisition Regulation (FAR). All proprietary markings should be clearly delineated; the respondent shall identify where data is restricted by proprietary or other rights and mark it accordingly.

The format for the RFI responses is further described as follows:

Cover Page: The cover page shall contain (1) Company Name, (1a) Company Address, (2)

Primary Point of Contact for the RFI, (2a) Phone Number and (2b) Email Address, (3) Cage

Code, (4) DUNS, (5) NAICS Code, (6) Business Size, and (7) Federal Supply Schedule (FSS) or other strategic sourcing vehicle contract number, if applicable.

Introduction: Provide a brief description of existing capability to perform the requirements or provide proposed Statement of Work language for the services and/or any proposed solution.

Technical Capability: The respondent's technical ability shall describe the services for the areas described in Paragraph 2.0 and 3.0 of this RFI. The responses should include an overall description of the proposed services and a demonstrated ability for those areas identified. The descriptions should include schedule information for delivery of services. Interested parties should provide information on their ability to use existing assets or procure additional assets to provide the technical support needed.

mailto:Willie.Lindsey@OIG.DHS.GOV mailto:cheryl.bernhard@oig.dhs.gov

Interested parties should also describe technical benefits of their proposed services in terms of existing technologies or resources, improvements/enhancements, cost efficiencies of their specific approach, and any other support capabilities that provide service and/or product excellence or uniqueness.

Organization Experience/Past Performance: Provide a brief description of your organization's experience in providing the same or similar services and/or product solution(s) to both commercial and government organizations; and optionally up to three references for same or similar services and/or any product solution(s) should be provided.

Price Estimate: Provide a rough order of magnitude (ROM) for the specifications described.

NOTE: Not responding to the RFI does not preclude participation in any future RFP or RFQ. If a solicitation is released, it will be issued via the Federal Business Opportunities website

(www.fbo.gov) or any other Government portal. It is the responsibility of the potential offerors to monitor this website for any information that may pertain to this RFI or a future RFP. The information provided in this RFI and its amendments are subject to change and are not binding on the Government. Participation in this effort is strictly voluntary. The purpose of this RFI is to assess vendor capabilities and interest. Review of the responses to the RFI will focus on the vendor's technical capability to provide a quality solution, corporate experience/past performance for same or similar activity with commercial activities or government agencies, and responsiveness to the RFI objectives and requirements.

4.4 CLARIFICATION OF RFI RESPONSES

To fully comprehend the information contained within a response to this RFI, there may be a need to seek further clarification from those respondent(s) identified as capable.

This clarification may be requested in the form of brief verbal communication by telephone;

written communication; electronic communication; or a request for a presentation of the response. The Government reserves the right to seek additional information from those vendors identified with unique solutions that are determined to be beneficial to the Government.

http://www.fbo.gov/